Degree Clearance at OSU

The Office of the Registrar monitors institutional requirements as defined in Academic Regulation 25, while the academic college and departmental advisors monitor baccalaureate core, college, major, option, and minor requirements.

The Office of the Registrar Role

Create the Week 10 Institutional Awarding reports
Review IA Checklist Notes from Advisors
Load students into the graduation pool based on MyDegrees information
Add/remove deficiency holds
Communicate progress to students and advisors:
- OSU email address with information about graduation status and any existing deficiencies.
- Provide graduation pool and deficiency reports to advisors
Perform final reviews and award degrees
Produce PDF of Final Audit for storage in OnBase

The Advisor Role

Review students on the Week 10 Institutional Awarding reports and enter exceptions or IA notes, as needed
- Substitutions and exceptions (click to download PowerPoint How-to)
Notify students if curriculum change is needed (e.g., add/drop a minor) or if their audit is missing transfer work
Reach out to the Degree Completion team with any questions or concerns at [email protected]

Learn more about the Degree Clearance Timeline and MyDegrees.

When are degree clearance deadlines, reports produced, communications sent, degrees awarded, and more? Degree Clearance Process Graphic

Application for Graduation

Undergraduate students

Undergraduate students are automatically evaluated for graduation through Institutional Awarding.

Please note: Undergraduate students that are registered for courses for a term subsequent to the term in which their degree is awarded must apply for admission under a new status. If an application for a new status is not completed, the status will be changed to non-degree for the future term in which they are enrolled.

Graduate Students

Graduate students, must apply for graduation via the Apply to Graduate link in their Beaver Hub account. It is recommended that graduate students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements. Please direct graduate students to the Graduate School or have them email [email protected].

Degree Requirements Resources

OSU Academic Catalog

The OSU Academic Catalog contains detailed program and university degree requirement information.

Overview of Double Degrees, Dual Majors & Honors Degrees

MyDegrees

MyDegrees is a degree planning and clearance tool for students and advisors. The degree checklist and academic planner are tools for advisors to use in helping students plan their schedules and to clear degree requirements for pending graduates. From the beginning of their academic career at OSU, students should be using this system to plan their enrollment and monitor their progress.

Faculty/staff login to Online Services, choose a term, identify a student, and you will be taken directly to MyDegrees to see the student's information.

Detailed information about this system is provided in the Intro to MyDegrees for Advisors documentation provided to assist faculty and staff in the use of this system. Video Tutorials are also available.

MyDegrees Exception Access

MyDegrees allows advisors to apply exceptions to a student's audit to clear degree requirements. These exceptions are part of the audit trail of the degree clearance process.
Users with exceptions privileges may apply exceptions only in their areas of responsibility.

Exceptions may not be applied to university level requirements; these are the responsibility of the Office of the Registrar.
Users applying exceptions privileges inappropriately will receive a warning and the exception will be reversed. Continued violations will result in revocation of the user’s exceptions privileges.