Archived Student Email Logs 2022-2023

From: Office of the Provost & Executive Vice President

Greetings. Please mark your calendars for the following candidate forums. The schedule for our 4^th candidate is not yet confirmed – the dates are set, but the start times for the forums are tentative. We’ll share an update when the forums are confirmed.

Refer to your email for zoom links and password. 

University Forum – Open to the entire university community. Will include a presentation followed by Q+A. The forum will be recorded. Participants are encouraged to attend in person or via Zoom.

Faculty Forum – All OSU-Cascades faculty are welcome. No presentation. In person participation is encouraged.

Staff Forum – All OSU-Cascades staff are welcome. No presentation. In person participation is encouraged.

Student Forum - All OSU-Cascades students are welcome. No presentation. In person participation is encouraged.

Additional details forthcoming. In the meantime, your questions are welcome.

With kind regards,

Gigi

Search Resources

Search Website  Search Advisory Committee  Leadership Profile

Candidate bios – will be added at least 48 hours in advance of the interview

Evaluation forms – will be added after candidate names have been announced

From: Office of the Provost & Executive Vice President

Dear OSU-Cascades Colleagues:

On behalf of Provost Feser and the Chancellor and Dean Search Advisory Committee, I am pleased to share confirmed interview dates for our four finalists.

Later today, I’ll follow with information regarding candidate forums. The following forums will be included:

University Forum – This forum is open to anyone and will include a presentation followed by Q+A. The forum will be recorded. Participants may attend in person or via Zoom.

Faculty Forum – This forum is open to all OSU-Cascades faculty. No presentation. In person participation is encouraged. A Zoom link will also be provided.

Staff Forum – This forum is open to all OSU-Cascades staff. No presentation. In person participation is encouraged. A Zoom link will also be provided.

Student Forum - This forum is open to all OSU-Cascades students. No presentation. In person participation is encouraged. A Zoom link will also be provided.

Candidate names and bios will be shared at least 48 hours in advance of the interview. They will be distributed via email and will be added to the search website.

Evaluation forms will be added to the search website after candidate names have been announced.

Please stay tuned for additional details. In the meantime, your questions are welcome.

With kind regards,

Gigi

Search Resources

Search Website

Search Advisory Committee

Leadership Profile

Candidate bios – will be added at least 48 hours in advance of the interview

Evaluation forms – will be added after candidate names have been announced

Gigi Bruce  |  Chief Assistant to the Provost   |  Office of the Provost & Executive Vice President | Oregon State University  |  541.737.8414 Office  |  541.230.0873 Mobile

From: Office of the Registrar
(Sent to students who are eligible or may be eligible to participate in the 2023 Commencement Ceremony)

Congratulations! You are on your way. 

Our records show that you may be eligible to attend this year’s Commencement ceremony on June 17, 2023. We would be honored to have you join us in this great celebration of your accomplishments at Oregon State University. 

Below is what you need to do to prepare for the big day. 

Verify eligibility 

Students who graduated in Summer 2022, Fall 2022, Winter 2023 or will graduate in Spring 2023 and Summer 2023 are eligible to participate in the commencement ceremony. 

Make sure to review your MyDegrees audit with your advisor to ensure you are on track to finish all requirements in Spring 2023 or Summer 2023. 

Confirm your attendance 

Go to commencement.oregonstate.edu to RSVP for the 2023 Commencement Ceremony. 

You will find additional resources including frequently asked questions, ceremony details, and important dates and deadlines. 

Stay connected

Continue to check the commencement page as well as your OSU email for critical updates and information. 

Attend the Grad Fair on April 18 and 19 

The Grad Fair will be held on April 18 and 19 from 10 am to 4 pm in the OSU Beaver Store. Get all your commencement attire, announcements, commencement ceremony, and alumni information. 

Update your plans 

If you have already confirmed your attendance and find you can no longer attend the ceremony, please go to Online Services, Student Records, Commencement Attendance Confirmation, and cancel your attendance. 

Congratulations to the Class of 2023! 

Sincerely, 

Rebecca Mathern, Associate Vice Provost & University Registrar   

From: Office of Academic Affairs

Dear students,

The Student Learning Experience (SLE) survey is open until end of day (11:59pm) on Sunday, March 19, 2023.

The short survey should take you under three minutes per course and provides instructors with valuable insight. Please login at beav.es/Student-Learning-Survey, my.oregonstate.edu, or via the Student Learning Experience link in your Canvas course sites. For more information, check out the Student FAQs.

