Courseleaf Section Scheduler (CLSS, pronounced as "Class") is our section scheduling software, which was brought online in early 2021 for Fall term 2021 Scheduling.

 

CLSS can be accessed here: https://nextcatalog.oregonstate.edu/wen/

Only authorized users can access CLSS. If you wish to have access, please contact [email protected].

Department Schedulers may access our Canvas site for guides and training materials.

 

CLSS Modes

Modes define how CLSS interacts with Banner. Different Scheduling Units can be in different modes at the same time.

Mode Description
Design Mode Changes made in CLSS are not immediately updated in Banner. Workflows are not triggered individually. Changes and workflows are only submitted when the entire scheduling unit is submitted for approval workflows - all changes made during Design Mode update in CLSS at the same time after submission and approval.
Refine Mode Individual changes made in CLSS are immediately submitted to workflow or updated in Banner. Changes that trigger workflows may experience a delay in updating Banner data.

CLSS Phases

Phases define how schedulers can interact with CLSS - i.e. what fields can be edited, what types of changes may trigger approval workflows, etc. All units are in the same mode at the same time for any given term.

Phase Description
Cleanup (Locked) Term is locked for scheduler edits while the Schedule Desk does maintenance/cleanup on rolled term in CLSS. Phase can be 1-2 weeks in length.
Plan First phase that schedulers are able to edit their units. All units start in Design Mode. Units will switch to Refine Mode during Plan phase if they submit their scheduling units early or on time. Unit submissions with initial edits are due as soon as possible but no later than published dates. Length of phase varies by term, but should be 4-6 weeks or more.
Proof All units that were not submitted or approved in Plan Phase will be administratively switched to Refine Mode for Proof Phase. Term is published to the Schedule of Classes at the beginning of Proof Phase. Units and instructors should proof their schedules carefully, especially any newly added sections. Schedulers should also take care to add room attributes to sections prior to Room Assignment Phase. Length of phase varies by term.
Room Assignment Term is locked for scheduler edits while the Schedule Desk assigns classrooms for the term. Phase can be up to 2 weeks in length.
Review Term is reopened for scheduler edits. Units and instructors should proof their schedules carefully, especially room assignments to ensure the assigned classroom fits the needs of the class. Grade mode and registration restrictions should also be carefully reviewed.
Registration Registration opens for a term. Adds and edits permitted, but may be more limited, especially for classes with registered students. Phase may begin up to one week prior to registration opening for the term to allow for section changes to be approved through workflow.
Term Coincides with term start. Term phases may be linked to specific weeks or ranges of weeks in a term. For example, section adds are permitted in CLSS through week 2 of a term, but not after. Only instructor changes are permitted in CLSS after week 2, and only through week 7.
Archive Term is archived in CLSS, no edits permitted.
Temporary Lock May be used at any time if the term needs to be locked for changes temporarily. This phase is only rarely used and department schedulers will be notified if it will be turned on for any reason.