The Office of the Registrar monitors institutional requirements as defined in Academic Regulation 25, while the academic college and departmental advisors monitor baccalaureate core, college, major, option, and minor requirements.
The Office of the Registrar's role
- Create the Week 10 Institutional Awarding reports.
- Review IA Checklist Notes from Advisors.
- Load students into the graduation pool based on MyDegrees information.
- Add/remove deficiency holds.
- Communicate progress to students and advisors:
- OSU email address with information about graduation status and any existing deficiencies.
- Provide graduation pool and deficiency reports to advisors.
- Perform final reviews and award degrees.
- Produce PDF of Final Audit for storage in OnBase.
The advisor role
- Review students on the Week 10 Institutional Awarding reports and enter exceptions or IA notes, as needed.
- Notify students if curriculum change is needed (e.g., add/drop a minor) or if their audit is missing transfer work.
- Reach out to the Degree Completion team with any questions or concerns at [email protected].
Learn more about the Degree Clearance Timeline and MyDegrees.
Application for Graduation
Undergraduate students
Undergraduate students are automatically evaluated for graduation through Institutional Awarding.
Please note: Undergraduate students that are registered for courses for a term subsequent to the term in which their degree is awarded must apply for admission under a new status. If an application for a new status is not completed, the status will be changed to non-degree for the future term in which they are enrolled.
Graduate students
Graduate students, must apply for graduation via the Apply to Graduate link in their Beaver Hub account. It is recommended that graduate students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements. Please direct graduate students to the Office of Graduate Education or have them email [email protected].
Degree requirements resources
OSU Academic Catalog
The OSU Academic Catalog(Link is external) contains detailed program and university degree requirement information.
MyDegrees
MyDegrees is a degree planning and clearance tool for students and advisors. The degree checklist and academic planner are tools for advisors to use in helping students plan their schedules and to clear degree requirements for pending graduates. From the beginning of their academic career at OSU, students should be using this system to plan their enrollment and monitor their progress.
Detailed information about this system is provided in the Intro to MyDegrees for Advisors(Link downloads document) documentation provided to assist faculty and staff in the use of this system. Video Tutorials are also available.
- Exceptions may not be applied to university level requirements; these are the responsibility of the Office of the Registrar.
- Users applying exceptions privileges inappropriately will receive a warning and the exception will be reversed. Continued violations will result in revocation of the user’s exceptions privileges.
Visit the graduation & degree pages for students:
Learn about the process and how to stay on top of your progress toward your degree.
Learn how to verify your degree or request a Statement of Degree.
View the Frequently Asked Questions for Graduation and Degree Completion.
Office of Registrar and Advisor roles, Degree Requirement Resources & Exception Access, etc.