Archived Student Email Logs 23-24

From: Student Account Services

Dear Students and OSU Community Members,

As part of our ongoing efforts to improve the posting time for check payment to the student account, we are implementing a change to the payment mailing address for the university.

Effective Fall term of academic year 2024-25 the payment mailing address for all personal payments and 529 plan check payments is:

Oregon State University Student Receivables
P.O. Box 103487
Pasadena, CA 91189-3487

Please update your records, and as necessary with your 529 plan administrators, with the new payment mailing address as soon as possible. As a reminder, all payments made to OSU should include the name and ID number of the student account to ensure prompt and accurate processing of check payments.

Methods to pay electronically continue to be available through myBill (http://mybill.oregonstate.edu/) or BeaverHub portal (https://beaverhub.oregonstate.edu/) by selecting the “Finances” tab.

Please note that the P.O. Box 1086 address in Corvallis Oregon will continue to be used for non-payment mail. All outside scholarship payments should continue to be mailed to:

Attn: Outside Scholarship Payments
P.O. Box 1086
Corvallis, OR 97330-1086

We appreciate your patience and cooperation during this transition.

Sincerely, Treasury Operations Cashiers, Student Account Services

From: Associated Students of Oregon State University

Dear Students, 

The long wait for Shared Micromobility on the Corvallis campus is finally over! What started as an idea championed by students is officially happening thanks to a collaboration between ASOSU and Transportation Services! After more than a year of planning, OSU has signed a contract for a one year pilot program with Veo for a fleet of shared bicycles and electric scooters on the OSU Corvallis Campus.

We are so happy it is finally here! 

We recognize that many are excited about this program’s introduction; we also recognize that many will have questions. Please visit our website to stay updated and view FAQ’s. For further inquiries about this project, contact [email protected].  

Thank you and go Beavs! We can't wait to see you in the fall! 

Audrey Schlotter
ASOSU President
She/Her/Hers

Email:[email protected] | Phone: 541-737-6300
Associated Students of Oregon State University ||
SEC 250 | 2251 SW Jefferson Way, Corvallis OR 97331

Dear OSU Community,

As part of our ongoing commitment to cybersecurity, we are transitioning our OSU login system to Microsoft Entra Single Sign-On (SSO) to streamline the sign-in process and increase protections against cybersecurity threats. The update to your OSU login experience will occur on Thursday, August 22.

Why the Change? Microsoft Entra SSO is already used for email and other Microsoft 365 applications. This change is part of our continued effort to elevate our security practices, ensuring that every OSU login request is fully authenticated and authorized before granting access.

What Does This Mean for You? A unified login process across all OSU applications will reduce the need for multiple logins as you move between applications and services. Your OSU login will continue to be a username and password sign-in process followed by Duo authentication.

What do I need to do? Please be prepared for a change in the OSU login process on August 22. This login process requires your [email protected] to sign-in, not just your ONID. For example, Benny Beaver needs to enter [email protected] to sign-in; entering beaverb will not be successful.

What’s my ONID? It is your OSU Network Identifier, most often a shortened combination of your last and first names. Learn more by visiting onid.oregonstate.edu.

• Login Before August 22
  Steps: Single form for username and password.
  Look: OSU logo and branding.
• Login After August 22 – Powered by Microsoft
  Steps: Multiple forms, 1) username ([email protected]), and 2) password.
  Look: Microsoft logo for sign-in, OSU logo for password.

To learn more about this change and view full-size images, visit Changes to your OSU Login Process.

If you have any questions or concerns or experience issues with OSU login after the change, please contact the Service Desk at beav.es/help or by calling 541-737-8787.

Thank you for your continued support as we enhance our login process to make it more secure and efficient for OSU.

Respectfully,

David McMorries, Chief Information Security Officer, Office of Information Security
Oregon State University | University Information and Technology | 541-737-9561

From: Office of Equal Opportunity and Access

Dear OSU Community Members,

Title IX of the Education Amendments of 1972 creates access, fairness, and equity through the prohibition of discrimination on the basis of sex in education programs and activities. While we have prepared to implement an update to our policies and processes due to new Title IX regulations that were planned to go into effect for OSU and thousands of schools today, we are experiencing a delay due to a variety of injunctions playing out in courts across the country. In the meantime, we continue to follow current Title IX regulations, and OSU policy continues to prohibit unlawful discrimination on the basis of actual or perceived sex, including sex stereotypes, sex characteristics, pregnancy or related conditions, gender identity or expression, and sexual orientation.

In addition, the university has updated several of our policies and processes to further clarify definitions, employee responsibilities, and our investigation and resolution processes:

• The Responsible Employee Policy has been updated to clarify that all employees (including student employees) must report all forms of sexual misconduct, discrimination, discriminatory harassment, and retaliation that may violate university policy to the Office of Equal Opportunity and Access (EOA).
  • Employees are also expected to provide students who are pregnant or experiencing pregnancy related conditions with EOA’s contact information and inform the student that EOA can provide them with support and modifications.
  • The offices and individuals exempt from Responsible Employee reporting were updated and clarified.
• The Sexual Misconduct and Sex Discrimination Policy has been updated to clarify definitions, responsibilities, and procedures.
• The Discrimination and Discriminatory Harassment Policy and Retaliation Policy have been updated to ensure clarity and consistency across policies.
• The processes used to investigate and resolve incidents of sexual misconduct, discrimination, discriminatory harassment, and retaliation will be updated for clarity and consistency in the coming weeks.

