Academic Scheduling

Courseleaf Section Scheduler (CLSS)

  • Courseleaf Section Scheduler (CLSS, pronounced as "Class") is our section scheduling software
  • CLSS can be accessed here: https://nextcatalog.oregonstate.edu/wen/
  • Only authorized users may access CLSS. If you wish to request access, please contact [email protected].
  • Department Schedulers should access our Canvas site for guides and training materials.

CLSS Information

Modes define how CLSS interacts with Banner. Different Scheduling Units can be in different modes at the same time.

 

Mode Description
Design Mode
  • Changes made in CLSS are not immediately updated in Banner.
  • Workflows are not triggered individually.
  • Changes and workflows are only submitted when the entire scheduling unit is submitted for approval workflows
  • All changes made during Design Mode update in CLSS at the same time after submission and approval via workflow.
Refine Mode
  • Individual changes made in CLSS are immediately submitted to workflow or updated in Banner.
  • Changes that trigger workflows may experience a delay before updating Banner data.

Phases define how schedulers can interact with CLSS - i.e. what fields can be edited, what types of changes may trigger approval workflows, etc. All units are in the same mode at the same time for any given term.

Phase Description
Cleanup (Locked)
  • Term is locked for scheduler edits while the Schedule Desk does maintenance/cleanup on rolled term in CLSS.
  • Phase can be 1-2 weeks in length.
Plan
  • First phase that schedulers are able to edit their units.
  • All units start in Design Mode.
  • Units will switch to Refine Mode during Plan phase if they submit their scheduling units early or on time.
  • Unit submissions with initial edits are due as soon as possible but no later than published dates.
  • Length of phase varies by term, but should allow 4-6 weeks for initial edits.
Proof
  • All units that were not submitted or approved in Plan Phase will be administratively switched to Refine Mode for Proof Phase.
  • Term is published to the Schedule of Classes at the beginning of Proof Phase.
  • Units and instructors should proof their schedules carefully, especially any newly added sections.
  • Schedulers should also take care to add room attributes to sections prior to Room Assignment Phase.
  • Phase length varies by term.
  • There is no Proof Phase for Summer terms.
Room Assignment
  • Term is locked for scheduler edits while the Schedule Desk assigns classrooms for the term.
  • Phase may last up to 2 weeks.
  • There is no Room Assignment Phase for Summer terms.
Review
  • Term is reopened for scheduler edits.
  • Units and instructors should proof their schedules carefully, especially room assignments to ensure the assigned classroom fits the needs of the class.
  • Grade mode and registration restrictions should also be carefully reviewed.
  • Phase length varies by term.
Registration
  • Registration opens for a term.
  • Adds and edits permitted, but may be more limited, especially for classes with registered students.
  • Many edits require a section to first be saved/updated in Banner with 0 max enrollment.
  • Phase may begin up to one week prior to registration opening for the term to allow for section changes to be approved through workflow.
  • Phase length varies by term.
Term
  • Coincides with term extension start.
  • Term phases may be linked to specific weeks or ranges of weeks in a term.
  • For example, section adds are permitted in CLSS through week 2 of a term, but not after.
  • Another example, only instructor changes are permitted in CLSS after week 2 for regular parts of term, and only through week 7 without workflow for approval.
  • Timelines and exact phases may vary for different terms or parts of term.
Archive
  • Term is archived in CLSS, edits are no longer permitted.
Temporary Lock
  • May be used at any time if the term needs to be locked for changes temporarily.
  • This phase is only rarely used and department schedulers will be notified if it will be used for longer than a few hours.
Phase Term
  • What changes?
Phase Functions
Term I Fall
  • Term Extension (EXT) editing ends
  • No changes or adds to EXT part of term
Term II-A Fall
  • Superterm (SUP) editing ends
  • No changes or adds to EXT or SUP parts of term
Term II-B Fall
  • First Five Week (5A) editing end
  • No changes or adds to EXT, SUP, or 5A parts of term
Term II-D Fall
  • SAPR restrictions required on all sections except 5B
  • No changes or adds to EXT, SUP, or 5A parts of term
  • All sections will automatically have SAPR-IS restrictions added to them unless they already have SAPR-DP restrictions
Term III Fall
