How to obtain your original diploma:

Starting Summer 2019, original diplomas are mailed free of charge via USPS first class mail (standard delivery). This service is provided by the Michael Sutter Company, our vendor that prints OSU diplomas.

  • Once your degree is awarded (see important graduation/diploma dates here), you will receive an email from diplomaorder@michaelsutter.com in your OSU email account.
  • This email includes your Secure ID to order your diploma. Please save this email for any future diploma requests; you will use the same Secure ID for every transaction.
  • Within 9 business days after submitting your diploma order, the vendor will mail your diploma at no charge to you.
  • To pick up your diploma from the Office of the Registrar, check the "I would like to pickup my diploma instead" box instead of entering a mailing address. Once the diploma arrives in our office, we notify you via your OSU email address. **Please note: you may only pick it up at the Office of the Registrar on the OSU Corvallis campus.**
Spring commencement and diplomas at the ceremony:

If you are a degree candidate for spring term, have registered for the June commencement ceremony by the published deadline, and your diploma has been cleared for release based on MyDegrees and preliminary spring term grades, your diploma will be given to you at the ceremony. If you do not register for commencement or your diploma was not cleared for release, you will order your diploma following the steps outlined above after your degree has been conferred.  

How to order another (duplicate) diploma:
  • Go to the OSU diploma vendor website. If you do not yet have a Secure ID then click on the “Submit a Diploma Request” button, complete the information, and then click on the “Submit My Diploma Request” button.  We will process your request and then send you an email with your Secure ID allowing you to complete the process.
  • If you already have your Secure ID then enter your OSU ID and Last Name, review your information, and then order your diploma.
  • The charge for a duplicate diploma is $36.
  • Choose your shipping method; shipping options start at $3.50.
  • Two business days following your order submission, your duplicate diploma will be mailed.

Students who were confidential students and never revoked their confidentiality request will need to work with the Office of the Registrar in person to order a duplicate diploma if they have lost their Secure ID from Michael Sutter.

How to order an eDiploma:

After you received your original diploma, you may order an eDiploma (PDF diploma).

These are available for a one-time $8 fee. You will log in the same way you would to order a duplicate diploma (directions above), so be sure to have your Secure ID. If you have not received one, you can request one by clicking the ‘Submit a Diploma Request’ link and providing the requested information.

Once on the ordering page, you will see a button that says ‘Order my eDiploma’ in the upper right-hand corner. Click that and follow the instructions. You will receive your certified eDiploma minutes after you place your order.

    How to order another (duplicate) diploma:
    • Go to the OSU diploma vendor website. If you do not yet have a Secure ID then click on the “Submit a Diploma Request” button, complete the information, and then click on the "Submit My Diploma Request" button. We will process your request and then send you an email with your Secure ID allowing you to complete the process.
    • If you already have your Secure ID then enter your OSU ID and Last Name, review your information, and then order your diploma.
    • The charge for a duplicate diploma is $36.
    • Choose your shipping method; shipping options start at $3.50.
    • Two business days following your order submission, your duplicate diploma will be mailed.

    Students who were confidential students and never revoked their confidentiality request will need to work with the Office of the Registrar in person to order a duplicate diploma. 

    Students who were confidential students and never revoked their confidentiality request will need to work with the Office of the Registrar in person to order a duplicate diploma if they have lost their Secure ID from Michael Sutter.

    How to obtain your original diploma:
    • Pick up from the Office of the Registrar; or
    • Submit a mailing request and appropriate mailing fee ($25 for domestic shipping; $40 for international shipping)
    How to order an eDiploma:

    After you received your original diploma, you may order an eDiploma (PDF diploma).

    These are available for a one-time $8 fee. You will log in the same way you would to order a duplicate diploma (directions above), so be sure to have your Secure ID. If you have not received one, you can request one by clicking the ‘Submit a Diploma Request’ link and providing the requested information.

    Once on the ordering page, you will see a button that says ‘Order my eDiploma’ in the upper right-hand corner. Click that and follow the instructions. You will receive your certified eDiploma minutes after you place your order.

    For more information see Graduation & Important Dates and Deadlines.

    Can I still pick up my diploma rather than have it mailed to me?

    Yes! If you graduated prior to Summer 2019, your diploma is likely in our office. You may come to 102 Kerr Administration Building on OSU’s Corvallis campus to pick up your degree; please bring photo ID with you. If you wish to have someone else pick it up for you, you may. You will need to fill out this form and have the person picking it up for you bring this form, along with their own photo ID that matches the name of the person picking up the diploma that you wrote on the form.

    If you graduated in Summer 2019 or a later term, you may enter click the "PICK UP" button in the order form. This alerts the vendor to mail the diploma to the Office of the Registrar where you can pick it up. Please note, you may only pick it up at the Corvallis campus in the Office of the Registrar.

     
    I graduated before Summer 2019 and never picked up my diploma. Do I need to pay to have it mailed?

    If you graduated prior to Summer 2019 when we switched to this new process, we likely still have your diploma and can mail it to you. To have it mailed to you, please fill out this form. The charge for this mailing will be $25 for those addresses in the U.S. and $40 for those international addresses. Alternatively, you may pick it up at the Office of the Registrar without any charge. If you plan to pick it up, please bring photo ID.

    I graduated in a term other than spring term, but still want to go to Commencement. Can I just get my diploma there?

    We will only release diplomas at Commencement to spring candidates who register for the ceremony by the published deadline and whose diploma is cleared for release. Even if your diploma is not at the ceremony, if you want to attend, and are eligible to participate in Commencement, we encourage you to do so. You will receive a congratulations letter in your diploma case.

    Why is this process changing?

    The Office of the Registrar maintains thousands of diplomas never retrieved by graduates. By turning the diploma mailing process over to Michael Sutter Company, that already serves OSU by printing our diplomas, we streamline our internal processes and re-direct our resources toward serving current students.

    Is there a way to choose an expedited shipping method?

    While the mailing of the original diploma doesn’t allow for shipping upgrades, a student can order a duplicate diploma even before the original has been mailed. This duplicate system allows for upgraded shipping, including overnight delivery.

    I graduated before Summer 2019 and I want both my original and duplicate mailed to me. How do I do this?

    If you never picked up your diploma, you may either pick it up from our office in 102 Kerr Administration Building or you may request to have your diploma mailed using our diploma mailing request form. To order a duplicate diploma, please follow the process on ordering a duplicate diploma via Michael Sutter outlined above.

    I received my diploma and also want a diploma cover. How can I get one?

    You can purchase a diploma cover by speaking to any of the team members working at the Customer Service desk at the OSU Beaver Store.  Alternatively you can call the OSU Beaver Store at 541-737-0041 and pay for one over the phone.  The single diploma covers are $8.00 and the double degree covers are $10.00.  If you need to have one shipped, the OSU Beaver Store charges a flat rate of $6.00. 

    I am not able to come to the OSU Beaver Store to buy a diploma cover. Can I buy one online?

    Diploma covers aren't available online at this time, but the OSU Beaver Store will be more than happy to help you over the phone at 541-737-0041.

    Can I see what the screens look like in the ordering process?

    Sure! We have a reference document here.