The Office of the Registrar at OSU hosts a FERPA training module and quiz that is required for employees and affiliates to gain access to student information systems and is highly recommended for any employee or affiliate who works with students.
There are two training modules for employees:
Individuals should participate in the training relevant to their designated role at OSU. These will only display for those who have an employment record at OSU.
OSU employees (i.e., staff, professional faculty, teaching faculty, administration; student workers) can access the online FERPA training and quiz module through the MyOregonState Portal, under the “Employee” section.
Non-student employees: Once in the “Employee” section, click on 'Resources' and click the 'Employment' tag. In that section, you should see the “Faculty/Staff FERPA Training” link. Select that link. You will be directed to a Qualtrics survey that may ask you to authenticate if you are not currently logged into DUO.
Student employees: Once in the “Employee” section, click on 'Resources' and click the 'Employment' tag. In that section, you should see the “GRA, GTA, & Student Employee FERPA Training” link. Select that link. You will be directed to a Qualtrics survey that may ask you to authenticate if you are not currently logged into DUO.
To get to the Employee Dashboard, go to the person icon in the upper right hand corner and click. This will provide the following dropdown:
If you are a supervisor of a student serving in a role that encounters student data and the student is not an employee of OSU, please contact the Office of the Registrar for assistance.
Please note that the certificates produced by the old online FERPA training are no longer being accepted. If you need to provide evidence of FERPA training, you will need to take the training module hosted on the Portal. Once you have passed, you will be asked to submit your information, such as your name, OSU ID number, ONID email, department, and phone number. We will then designate in Banner that you have passed your FERPA training. If you do not have access to the Employee tab, you will want to contact Human Resources.
If you are not an OSU employee, you can take this FERPA training. *Please note: if you are not an OSU employee, your results do not get sent to our office and, therefore, we do not note your FERPA training in any systems. You may show proof of your training to your department leadership. In order to gain access to student information systems, including Canvas sections in which you are not a student, you must have a formalized role with the University. If you have just joined the University as an employee, wait until you have the training tab in your MyOSU employee tab before taking the training.
You can check to see if an employee has completed their training by checking these CORE reports.