Degrees & Graduation

University faculty, advisors, and staff play an important role in guiding students to degree completion. Learn about the tools available to you for reviewing degree requirements and the degree clearance process and associated deadlines. Also, learn more about the commencement ceremony and the availability of diplomas.

Commencement

Oregon State University Commencement

You may find more information on OSU's Commencement ceremonies, including how to confirm your attendance, here.

Degree Clearance

Application for Graduation

Undergraduate students are automatically evaluated for graduation through institutional awarding. Graduate students, however, must apply for graduation via the Apply to Graduate link in their MyOregonState account. It is recommended that graduate students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements

Double Degrees, Dual Majors, Honors Degrees, Certificates

According to Academic Regulations 26, a student may earn two or more degrees simultaneously. A student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Students may also earn two or more majors within a single degree program, per Academic Regulations 27. Students completing the Honors College curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English.

Advisor & Registrar Roles in Degree Clearance

The Office of the Registrar monitors institutional requirements as defined in Academic Regulation 25, while the academic college and departmental advisors monitor baccalaureate core, college, major, option, and minor requirements.

Degree Clearance Timeline

Degree clearance deadlines, reports are produced, communications are sent, degrees are awarded, and more.

Degree Clearance Process Graphic


MyDegrees Exceptions Access Policy

Individuals with the authority to make exceptions for students in MyDegrees should familiarize themselves with the terms of our exceptions policy.

Advisor & Registrar Roles

The Advisor Role
  • Select students from the Week 10 Institutional Awarding reports
  • Review audit for accuracy and completeness
  • Notify students if curriculum change is needed (i.e., add a minor)
  • Create Substitutions and exceptions (click to download PowerPoint How-to) for major, option, minor or bacc core for area of responsibility
  • Create Checklist Notes for Registrars (IA, DEGR1, DEGR2, DEGR3)
  • Goal is completed Degree Audit Checklist. Intro to MyDegrees documentation is available to assist you in the use of the sytem.
The Registrar Role
  • Create the Week 10 Institutional Awarding reports
  • Review IA Checklist Notes from Advisors
  • Load students into the graduation pool based on MyDegrees information
  • Add/remove deficiency holds
  • Communicate progress to students and advisors:
    • Email ONID account with information about graduation status and any existing deficiencies.
    • Provide graduation pool and deficiency reports to advisors
  • Perform final reviews and award degrees
  • Produce PDF of Final Audit for storage in OnBase

Double Degrees, Dual Majors, Honors Degrees, Certificates

Double Degrees

A student may earn multiple, different degrees simultaneously. Additional degrees may also be earned after your first degree was awarded. The degrees may be offered by the same college, or by different colleges. To earn a double degree, or for each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees.

On the student’s academic record, each degree awarded will be recorded as a separate degree with its major, e.g., Bachelor of Science in Mathematics, Bachelor of Arts in English. The student will also receive a separate diploma for each degree awarded (See Academic Regulation 26).

Some double-degree programs — Education (BA, BS, HBA, HBS), Innovation Management (BA, BS, HBA, HBS), Sustainability (BS, HBS), International Studies (BA, HBA) — require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though requirements for the other degree have not yet met. The double degree may be earned concurrently or subsequently. (See Academic Regulation 26.)

Dual (or Multiple) Majors

Though less common, a student may receive a single degree with multiple majors. Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.

When the degree is awarded there will be one degree award with two majors recorded on the student’s record. The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (See Academic Regulations 27).

Honors Degrees

Students completing the honors college curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases it might be possible for an Honors College student to earn multiple degrees simultaneously, each of which would be recorded as an Honors degree.

Students seeking an honors degree must meet the requirements of the Honors College in order to receive their degree. Students that complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g., Honors Bachelor of Science, etc.).

Certificates

Students completing a certificate concurrently with their major must apply for graduation twice — one graduation application for the major and another graduation application for the certificate.

When the certificate is awarded, it will be recorded on the student’s transcript.

MyDegrees Exceptions Access Policy

MyDegrees allows advisors to apply exceptions to a student's audit to clear degree requirements. These exceptions are part of the audit trail of the degree clearance process.

Users with exceptions privileges may apply exceptions only in their areas of responsibility.

Exceptions may not be applied to university level requirements; these are the responsibility of the Office of the Registrar.

Users applying exceptions privileges inappropriately will receive a warning and the exception will be reversed. Continued violations will result in revocation of the user’s exceptions privileges.

Degree Requirements (Faculty)

OSU General Catalog

The OSU General Catalog contains detailed program and university degree requirement information.

MyDegrees

MyDegrees is a degree planning and clearance tool for students and advisors. The degree checklist and academic planner are tools for advisors to use in helping students plan their schedules and to clear degree requirements for pending graduates. From the beginning of their academic career at OSU students should be using this sytem to plan their enrollment and monitor their progress.

Faculty/staff login to Online Services, choose a term, identify a student, and you will be taken directly to MyDegrees to see the student's information.

Detailed information about this system is provided in the Intro to MyDegrees for Advisors documentation provided to assist faculty and staff in the use of this system.

Updating MyDegrees

Advisors: Please email graduation@oregonstate.edu and type "mydegrees support" in the subject box.

Undergraduate Students: Contact your advisor to answer questions and resolve problems.

Changes to academic program requirements require curriculum proposals reviewed and approved by the University Curriculum Council. The Office of the Registrar receives notification of approved curricular changes from the curriculum proposal system and automatically adjusts your department's program requirements.