Submitted by Katrina Highland on Tue, 02/08/2022 - 12:03
Project Summary: 

Office of the Registrar is a partner in this university-wide project that creates the technological foundation to build an ecosystem to allow access to decision-makers and provide consistent data to provide information for effective operations, reporting, planning, and strategic action informed by data.

The HelioCampus Student Success Modules Implementation will move us toward a centralized and updated cloud-based data ecosystem and new data warehouse (for Enrollment and Student Success) where IR, DS, and distributed units will all access the data from the same platform and reporting models (data marts), reports, dashboards, and a common data dictionary and business glossary.  

Strategic Plan 4.0 Actions
  • Retool the OSU experience for the 21st-century learner
  • Implement an integrated approach to recruiting and enrolling learners at all levels
  • Increase our retention and graduation of all students
  • Integrate and simplify technology systems, data practices and policies to increase our organizational agility
Project Status: 
Completed
Requesting Department: 
University Information and Technology
Project Manager: 
Kristin Benson
Last Updated Date: 
Friday, July 21, 2023
Start Term: 
Fall 2021
Completed Term: 
Fall 2022
Status Report: 
►12/22/2022: The new dashboards should launch in January. Validation work will be ongoing but this project will be considered closed on the OtR-side as soon as the launch happens. From there, we’ll be entering the maintenance phase.
►12/22/2022: The new dashboards should launch in January. Validation work will be ongoing but this project will be considered closed on the OtR-side as soon as the launch happens. From there, we’ll be entering the maintenance phase.
►9/22/2022: Data and dashboard validation continues.
►8/18/2022: The soft launch of the beta dashboards was on August 8, 2022. UIT continues to work on requests for changes/updates and Decision Support is working on the protocol to structure future data validation.
►7/28/2022: The dashboard launches on august 8th for senior leaders.
►5/26/2022: Data validation has begun and will continue through July. Work on the data dictionary and the approval process for the data dictionary will occur this summer.
►4/28/2022: Data validation is underway. Next step includes developing the data dictionary/catalog.
►3/24/2022: OtR representatives attended a meeting to discuss the data validation process and the timeline. Validators are working on a dashboard for deans and VPs. The Office of the Registrar’s role is to validate all data as the data steward and trustee and expect to finish this by early August for a fall launch to OSU senior leadership.
►2/24/2022: Office of the Registrar technology team met with HelioCampus team in mid-February to discuss architecture and data validation process and timeline.