Annual Report 2023-2024

2023-2024 Annual Report

The Office of the Registrar and Curriculum Management, part of the Division of Academic Affairs, is dedicated to advancing and supporting accessible education for all. As an innovative university partner, the Office of the Registrar provides a clear path for student services. Its mission is to uphold Oregon State’s integrity by managing enrollment, instructional services, academic history, and supporting students, faculty, and staff across all campuses. The Office values professionalism, innovation, excellence, respect, and collaboration. Staff members support student records and operations, veteran and NCAA compliance, degree completion, student data and access, articulation compliance, catalog, curriculum, accreditation, and scheduling, and are involved in many university-wide projects.

The Office of the Registrar is managed by

  • The Associate Vice Provost & University Registrar
  • Associate Registrars
  • Assistant Registrars

The department is composed of units including

  • Academic Records and Registration
  • Academic Operations
  • VA & Military Compliance, Degree Completion
  • Course Articulations
  • Scheduling and Catalog
  • NCAA Compliance
  • Projects & Communications Technical Team

The Office of Curriculum Management is managed by

  • The Associate Vice Provost & University Registrar
  • Operations Manager

and is composed of

  • Curriculum and Compliance units.

Goals & strategic plan

  1. Improve information and communication to equip students, faculty and staff with the tools and information they need to be successful.
  2. Streamline and optimize Office of the Registrar processes and services to ensure that students, staff, and faculty have resources available in a timely manner.
  3. Create an organizational culture that attracts and retains excellent staff; develop effective organization structures and systems for the 21st Century University.
  4. Create a clear path for students to efficiently reach their academic goals through academic success, persistence and degree completion.
  5. Provide timely, accurate data to inform strategic decisions for students, faculty, and staff.
  6. Enhance and safeguard institutional integrity to elevate the value and reputation of Oregon State University; increase expertise and confidence across the university.

The Office of the Registrar and Curriculum Management's Mission, Vision, Values and Goals is aligned with OSU’s Prosperity Widely Shared (PWS) strategic plan. Projects are evaluated based on their enhancements to the PWS actions and tactics. Action and Tactics within PWS that Office of the Registrar projects enhance include:

Launching a campaign for timely undergraduate degree completion

  • Set and track academic unit targets for retention and graduation and reward success
  • Aim to equalize rates of retention and graduation by race and ethnicity
  • Substantially increase need-based scholarships
  • Launch a signature new student onboarding experience, including reformed first-year advising
  • Dedicated attention to transfer and online students
  • Strengthen partnerships with other higher education institutions, including community colleges, to create smoother pathways into Oregon State’s academic programs
  • Incentivize and support more undergraduate students to attend full-time
  • Explore instating a block (flat) tuition rate model

Build faculty excellence

  • All colleges will set goals for research and teaching excellence and innovation
  • Launch a joint central and college-level faculty excellence hiring initiative to support targeted tenured/tenure-track hiring
  • Launch a professional development campaign for course design, teaching and assessment
  • Increase awards and recognition for distinguished teaching
  • Expand efforts to increase the number of Oregon State faculty recognized by major scientific and scholarly societies

Significantly increase enrollment online and at OSU-Cascades

  • Play a critical role in serving needs of those pursing degrees and building new skills over their careers
  • Address state and national workforce requirements
  • Expand online programs to offer educational opportunities to more students, remain competitive, and fuel investments in student success, faculty excellence and research
  • Implement an integrated college and university-level strategy to more than double online-only enrollment
  • Implement a college and university growth strategy for OSU-Cascades
  • Implement a strategy for Corvallis campus enrollment
  • Grow professional graduate program offerings

Accomplishements

New team

In August 2023, the Office of the Registrar added a new team to support the university’s Core Education efforts. The Course Articulations team includes the Senior Assistant Registrar for Articulations and six compliance coordinators.

Completed projects from 2023-2024

  • Self-Service Banner 8

  • Preliminary Grades

  • Veteran Compliance Survey

    • The Veteran’s Administration (VA) conducted a compliance survey for Oregon State University in February 2024. The compliance specialist found no discrepancies and considered OSU to be in the top tier of certifying teams they’ve reviewed. At the time of the survey, OSU had 1,621 active VA beneficiary students. The VA recommends a ratio of one full-time School Certifying Official (SCO) for every 125 GI Bill students. Typically, a university of OSU’s size employs at least 5 full-time SCOs. At the time of the survey, the Office of the Registrar had 3 full-time SCOs.

Active projects from 2023-2024

  • Student Data Access Policy

  • Learning Outcomes in CIM

  • Common Course Numbering

  • Beaver Hub

  • General Education Reform

  • Financial Readiness and Success

  • Academic Calendar Streamlining & Accessibility

  • Ecampus Course Restrictions

Other university partner projects

By the numbers

Graduation

8,180
Degrees awarded

7,162
Diplomas distributed (85% request rate)

48
Microcredentials offered: 33 undergraduate, 3 graduate

561
Microcredentials awarded:

1,613
Students enrolled in at least 1 microcredential program

7,935
Degree verifications


Official transcripts

41, 228
Official transcripts issued:

38,448
PDF transcripts through Parchment

1,972
Printed transcripts through Parchment

601
Printed transcripts through OIS

207
For in-person pickup


Information services

14,480
Phone calls answered to the main phone line

Change of programs

19,605
Change of Program requests processed through Banner Workflow


Petitions

3,644
Petitions for Late Change of Registration

31
Petition for Exception to University Academic Regulations

Readmitted and reinstated students

832
Readmission applications

124
Requests for reinstatement


Forms processed

17,551
Forms processed by the Office of the Registrar Records, Degree Completion and Veteran teams


Certifications

4,948
Certifications for 1,906 students using VA education benefits

2,015
Continuing eligibility certifications for 596 NCAA student-athletes

Academic operations

157
Record of grade change


Curriculum management

724
Course proposals for new, dropped and changed courses

343
Miscellaneous proposals (statement of intent, courses not taught, microcredentials)


Scheduling

29,370
Course sections scheduled - all campuses

10,165
General-purpose seats

139
General-purpose rooms

8,475
New or updated course sections processed in CLSS

6,582
Events requested and/or scheduled through the 25Live scheduling software


Other

53
Notarized documents