Courseleaf Section Scheduler (CLSS)

  • Courseleaf Section Scheduler (CLSS, pronounced as "Class") is our section scheduling software.

  • Access CLSS.

  • Only authorized users may access CLSS. If you wish to request access, please contact [email protected].

  • Department Schedulers should access our Canvas site for guides and training materials.

CLSS information

Modes define how CLSS interacts with Banner. Different Scheduling Units can be in different modes at the same time.

 

Mode Description
Design Mode
  • Changes made in CLSS are not immediately updated in Banner.
  • Workflows are not triggered individually.
  • Changes and workflows are only submitted when the entire scheduling unit is submitted for approval workflows.
  • All changes made during Design Mode update in CLSS at the same time after submission and approval via workflow.
Refine Mode
  • Individual changes made in CLSS are immediately submitted to workflow or updated in Banner.
  • Changes that trigger workflows may experience a delay before updating Banner data.

Phases define how schedulers can interact with CLSS - i.e. what fields can be edited, what types of changes may trigger approval workflows, etc. All units are in the same mode at the same time for any given term.

Phase Description
Cleanup (Locked)
  • Term is locked for scheduler edits while the Schedule Desk does maintenance/cleanup on rolled term in CLSS.
  • Phase can be 1-2 weeks in length.
Plan
  • First phase that schedulers are able to edit their units.
  • All units start in Design Mode.
  • Units will switch to Refine Mode during Plan phase if they submit their scheduling units early or on time.
  • Unit submissions with initial edits are due as soon as possible but no later than published dates.
  • Length of phase varies by term, but should allow 4-6 weeks for initial edits.
Proof
  • All units that were not submitted or approved in Plan Phase will be administratively switched to Refine Mode for Proof Phase.
  • Term is published to the Schedule of Classes at the beginning of Proof Phase.
  • Units and instructors should proof their schedules carefully, especially any newly added sections.
  • Schedulers should also take care to add room attributes to sections prior to Room Assignment Phase.
  • Phase length varies by term.
  • There is no Proof Phase for Summer terms.
Room Assignment
  • Term is locked for scheduler edits while the Schedule Desk assigns classrooms for the term.
  • Phase may last up to 2 weeks.
  • There is no Room Assignment Phase for Summer terms.
Review
  • Term is reopened for scheduler edits.
  • Units and instructors should proof their schedules carefully, especially room assignments to ensure the assigned classroom fits the needs of the class.
  • Grade mode and registration restrictions should also be carefully reviewed.
  • Phase length varies by term.
Registration
  • Registration opens for a term.
  • Adds and edits permitted, but may be more limited, especially for classes with registered students.
  • Many edits require a section to first be saved/updated in Banner with 0 max enrollment.
  • Phase may begin up to one week prior to registration opening for the term to allow for section changes to be approved through workflow.
  • Phase length varies by term.
Term
  • Coincides with term extension start.
  • Term phases may be linked to specific weeks or ranges of weeks in a term.
  • For example, section adds are permitted in CLSS through week 2 of a term, but not after.
  • Another example, only instructor changes are permitted in CLSS after week 2 for regular parts of term, and only through week 7 without workflow for approval.
  • Timelines and exact phases may vary for different terms or parts of term.
Archive
  • Term is archived in CLSS, edits are no longer permitted.
Temporary Lock
  • May be used at any time if the term needs to be locked for changes temporarily.
  • This phase is only rarely used and department schedulers will be notified if it will be used for longer than a few hours.

