Change of Grading Basis

Students may choose to take a letter-graded course on a Satisfactory/Unsatisfactory (S/U) grading basis by selecting the S/U grading option for the course using Online Services by Noon on Friday of the seventh week of the term.

S/U grades carry no grade points and are not included in the grade point average (GPA) calculation. S/U grades will not result in an increase or decrease in a student’s GPA.

Required Approvals

Changing the grading basis of a course requires academic advisor approval.

Request S/U Grading Option

To request the S/U grading option for a course:

  1. Log into MyOregonState.
  2. Select the Academics tab.
  3. In the Academic Resources section, click Change Class Options. If you do not see it listed, click View more academic resources.
  4. Select the appropriate term to view class schedule and available grade mode option(s).
  5. Select desired grade mode from drop down menu option next to Grade Mode and Submit Changes.

*Not all courses will have an option to change the grade mode (i.e. non-gradable courses, such as lab and recitations, etc.).

  6. Check your ONID email inbox for a confirmation email containing a link to review and sign your change of grading basis request. The email notification will come from DocuSign Registrar Forms Mgr. Click Review Document.

  7. Click Continue to sign the request. Click the SIGN tag. Confirm signing by clicking FINISH.

Once the form is signed, it will be sent to your assigned academic advisor for approval.

For students with a registration hold on their record, please fill out the paper form to request a change of grading basis and submit it to your academic advisor before the deadline. If approved, your academic advisor will forward your change of grading basis to the Office of the Registrar at registrars@oregonstate.edu.

Deadline

All grading basis changes must be submitted to the Office of the Registrar by the deadline published in the academic calendar. For Fall/Winter/Spring terms, the S/U grading deadline for students is Noon, Friday of the seventh week of classes. Academic advisors have until 5:00 pm to approval requests. For Summer and other non-traditional parts of term, the deadline dates for each session are noted in the academic calendar.

Related Academic Regulations

See Academic Regulation 18 and Academic Regulation 20 to understand the rules related to S/U grading.

Graduate Students

With the approval of the major professor or graduate program director, a student may elect to take a course on an S/U grading basis. Please note, S/U graded courses cannot be listed on a graduate Program of Study. Graduate students must fill out the paper form to request a change of grading basis and submit it to the Graduate School at graduate.school@oregonstate.edu.

Additional Questions

Contact your academic advisor or the Office of the Registrar with any additional questions about the Change of Grading Basis option.

Frequently Asked Questions (FAQs)

If I have a hold on my student record, can I still request to S/U a course?

You will need to fill out the paper form to request a change of grading basis and submit it to the Office of the Registrar at registrars@oregonstate.edu. While university offices work remotely, you may forward your form to your advisor, who will send it to the Office of the Registrar upon approval. Your advisor needs to submit your form by the Noon deadline to the Office of the Registrar at registrars@oregonstate.edu.

Why aren’t you doing DocuSign for all forms?

We worked hard to ensure that all student data protection concerns were addressed with the Change of Grading Basis by working with our IT support team. We would need to do this with each form, and hope to do so in the future.

Do I need to send the form to my advisor after I fill it out?

With the online process, the form will be sent automatically to your advisor after you submit it. Your advisor will then approve or deny the change of grading basis request for the class(es) you selected.

How soon will my change of grading basis request be processed?

Once the signing process is complete by your advisor, your change of grading basis request(s) are updated for your selected class(es) every hour.

In MyOregonState, go to View Your Class Schedule in Detail. This will take you to Online Services, where you can look at the Grade Mode for each class for the selected term

Will I receive a notification that it was approved?

You will receive two email notifications after submitting the form through Online Services. The first notification will ask you to sign the form via DocuSign. The second notification will let you know that the advisor completed their action. The email notifications will come from DocuSign Registrar Forms Mgr.

Do I need to submit my Change of Grading Basis form to my advisor by Noon on the deadline?

The form needs to be signed by the student by noon and their advisor by 5pm on the Change of Grading Basis deadline. This means that students should plan accordingly and make sure their advisor can sign the form in time to meet the deadline.

What notification will I get if my S/U request is not approved?

If your advisor declines your request, you can view their decision or reason why the request was declined by clicking on View Completed Document in the email.

Wasn’t this different Spring 2020? I thought I could S/U any course.

As a response to COVID-19 the Oregon State University relaxed the regulations around changing a grading basis to S/U during Spring 2020 term only. Our goal was to increase student flexibility as we adjusted to remote learning. All regulations and restrictions are now back in place.

 

Updated July 6, 2020