Office of the Registrar

This project will align the Grader and Teaching Assistant policy with the Office of the Registrar guidelines on student access to other students’ education data and will implement the new policy within Canvas.

This will be a one-time change of policy and consequent processes. 

Strategic Plan 4.0 Actions*

• Integrate inclusive excellence principles and practices into all aspects of the university

*This project was prioritized during Strategic Plan 4.0

In academic year 2018-19, OSU rolled out “institutional awarding” for undergraduate students, which involved undergraduate/post-baccalaureate students no longer applying to graduate. Instead, the office of the registrar and college advising staff use degree audit data to determine when a student becomes a candidate for graduation. This transition affected a number of processes related to advising, degree conferral, commencement, etc. This effort was considered Phase I of Institutional Awarding.

Moving to Self Service Banner 9 (registration) will bring OSU closer to a baseline environment by reducing the number of modifications currently configured in Banner 8, creating a better user experience, and moving more forms and processes online.

During Spring 2020, the Change of Basis form was moved online.  The Office of the Registrar aims to take an intentional approach to move additional forms online so users have a similar user experience across all Registrar forms.  We aim to set clear expectations for workflows, reduce confusion for participants involved, and use a 21^st Century approach to the current processes.

The Registrar’s Office needs an automated method of finding and dropping students from classes due to an unmet prerequisite.  The student should be emailed via Form Fusion to notify them of the schedule change after the drop occurs. 

Athletics, INTO OSU, and International Programs should be notified if one of their students are removed from a course. Head advisors will need to be notified so they can communicate with their advisors and students impacted.

To support overall enrollment, and student retention projects on campus, we are adopted a more streamlined transfer equivalency service. The tool is the Transfer Equivalency Self Services by ellucian (TESS). This is a module within Degree Works.

This provides an easy solution for prospective, current students to look up courses, degrees, and test scores that would transfer to OSU and to view their equivalence at OSU.

Installation and configuration of version 5.0.3.1 due to Flash obsolescence. This created a responsive dashboard to multiple viewing devices and enhanced the user experience.

As part of the university transition to DUO multifactor authentication, our office collaborated with Identity Management to transition students, in various cohorts, over to DUO. The first student cohorts were transitioned in October 2019 and all students were using DUO February 2020.