If you experience any technical problems, please contact [email protected].

I encourage you to take time to share your experiences. This information is very helpful to instructors as they consider updates and improvements to their courses.

Alix Gitelman, Vice Provost for Academic Affairs

From: Public Safety

OSU Corvallis Community Members,

The Department of Public Safety is facilitating active threat scenario-based training at Cascade Hall on Tuesday, March 7 from 7:15 to 7:45 a.m. The date and location were selected to provide limited impact to the campus community.

Passersby may hear loud noises and loud voices from the training, but actual tactics and activity will most likely not be visible outside of the training venue.  

There will be “Emergency Drill” signs placed inside and outside of Cascade Hall signaling the training. Staff assigned inside Cascade Hall will be present to answer questions and remind community members of the training.

Affected areas will be clearly marked to reduce unintentional entry into the training exercise. To keep the exercise area safe, please do not interfere with or approach the activity inside or outside Cascade Hall during this time.

Please contact Mike Bamberger, OSU DPS, at 541-737-3010 with questions or concerns.

Shanon Anderson                                         Paul Odenthal, PE, CEM

AVP for Public Safety and                           Senior Associate Vice President for Administration
Chief of Police

Oregon State University, 601 SW 17^th Street, Cascade Hall, Corvallis, Oregon  97331

Phone:  541-737-7854 | Dispatch: 541-737-3010

https://publicsafety.oregonstate.edu/

Oregon State University’s Corvallis campus operations will have a two-hour delayed opening on Thursday, Feb. 23, 2023, due to forecasted early morning sub-freezing temperatures and anticipated overnight snowfall. Campus operations will open at 10 a.m. Any further change in Corvallis campus operations due to changes in weather conditions will be shared on the university website at oregonstate.edu, by calling 541-737-8000, and through notifications via social media through Twitter and Facebook.

Oregon State University students enrolled on the Corvallis and OSU-Cascades campuses can now use the Rave Guardian app and receive timely OSU Alerts on public safety matters and quickly contact campus safety and emergency services. The app works on and off campus.

The app also allows users to text directly with OSU Corvallis public safety dispatchers if a phone call is not possible and provides several other safety features.

Picture Description: 

The picture above is of a student walking alone on a path with text and two QR codes.

Text Reads: 

Never Walk Alone Rave Guardian. A free safety app for OSU students, staff and faculty. One-touch contact to Department of Public Safety or 911 in case of emergency. Virtual escort allows you to share locations as you travel. Stay informed by accessing OSU safety resources all in one place. App can be customized for Corvallis, Bend or Newport. Replaces OSU DamSafe Blue light app. Email [email protected] with questions.

End picture description.

Thank you,

Mike Bamberger, CEM®, ORCEM, MEP, Emergency Preparedness Manager, Oregon State University

601 SW 17^th Street, Cascade Hall, Room 264, Corvallis, Oregon  97331, Phone:  541-737-4713 | Cell: 541-740-1128

[email protected] | http://emergency.oregonstate.edu

From: Office of the President

Dear OSU Community Members,

Throughout February, we celebrate Black History Month and honor past and present Black and African-American leadership, activism, achievements and resilience throughout Oregon State University, the nation and the world.

While Black History Month is an annual national celebration, Black community members within OSU make a difference every day of the year.

Last Wednesday, we heard from educator, historian and journalist Jelani Cobb who called on each of us to work together to create societal and institutional change. Cobb visited OSU as part of the university’s 41st annual Dr. Martin Luther King, Jr. Commemoration.

Last Thursday, I was proud to attend the Black Excellence Celebration. This annual event recognizes Black students, faculty and staff members for their profound contributions within OSU and beyond. The event was organized by students at the Lonnie B. Harris Cultural Resource Center, who do great things daily to advance equity, inclusion and success for students at OSU.

Fundamentally, Black History Month provides us the inspiration to advance equity and justice within Oregon State University. I encourage you to engage with the many events planned during Black History Month at OSU. These events include:

• A community dialogue on the “Power of Color,” Thursday, Feb. 9 at 4 p.m. in the Memorial Union Multipurpose Room.
• A presentation at 5:30 p.m. Thursday, Feb. 9 on “My People are Rising: the History and Legacy of the Black Panthers in the Pacific Northwest” in the Memorial Union Horizon Room.
• A discussion on Feb. 16 at 5 p.m. in MU by nationally recognized Portland State University historian Dr. Carmen Thompson on “American Whiteness and Anti-Blackness: Toward Understanding Race in America.”