Phase Term
  • What changes?
 Phase Functions
Term I Fall
  • Term Extension (EXT) editing ends.
  • No changes or adds to EXT part of term.
Term II-A Fall
  • Superterm (SUP) editing ends.
  • No changes or adds to EXT or SUP parts of term.
Term II-B Fall
  • First Five Week (5A) editing end.
  • No changes or adds to EXT, SUP, or 5A parts of term.
Term II-D Fall
  • SAPR restrictions required on all sections except 5B.
  • No changes or adds to EXT, SUP, or 5A parts of term.
  • All sections will automatically have SAPR-IS restrictions added to them unless they already have SAPR-DP restrictions.
Term III Fall
  • Full term (1) section editing ends.
  • Instructor changes require approval.
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term.
  • SAPR-IS section restrictions automatically removed from all sections.
  • Instructor changes require approval via workflow.
Term IV Fall
  • Final Exams added to sections.
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term.
  • Changes to Exams requires approval via workflow.
  • Instructor changes require approval via workflow.
Term V Fall
  • Second Five Week (5B) editing ends
  • No changes or adds to any parts of term.
  • Changes to Exams requires approval via workflow.
  • Instructor changes require approval via workflow.
Phase Term
  • What changes?
 Phase Functions
Term I Winter
  • Term Extension (EXT) editing ends.
  • No changes or adds to EXT part of term.
Term II-A Winter
  • Superterm (SUP) editing ends.
  • No changes or adds to EXT or SUP parts of term
Term II-D Winter
  • First Five Week (5A) editing ends
  • SAPR restrictions required on all sections except 5B.
  • No changes or adds to EXT, SUP, or 5A parts of term.
  • All sections will automatically have SAPR-IS restrictions added to them unless they already have SAPR-DP restrictions.
Term III Winter
  • Full term (1) section editing ends.
  • Instructor changes require approval.
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term.
  • SAPR-IS section restrictions automatically removed from all sections.
  • Instructor changes require approval via workflow.
Term IV Winter
  • Final Exams added to sections.
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Term V Winter
  • Second Five Week (5B) editing ends.
  • No changes or adds to any parts of term.
  • Changes to Exams requires approval via workflow.
  • Instructor changes require approval via workflow.
Phase Term
  • What changes?
 Phase Functions
Term I Spring
  • Term Extension (EXT) editing ends.
  • No changes or adds to EXT part of term.
Term II-C Spring
  • First Five Week (5A) editing ends.
  • SAPR restrictions required on all sections except 5B.
  • No changes or adds to EXT or 5A parts of term.
  • All sections will automatically have SAPR-IS restrictions added to them unless they already have SAPR-DP restrictions.
Term II-D Spring
  • Superterm (SUP) editing ends.
  • No changes or adds to EXT, 5A, or SUP parts of term.
  • SAPR-IS or SAPR-DP restrictions required.
Term III Spring
  • Full term (1) section editing ends.
  • Instructor changes require approval.
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term.
  • SAPR-IS section restrictions automatically removed from all sections.
  • Instructor changes require approval via workflow.
Term IV Spring
  • Final Exams added to sections.
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term.
  • Changes to Exams requires approval via workflow.
  • Instructor changes require approval via workflow.
Term V Spring
  • Second Five Week (5B) editing ends.
  • No changes or adds to any parts of term.
  • Changes to Exams requires approval via workflow.
  • Instructor changes require approval via workflow.
Phase Term
  • What changes?
 Phase Functions
Summer I Summer
  • Session 6 Editing Ends.
  • Instructor changes for Session 6 require approval.
  • No changes or adds to Session 6.
  • Workflow approval required for instructor changes in Session 6.
Summer II Summer
  • Session 2 Editing Ends.
  • Instructor changes for Session 2 require approval.
  • No changes or adds to Sessions 6 and 2.
  • Workflow approval required for instructor changes in Session 6 and 2.
Summer III Summer
  • Session 3 and SUP Editing Ends.
  • Instructor changes for Session 3 and SUP require approval.
  • No changes or adds to Sessions 6, 2, 3, and SUP.
  • Workflow approval required for instructor changes in Session 6, 2, 3, and SUP.
Summer IV Summer
  • Session 1 Editing Ends.
  • Instructor changes for Session 1 require approval.
  • No changes or adds to Sessions 6, 2, 3, SUP, and 1.
  • Workflow approval required for instructor changes in Session 6, 2, 3, SUP, and 1.
Summer V Summer
  • Session 4 Editing Ends.
  • Instructor changes for Session 4 require approval.
  • No changes or adds to Sessions 6, 2, 3, SUP, 1, and 4.
  • Workflow approval required for instructor changes in Session 6, 2, 3, SUP, 1, and 4.
Summer VI Summer
  • Session 5 Editing Ends.
  • Instructor changes for Session 5 require approval.
  • No changes or adds to any sessions.
  • Workflow approval required for instructor changes for all sessions.

 

 

CLSS general FAQ

CLSS is available for authorized users. Users can also use the short URL beav.es/CLSS.

CLSS can be accessed by designated department schedulers, CIM users, and those who have been granted view-only access to CLSS. These are all considered "authorized users," though only department schedulers and limited others may make edits to the schedule directly in CLSS.

CLSS FAQ for departmental schedulers

CLSS is available for authorized users. Users can also use the short URL beav.es/CLSS.