Degrees & Graduation

University faculty, advisors, and staff play an important role in guiding students to degree completion. Learn about the tools available to you for reviewing degree requirements and the degree clearance process and associated deadlines. Also, learn more about the commencement ceremony and the availability of diplomas.

Commencement & Diplomas

Commencement

It is highly recommended that students, family, faculty, and staff take the opportunity to celebrate this momentous accomplishment. The university holds a single commencement ceremony each June. Students must RSVP their intention to attend via MyOSU (under My Student Stuff, click Apply to Graduate). Detailed information is sent to the current mailing address of eligible students in April of each year. Oregon State University has a long-standing proud tradition of providing each student with his or her own diploma at the Commencement ceremony. Find out more details at the Commencement section of this website.

Diplomas

With the exception of Spring term, diplomas are available approximately 2 weeks after the posting of degrees. Diplomas may be obtained in one of three ways:

  1. Students attending Commencement may receive their diploma at the ceremony if the student is on track to meet all requirements.
  2. Students, or their authorized designee, may pick their diploma at the Office of the Registrar. 
  3. Students may have their diploma mailed to them.

For details visit the Diplomas section of this website.

Commencement

Oregon State University Commencement

You may find more information on OSU's Commencement ceremonies, including how to confirm your attendance, here.

Diplomas

For more information see “Applying for Graduation & Important Dates and Deadlines”.

With the exception of Spring term, diplomas are available approximately two weeks after the posting of degrees.

Picking Up a Diploma in Person

Diplomas are retained in the Office of the Registrar. Students may pick up their diploma in person at commencement or at the Office of the Registrar. Students who choose to pick up their diploma at the Office of the Registrar must present picture identification before receiving their diploma.

Can someone pick up a diploma on the student’s behalf?

Yes, the graduating student can authorize another individual to pick up their diploma by dropping off a Diploma Release Request form in person at B102 Kerr Administration Building OR send it via their ONID email to: graduation@oregonstate.edu. Students with an inactive ONID email account will need to provide a copy of their photo ID with the Diploma Release Request form for identification purposes. To pick up the diploma, the authorized individual must present photo ID at the Office of the Registrar.

Mailing Diplomas

Students may have their diploma mailed to them by completing the Diploma Mailing Request/Duplicate Diploma Order form and submitting it to the Office of the Registrar along with payment for the mailing fee. If payment does not accompany the diploma mailing request/duplicate diploma order form, the student's OSU student account will be billed accordingly. The diploma will be mailed to the address provided on the request form.

Diploma Copies

Students can obtain a duplicate diploma by completing the Diploma Mailing Request/Duplicate Diploma Order and submitting it to the Office of the Registrar along with payment of the duplicate diploma fee. Processing time for such requests is 2 to 4 weeks.

Degree Clearance

Application for Graduation

Undergraduate students are automatically evaluated for graduation through institutional awarding. Graduate students, however, must apply for graduation via the Apply to Graduate link in their MyOSU account. It is recommended that graduate students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements

Double Degrees, Dual Majors, Honors Degrees, Certificates

According to Academic Regulations 26, a student may earn two or more degrees simultaneously. A student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Students may also earn two or more majors within a single degree program, per Academic Regulations 27. Students completing the Honors College curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English.

Advisor & Registrar Roles in Degree Clearance

The Office of the Registrar monitors institutional requirements as defined in Academic Regulation 25, while the academic college and departmental advisors monitor baccalaureate core, college, major, option, and minor requirements.

Degree Clearance Timeline

Degree clearance deadlines, reports are produced, communications are sent, degrees are awarded, and more.

Degree Clearance Process Graphic


MyDegrees Exceptions Access Policy

Individuals with the authority to make exceptions for students in MyDegrees should familiarize themselves with the terms of our exceptions policy.