Throughout this month, I ask you to consider how you can contribute to our shared work to confront racism and create opportunities for all.

Sincerely, Jayathi Y. Murthy, President

From: Office of the Interim Vice President

Dear OSU-Cascades Campus Community Members, 

Over the last few days, we all have likely experienced sadness and outrage over viewing the appalling video of Tyre Nichols being brutally beaten by five Memphis police officers. Sadly, Mr. Nichols died from these injuries.

I echo OSU President Murthy’s powerful and heartfelt message shared Monday: “If we truly desire change, we must work together to create it in our university and communities.”

Tomorrow, we celebrate the start of Black History Month. I challenge each one of us to have conversations about the treatment of Black people in America over the past four centuries. We must ask ourselves and fellow students, faculty members, staff, friends and neighbors, what must we do to advance a society where all people of color are treated equally and with dignity?

In addition, I invite you to join members of the OSU-Cascades community in:

• A Conversation Circle at 6:30 p.m. on Tuesday in OBSN 210 to be hosted by Nathan Moses, interim chief of student affairs and Devin Duncan, coordinator of disability access services. This is an informal opportunity to come together and express your thoughts and feelings about Mr. Nichols’ loss of life, and what we can do together to prevent such incidents.

• Viewing the OSU 2023 Dr. Martin Luther King, Jr. Commemoration Keynote with Jelani Cobb on Wednesday at 7 p.m. Jelani Cobb is an educator and staff writer at The New Yorker Magazine who writes on race, history, justice, politics and democracy. He is also the dean of the School of Journalism at Columbia University. The livestream is free, but registration is required.

• Participating in Central Oregon Community College’s Celebration of Black History Month through March 1 Colleagues at COCC annually host a slate of culturally rich activities for students, employees and the surrounding community, where we can learn more about how and why we must advance nonviolent change. Learn more about these events.

I recognize incidents of racial injustice, especially those involving violence, cause significant hurt and trauma. I encourage students looking for support to take advantage of these free campus and local services:

• Non-Emergency counseling and referrals - [email protected]
• Free 24/7 virtual crisis and counseling support – download the MySSP app
• Immediate crisis support available without charge  24/7 – Deschutes County Crisis Hotline – 541-322-7500 x9

Together we can and must make a difference.

Be well,
Andrew

Andrew D. Ketsdever, PhD | Interim Vice President | OSU-Cascades, 1500 SW Chandler Ave., Bend, OR 97702, Follow me on Instagram and LinkedIn

From: Office of the President

31 January 2023

Dear Oregon State Community Members,

We are pleased to announce that Oregon State University will hold its 154^th commencement ceremony on Saturday, June 17, 2023, in Reser Stadium in Corvallis.

The 22^nd commencement ceremony for OSU-Cascades will be held on Sunday, June 18, 2023, in Bend.

All on-campus and Ecampus students graduating between summer 2022 and summer 2023 are invited to participate in the Corvallis commencement ceremony.

We look forward to recognizing graduates’ academic success and celebrating with their families and friends this June. Visit the university-wide commencement ceremony website and the OSU-Cascades ceremony website for more information.

Thank you for your support and enthusiasm as we prepare to honor Oregon State’s 2023 graduates.

Sincerely,

Jayathi Y. Murthy, President

Edward Feser, Provost and Executive Vice President

From: The Office of the President

OSU Community Members,

I am deeply saddened by the loss of Tyre Nichols’ life following the vicious attack he suffered at the hands of five Memphis police officers.

Mr. Nichols should not have died this way. No one should die this way. Police brutality is unequivocally wrong. It is a breach of trust with those upon whom we depend to protect us and our communities. Mr. Nichols’ death once again challenges us – as a nation and as a university community – to consider what we must do to stop these deaths.

The impact of this and other similar killings is significant, and I reflect more fully on this matter in a message I share on the presidential webpage. I ask all OSU community members to extend care, empathy and patience to each other as we once again weather a senseless death.

This Wednesday, journalist and scholar Jelani Cobb will visit OSU to provide the 41^st Annual Dr. Martin Luther King, Jr. Commemoration Keynote Address at 7 p.m. in the LaSells Stewart Center. His talk, “The Half-life of Freedom: Race and Justice in America Today,” will focus on what we must do to continue advancing a dream of racial equity in this country. The event is free and open to all, and I encourage you to register and attend.

If we truly wish to change our future, we must work together to create change in our university and in our communities. This work is difficult. It requires each of us to make a long-term commitment to challenge the status quo, right longstanding wrongs, reach across divides and heal our communities.