  • Full term (1) section editing ends
  • Instructor changes require approval
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • SAPR-IS section restrictions automatically removed from all sections
  • Instructor changes require approval via workflow
Term IV Fall
  • Final Exams added to sections
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Term V Fall
  • Second Five Week (5B) editing ends
  • No changes or adds to any parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Phase Term
  • What changes?
Phase Functions
Term I Winter
  • Term Extension (EXT) editing ends
  • No changes or adds to EXT part of term
Term II-A Winter
  • Superterm (SUP) editing ends
  • No changes or adds to EXT or SUP parts of term
Term II-D Winter
  • First Five Week (5A) editing ends
  • SAPR restrictions required on all sections except 5B
  • No changes or adds to EXT, SUP, or 5A parts of term
  • All sections will automatically have SAPR-IS restrictions added to them unless they already have SAPR-DP restrictions
Term III Winter
  • Full term (1) section editing ends
  • Instructor changes require approval
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • SAPR-IS section restrictions automatically removed from all sections
  • Instructor changes require approval via workflow
Term IV Winter
  • Final Exams added to sections
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Term V Winter
  • Second Five Week (5B) editing ends
  • No changes or adds to any parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Phase Term
  • What changes?
Phase Functions
Term I Spring
  • Term Extension (EXT) editing ends
  • No changes or adds to EXT part of term
Term II-C Spring
  • First Five Week (5A) editing ends
  • SAPR restrictions required on all sections except 5B
  • No changes or adds to EXT or 5A parts of term
  • All sections will automatically have SAPR-IS restrictions added to them unless they already have SAPR-DP restrictions
Term II-D Spring
  • Superterm (SUP) editing ends
  • No changes or adds to EXT, 5A, or SUP parts of term
  • SAPR-IS or SAPR-DP restrictions required
Term III Spring
  • Full term (1) section editing ends
  • Instructor changes require approval
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • SAPR-IS section restrictions automatically removed from all sections
  • Instructor changes require approval via workflow
Term IV Spring
  • Final Exams added to sections
  • No changes or adds to EXT, SUP, 5A, or 1 parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Term V Spring
  • Second Five Week (5B) editing ends
  • No changes or adds to any parts of term
  • Changes to Exams requires approval via workflow
  • Instructor changes require approval via workflow
Phase Term
  • What changes?
Phase Functions
Summer I Summer
  • Session 6 Editing Ends
  • Instructor changes for Session 6 require approval
  • No changes or adds to Session 6
  • Workflow approval required for instructor changes in Session 6
Summer II Summer
  • Session 2 Editing Ends
  • Instructor changes for Session 2 require approval
  • No changes or adds to Sessions 6 and 2
  • Workflow approval required for instructor changes in Session 6 and 2
Summer III Summer
  • Session 3 and SUP Editing Ends
  • Instructor changes for Session 3 and SUP require approval
  • No changes or adds to Sessions 6, 2, 3, and SUP
  • Workflow approval required for instructor changes in Session 6, 2, 3, and SUP
Summer IV Summer
  • Session 1 Editing Ends
  • Instructor changes for Session 1 require approval
  • No changes or adds to Sessions 6, 2, 3, SUP, and 1
  • Workflow approval required for instructor changes in Session 6, 2, 3, SUP, and 1
Summer V Summer
  • Session 4 Editing Ends
  • Instructor changes for Session 4 require approval
  • No changes or adds to Sessions 6, 2, 3, SUP, 1, and 4
  • Workflow approval required for instructor changes in Session 6, 2, 3, SUP, 1, and 4
Summer VI Summer
  • Session 5 Editing Ends
  • Instructor changes for Session 5 require approval
  • No changes or adds to any sessions
  • Workflow approval required for instructor changes for all sessions

 

 

CLSS General FAQ

CLSS can be accessed by designated department schedulers, CIM users, and those who have been granted view-only access to CLSS. These are all considered "authorized users," though only department schedulers and limited others may make edits to the schedule directly in CLSS.

CLSS FAQ for Departmental Schedulers

How to Read the Schedule of Classes

Registration instructions can be found on the Office of the Registrar website.

Courses in the Schedule of Classes are arranged alphabetically and numerically by subject code (course designator). For example, ENG for English, MTH for mathematics.

