Commencement

Commencement

It is highly recommended that students, family, faculty, and staff take the opportunity to celebrate this momentous accomplishment. The university holds a single commencement ceremony each June. Students must RSVP their intention to attend via the Commencement homepage. Detailed information is sent to the current mailing address of eligible students in April of each year. Oregon State University has a long-standing, proud tradition of providing each student with his or her own diploma at the commencement ceremony. Find out more details at the official Commencement site.

If you RSVPed for Commencement and no longer plan to attend, you may cancel your RSVP the same place where you noted you would attend (see image below).

 

For details on diplomas, visit the Diplomas section of this site.

 

Diplomas

For more information see “Graduation & Important Dates and Deadlines."

Original diplomas for current and future term graduates:

Starting in Summer 2019, diplomas for summer, fall, and winter term graduates are mailed free of charge. This service will be provided by the Michael Sutter Company, our vendor that prints all OSU diplomas.

  • Once your degree has been awarded (you may see Expected Degree Award Dates at the Graduation Important Dates and Deadlines page here), you will receive an email at your OSU-issued email account inviting you to order your diploma. This email will come from diplomaorder@michaelsutter.com, so please be sure to look for this in your email.
  • Within this email, you will receive a Secure ID that you will need to order your diploma at the Michael Sutter website link included in the email. We recommend saving this email for any future diploma requests you may have, as you will use the same Secure ID for every transaction.
  • Within 7 business days after submitting your diploma order, the vendor will mail you your diploma at no charge to you.
  • If you prefer to pick up your diploma from the Office of the Registrar, you may have the option to do so. Follow the directions for picking it up at the University and choose that in lieu of entering a mailing address. Once the diploma arrives in our office, you will receive an email to your OSU email address notifying you the diploma is ready for pick-up. **Please note: this process will take longer than having your diploma mailed directly to you.**
Original diplomas for past term graduates (prior to Summer 2019):
  • Pick up from the Office of the Registrar; or
  • Submit a mailing request and appropriate mailing fee ($25 for domestic shipping; $40 for international shipping)
How to order another (duplicate) diploma:
  • Go to the OSU diploma vendor website. On that site, you will be asked for your Student ID and your last name. If you do not know your student ID, you may either contact the Office of the Registrar or submit a diploma request, which will notify the Office of the Registrar.
  • If you entered the correct ID and last name and your degree was conferred, your record will display. From there, follow the prompts to order a duplicate diploma.
  • The charge for a duplicate diploma is $36.
  • Choose your shipping method; shipping options start at $3.50.
  • Two business days following your order submission, your duplicate diploma will be mailed.

Students who were confidential students and never revoked their confidentiality request will need to work with the Office of the Registrar in person to order a duplicate diploma if they have lost their Secure ID from Michael Sutter.

Frequently Asked Questions (FAQs):

Yes! If you graduated prior to Summer 2019, your diploma is likely in our office. You may come to 102 Kerr Administration Building on OSU’s Corvallis campus to pick up your degree; please bring photo ID with you. If you wish to have someone else pick it up for you, you may. You will need to fill out this form and have the person picking it up for you bring this form, along with their own photo ID that matches the name of the person picking up the diploma that you wrote on the form.

If you graduated in Summer 2019 or a later term, you may enter click the "PICK UP" button in the order form. This alerts the vendor to mail the diploma to the Office of the Registrar where you can pick it up. Please note, you may only pick it up at the Corvallis campus in the Office of the Registrar.

 

If you graduated prior to Summer 2019 when we switched to this new process, we likely still have your diploma and can mail it to you. To have it mailed to you, please fill out this form. The charge for this mailing will be $25 for those addresses in the U.S. and $40 for those international addresses. Alternatively, you may pick it up at the Office of the Registrar without any charge. If you plan to pick it up, please bring photo ID.

We will only be receiving spring term diplomas of those who confirm Commencement attendance to our office. If you received your diploma already, but still want and are eligible to participate in Commencement, you will receive a congratulations letter in your diploma case.

The Office of the Registrar maintains thousands of diplomas never retrieved by graduates. By turning the diploma mailing process over to Michael Sutter Company, that already serves OSU by printing our diplomas, we streamline our internal processes and re-direct our resources toward serving current students.

While the mailing of the original diploma doesn’t allow for shipping upgrades, a student can order a duplicate diploma even before the original has been mailed. This duplicate system allows for upgraded shipping, including overnight delivery.

If you never picked up your diploma, you may either pick it up from our office in 102 Kerr Administration Building or you may request to have your diploma mailed using our diploma mailing request form. To order a duplicate diploma, please follow the process on ordering a duplicate diploma via Michael Sutter outlined above.

You can purchase a diploma cover by speaking to any of the team members working at the Customer Service desk at the OSU Beaver Store.  Alternatively you can call the OSU Beaver Store at 541-737-0041 and pay for one over the phone.  The single diploma covers are $8.00 and the double degree covers are $10.00.  If you need to have one shipped, the OSU Beaver Store charges a flat rate of $6.00. 

Diploma covers aren't available online at this time, but the OSU Beaver Store will be more than happy to help you over the phone at 541-737-0041.