While I do not have all the solutions to these difficult challenges, I am deeply committed to this shared work. It is essential to our success as a university and as a community.

Sincerely,

Jayathi Y. Murthy, President

From: Division of Student Affairs

Dear OSU Community Members,

As you likely are hearing through national news, five former Memphis police officers were indicted Thursday on murder charges for their role in what has been described as a brutal attack of Tyre Nichols during a Jan. 7 traffic stop.

We understand that a video of the arrest and attack will be released later today. It has been described by Memphis Police Chief Cerelyn Davis as “heinous, reckless and inhumane” conduct by the five arresting officers, who have since been terminated.

While we have not yet seen the video, based on its description, we expect that seeing the brutality inflicted against Tyre Nichols by these police officers will horrify, hurt and provoke anger. We encourage members of the OSU community to take care of your wellbeing over the coming difficult days.

We currently are, and will continue to be, in conversation with students, faculty, staff, alumni and community members offering support, space and resources. For members of the Black and African American community at OSU, these incidents, individually and collectively, are terrible burdens to bear. In the immediate term, our goal will be to provide collective support and strength. 

As we learn more about the arrest and Tyre Nichols’ death, we will continue working as a community to provide care and support. Please reach out to university offices and your communities for assistance and stay engaged with each other as we process this terrible tragedy.

In the days and week ahead, we will share more about opportunities to engage, reflect, learn and gather.

Sincerely, Dan Larson, Vice Provost for Student Affairs, Senior Advisor to the Provost for Operations

Scott Vignos, Vice President, Chief Diversity Officer, Office of Institutional Diversity

From: Associated Students of Oregon State University

Dear OSU Corvallis Students,

If you’re interested in leadership or representing your community the Associated Students of Oregon State University (ASOSU) has the opportunity for you! Election season for our elected positions has now begun. Service in elected positions begin on June 1, 2023, and next academic year will be the first with our new constitution implemented. The positions open for election are President, Vice President, Graduate Senator (3 open positions), Undergraduate Senator (15 open positions), Student Fee Committee Chair, and Student Fee Committee At-Large Member (5 open positions).

Registration to run for office is open until Feb. 15th. To register for candidacy please fill out this form that also can be found on our website. If you are running or considering running, please come to one of our candidate informational sessions. They will be held every Wednesday and Friday in SEC 294 at 5pm until registration closes. SEC 294 can be found in the ASOSU suite. Please also read through our elections packet for more information on election rules and regulations. More information on how to vote to come and look out for ballots opening on Feb. 20th.

If you have any questions about elections or student government feel free to reach out to me at [email protected] or to the elections committee at [email protected]. 

Thank you and Go Beavs!

Sierra Young, ASOSU VP & Elections Chair, SEC 288

Greetings OSU undergraduates,

The following message is being sent with the support of Oregon State University. We highly encourage you to participate in this survey and share your honest feedback about Beaver Nation!

The Princeton Review requests your direct feedback about your experience at Oregon State University.  Your insights on academics, fellow students, social life, sports, clubs, school traditions, professor/student interaction, dorms, food (you’re getting the picture here) provide invaluable guidance for college bound students searching for their best fit schools. 

Take our online student opinion survey here.

It takes only a few minutes to complete.  All college students completing the survey will be entered in The Princeton Review’s Campus Critic Giveaway!  

Your anonymous feedback drives the narrative, rankings and ratings inherent to many of The Princeton Review’s college guides and website.

Thanks for the time and for sharing your unique perspective on your college experience at Oregon State University!

The Princeton Review, 110 E 42nd St. – 7th floor, New York, NY 10017, [email protected]

Please note: The Princeton Review takes your privacy seriously. We will not share your personal information with any third party unless you give us permission to do so. You can read The Princeton Review's full privacy policy by clicking on our "Privacy Policy" link here.

From: AVP for Public Safety and Chief of Police and Senior Associate Vice President for Administration

OSU Corvallis Community Members,

OSU Air Force ROTC (AFROTC), in partnership with the OSU Department of Public Safety, will conduct active threat scenario based training at McAlexander Fieldhouse on Tuesday, Jan. 24 between 6:30 and 7 a.m. The date and location were selected to provide for limited impacts to the campus community.

Passersby may hear loud noises, and loud voices coming from inside the fieldhouse, but actual training activity will most likely not be visible from outside the training venue.  

There will be signs inside and outside of McAlexander Fieldhouse signaling the training taking place.  There will be staff assigned to the east and west sides of McAlexander Fieldhouse to answer questions and remind community members of the training.