Remote, Mixed, and On Campus Only Class Modality Filters

Class modality refers to how a class is currently planned to be offered by the instructor. Class modality is independent of schedule type. Modality encompasses all components (lecture, laboratory, recitation) of the section. Students will be able to register for classes with a clearer understanding of two key factors:

  1. whether or not a class is planned to require them to be physically present on campus at specific times
  2. whether or not a class is planned to require them to attend remote meetings at specific times
  • Remote Learning – 100% remote, excludes online. Students attend class sessions remotely at scheduled times (synchronously); no on-campus requirements.         

  • Mixed Learning – Anticipated to include both on-campus and remote elements. Anticipated that students attend class in-person and remotely. Some components may include synchronous remote learning.        

  • On Campus Only – 100% in-person instruction. Students primarily attend class in-person/on-site. Instruction is delivered in person at the schedule time and location.

  • Online – fully online (asynchronous) learning. Students participate via Canvas. Search classes by selecting Schedule Type = Online

Schedule of Classes Terms and Abbreviations

Avail = Remaining seats available

Baccalaureate / WIC Courses

All baccalaureate core classes in the Schedule of Classes have an asterisk * in the title. The course description also contains the note (Bacc Core Course).
All writing intensive course classes (WIC) have a carat ^ in the title. The course description also contains the note (Writing Intensive Course).

Campus

"Dx" = Ecampus - Distance Ed = An Ecampus course (Additional abbreviations may follow indicating a specific location or course level such as "LD" for lower division and "UD" for upper division)
"B" = Oregon State - Cascades = OSU Cascades Campus in Bend, Oregon
"C" = Oregon State - Corvallis = Corvallis Campus
"N" = Newport/HMSC = Hatfield Marine Science Center in Newport, Oregon
"L" = EOU = OSU courses taught at Eastern Oregon University in LaGrande, Oregon
"PDX" = Oregon State - Portland

Cap = Seating Capacity

Curr = Current Enrollment

Comments

Special instructions, textbooks required, etc.

Courses with Labs/Recitations/Studios

If a course lecture is "linked" to a noncredit lab or recitation or studio, you must register for all parts of the course. Web registration will not permit you to register for one part without the other. Likewise, you may not drop only one part of a "linked" course; if you do so, the other part will be dropped automatically. If you want to change one part of a multi-part course, you should drop the part and add a new part at the same time before processing your requested changes. Be sure to process the request after specifying the drop and the add.

Course Numbers

100/200 = Lower Division, Undergraduate
300/400 = Upper Division, Undergraduate
500 = Graduate, primarily Master’s
600 = Graduate, primarily Doctoral
700 = Professional, DVM, PharmD
800 = In-service courses for practicing professionals

CRN

The unique Course Reference Number identifying each class.

Cr = Credit

All credits listed in the Schedule of Classes refer to quarter credits.

If a course is taught for variable credits, for example 1–16 credits, Web registration will prompt you to enter the correct number of credits for which you want to enroll. If you need to change that number later, you may do so via the Web.

Day/Time/Date

Days of the week and hours the class meets (see Meeting Time below), and start and end dates of classes.

End Date

Last day of classes before finals week.

Fees

A list of course fee codes, their description, and the fee amounts are listed in the Catalog under Tuition, Fees and Payment. Additional information is in the Business Affairs website.

Instructor

Name of instructor or staff.

Location

See the campus map for building abbreviations and locations.

Meeting Time

Days of the week are abbreviated as follows:

M = Monday
T = Tuesday
W = Wednesday,
R = Thursday
F = Friday
S = Saturday
U = Sunday
TBA = To Be Announced

NSHD

No-show-drop will appear in the Comments column. A student who is registered for such a course who attends no meetings of the course during the first five school days of the term will be dropped from the course by the instructor, unless the student has obtained prior permission for absence. See Academic Regulation 9b.

P/N = Pass/No Credit

A class is graded A–F unless P/N appears, in which case Pass/No Credit grading applies.

All courses registered via the Web are given the A–F or P/N grade option as appropriate. Any change of the A–F option (to S/U) is done in-person at the Office of the Registrar after completing the Change of Grading Basis form. The deadline for these changes is the end of the 7th week of classes. See the Academic Calendar.