Should you have any questions about any of these updates, please do not hesitate to reach out to us at [email protected].

Sincerely,
Becky Bangs, Executive Director for Equal Opportunity and Access, Title IX & ADA Coordinator, Office of Equal Opportunity and Access 

From: Office of Information Security

Recent phishing attacks on OSU students, staff, and faculty have exploited older authentication methods, revealing vulnerabilities that must be urgently addressed. We have identified mobile and desktop applications that require updated Duo authentication protocols to secure these vulnerabilities.

To protect the OSU community and the university’s information, University Information and Technology (UIT) is implementing Duo security changes on Wednesday July 17th, 2024.

All ONID accounts will be required to use modern authentication methods for mobile applications and desktop applications identified as critical to improve OSU’s cybersecurity. 

What do you need to do?
When this change goes into effect, you may be prompted to log in on your mobile device or computer to access applications such as Microsoft Teams or Outlook and reauthenticate with Duo. You may also be prompted to update an application to meet modern authentication requirements, most commonly your mobile device's email application. If you are using an older email application that does not support modern authentication, please contact the Service Desk or your college’s IT support team to move to a current and supported email tool.

Known issues
If you have Microsoft Authenticator installed on an iPhone, you may experience issues logging into programs after the mandatory modern authentication goes into effect. Most devices successfully log in after a few minutes. If you continue to experience issues, please refer to the  Duo MFA Update – Troubleshooting guide or contact the Service Desk for assistance at beav.es/help or 541-737-8787.

Next steps
Please continue reporting phishing attempts in Outlook using the Report Message feature.

We appreciate your patience during this process. Thank you for your ongoing commitment to the safety and security of the OSU community.

Respectfully,

David McMorries, Chief Information Security Officer, Office of Information Security
Oregon State University | University Information and Technology | 541-737-9561

From: Office of Information Security

Dear OSU Community,

There is a new phishing campaign circulating across the university using the subject lines “VITAL ALERT FROM OSU!”, “VITAL OSU NOTICE!”, “IMPORTANT OSU ALERT”, and “Email About Account Termination.” These are all phishing attempts and are not legitimate.

We understand the concern this causes, especially since the Department of Public Safety uses similar terminology for critical communications.

To protect yourself and the university, please remember:

• Never share your password via email
• Be wary of requests for your cell phone number
• Legitimate OSU communications will never ask for your email, phone number, or password via email
• Report suspicious emails using the "report a message" function in Outlook

To help you identify authentic messages, please note that valid OSU ALERT emails come from [email protected] and service desk notifications come from [email protected]. Always verify the sender's email address when receiving such communications.

The Security Operations Center (SOC) has provided an example of the phishing emails to aid in recognizing these fraudulent attempts:

Thank you for your continual diligence and efforts to help us maintain the security and resiliency of OSU’s digital environment.

Respectfully,

David McMorries, Chief Information Security Officer, Office of Information Security, Oregon State University | University Information and Technology | 541-737-9561

From: Capital Planning and Construction

Impact Information:

Walk Path from Simpson Lot:

The walk path to/from the Simpson lot will stay open and passable for walking and biking but large dump trucks supporting the construction will be crossing over the pathway. In addition, starting this coming Monday (7/1/24) Knife River will need to close the road to the Oval Green to vehicular and pedestrian access near the CETS1 metal building to excavate and install utilities to serve the new Mechanical Node 1 Plant and future campus expansion. This closure as detailed in the image below will be in place through Friday (7/29/24). During this closure time all pedestrian and vehicular traffic should access the Oval Green near the Ray Hall Outdoor Classroom only. Use caution, stay alert, follow flagger direction and signage in/around the pathway and construction areas.

Construction Information:

You have likely seen the heavy earth moving equipment and the temporary construction fences our general contractor, Knife River, has setup around the campus. Knife River has begun excavating and sorting the construction and demolition waste in areas of the landfill north of the Century-Chandler parking lot.  As we begin this work we want to inform you about the nature of the work, important safety measures we are taking, and the things you can do for your own safety.

The nature of the work:

This section of the demolition landfill is largely made up of sawdust, cut ends of wood, and boiler ash from Bend’s previous sawmills. It also has some tires, carpet remnants, drywall, roofing, and other items someone would come across when they demolish a home or building. We are excavating this material, sorting it and re-landfilling it using modern techniques in another landfill area in the northwest corner of campus adjacent to the Simpson parking lot. Additional reclaimed soil, which will not include landfill materials, will be used to further fill in the pumice mine beyond the oval green.

