Request to Add a Course Section (Corvallis) (Cascades)

Complete the appropriate web form for your campus and submit it to the Schedule Desk.

College & Department Contacts

Each department has at least one individual designated as their scheduling coordinator. This individual usually completes the SSR1000 and contacts the Schedule Desk with scheduling requests. If you have a question for the scheduling coordinator for you department reference this list for their contact information.

Protocols

Learn about the policies governing the use of classrooms. The university's zone scheduling policy maximizes the effectiveness of classroom use and student accessibility.

Non-traditional Course Offerings

What they are, the requirements for offering them, requesting approval for them.

Reserved Seating for CRNs

Departments may elect to reserve seats in a course for students in a particular major and this section provides detailed information on how to make such a request.

Scheduling Deadlines

Please refer to the deadlines for submitting scheduling requests. It takes our office time to enter changes and timely receipt of requests ensures that we can meet the needs of all our customers in a timely manner.

Scheduling General Purpose Rooms

General purpose classrooms are campus classrooms that are available for use to any department. These rooms are managed by the Schedule Desk of the Office of the Registrar. Departmental classrooms are managed directly by the department that has charge of the room.

SSR1000 Instructions

The SSR1000, also known as the Call for Courses Report, is a document provided by the Office of the Registrar to departments showing the course scheduling information as it existed for the term in the previous year. Departments update the course information as necessary and return it to the Schedule Desk for updating.

In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

Instructor of Record:

The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

  • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
  • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional), except in cases where:
    • 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or
    • 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
  • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0-credit laboratories, discussions, etc.).
  • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
  • Instructors occasionally ask that their graduate students be added as an instructor to a course, so that the graduate student can enter grades for them. Under no circumstances should a graduate student be added as an instructor for this purpose. To do so gives that graduate student access to FERPA protected information, and violates university policy by allowing someone other than the instructor of the course to enter grades. Intstructors are required to grade the courses they teach.
  • Do not list any individual on any course, unless that individual delivers instruction in that course section.
  • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy.
  • The "Instructor of Record" must follow the guidelines for the release of student information outlined here.

 

Individualized Blanket Courses:

401/501/601: Research and Scholarship
402/502/602: Independent Study
403/503/603: Thesis/Dissertation
405/505/605: Reading and Conference
406/506/606: Special Problems/Special Projects
409/509/609: Practicum/Clinical Experience
410/510/610: Internship/Work Experience

Individualized blanket courses may be offered to students wanting to explore areas of special interest that are not provided in the existing curriculum. A faculty member and student must together negotiate a course of study. The department must then create an individualized CRN before the student can register. All individualized blanket courses must require special approval. The department requests a unique CRN that will reflect the individual course of study (course title) and assigned instructor of record. Please advise students to register for the section with their unique course title and instructor. Departments should not advise students to register for any available section as a placeholder. This will help to avoid late registration petitions later in the term. Incorrect registration could also negatively impact grade collection, end of term processing, academic history, and degree clearance.

Graduate Teaching Assistants:
  • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the FERPA training.
  • Upon a graduate student’s completion of the  FERPA/Privacy/Acceptable Use of Computing tutorial, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
  • Or, upon completion of the FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.
      Undergraduate Teaching Assistants:
      • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and the agree to the Online Acceptable Use of Computing components that are integrated with FERPA training.
      • Upon an undergraduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the undergraduate student can be designated as an undergraduate teaching assistant recognized as a school official.
      • Upon an undergraduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that undergraduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such undergraduate teaching assistants are as a “tutor” or “course builder.”
      • Undergraduate Teaching Assistants may not be an “Instructor of Record” or designated as a faculty member assigned to a course, and may not as a teaching assistant determine, enter, and/or change the final grade for other students.