Are you an advisor looking for FAQs relevant to your role? You can find them on the Canvas for Advisors page, under OtR Petitions and Processes >  Institutional Awarding Resources.

Student FAQs

What is "institutional awarding?"

Institutional awarding refers to the process of advancing an undergraduate student to graduation candidacy once a student completes or is in the process of completing their final degree requirements. It eliminates the need for the student to apply to graduate. In this instance, the Office of the Registrar's Graduation Team would work in concert with a student's academic advisor to determine if the student can be advanced as a candidate for graduation.

I'm a graduate student. Will you automatically advance me to graduation when I meet my requirements?

At this time, we are not doing institutional awarding for graduate students. You will still need to apply to graduate for the term when you anticipate completing all your degree requirements.

If OSU will determine when I become a candidate for graduation, do I still need to apply to graduate?

In general, no. Only graduate students will need to apply to graduate.

I've been notified that I'm a candidate for graduation and when I look at the degree and major listed in MyOregonState, the information is incorrect. What can I do?

If you are in the graduation pool and your declared program of study [degree(s)/major(s)/minor(s)/option(s)] is incorrect in MyOregonState, work with your Academic Advisor to have this information corrected; they may have to submit a change of undergraduate program for you. The Office of the Registrar runs regular audits to find students where the declared program of study and graduation candidate information does not match. The Graduation Team will update your graduation information unless you are no longer able to graduate based on the corrected program of study. If you are no longer able to graduate, you will be removed from the graduation candidate pool.

How will the university know what name I want on my diploma if I don't apply to graduate?

The Graduation Team will load a standard diploma name for you, which will display in MyOregonState once you have been advanced as a candidate for graduation. They will email you and ask you to review your degree/major information and your diploma name. To check your diploma name, log into MyOregonState and select 'My Student Records' from the Student tab. Then select 'View Application(s) for Graduation' to verify your diploma name, graduation term, and program of study. If you need the diploma name changed, use the Update Diploma Name link to make any modifications to how you would like it displayed on your diploma.

I’ve been notified that I’m a candidate for graduation and, although my program of study information [degree(s)/major(s)/minor(s)/option(s)] is correct, I do not want to graduate this term. What can I do? 

When degree-seeking students declare a specific program of study and complete all of the requirements for that declared program, OSU will graduate them. If your current program of study is inaccurate and/or you do not feel ready to graduate, these are some options:

  • Update your program of study to include a major or minor that aligns with your desired educational outcome. 

  • Plan out your course taking so that the final courses required for your declared program of study fall in the term you wish to graduate. 

  • Graduate upon completion of the degree requirements in your declared program of study and then return to OSU as a graduate non-degree student, or a degree seeking post-bacc student, to continue taking graduate or undergraduate courses that you want or need to meet personal, academic, or career goals.

We understand that there may be special circumstances that prevent students from being able to graduate. If you find yourself in that situation, please discuss this first with your academic advisor, who can best advise you on next steps to address your situation.

I need to raise my GPA and planned to re-take courses before graduating, so could I please wait to graduate?

Unfortunately, this is not a reason to waive institutional awarding. If you're trying to improve your GPA via second-attempts (see AR 20), work with your academic advisor and use academic planning tools to create an academic plan that includes repeating courses prior to when final degree requirements are to be met. If your grade in a course does not meet the program or degree requirements, you will not be advanced to the graduation pool until degree requirements are met.

How will I register for the commencement ceremony if I don't apply to graduate?

Students who graduated in the summer, fall, and winter terms prior to the ceremony can still do so via MyOregonState; instructions here. More information about those who anticipate graduating in spring term or summer and fall terms following the ceremony will be published in the months to come.

Why is OSU requiring students to graduate when they have completed degree requirements? Why can't I take additional, unrequired classes before I graduate?

There are many reasons to graduate students upon completion of degree requirements related to student development, student debt, state expectations, and financial aid regulations.  We understand there are some special circumstances that may make graduating before you feel ready an issue; if that is the situation you're in, we ask you to work closely with your academic advisor on developing a plan that works for your circumstances.

Federal aid is intended to support enrolled students for the purpose of obtaining a degree, certificate or other recognized credential offered by that institution.

  • If your program of study is inaccurate, work with your academic advisor to correct, update, add the program of study that is correct. 

  • Starting early in your academic career, plan out your course taking so that courses required for your declared program of study fall in the term you wish to graduate. 

  • Graduate upon completion of the degree requirements in your declared program of study and then return to OSU as a graduate non-degree student to continue taking graduate or undergraduate courses that you want or need to meet personal, academic, or career goals

How will I know if I'm in the graduation pool?

The Graduation Team will email you twice in your graduation term to notify you that you are a candidate for graduation. This email will include instructions on how you can view your program of study (degree/major/minor/option) and your diploma name.

How will I know when I have graduated?

The Graduation Team will send you an email once your degree(s) have been conferred.

I need or want to take courses outside of my declared program of study so that I can meet licensure requirements and/or pre-requisites for another academic program to which I want to be admitted. Can I postpone my graduation?

When degree-seeking students declare a specific program of study and complete all of the requirements for that declared program, OSU will graduate them. 

  • If your program of study is inaccurate, work with your academic advisor to correct, update, add the program of study that is correct. 

  • Graduate upon completion of the degree requirements in your declared program of study and then return to OSU as a graduate non-degree student to continue taking graduate or undergraduate courses that you want or need to meet personal, academic, or career goals

What are my financial aid options if I have completed my degree program requirements but want to continue taking courses at OSU?

After graduating upon completion of your degree requirements:

  • Pursue another degree as a post-bacc or graduate level student.  You may be eligible for a combination of Federal student loans, private student loans, institutional scholarships, outside scholarships, other outside resources (including employer reimbursement).  

  • Be a non-degree seeking student and you may be eligible for private student loans, institutional scholarships, outside scholarships, other outside resources (including employer reimbursement).

 

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