Important safety measures:

Pedestrian safety – As noted above pedestrian traffic to and from the Simpson parking lot will be in close proximity to large trucks and other construction equipment moving between the two landfill areas.  Knife River will have flaggers on duty in the crossing where construction and pedestrian traffic meet.  Please stay on the path, follow the flaggers direction, and watch for construction vehicles while walking in this area.  This is not the area of campus to walk with your head down, focused on your phone or with earbuds in.  

Air quality – Some of the waste in the landfill being cleaned up is hot and will generate visible steam, especially in cold weather.  Heat builds up in this landfill as wood in the waste breaks down naturally, similar to what happens in a compost pile but on a larger scale.  Knife River will be using water to control the heat and to keep dust to a minimum.  As part of the health and safety plan developed by our environmental engineering firm in coordination with the Oregon Department of Environmental Quality, contractors will also be monitoring air quality at the excavation site and with monitors stationed around the perimeter of the work area.  The monitoring data helps us identify and control any unforeseen air quality impacts from the work

Project Links:

Campus Development Video

Web Camera  

This is an exciting milestone in the expansion of the campus, and we hope you enjoy watching the work while staying safe.  If you have any questions or concerns, please contact the construction team at the email/phone numbers below.

 Who to contact with questions/concerns:

• Jarrod Penttila - [email protected], Associate Director of Capital Planning and Construction

Oregon State University – Cascades, 541.706.2163

• Austin Williams - [email protected], Construction Project Manager

Oregon State University – Cascades, 541-706-2205

From: Office of the Registrar

Commencement is Saturday!
Read on for important ceremony details and reminders.

https://commencement.oregonstate.edu/know-you-go

WHAT TO BRING 

• A small clear bag, with snacks, sunscreen, sunglasses, your phone and extra water - there will be water available on the field 

• All of your regalia, including cap, gown, and tassel (and hoods for Master’s and Doctoral candidates) 

• Weather-appropriate gear such as a jacket, rain poncho, etc. 

WHAT NOT TO BRING 

• Alcohol and other drugs are prohibited on our campus 
• Open umbrellas are not permitted in Reser Stadium

REGALIA 

• Undergraduates – tassels go on the right side of your cap and are moved to the left after the degree is conferred 

• Postbaccalaureates, Master’s and Doctoral – tassels remain on the left throughout the ceremony 

• Master’s and Doctoral – hooding occurs during the ceremony so you will carry your hood until then 

LINEUP/PROCESSION DETAILS
 

Lineup by 9 a.m.– Undergraduates: in any order within your college – your college is listed in the top block in MyDegrees. Master’s: all together in any order. Doctoral candidates: all together in your assigned order. 

• Check the Graduates Commencement page to view the processional lineup map. Double-degree students received communication about which college to join for the lineup.

• Find your marshal to receive your Commencement Card.  

• Keep your card; it is your pass to the ceremony, photographs, and diploma/case. If you have your phone, take a picture of your card as a backup.  

• There will be volunteers around to offer help if needed. 

• Be prepared to process up to three miles and have moments of waiting as thousands of graduates will be participating.  

• Dress for comfort, especially with shoes.  

• Restrooms are available in the Memorial Union. There will be portable restrooms on the field, but lines can be long so using the restroom before joining the lineup is recommended.  

10:00 a.m. Processional begins  
 
10:30 a.m. Processional enters Reser Stadium

CEREMONY DETAILS

~11:00 a.m. Ceremony Begins 

• Speeches and Opening Remarks  

• Presentation and Conferral of Degrees  

• Doctoral students will be invited to stand and have their degrees conferred. They will be hooded in the hooding area, have their names read as they cross the stage, receive their diploma/case, and have their photos taken before returning to their seats. 

• Master’s students will be invited to stand to have their degrees conferred by the dean and then will be instructed to proceed with their hooding at their seats. 

• Undergraduate students will be invited to stand with their college and have their degrees conferred and will be collectively recognized by their respective deans. 

• Closing Remarks

DIPLOMA/CASE DISTRIBUTION & PHOTOGRAPHY

After closing remarks, marshals will begin releasing rows of students to get their diplomas/cases. 
 
Undergraduate students will make their way to their college’s distribution area for photos and diplomas/cases. 
 
Master’s students will proceed to the stage for their photos and diplomas/cases. Marshals and volunteers will guide you.  

Pacing: Each line will move at a different pace due to the different approaches each dean takes with the photo and diploma case handoff. When waiting to receive your own diploma and photo opportunity, remember that we are trying to make the moment special for each graduate.   

• Commencement Card: Hand off your card when you get to the tent. 

• Photo 1: Have your picture taken with a dean of your college as you receive your diploma/case.  

• Photo 2: Have your self-portrait taken along with your diploma/case on the side of the tent before you exit the stadium to celebrate. 

• Diploma/Case: You will receive your diploma/case from the dean of your college. 

• Double-degree students will go to the tent of the college they processed with to receive both of their diplomas/cases. 

• Undergraduate and Master’s students leave the field after receiving their diploma/case.  

• Remember to take your personal belongings with you. 

