Who Can Enter Grades Online?

Faculty members who have been listed by their department as the primary instructors. Non-primary instructors with a percent workload responsibility of greater than 0 percent, who have been identified in Banner as "graders" and are cleared for online grading access.

What if the instructor is unable to access the course?

If a faculty member is not able to obtain their CRN online for grading purposes, it may be because this person has not been formally listed as an instructor for a course section in Banner. To remedy this, follow the steps below.

  • Contact your Department Scheduler. They should go to CourseLeaf Section Scheduler (CLSS) to assign the instructor to the section. Only Department Schedulers or other scheduling representatives will have access to make section updates in CLSS.
  • If the instructor does not come up in a CLSS search, the Department Scheduler should fill out the Instructor Add form (https://beav.es/3yk). Once the Schedule Desk has given the individual faculty status in Banner, they should show up in a CLSS search the following day.
  • If the individual you are adding does not have teaching responsibility, you must change the percentage from 100 to zero. If they do have teaching responsibility, you may adjust the percentages so they equal 100 percent.
Secure Submission Guidelines for Grade Changes and Removal of Incomplete forms.

All Change of Grade and Removal of Incompletes over one year require that a form be completed and submitted to the Office of the Registrar. The form must be signed by an instructor of record and the department chair. An instructor of record is defined as an instructor listed on the section of the course on SSASECT in Banner. The departmental grade contact is not considered an instructor. Incorrect or missing information on the form will cause a delay in processing.

The form may be submitted via one of the following methods:

  1. In Person: Forms signed by the instructor and department chair may be brought to the Office of the Registrar. The instructor, departmental grade contact or department chair may deliver the form in person. Photo ID will be verified. Verification of the instructor, instructor signature, and grade mode listed on the form will also be verified at the time the form is turned in.
  2. Campus Mail or US Postal Service: Forms signed by the instructor and department chair may be forwarded to the Office of the Registrar via campus mail or US postal service. All signed forms must be received in a sealed departmental envelope with the signature of the instructor, or departmental grade contact, or department chair across the seal. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.
  3. Departmental Fax: Forms signed by the instructor and department chair may be faxed to the Office of the Registrar accompanied by a departmental fax cover sheet signed by the instructor, or departmental grade contact, or department chair. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.