Restrictions

Prerequisites, corequisites, limitations to registration. See Registration Restrictions below.

Sec = Section

Section Title

Seminars, special topics, blanket courses and others may have course subject section titles.

Section Description

Description of what the topic covered.

Session

Summer term sessions, e.g., 8-week session.

Start Date

First day of class.

Status

Whether the section is open, closed, waitlisted or cancelled for registration.

TBA = To be announced.

Term

Su = Summer term
Fa = Fall term
Wi = Winter term
Sp = Spring term

Type

The method of instructional delivery.
A=Lecture
B=Discussion
C=Recitation
D=Laboratory
E=Seminar
F=Independent or Special Studies
FNL=Final Exam
G=Research
H=Activity
HYB=Hybrid (a combination of online and classroom)
I=Experimental
J=Internship
L=Tutorial
M=Practicum
MID=Midterm
N=Reading and Conference
O=Experiential/Co-op Education
P=Programmed Instruction
Q=Thesis
R=Studio
U=Externship
V=Examination for Credit
W=Workshop
Y=Online
Z=Modular

Weeks

Number of weeks in the term or summer session.

WL Avail = Seats available on waitlist

WL Cap = Waitlist capacity

WC Curr = Students currently on waitlist

Registration Restrictions

Prerequisites

Prerequisites provide the background necessary for successful performance in a course. Students may attempt a course without having prerequisites if they have obtained the consent of the instructor to do so. If the instructor’s consent is not obtained, then students who have not fulfilled published prerequisites may be disenrolled from the course during the first week of classes.

Departmental Approval

Special approval is required for this course; the student requests an "override" from the department teaching the course, and then the student registers for the course.

+/–

+ indicates "only." For example, under class limitation +1 means only freshmen, – indicates "no." Under college limitation, –1,7 means no students from College of Agricultural Sciences or the College of Pharmacy may register.

AL=Alphabetic Sections (Alpha sections for WR 121)

WR 121 course sections have registration limitations determined by the first letter of the student’s last name. These are marked in the comments or restrictions column with the following codes:

  • AL+AG = Students whose last names range from A to G may register that term.

  • AL+HN = Students whose last names range from H to N may register that term.

  • AL+OZ = Students whose last names range from O to Z may register that term.


CL=Class Standing.

The catalog system translates these codes into the following terminology:

1 = Freshman
2 = Sophomore
3 = Junior
4 = Senior
5 = Undergraduate nondegree
6 = Graduate nondegree
7 = Postbaccalaureate (undergraduate)
8 = Master’s candidate
9 = Doctoral candidate
G = Postbaccalaureate (graduate)
V = Professional

CO=College Codes

The catalog system translates these codes into the following terminology:

01 = Agricultural Sciences
02 = Business
03 = Education
05 = Forestry
07 = Pharmacy
08 = Science
09 = Graduate School
10 = Liberal Arts
11 = Defense Education (ROTC)
14 = University Exploratory Studies Program
15 = Veterinary Medicine
16 = Engineering
18 = Honors College
23 = Public Health and Human Sciences
24 = Earth, Ocean, and Atmospheric Sciences
EP = Intensive English Program

DG=Degree

If a course is restricted to students pursuing specific degrees, it will list a code of DG + – under the Registration Restrictions column. Degrees listed may include HBA (Honors Bachelor of Art), HBFA (Honors Bachelor of Fine Arts) and HBS (Honors Bachelor of Science).

LV=Level

The catalog system translates these codes into the following terminology:

01 = Undergraduate
02 = Graduate students
03 = Postbaccalaureate students
04 = Nondegree and Credential
05 = Professional students
06 = INTO OSU GE/AE/Pathways

Major Restrictions/Major Code Descriptions

Some courses are restricted to students enrolled in particular majors. Numerical codes of the majors students are restricted to are noted in the Restrictions section in the online Schedule of Classes.