Advisor & Registrar Roles

The Advisor Role
  • Select students by graduation term
  • Review audit for accuracy and completeness
  • Notify students if curriculum change is needed (i.e., add a minor)
  • Create Substitutions and exceptions (click to download PowerPoint How-to) for major, option, minor or bacc core for area of responsibility
  • Create Checklist Notes for Registrars (DEGR1, DEGR2, DEGR3)
  • Goal is completed Degree Checklist. Intro to MyDegrees documentation is available to assist you in the use of the sytem.
The Registrar Role
  • Select students by graduation term
  • Review university degree requirements
  • Review Checklist Notes from Advisors (DEGR1, DEGR2, DEGR3)
  • Clear exceptions as necessary
  • Re-run degree audits for most current degree checklist without current or future registration.
  • Review audits for completeness and Checklist Notes from Advisors
  • Communicate progress to students:
    • Email ONID account with information about the clearance process and any existing deficiencies.
    • Deficiencies that would prevent awarding of the degree will be recorded as a graduation hold which is visible in MyOSU.
  • Produce PDF of Final Audit for storage in NOLIJ
  • Award degrees

Degree Clearance Timeline

Week of Term

Processes

Communication
Student

Communication
Advisor

10th week of previous term Run new audits for pending graduates Office of the Registrar sends notification of degree deficiencies (majors, minors, option, & institutional deficiencies) Week 10 advisor reports

One week prior to start of term

New audits are run for pending graduates

Office of the Registrar sends notification of degree deficiencies (majors, minors, option, & institutional deficiencies)

 

3rd week

Run new audits for pending graduates

Office of the Registrar sends notification of degree deficiencies (majors, minors, option, & institutional deficiencies)

Week 3 advisor reports

8th week

Run new audits for pending graduates

 

Week 8 advisor reports

End of Degree Process

Award degrees to 100% complete students

Send notices of congratulations to graduated students

OR

Send cancellation notices to students that did not graduate (includes specific deficiencies)

Advisor report of graduated and non-graduating students

If requirements are not met:

Any unmet requirements indicated on the degree audit must be resolved prior to a degree being awarded. In the event that a student is unable to graduate at the end of the term for which he or she has applied, the student should be directed to cancel his or her existing application for graduation and submit a new application for the future term in which the student will complete the requirements.

When will degrees be awarded?

Degree clearance requires approximately 4 weeks after the conclusion of the term. When degrees are awarded they will be posted to student transcripts where students may view it. Also, the Office of the Registrar will send a notice of congratulation to the student ONID email address once the degree is awarded. It is the responsibility of students to confirm their degree award.

Double Degrees, Dual Majors, Honors Degrees, Certificates

Double Degrees

A student may earn multiple, different degrees simultaneously. Additional degrees may also be earned after your first degree was awarded. The degrees may be offered by the same college, or by different colleges. To earn a double degree, or for each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees.

On the student’s academic record, each degree awarded will be recorded as a separate degree with its major, e.g., Bachelor of Science in Mathematics, Bachelor of Arts in English. The student will also receive a separate diploma for each degree awarded (See Academic Regulation 26).

Some double-degree programs — Education (BA, BS, HBA, HBS), Innovation Management (BA, BS, HBA, HBS), Sustainability (BS, HBS), International Studies (BA, HBA) — require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though requirements for the other degree have not yet met. The double degree may be earned concurrently or subsequently. (See Academic Regulation 26.)

Dual (or Multiple) Majors

Though less common, a student may receive a single degree with multiple majors. Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.

When the degree is awarded there will be one degree award with two majors recorded on the student’s record. The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (See Academic Regulations 27).

Honors Degrees

Students completing the honors college curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases it might be possible for an Honors College student to earn multiple degrees simultaneously, each of which would be recorded as an Honors degree.

Students seeking an honors degree must meet the requirements of the Honors College in order to receive their degree. Students that complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g., Honors Bachelor of Science, etc.).