Affected areas will be clearly marked to reduce unintentional entry into the training exercise. To keep the exercise area safe, please do not interfere with or approach the activity occurring inside the fieldhouse during this time.

Please contact Mike Bamberger or Brandon Christensen, with the department of public safety, at 541-737-3010 with questions or concerns.

Shanon Anderson                                         Paul Odenthal, PE, CEM

AVP for Public Safety and                           Senior Associate Vice President for Administration
Chief of Police

Shanon Anderson, AVP for Public Safety and Chief of Police, Oregon State University, 601 SW 17^th Street, Cascade Hall, Corvallis, Oregon  97331, Phone:  541-737-7854 | Dispatch: 541-737-3010, https://publicsafety.oregonstate.edu/

From: ASOSU (Associated Students of Oregon State University)

Hey, Beavs!

Each year, ASOSU Student Government goes through the process of setting incidental fees for the next academic year. Feedback from the general Corvallis campus student body is an absolutely critical component of this student-led process, so we wanted to remind you about the upcoming deliberation sessions that will be held by the Student Fee Committee (SFC) in the coming weeks. All students and OSU community members are welcome and invited to attend these sessions! This is your opportunity to provide feedback about the more than $30 million annually allocated by the SFC that come from your incidental fees paid to the university.

Saturday, Jan. 21, 2023 | 9 a.m. to 5 p.m.

The SFC will hear presentations from each of the eight incidental-fee funded units about their programs, services and requested budgets. This session will be held in-person in the Memorial Union Horizon Room (MU 49) and over Zoom. Visit the SFC website for more information about accessing the Zoom webinar.

Thursday, Jan. 26, 2023 | 5 p.m.

The SFC will deliberate on requested budgets, again in the Memorial Union Horizon Room (MU 49) and over Zoom.

Thursday, Feb. 2, 2023 | 5 p.m.

The SFC will hold its final deliberation session in-person in the Memorial Union Main Lounge and vote on a recommended fee level. This session will be viewable via Zoom webinar. Check the SFC website for more information.

These sessions provide an excellent opportunity to give input and learn more about where your incidental fee dollars are being spent. If you would like to provide written comment to the SFC, you may do so by visiting https://beav.es/5ri.

If you have any questions, please email Student Fee Committee Chair Joe Page at [email protected].

Go Beavs!

Joe Page, Student Fee Committee Chair

From: Office of the Provost and Executive Vice President

COVID 19, Flu, Respiratory Illnesses

Dear OSU Community Members,

I hope you had a restful winter break and that the new year is off to a great start. I write with information and resources to contribute to your wellness as we move through the winter season. 

As you may be hearing, a new subvariant of Omicron – XBB.1.5 – has emerged that now makes up approximately 40% of new COVID-19 cases in the U.S. While XBB.1.5 appears to be more immune-evasive and potentially more contagious than other Omicron variants, it is not evident that it causes more severe infection of COVID-19.

If you have not done so already, I encourage you to obtain the bivalent booster to help protect yourself from infection and serious illness. Information on how to obtain boosters can be found here.

Fortunately, hospitals in regions where OSU is located are seeing low hospitalization rates among patients with COVID-19. While our communities are currently at “low risk” for COVID-19 based on the CDC’s community level designation, influenza and Respiratory Syncytial Virus are present both in communities and hospitals across Oregon.

As always, please stay home if you are not feeling well, get a flu shot and COVID-19 bivalent booster, and if you test positive for COVID-19 and you are an employee (including student employees), remember that OSHA requires you to inform your supervisor of an infection. There is guidance for both employees and supervisors on our Beaver Healthy website.

Vaccine Requirement

OSU continues to require all employees and students who work, learn, or engage with others in-person to show proof of their primary series of COVID-19 vaccination. This requirement helped OSU obtain a high degree of immunity and was a critical component of our public health response.

In the months ahead, the university wellness advisory team, in consultation with the local public health authority in counties where OSU has campuses, will evaluate whether a COVID-19 vaccine requirement will continue to be necessary. An update on the university’s COVID-19 vaccination policy will be provided in March.

Please see the Beaver Healthy website for guidance links to wellness resources.

Sincerely,

Dan Larson, Vice Provost for Student Affairs, OSU COVID Response Coordinator

From: University Information & Technology

Dear OSU Community Members, 

In recent months, we have seen cyber attackers use official-looking webpages to impersonate OSU sites and trick users into logging in with their OSU credentials in order to gain access to their personal and university data. 