Note: Students who have with no outstanding graduation requirements/holds the week prior to the ceremony will receive their actual diploma during distribution. Diplomas are not a confirmation of a degree.* 

• ~1:30 p.m. Commencement Ceremony Concludes  

*Students completing their requirements in spring: your degree is not awarded until you have completed all your requirements with sufficient grades. Monitor your OSU email as you will hear from the Degree Completion Team within a few weeks after commencement as they work through the final grade reviews.

QUICK GUIDE

• Bring snacks, sunscreen, sunglasses, your phone and extra water
• Bring all your regalia
• Review commencement security guidelines
• Wear comfortable shoes
• Find your marshal and get your commencement card
• Keep your card and take a picture of it
• Restrooms are available but it is recommended to use the restrooms in the Memorial Union before the lineup
• Keep your personal belongings with you and take them when you leave

 9 a.m. Lineup
10:00 a.m. Processional begins
10:30 a.m. Processional enters Reser Stadium
~11:00 a.m. Ceremony Begins

• Speeches and Opening Remarks
• Presentation and Conferral of Degrees
• Closing Remarks

• Undergraduate students, go to your college’s distribution area for photos and your diploma/case. Master’s students, go to the stage for your photos and diploma/case. Doctoral students may exit the stadium.

~1:30 p.m. Commencement Ceremony Concludes

ADDITIONAL INFORMATION

Seating for Graduates and Guests  
Want to let your guests know where to focus their attention for your college?  
Graduate seating  
Guest seating    
 
Grads Give Back  
You can help a future graduate who may not otherwise be able to participate in Commencement (while keeping your cap and cords as a memento). Check out Grads Give Back for more details. 
 
Have Questions? 
Check out the Commencement page and helpful FAQs.   
 
Additional Resources  
The ceremony will be broadcast live on the commencement site/live.oregonstate.edu 
Commencement Accommodations  
Corvallis events, dining, and lodging 

From: Associated Students of Oregon State University

We are excited to announce that Shared Micromobility is coming to the Corvallis campus, thanks to a partnership between ASOSU and Transportation Services! After over a year of planning and collaboration, OSU is currently in contract negotiations with a micromobility vendor who will operate a fleet of bicycles and electric scooters on the OSU Corvallis Campus.  This service should be operational and available at a subsidized rate to students by late Summer or early Fall 2024 and will increase accessibility to sustainable transportation on campus.

We cannot wait for its launch!

We recognize that many are excited about this program’s introduction; we also recognize that many will have questions. Please visit our website to stay updated and view FAQs and inquire further about this project by contacting [email protected].

Thank you and go Beavs! Good luck in finishing up this term,

Carissa O’Donnell, ASOSU President 2023-2024, Audrey Schlotter, ASOSU President 2024-2025

From: Office of the President

INVITATION

President Jayathi Y. Murthy invites you to the President’s Pizza in the Plaza!

Tuesday, June 11

2:30-3:30 p.m.
SEC Plaza

Take a break from studying for a pizza stick and a hot beverage with senior leaders of the university.

For questions please contact Shari Brumbach by email or calling 541-760-6188.

From: Associated Students of Oregon State University

Dear OSU Corvallis students,

Congratulations to the graduating class of 2024!

This is a truly exciting time, and we cannot wait to celebrate all you have accomplished and all that you will go on to do. As we approach one of the most exciting times of the year, Graduation and the Commencement Ceremony, let us remember the community that we now and forever will represent: Beaver Nation.

Life's milestones deserve celebration, and this graduation is a monumental one. We are incredibly proud of everything you've accomplished, and I hope you are finding time to reflect on everything you have achieved to reach this point. You’ve emulated strength, tackled unforeseen obstacles, and forged relationships that will last a lifetime. This is your moment to connect with loved ones – new and old – to celebrate alongside those that helped shape your journey here. Embrace this moment and remember that it is just the beginning.

The incredible things you've achieved here are the foundation for a future filled with even greater possibilities. Let's celebrate safely and with boundless optimism- you are ready to conquer whatever comes next!

We want to make sure the memories you create today are ones you'll cherish for a lifetime. It is essential that we commemorate and celebrate responsibly and respectfully. We recognize that everyone is going to celebrate in different ways, but we can all do so in ways that contribute to our individual and community safety: Beaver Nation takes care of one another.

On Commencement Day, the Corvallis campus will operate with the same policies as usual, including the prohibition of alcohol and other drugs on campus. This allows us to focus on what truly matters – celebrating your success and creating lasting memories with loved ones.

One last time, let us come together and honor the legacy of the class of 2024. I’ll see you at Commencement, Beavs!

Congratulations & happy graduation,
 
Carissa O’Donnell
ASOSU President

From: Office of the Registrar

Commencement Day in the Life of a Graduating OSU Student

It’s the big day! 

You wake up, grab your regalia (cap, gown, and tassel), after a quick fit check, you run out the door to get to campus by 9 am. After three steps of running, you realize - these are not the shoes to be wearing. You head back inside, change into comfortable shoes, and grab the clear bag you left on the counter with water, snacks, sunscreen, and your phone.  

On the way to campus, you remind your guests that Reser Stadium doors open at 9 am and make sure they know where you’ll be sitting on the field. You also remind them where you’ll meet them after the ceremony since cell service isn’t great when the stadium is full. 