Certificates

Students completing a certificate concurrently with their major must apply for graduation twice — one graduation application for the major and another graduation application for the certificate.

When the certificate is awarded, it will be recorded on the student’s transcript.

Graduation Important Dates and Deadlines

As of Spring 2019, undergraduate and post-baccalaureate students no longer need to apply for graduation, as OSU implemented Institutional Awarding of degrees. Graduate students will still need to apply for graduation.

Important Dates and Deadlines:
Undergraduate & Postbaccalaureate Students

Graduation Term

Conferral Date*

Expected Degree Award Date**

Expected Diploma Availability Date

Fall 2018

December 7, 2018

December 20, 2018

January 4, 2019

Winter 2019

March 22, 2019

April 6, 2019

April 19, 2019

Spring 2019

June 15, 2019

June 28, 2019

See Spring Diploma Availability Date below

Summer 2019

September 6, 2019

September 18, 2019

October 4, 2019

Fall 2019 December 13, 2019

December 28, 2019

January 10, 2020
Winter 2020 March 20, 2020

April 4, 2020

April 17, 2020
Spring 2020 June 13, 2020

June 27, 2020

See Spring Diploma Availability Date below
Summer 2020 September 4, 2020

September 19, 2020

October 2, 2020

Footnotes:

* Conferral Date — the graduation date that appears on the diploma and transcript.

** Expected Degree Award Date — the date the Office of the Registrar has completed final degree clearance and posts degree awarded status on transcripts. Only AFTER the degree awarded status is posted, are students' degrees officially awarded and visible on the official transcript.

Spring Diploma Availability Date — students who are on track to meet graduation requirements and who do not have any unarticulated or pending transfer work from other institutions that is applicable toward their degree may be eligible to receive their diploma on Commencement Day. For those who are eligible but are not attending Commencement, diplomas are available for pick-up after 12 pm on the first business day after Commencement.

Students who have unarticulated or pending transfer work from other institutions that is applicable toward their degree will have to wait until their degrees are awarded before obtaining their diploma.

Students in the Degree Partnership Program (DPP) may be eligible to receive their diploma on Commencement day. To be eligible, the Office of the Registrar must receive as close to final grades as possible from the instructor(s) teaching at the other institution. The instructor’s email must come from their institution email address and be sent to graduation@oregonstate.edu. It is the responsibility of the DPP student to notify their instructors to email OSU.

MyDegrees Exceptions Access Policy

MyDegrees allows advisors to apply exceptions to a student's audit to clear degree requirements. These exceptions are part of the audit trail of the degree clearance process.

Users with exceptions privileges may apply exceptions only in their areas of responsibility.

Exceptions may not be applied to university level requirements; these are the responsibility of the Office of the Registrar.

Users applying exceptions privileges inappropriately will receive a warning and the exception will be reversed. Continued violations will result in revocation of the user’s exceptions privileges.

Degree Requirements (Faculty)

OSU General Catalog

The OSU General Catalog contains detailed program and university degree requirement information.

MyDegrees

MyDegrees is a degree planning and clearance tool for students and advisors. The degree checklist and academic planner are tools for advisors to use in helping students plan their schedules and to clear degree requirements for pending graduates. From the beginning of their academic career at OSU students should be using this sytem to plan their enrollment and monitor their progress.

Faculty/staff login to Online Services, choose a term, identify a student, and you will be taken directly to MyDegrees to see the student's information.

Detailed information about this system is provided in the Intro to MyDegrees for Advisors documentation provided to assist faculty and staff in the use of this system.

Updating MyDegrees

Advisors: Please email graduation@oregonstate.edu and type "mydegrees support" in the subject box.

Undergraduate Students: Contact your advisor to answer questions and resolve problems.

Changes to academic program requirements require curriculum proposals reviewed and approved by the University Curriculum Council. The Office of the Registrar receives notification of approved curricular changes from the curriculum proposal system and automatically adjusts your department's program requirements.