As part of the university’s continuing efforts to protect the OSU community from phishing scams and other cyber threats, we are activating a security feature within Microsoft Exchange that will warn you when you attempt to access a potentially malicious website via an email link. This feature will help you identify sites that are risky to visit. 

Beginning today, when using Chrome and Edge internet browsers, clicking on a malicious link will take you to this or a similar warning page: 

(Image above is of a dark red bar a the top with a shield that contains an X, with the text "This website is classified as malicious" and the text below states "Opening this website might not be safe. We recommend that you don't open this website, as opening it might not be safe and could harm your computer or result in malicious use of your personal data.")

You should not continue to access a website when this warning is displayed as it could represent a risk to your computer or personal data. If you believe a website has been incorrectly categorized as malicious, please contact the Service Desk. They will escalate your feedback to the Office of Information Security. 

For more information, please refer to this knowledge base article. If you have any other questions or concerns, please contact the Service Desk at beav.es/help or by calling 541-737-8787. 

Thank you, and please remain cyber safe! 

Best regards, David McMorries, Chief Information Security Officer, Oregon State University | University Information & Technology 

From: Office of Institutional Diversity

Dear OSU community members: 

The Office of Institutional Diversity invites you to attend the Dr. Martin Luther King, Jr. Keynote Address with Dr. Jelani Cobb on Feb. 1, 2023 from 7 to 8:30 p.m. in the LaSells Stewart Center on the Corvallis campus. 

Please register for the free keynote address, to be delivered in person and via livestream.  

Dr. Jelani Cobb is the Ira A. Lipman Professor of Journalism, Director of the Ira A. Lipman Center for Journalism and Civil and Human Rights, Dean of Columbia Journalism School and a staff writer at The New Yorker.  

Dr. Cobb was the frontline correspondent in the PBS documentary Whose Vote Counts which explored how racial inequities, COVID-19, and voter suppression became interlinked crises, contributing to a long legacy of inequality in the United States. Dr. Cobb also edited 2021 The Matter of Black Lives, a collection of writing from The New Yorker featuring the work of James Baldwin, Toni Morrison, Ta-Nehisi Coates and many others. 

Engagement Toolkit 

A toolkit was created to help community members to engage more deeply with this year’s Dr. Martin Luther King, Jr. Commemoration keynote and events. The toolkit contains resources and ideas for individual reflection, group dialogue and academic discourse. 

Commemoration Events  

An important part of the annual Dr. Martin Luther King, Jr. Commemoration are events organized by Oregon State community members across the state to collaboratively honor and carry forward the legacy of Dr. King. A full list of events is available here.  

Accommodation requests related to a disability for the keynote event should be made by Jan. 25 to University Events at 541-737-4717 or [email protected]. Sign language interpreting and live captioning will be provided. For additional information about the event, please contact the Office of Institutional Diversity at 541-737-1063 or [email protected].

Warm regards, 

The 2023 Dr. Martin Luther King, Jr. Commemoration Committee, Office of Institutional Diversity 

From: Office of the Registrar

Dear OSU Students,

I write to remind you of important protections of your education records that are required by university policy, as well as federal and state laws.

In compliance with the federal Family Educational Rights and Privacy Act, state law and OSU policy, students have certain rights with respect to their education records. They are:

1. The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. Students should submit written requests to the registrar, dean, head of the academic department, or other appropriate official, that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom a request should be addressed.
2. The right to request the amendment of the student’s education record that the student believes is inaccurate or misleading. Students should write the university official responsible for the record; clearly identify the part of the record they want changed; and specify why the record is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of the personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including health staff and members of the university’s law enforcement department); a person or company with whom the university has contracted; a person or company acting as consultant or volunteer for the university; a person serving on the university’s Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee. A university official has a legitimate educational interest if the official needs to review an educational record in order to fulfill their professional responsibility.
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Oregon State University to comply with the requirements of FERPA.

The name and contact information of the office that administers FERPA is:

Student Privacy Policy Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202-8520
1-800-USA-LEARN (1-800-872-5327)
Website: https://studentprivacy.ed.gov/   

The information provided here is for informational purposes only. The complete text of the Oregon State University Student Records Standards, which take precedence, is available here: https://policy.oregonstate.edu/UPSM/01-120_student_records.

For more FERPA resources please see the Office of the Registrar FERPA page.

Sincerely,

Rebecca Mathern, Ph.D., Associate Vice Provost – Academic Affairs and University Registrar