Time to line up... 

You head to the area where your college is lining up and look for the alpha sign for your last name. The marshal near the sign gives you your commencement card which you cannot lose. You take a pic with your phone to be safe.  

You find your friends in your college- since you don’t have to sit in alphabetical order. You have a minute until the processional actually starts moving so you set up your account for commencement photos (instructions are on your commencement card) and then take some ussies with your friends. 

The spectacular processional begins! 

You had no idea that traveling in a sea of your fellow graduates would be so awesome! You are so glad you changed your shoes. It may not be 3 full miles but it’s a good distance to the stadium and a lot of standing. 

You enter the stadium to loud cheers and applause from the stands and follow your marshal to an empty row of chairs on the field. You don’t even care that it takes a while to get everyone into the stadium. The energy is everywhere!  

Fortunately, you spot bottled water and portable restrooms as the ceremony lasts a few hours. 

The ceremony begins... 

You enjoy the quick speeches but really want to get to the recognition of the graduates. Doctoral students go first and they cross the stage and have their names read as they get their diplomas. (You wish that your name could be read, too, but then realize that would mean the ceremony would last All. Day. Long!)  

Next master’s students are recognized and then each college announces the undergraduate degree candidates- one of the best parts of the day- which college can make the most noise in the stadium! Finally, what you’ve been waiting for... 

Diplomas! 

Thank goodness that you sent your friends and family the maps from the commencement website! This way they can make sure to sit near where you get your diploma.  

Your marshal indicates it’s your row’s turn to head toward the diploma distribution tent. You find the correct tent for your last name and get in line. While you wait in a short line, you take it all in: the people in the stands, the music, the pride and excitement.  

You get to the front of the line and hand your card to the tent staff so they can find your diploma. You are glad you didn’t lose it! You shake hands with a dean from your college while they hand you your diploma case and photographers from The Grad Team take a photo. You move along the side of the tent to have another photo taken. 

You did it!!! You make sure you have your diploma case and your clear bag with your other belongings. Time to meet up with your guests to keep celebrating. 

Rest and Relaxation... 

Whew! What an exciting and exhausting day. Congratulations, grad!

Check out the Know Before You Go Information

Commencement Questions?

From: Office of the President

OSU Community Members,

Violence in Gaza and Israel has resulted in the loss of lives, destruction and suffering that many members of the OSU community have felt personally and profoundly.

As our community continues to navigate this crisis and the impacts it is having near and far, the university has engaged students, employees, student organizations and shared governance partners to respond to urgent community concerns by outlining a series of actions to make a positive impact through engagement and accountability, consistent with the university’s public mission and core values.

I am aware that participants in an overnight encampment on the Valley Library Quad have made additional demands of the university, several of which are at odds with our public mission and commitment to academic freedom and free expression. In developing these actions, the university took seriously the concerns expressed by representatives of the encampment and consistently invited encampment participants to join with others in the OSU community in contributing to implementation and to disband the overnight encampment. At this time, these invitations have not been accepted by encampment representatives.

Nonetheless, the time has come to move forward as a university community.

The actions outlined below, designed to foster ongoing dialogue, learning and critical inquiry, are an essential part of how we as a public university respond to events that affect all of us.

I invite all members of the OSU community to work with us in the implementation of these actions:

1. OSU has provided information about its investments on its website and will update these disclosures annually. The OSU Foundation provides information about its investments on its website and updates these disclosures annually.

2. OSU is establishing a Task Force on Responsible Investing charged with evaluating the alignment of institutional investment policies with institutional values and priorities, while maintaining compliance with relevant laws and regulations. The task force will recommend appropriate revisions, if any, to investment policies to the OSU Board of Trustees for their consideration and potential adoption. The task force, which will launch by fall term 2024 and engage the OSU community widely, will allow for dialogue, consensus-based decision making and open communication while adhering to established shared governance principles. It will complete its work by the end of the 2024-25 academic year. All OSU community members with strong interest in this topic will be considered for membership on this task force.

3. OSU is establishing a Task Force on Responsible Procurement charged with evaluating the alignment of institutional procurement with institutional values and priorities, while maintaining compliance with relevant laws and regulations. The task force will recommend appropriate revisions, if any, to procurement policies to the OSU President for consideration and potential adoption. The task force, which will launch by fall term 2024 and engage the OSU community widely, will facilitate dialogue, consensus-based decision making and open communication while adhering to established shared governance principles. It will complete its work by the end of the 2024-25 academic year. All OSU community members with strong interest in this topic will be considered for membership on this task force.

4. OSU is developing a new program of scholarly events and activities supported by the Office of the Provost, College of Liberal Arts and PRAx to engage humanists, artists, scientists and other scholars from a variety of backgrounds to advance greater understanding and awareness of history, conflict and diaspora in Palestine, Israel and the Middle East. All OSU community members with strong interest in these topics will be considered for membership on the steering committee for this program.

5. With assistance from OSU Libraries, the university is developing a “library guide” that will contextualize the complex and interwoven incidents of displacement and violence that characterize the history and present of Palestine, Israel and the region. This guide will help OSU community members and the public to engage these topics with a critical lens to understand implications for the OSU community. The intent is to complete this work by the end of fall term 2024, at which time the guide will be made publicly and widely available. OSU invites all interested OSU community members to participate in this process.

