Links available under Online Services menus titled “Web for Advisors,” “Student Records,” and “Final Grades Menu” will be sunset. After March 7, most of these links/pages can be accessed via Beaver Hub (students) or MyOregonState (staff and faculty). Crosswalks between old links/pages and new locations can be found here: 

Online Grade Change

The online change of grade function will allow changes of grade, for corrections to initial grades, submission of late grades and removal of incomplete grades within the one year deadline. View the step-by-step instructions for additional information.

Change of Instructor

If a change of grade or removal of incomplete is necessary for a section where the original instructor is no longer with the university, the academic department will have to add the faculty member who is reviewing the course material to the section.

Any questions on adding instructors to a section should be addressed to the department chair or the department grade contact.

Online Grade Change Restrictions

An online change of grade cannot be completed for students who have graduated. A request to change a grade within three months of the final degree conferral must be approved by the Office of the Registrar.

An academic record where no other degree objective is being pursued is permanently locked/frozen three months after the final degree conferral, and all subsequent grade change requests will be denied.

Grade Changes in Excess of One Year

Online changes to grades will be allowed for up to one academic year from the term when the course was taken. See Academic Regulation 17. Any changes that are for a course older than one year will need to be reviewed and approved by the University Registrar. Contact the Office of the Registrar at [email protected] to request the specific form for faculty to complete for a grade change in excess of one year and for more information about the process.


Any questions related to final grade submission or online grade changes can be directed to the Office of the Registrar at [email protected].