Starting in Summer 2019, diplomas for summer, fall, and winter term graduates are mailed free of charge. This service will be provided by the Michael Sutter Company, our vendor that prints all OSU diplomas.

  • Once your degree is awarded (see important graduation/diploma dates here), you will receive an email from diplomaorder@michaelsutter.com in your OSU email account.
  • This email includes your Secure ID to order your diploma. Please save this email for any future diploma requests; you will use the same Secure ID for every transaction.
  • Within 7 business days after submitting your diploma order, the vendor will mail you your diploma at no charge to you.
  • To pick up your diploma from the Office of the Registrar, follow the directions for picking it up at the University instead of entering a mailing address. Once the diploma arrives in our office, we notify you via your OSU email address that the diploma is ready for pick-up. **Please note: this process will take longer than having your diploma mailed directly to you and that you may only pick it up at the Office of the Registrar on the OSU Corvallis campus.**
How to order another (duplicate) diploma:
  • Go to the OSU diploma vendor website. On that site, you will be asked for your Student ID and your last name. If you do not know your student ID, you may either contact the Office of the Registrar or submit a diploma request, which will notify the Office of the Registrar.
  • If you entered the correct ID and last name and your degree was conferred, your record will display. From there, follow the prompts to order a duplicate diploma.
  • The charge for a duplicate diploma is $36.
  • Choose your shipping method; shipping options start at $3.50.
  • Two business days following your order submission, your duplicate diploma will be mailed.

Students who were confidential students and never revoked their confidentiality request will need to work with the Office of the Registrar in person to order a duplicate diploma if they have lost their Secure ID from Michael Sutter.

 

  • Pick up from the Office of the Registrar; or
  • Submit a mailing request and appropriate mailing fee ($25 for domestic shipping; $40 for international shipping)
How to order another (duplicate) diploma:
  • Go to the OSU diploma vendor website. On that site, you will be asked for your Student ID and your last name. If you do not know your student ID, you may either contact the Office of the Registrar or submit a diploma request, which will notify the Office of the Registrar.
  • If you entered the correct ID and last name and your degree was conferred, your record will display. From there, follow the prompts to order a duplicate diploma.
  • The charge for a duplicate diploma is $36.
  • Choose your shipping method; shipping options start at $3.50.
  • Two business days following your order submission, your duplicate diploma will be mailed.

Students who were confidential students and never revoked their confidentiality request will need to work with the Office of the Registrar in person to order a duplicate diploma if they have lost their Secure ID from Michael Sutter.

 

For more information see Graduation & Important Dates and Deadlines.

Can I still pick up my diploma rather than have it mailed to me?

Yes! If you graduated prior to Summer 2019, your diploma is likely in our office. You may come to 102 Kerr Administration Building on OSU’s Corvallis campus to pick up your degree; please bring photo ID with you. If you wish to have someone else pick it up for you, you may. You will need to fill out this form and have the person picking it up for you bring this form, along with their own photo ID that matches the name of the person picking up the diploma that you wrote on the form.

If you graduated in Summer 2019 or a later term, you may enter click the "PICK UP" button in the order form. This alerts the vendor to mail the diploma to the Office of the Registrar where you can pick it up. Please note, you may only pick it up at the Corvallis campus in the Office of the Registrar.

 
I graduated before Summer 2019 and never picked up my diploma. Do I need to pay to have it mailed?

If you graduated prior to Summer 2019 when we switched to this new process, we likely still have your diploma and can mail it to you. To have it mailed to you, please fill out this form. The charge for this mailing will be $25 for those addresses in the U.S. and $40 for those international addresses. Alternatively, you may pick it up at the Office of the Registrar without any charge. If you plan to pick it up, please bring photo ID.

I graduated in a term other than spring term, but still want to go to Commencement. Can I just get my diploma there?

We will only be receiving spring term diplomas of those who confirm Commencement attendance to our office. If you received your diploma already, but still want and are eligible to participate in Commencement, you will receive a congratulations letter in your diploma case.

Why is this process changing?

The Office of the Registrar maintains thousands of diplomas never retrieved by graduates. By turning the diploma mailing process over to Michael Sutter Company, that already serves OSU by printing our diplomas, we streamline our internal processes and re-direct our resources toward serving current students.

Is there a way to choose an expedited shipping method?

While the mailing of the original diploma doesn’t allow for shipping upgrades, a student can order a duplicate diploma even before the original has been mailed. This duplicate system allows for upgraded shipping, including overnight delivery.

I graduated before Summer 2019 and I want both my original and duplicate mailed to me. How do I do this?

If you never picked up your diploma, you may either pick it up from our office in 102 Kerr Administration Building or you may request to have your diploma mailed using our diploma mailing request form. To order a duplicate diploma, please follow the process on ordering a duplicate diploma via Michael Sutter outlined above.

I received my diploma and also want a diploma cover. How can I get one?

You can purchase a diploma cover by speaking to any of the team members working at the Customer Service desk at the OSU Beaver Store.  Alternatively you can call the OSU Beaver Store at 541-737-0041 and pay for one over the phone.  The single diploma covers are $8.00 and the double degree covers are $10.00.  If you need to have one shipped, the OSU Beaver Store charges a flat rate of $6.00. 

I am not able to come to the OSU Beaver Store to buy a diploma cover. Can I buy one online?

Diploma covers aren't available online at this time, but the OSU Beaver Store will be more than happy to help you over the phone at 541-737-0041.