6. To contribute to the alleviation of civilian suffering in the region, OSU will support a university effort to raise funds for the Palestine Children’s Relief Fund, which provides medical and humanitarian relief collectively and individually to children throughout the Levant, regardless of their nationality or religion, as well as the International Committee of the Red Cross, which has worked in Gaza, the West Bank and Israel since 1967 in partnership with the Palestine Red Crescent Society and Magen David Adom to provide direct humanitarian aid and advocate for humanitarian protections.

7. OSU is dedicating grant aid to eligible students whose academic course of study has been disrupted by violence and conflict. Over the next three years, applications for this grant aid from students whose course of study has been impacted by violence in Gaza and Israel will be given substantial consideration for support.

8. As a standing member of the Scholars at Risk Network, OSU can host scholars who have been displaced by violence and conflict. Over the next three years, applications for scholar hosting opportunities from scholars impacted by violence in Gaza and Israel will be given substantial consideration for support.

I invite all OSU community members to indicate their interest in participating in the implementation of these actions through this new website, which will also be used to track progress and provide updates to the OSU community.

In addition to these actions, OSU will continue enforcing university policies prohibiting discriminatory and harassing conduct, including prohibited anti-Palestinian and anti-Semitic behavior. OSU will also continue to vigorously protect the free expression and academic freedom rights of all OSU community members, including resisting any attempt to interfere with the academic freedom of any faculty member. Finally, OSU staff will continue to engage OSU community members who wish to learn more about these policies and how to convey their opinions and viewpoints consistent with their rights, responsibilities and university policies.

I am immensely grateful for the time, advocacy and expertise many in our community have already contributed to determining this path forward. I know this is a challenging and stressful time for the OSU community. I encourage all to continue engaging the many support resources available to you at the university.

Sincerely,

Jayathi Murthy, President

From: Office of Academic Affairs

Dear students,

The Student Learning Experience (SLE) survey is open until end of day (11:59pm) on Sunday, June 9, 2024.

The short survey should take you under three minutes per course and provides instructors with valuable insight. Please login at beav.es/Student-Learning-Survey or via the Student Learning Experience link in your Canvas course sites. For more information, check out the Student FAQs.

If you experience any technical problems, please contact [email protected].

I encourage you to take time to share your experiences. This information is very helpful to instructors as they consider updates and improvements to their courses.

Alix Gitelman, Vice Provost for Academic Affairs

From: Office of the Registrar

You RSVP’d to Corvallis Commencement, which will be held on June 15, 2024. Continue to check your email for regular commencement updates and information. Read on for important ceremony details and reminders.

Know Before You Go Information

WHAT TO BRING 

• A small clear bag, with snacks, sunscreen, sunglasses, and extra water - there will be water available on the field
• All of your regalia, including cap, gown, and tassel (and hoods for master’s and doctoral candidates)
• Weather-appropriate gear such as a jacket, rain poncho, etc.

WHAT NOT TO BRING 

• Alcohol and other drugs are prohibited on our campus 
• Umbrellas are not permitted in Reser Stadium

LINEUP/PROCESSION DETAILS

Lineup by 9 a.m. with your college – your college is listed in the top block in MyDegrees. 

• Check the Graduates Commencement page as we get closer to commencement to view the processional lineup map. You can line up in any order within your college. Double-degree students received communication about which college to join for the lineup. 
• Find your marshal to receive your Commencement Card. 

• Keep your card; it is your pass to the ceremony, photographs, and diploma/case. If you have your phone, take a picture of your card as a backup. 
• There will be volunteers around to offer help if needed.
• Be prepared to process up to three miles and have moments of waiting, as thousands of graduates will be participating. 
• Dress for comfort, especially with shoes. 

• Restrooms are available in the Memorial Union. There will be portable restrooms on the field, but lines can be long, so using the restroom before joining the lineup is recommended. 

10:00 a.m. Processional begins 

10:30 a.m. Processional enters Reser Stadium

CEREMONY DETAILS
 

~11:00 a.m. Ceremony Begins

• Speeches and Opening Remarks 
• Presentation and Conferral of Degrees 
  • Doctoral students will be invited to stand and have their degrees conferred. They will be hooded in the hooding area, have their names read as they cross the stage, receive their diploma/case and have their photos taken before returning to their seats.
  • Master’s students will be invited to stand to have their degrees conferred by the dean and then will be instructed to proceed with their hooding.
  • Undergraduate students will be invited to stand with their college and have their degrees conferred and will be collectively recognized by their respective deans.
• Closing Remarks

DIPLOMA/CASE DISTRIBUTION & PHOTOGRAPHY

After closing remarks, marshals will begin releasing rows of students to get their diplomas/cases.

Undergraduate students will make their way to their college’s distribution area for photos and diplomas/cases.

Master’s students will proceed to the stage for their photos and diplomas/cases. Marshals and volunteers will guide you. 

