Commencement and Grades

  • Graduating students are required to take final examinations during the regularly scheduled Final Examination Week of Spring Term.
  • Diplomas are distributed to eligible graduation applicants at Commencement on Saturday, June 17, 2023.
  • Oregon State University adheres to the following timeline and process for clearing Spring Term degree candidates.

Directions for Instructors

  • Follow the specific instructions to submit preliminary grades when grading opens and the notification/instructions go out on Monday, May 8.

If you have questions regarding the preliminary grades policy, please get in touch with [email protected] in the Office of the Registrar.


Timeline and Process for Spring Degree Candidates

Commencement 2023

Monday, May 8, 2023

  • "Preliminary" grade rosters are sent to instructors via email from [email protected].
  • The email will include attached pdf files outlining the grading process and finding the roster of students who need preliminary grades assigned.

 Monday, May 15, 2023

  • Preliminary grades are due by noon.
  • Grades should reflect the anticipated final grade.
  • A preliminary grade of "I" (or any non-passing grade) will prevent releasing a student’s diploma at commencement.

 Tuesday, May 16, 2023

  • Preliminary degree review process begins for baccalaureate degrees.
  • Coordination with the Graduate School for master’s and doctoral degree review begins. 

Thursday, June 8, 2023

  • Spring candidates are notified of any unfulfilled graduation requirements or missing/insufficient preliminary grades that will impact the release of their diploma at the commencement ceremony.

Finals Week

  • Faculty should upload final grades as soon as possible for degree candidates who have a final grade of D, F, N, or I/GRADE. 
  • Unless a final grade has been submitted, the decision for diploma distribution is based on the preliminary grade submitted.

Saturday, June 17, 2023

  • Baccalaureate degree candidates with degree deficiencies may participate in commencement but will not receive their diploma.
  • Baccalaureate degree candidates with no deficiencies using either final grades or preliminary grades will receive their diploma on commencement day.
  • Graduate degree candidates with no deficiencies per coordination with the Graduate School will receive their diploma on commencement day.

Your efforts make it possible for us to continue OSU’s unique tradition of distributing diplomas on commencement day. Thank you.