GP Classrooms may be scheduled for events for departments and approved student organizations after classroom assignments are finalized for a term. Rooms may be scheduled with a tentative status for the first two weeks of any term; classes are still being moved and added through this time and rooms must be available to make those changes.

To request use of a GP classroom for any event (academic or non-course related), please contact your department scheduler. If you do not have a department scheduler, contact schedule@oregonstate.edu to request a contact or permission to request spaces.

General Purpose room use policies:

  • Food and Drink are not allowed.
  • Study sessions for student organizations are not allowed.
  • If you move furniture in the room, or make a mess, clean it up.
  • Do not “borrow” furniture from other rooms.
  • Some events may be denied use of classroom space if the event is inappropriate for the purpose of the classroom
  • Possession, consumption, or furnishing of alcoholic beverages or controlled substances is prohibited
  • Noise must be kept to a minimum, there may be classes/tests in session in nearby rooms.
  • If we receive confirmed complaints regarding your event, your organization may be barred from using GP classrooms for future events.

    Important:

  • If your event takes place after building hours or on a weekend, the ADA/Accessible entrance to the building should be open. If you find that entrance is locked when you arrive, please contact Public Safety’s non-emergency line (541-737-3010) to have it unlocked; be prepared to provide them with your event CRN.
  • If your event will have attendees from off-campus (not affiliated with OSU), you must inform schedule@oregonstate.edu. You may need to work with Conference Services to ensure compliance.
  • All events and activities involving unaccompanied minors (under age 18, not OSU students) are required to register with the Office of Youth Safety & Compliance. Registration can be completed online at https://youth.oregonstate.edu.   
  • Please review the information on your confirmation email carefully to make sure it is correct (dates, days, times, room, etc.). Let the Schedule Desk know via email if there are any changes needed. You can verify your reservation is correct in Web Viewer within an hour of receiving your confirmation email. If you notice anything incorrect in your reservation or that it is not showing up after an hour, please let the Schedule Desk (schedule@oregonstate.edu) know as soon as possible.

 

25Live Pro

The Office of the Registrar will be transitioning from WebViewer to 25Live Pro (also referred to as 25Live) for event and classroom scheduling over the summer of 2020. 25Live will be available for requests in early June 2020 for events taking place on or after June 15, 2020. WebViewer will be completely phased out and unusable by the end of June 2020.

Questions regarding 25Live or this transition should be directed to 25Live.help@oregonstate.edu.

What is 25Live?

25Live Pro is web-based scheduling and calendaring software. It can be used to view scheduled courses and events university classrooms, request events in classroom spaces, and publish events to calendars.

25Live will be used by the Schedule Desk in the Office of the Registrar to schedule classrooms for academic courses, as well as by the OSU Community to schedule events in classroom spaces. Usage of 25Live may expand to other spaces on OSU campuses in the future.

Who may use 25Live?

Students, faculty, and staff on Corvallis campus should contact their department scheduler if they wish to reserve a classroom for an event. Some other representatives from departments throughout campus, in addition to department schedulers, will also be given permissions to request GP classroom space on a case by case basis. Individuals wishing to use 25Live to request events should contact the Schedule Desk at 25Live.Help@oregonstate.edu to inquire about gaining requesting privileges. Those individuals may instead be directed to department schedulers at the discretion of the Schedule Desk.

Approved student organizations may also use 25Live to request use of GP classrooms spaces (and some department classroom spaces). Each student organization should designate one or two individuals to be the “scheduler” for that group. A maximum of two students per organization will be given request capabilities in the software. Students should contact student.orgs@oregonstate.edu to designate those schedulers.

How do I use 25Live?

Log in to 25Live with your ONID credentials by visiting https://25live.collegenet.com/oregonstate and clicking the link in the upper right corner. All authenticated users will have limited access unless they are approved for requesting privileges per the information above.  Approved requestors and schedulers will receive training and instructions for use beginning summer of 2020.