• Commencement Card: Hand off your card when you get to the tent.
• Photo 1: Have your picture taken with the dean of your college as you receive your diploma/case. 
• Photo 2: Have your self-portrait taken along with your diploma/case on the side of the tent before you exit the stadium to celebrate.
• Diploma/Case: You will receive your diploma/case from the dean of your college.
  • Double degree students will go to the tent of the college they processed with to receive both of their diplomas/cases.
  • Undergraduate and master’s students leave the field after receiving their diploma/case. 
  • Remember to take your personal belongings with you.

Note: Students with no outstanding graduation requirements and sufficient preliminary grades will receive their actual diploma during distribution. Diplomas are not a confirmation of a degree.*

• Remember to take your personal belongings with you. 

~1:30 p.m. Commencement Ceremony Concludes 
 

*Students completing their requirements in spring: your degree is not yet awarded until you have completed all your requirements with sufficient grades. Monitor your OSU email as you will hear from the Degree Completion Team within a few weeks after commencement as they work through the final grade reviews.

QUICK GUIDE

• Bring snacks, sunscreen, sunglasses, and extra water
• Bring all your regalia
• Review commencement security guidelines
• Wear comfortable shoes
• Find your marshal and get your commencement card
• Keep your card and take a picture of it
• Restrooms are available but it is recommended to use the restroom before the lineup
• Keep your personal belongings with you and take them when you leave

 9 a.m. Lineup

10:00 a.m. Processional begins

10:30 a.m. Processional enters Reser Stadium

~11:00 a.m. Ceremony Begins

• Speeches and Opening Remarks
• Presentation and Conferral of Degrees
• Closing Remarks

• Undergraduate students, go to your college’s distribution area for photos and your diploma/case. Master’s students, go to the stage for your photos and diploma/case. Doctoral students may exit the stadium.

~1:30 p.m. Commencement Ceremony ConcludesADDITIONAL INFORMATION

Seating for Graduates and Guests 
Want to let your guests know where to focus their attention for your college? These maps will be available closer to commencement day.
Graduate seating 
Guest seating   

Grads Give Back 
You can help a future graduate who may not otherwise be able to participate in Commencement (while keeping your cap and cords as a memento). Check out Grads Give Back for more details.

Have Questions?
Check out the Commencement page and helpful FAQs.  

Additional Resources 
The ceremony will be broadcast live on the commencement site/live.oregonstate.edu
Office of the Registrar’s X 
Commencement Accommodations 
Corvallis events, dining, and lodging 

From: University Relations and Marketing

To the OSU community:

We shared last week that an overnight encampment consisting of OSU and non-OSU community members began on the Memorial Union quad on the Corvallis campus on Wednesday, May 15. This encampment is associated with a national pro-Palestinian protest movement demanding colleges and universities take positions on foreign policy related to violence in Gaza, Israel and the region.

For more than six months, OSU leaders have been in ongoing dialogue with encampment demonstrators about their concerns and desires to make their voices heard. While at times difficult, these conversations were respectful, and progress was made.

Despite these efforts, OSU and non-OSU community members elected to follow the example of other universities in Oregon and around the country by establishing an overnight encampment. The overnight encampment violates the university’s free expression and ground use policies by draining limited public safety resources, raising safety concerns, and forcing the cancelation of other student-sponsored events, impacting thousands of other community members.

OSU has made significant good faith efforts to address the demonstrators’ concerns, and in turn has made clear to encampment participants the university’s expectation that the encampment disband by yesterday, Monday, May 20. Those who remain in the encampment now face investigation and potential sanction under the Code of Student Conduct, other university policies, or criminal statutes.

Ongoing engagement with encampment organizers

OSU leaders have engaged with student organizers over twenty-five times beginning in October 2023 and continuing through last week to seek resolution to the students’ concerns. These conversations, often initiated by OSU, have been characterized by mutual respect and, according to the students involved, resulted in progress. While these conversations have shifted fundamentally as a result of the overnight encampment, the door to engagement remains open.

Response to demonstrators’ concerns

On Wednesday, May 15, encampment organizers shared with university leaders a list of demands nearly identical to demands shared with universities around the country. While we understand the passion reflected in these demands, in many cases the demands ask the university to take positions contrary to our commitment to free expression, academic freedom and role as a public institution.

On Thursday, May 16, the university shared its response in detail to these demands. In this message, OSU recognized the grief, pain and suffering resulting from violence in Gaza, Israel and the region that began on October 7, 2023. The university acknowledged the direct negative impact these events have had on OSU community members and expressed our desire for a lasting peace.

OSU's message spelled out a series of actions the university has and will continue to take to support community members impacted by violence in the region and OSU’s commitment to advance its values and mission. Today, we have further refined these actions as a result of ongoing dialogue. We encourage all OSU community members to review these actions.

These actions are similar to and exceed commitments made by many peer institutions where encampments have voluntarily disbanded. These commitments also represent opportunities for ongoing, collaborative engagement between OSU and student demonstrators to continue making progress on topics important to both OSU and the organizers.

