Office of the Registrar

  In MyOregonState, the Final Grade Entry link is under Resources > Academic.

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• Once logged in, click on one of the courses displayed as a list to load the student roster.
• You may need to scroll down to view the student roster that appears below the list of courses.
• Grades can be entered directly in student roster Final Grade column or through File Upload process. See below instructions on grade entry.

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• For keyed or manual entry of grades, simply click on the grade box and select a grade from the drop-down list of grades.
• Alternatively, a grade can also be typed in.
• Last Date of Attendance information is required for the grades F, N, I/F, I/N.
  • Last Date of Attendance must be within Monday of week one and Friday of Finals Week of the term.
  • Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 01/08/2024.
  • If there was no attendance/participation, enter the first day of class in the Last Attend Date field and 0 in the Hours Attended field.

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• Grades can be entered by uploading an excel file with student roster and grades.
• It is highly recommended that faculty use the Final Grades Tool in Canvas or use the Export Template function to prepare the Excel file for uploading grades.
• Last Date of Attendance information is required for the grades F, N, I/F, I/N.
  • Last Date of Attendance must be within Monday of week one and Friday of Finals Week of the term.
  • Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 01/08/2024.
  • If there was no attendance/participation, enter the first day of class in the Last Attend Date field and 0 in the Hours Attended field.
• File must contain the following columns: Term, CRN, Student ID, Grade, Last Attended Date and Narrative Grade Comment. In the "gear" icon on the right corner of the screen next to the logout button, select Import from drop-down list. Grade Import Wizard will start the file upload process.

Step One: Select the file with grades from your computer. And click Continue.

Step Two: Preview the file that you have selected within the Grade Import Wizard for accuracy, and click Continue.

Step Three: The file you uploaded should automatically map correctly. Note: The file must include a “Narrative Grade Comment" column even though it states it's not required.

Step Four: This step provides a validation report and any errors that occurred while processing the grade file. An excel file with errors can be downloaded to review the errors. If no issues, click Continue. Otherwise correct the errors and start the process over with step one. Click the Cancel button on the top right corner of the grade wizard if there are issues that must be resolved before submitting the grades.

Step Five: Click Finish, and address any errors separately.

• To download the class roster, select the course in the course list and click on the "gear" icon on the top right corner of the page.
• Select Export Template. Save the class roster as an excel file on your computer desktop to enter student grades and last date of attendance information.
• Preparing the grade file following these steps will reduce grade entry errors in the system and will eliminate the step of mapping the file columns for the grade upload process as in step three below.