Classroom Scheduling

Classroom Scheduling

This section includes information about classroom features and reservations, classroom use policies, and scheduling procedures.

Scheduling Classrooms for Courses

The Schedule Desk assigns classes to General Purpose (GP) classrooms using Schedule25 (S25) room scheduling software.

  • Departmentally controlled classrooms are assigned as requested by and at the direction of departments that control those classrooms. Departments wishing to borrow another unit’s classroom space should reach out to that department’s scheduler.
  • General purpose classrooms are classrooms which are scheduled and controlled by the Office of the Registrar. These rooms should only be requested via approved department schedulers. They are available for use by any department. These rooms are assigned to academic course sections based on class size (with priority given to larger classes), room features/attributes, and with regards to departmental building preferences.

Department Building and Attribute Preferences

Building Preferences are buildings that your department overall would prefer to be in when assigned a General Purpose Classroom. These building assignments are not guaranteed and are only one factor that the scheduling software takes into account. To update building preferences for your department, have the department scheduler contact the Schedule Desk.

GP Classroom Attributes for Individual CRNs

Classroom Attributes are the attributes you require — not desire an assigned GP classrooms to have for a particular course section. Consider carefully which attributes are truly needed for a class. Any combination of up to three attributes may be included for individual CRN sections on the SSR1000 or a new course add request.

Also, be aware that all attributes are treated as "AND" requirements. If you list requirements such as "S1" (Tablet Arm Chairs (movable)) and "S3" (Tables/Chairs (movable)), the system will only find you rooms with both, which are none.

We have supplied attributes to encompass many "OR" situations, such as the "S0" (Moveable Chairs (any)) attribute. DO NOT request a combination that physically does not exist on campus. This is not the place to indicate to Facilities Services what kind of rooms we should have.

List of Valid Room Attributes

Code

Definition

Room Type Attributes

GP

General Purpose Room. We add this automatically when entering attributes. You do not need to write this, but you will see it on the report. You can also write this in if you wish the system to ignore departmental requirements and give you any appropriately sized and located GP room.

E111

E111: Enhanced Clsrm Projector. Fully enhanced with projection onto an appropriately sized white screen. It may be impossible to place a course with a small head count in an E111 room.

E112

Monitor Cart

GPC

General Purpose Computer Classroom. This is a classroom with computer stations for each student. This attribute is used only in conjunction with 016 or 017.

016

Computer Classroom (PC). This means a PC computer station for each student. Due to limited availability, these rooms are pre-assigned.

017

Computer Classroom (MAC). This means a Mac computer station for each student. Same as with the PCs, these rooms are pre-assigned.

ILT

Interactive Learning Spaces - Technology Enabled. Interactive learning environment that provide cooperative learning pods with one computer per pod and available laptop connections. These pods encourage student collaboration and peer teaching with technology that allows them to easily present work for review by peers and instructors.  Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.

ILS

Interactive Learning Spaces. Interactive learning environment that provides cooperative learning pods without technology. These pods encourage student collaboration and peer teaching. Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.

Electronic Equipment
Other than what is included in “Enhanced”

Z2

Instructor Speech Amplification

V15

Interactive Display (SMRT). Ability to annotate over any computer image. This used to be listed as SMRT.

VPOD

Lecture Capture. Ability to record presentation and instructor audio and upload into learning management systems. Arrangements must also be coordinated with Academic Technologies.

VDIS

Limited Power Outlets at Seats. For those who forgot to recharge all their electronic devices the night before.

VPWR

Limited Power Outlets at Seats. For those who forgot to recharge all their electronic devices the night before.

DI

Dual Image.  Ability to display two different images simultaneously in the classroom.

WP

Wireless Presentation.  Ability to present and control presentations from a tablet or mobile device.

IM

Image Magnification. Ability to project the screen images or activities from a demonstration table or hood.

SS

Surround Sound. Classroom equipped with surround sound for films/video playback.

Writing Surfaces
Most GP rooms have some sort of writing board, but not all! Some are limited to projected writing surface (like a document camera).

Z5

Whiteboard. Sometimes the pens will even be there.

Z6

Whiteboard Only (no Chalk). For our instructors that are allergic to chalk dust.

Z7

Chalkboard (Any Size).

Z8

Board >= 24ft long. We have lowered the size to 24 ft. This now includes whiteboards, so if you are picky you may want to include either Z5 or Z7. Also includes rooms where the board may be shorter than 24ft but has sections that can be raised and lowered as needed.

Furniture Arrangements
Please note that there are some rooms that don't fit neatly into an attribute we thought people would ask for. Who really requires fixed tablet chairs on a flat floor?

S0

Moveable Chairs (any). This includes both "S1" and/or "S3". The perfect choice if you want to be able to move things around.

S1

Tablet Arm Chairs (movable). Not bolted to the floor.

S3

Tables/Chairs (movable). Some tables are more movable than others. We tried to include those that can reasonably be repositioned to meet the needs of the class.

S5

Tiered Seating. Actually tiered or sloping, but generally fixed. Can be long tables, theatre style, starting flat and then going up, etc. Mostly large rooms.

S10

Round Tables.  No, not cute little cocktail tables.  Round tables that seat 6 - 9 people and bring flashbacks of all those endless conferences we've attended.

Room Features

A4

Carpeted Floor. No guarantees as to coffee stains, but carpeted.

A6

Flat Floor. May be carpeted, linoleum, wood, or concrete.

A7

Raised Platform for Professor. Be aware that not all platforms are wheelchair accessible.

A8

Windows. Some degree of natural light. A tiny slit in a door does not count.

A9

Room Darkening Capability. This was somewhat of a judgment call. We didn't include any rooms with those wimpy white shades or blinds that won't close.

A2

Air Conditioning. Portable swamp coolers don't count.

F2

Demonstration Facilities. Rooms with gas/air hookups, etc. Not just a long table to put your stuff on.

FH

Fume Hood

SINK

Sink used for class purposes. We even tested to make sure there was running water. Not sure if they actually drain to anywhere...

Z11

Proj Screen Offset From Board. One of the more confusing attributes. It includes rooms where the projection screen is not dead center of the front of the room. The screen may be half the front (to one side) or at an angle. Also includes rooms with multiple screens and rooms with one screen and writing surfaces on more than one wall. With multiple screens, the screen for the enhanced projector may still be centered. Generally more restrictive than the "Z12" attribute.

Z12

Proj Screen blocks < 50% board. Again, somewhat of a judgment call. We didn't include rooms where you have a bit of writing surface, the screen, and then a bit more of writing surface. We tried to include those where you can have the screen down and still have a single sizable chunk of writing area. Little whiteboards to the side don't count.

Accessibility

ALD

Assistive Listening Devices. Rooms as provided by Academic Technology.

ADI

Wheelchair-accessible for Instr. Only includes rooms where the instructor can access all teaching equipment at the front of the room. Excludes rooms with platforms but no ramp.