Next steps

Prior to this point, no one has been sanctioned for their participation in the overnight encampment, despite their ongoing violation of university policies. Those who remain in the encampment now face investigation and potential sanctions under the Code of Student Conduct, other university policies or criminal statutes.

This does not mean that students’ activism or our engagement with student organizers about their concerns should end. We hope it does not. What it does mean is this activism must transition to forms that align with the university’s broad free expression policies and that do not strain limited public safety resources or negatively impact university operations serving students and employees on the Corvallis campus.

It is our desire to continue making forward progress with encampment organizers. We hope very much for a resolution to this difficult situation and to moving forward as a university community committed to actions mutually important to encampment demonstrators and OSU. I encourage you to visit OSU’s encampment demonstration website for further information and updates.

Sincerely,
Rob Odom, University Spokesperson

From: Office of the Registrar

Dear students,

We understand that many are currently experiencing registration problems with both summer and fall registration. Please know that we are doing everything possible to find a solution as quickly as possible, including working directly with the software company on this problem.

Currently, the best approach to successful registration is to use an incognito browser when attempting to register.

If you do not have success after using an incognito browser, you can report your problem to [email protected] but please include your name, ID, error you are receiving (including a screenshot), course sections (including CRNs you are attempting to register for), browser type, and computer type.

Please bear with us as we respond as quickly as possible to these messages.

Thank you, Office of the Registrar

From: Office of Equal Opportunity and Access

Dear OSU Community Members,

Since its passage more than 50 years ago, Title IX of the Education Amendments of 1972 has had a transformative impact by creating access, fairness, and equity through the prohibition of discrimination on the basis of sex in education programs and activities. While there is still much work to be done, we recognize the critical importance of our own compliance with this legislation as it evolves and of the real-world impact it continues to have here at Oregon State.

Last month, the Department of Education released long-awaited updated Title IX regulations, which will become effective on August 1, 2024. A workgroup has been convened and has already begun discussing policy and process changes that both comply with the new federal regulations and align with Oregon State University values. The workgroup will continue to consult with various university stakeholders to receive feedback and to provide updates on anticipated changes. More information on changes to OSU policy and process will be forthcoming. For further information on the updated regulations, please feel free to review the following documents provided by the Department of Education.

• Department of Education Press Release
• Fact Sheet PDF 
• Summary of Major Provisions of the Department’s 2024 Title IX Final Rule PDF
• Unofficial version of the Department’s 2024 Title IX Final Rule PDF 

Oregon State University is committed to creating and maintaining an equitable and inclusive working and learning environment free of all forms of discrimination, harassment, and retaliation. Individuals can make a report and/or seek consultation by contacting The Office of Equal Opportunity and Access via email, phone, online, or in person.

Sincerely, Becky Bangs

Executive Director for Equal Opportunity and Access, Title IX & ADA Coordinator
Office of Equal Opportunity and Access 

From: Office of the Registrar

Dear Students,

The Office of the Registrar is aware that some students are experiencing issues with spring and summer registration. We are working diligently with our University IT partners to resolve these issues. The issues are affecting some, but not all, students and are likely connected to a student information system upgrade that took place on May 4, 2024.

If you experience registration issues, including not being able to view your registration times for the fall term, refresh your browser. If that doesn’t resolve the issue, please attempt one of the following:

• Clear your cache and close the browser window or
• Open a private or incognito browser.

If neither of those work, you can also attempt to register for courses by logging into classes.oregonstate.edu (Schedule of Classes) to search for and register for classes.

You can view courses for which you are already registered in Beaver Hub, Schedule of Classes, or MyDegrees (via Beaver Hub).

If none of the above tactics work for you, please email us at [email protected] with the following information about your experience:

• Computer type you are using: PC or Mac
• Browser type you are using
• Action you are unable to complete or information you are unable to view
• Screenshot of any error messages or a screenshot of the webpage that is wrong
• Student ID number
• If you are unable to withdraw from a course for spring term, you may request that we perform that action as long as we receive the request by 11:59pm on Friday, May 17.

This information will help our office and University IT continue to monitor errors and work to resolve them as quickly as we can.

Sincerely, The Office of the Registrar

From: Office of the Registrar

Commencement is June 15! Are you ready?

RSVP – THERE IS STILL TIME!

• Confirm your attendance by June 4 — Confirmation is required for participation

RSVP

ENSURE YOU HAVE YOUR REGALIA

• Regalia is available for purchase through the OSU Beaver Store
• You may use your own black Jostens cap and gown as long as it is inspected and approved by the Office of the Registrar to verify that it is the correct design

STAY INFORMED

• Check your OSU email often
• Visit the Commencement page
• View commencement accessibility and accommodations information - Student accommodation requests need to be submitted by June 5.

Student Accommodation Request

UPDATE YOUR PLANS
Already confirmed your attendance but can no longer attend the ceremony?

• Update your RSVP to “No” by visiting the Commencement page and clicking on the RSVP button or use the RSVP button above

HAVE QUESTIONS?

• Review the robust Frequently Asked Questions page or contact us at [email protected]

Congratulations to the Class of 2024! 

Sincerely, 
Rebecca Mathern , Associate Vice Provost & University Registrar