Scheduler Newsletter Archives

AY 2022-23

   Summer 2022
   Fall 2022
   Winter 2023
   
AY 2021-22
  Summer 2021
  Fall 2021 - no newsletter
  Winter 2022
  Spring 2022
AY 2020-21
  Summer 2020
  Fall 2020
  Winter 2021
  Spring 2021
AY 2019-20
  Summer 2019
  Fall 2019
  Winter 2020
  Spring 2020

College & Department Scheduling Contacts

  • Each academic department has at least one individual designated as their department scheduler. This individual usually edits sections for specific subject codes in CourseLeaf CLSS.
  • To reserve classroom space or schedule a new course section/CRN, or if you have questions specific to your department’s academic schedule, contact your authorized representative below.
  • Departments not listed here or other/administrative units should visit our 25Live information page to find out more about requesting General Purpose classroom reservations.
  • This list applies specifically to scheduling (departmental/CRN/classroom). Please visit Course Area Subject Contacts for other questions related to classes, registration, or catalog updates.

 

List last revised 2023/01/24; for updates, contact [email protected].

 

Code Subject Description College | School/Dept Campus Scheduling Contact Phone | Email
ALS Academic Learning Services Academic Learning Services Corvallis Anna Bentley Email
Cascades Konnie Handschuch Email
Ecampus Anna Bentley Email
ACTG Accounting College of Business | School of Accounting, Finance & Information Systems Corvallis Carrie Stampe Email
Ecampus Carrie Stampe Email
AHE Adult Education & Higher Ed Lead. College of Education Ecampus Gosia Wojtas 541-737-4317
Portland Gosia Wojtas 541-737-4317
AAE Aeronautical & Astronautical Engr College of Engineering | School of Mechanical, Industrial, & Manufacturing Engineering Corvallis Julie Nist Email
AS Aerospace Studies Defense Education | Aerospace Studies Corvallis Lauri Potter 541-737-3291
AED Agricultural Education College of Agricultural Sciences | Agricultural Education & General Agriculture Corvallis Elizabeth Thomas Email
Ecampus Elizabeth Thomas Email
AGRI Agricultural Science College of Agricultural Sciences | Agricultural Education & General Agriculture Corvallis Paul Dorres 541-737-5655
Ecampus Paul Dorres 541-737-5655
La Grande Penelope Diebel 541-737-5317
AG Agriculture-General College of Agricultural Sciences | Agricultural Education & General Agriculture Corvallis Elizabeth Thomas Email
Ecampus Elizabeth Thomas Email
La Grande Penelope Diebel 541-737-5317
ASL American Sign Language College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
AMS American Studies College of Liberal Arts | American Studies Program Cascades Konnie Handschuch Email
ANS Animal Sciences College of Agricultural Sciences | Department of Animal & Rangeland Sciences Corvallis Caroline Charlton 541-737-4606
Ecampus Caroline Charlton 541-737-4606
La Grande Penelope Diebel 541-737-5317
ANTH Anthropology College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Cascades Konnie Handschuch Email
Ecampus Karen Mills 541-737-3847
AEC Applied Economics College of Agricultural Sciences | Department of Applied Economics Corvallis Tjodie Richardson Email
Cascades Konnie Handschuch Email
Ecampus Tjodie Richardson Email
AJ Applied Journalism College of Liberal Arts | School of Writing, Literature & Film Corvallis Amanda Bressler 541-737-1667
Clare Braun 541-737-1630
Ecampus Amanda Bressler 541-737-1667
Clare Braun 541-737-1630
ARE Architectural Engineering College of Engineering | School of Civil & Construction Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
ART Art College of Liberal Arts | School of Visual, Performing & Design Arts Corvallis Lei Xue 541-737-5395
Cascades Konnie Handschuch Email
Ecampus Lei Xue 541-737-5395
AI Artificial Intelligence College of Engineering | School of Electrical Engineering & Computer Science Corvallis Angela Keeton Email
Ecampus Angela Keeton Email
AT Athletic Training College of Public Health & Human Sciences | School of Biological & Population Health Sciences Corvallis Kara Keenan 541-737-2686
ATS Atmospheric Sciences College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
Cascades Konnie Handschuch Email
Ecampus Julie Barlow Email
BB Biochemistry & Biophysics College of Science | School of Life Sciences Corvallis Kimberly Webster 541-737-1830
Cascades Konnie Handschuch Email
Ecampus Kimberly Webster 541-737-1830
BHS BioHealth Sciences College of Science | School of Life Sciences Corvallis Sally Tatala 541-737-1827
Ecampus Sally Tatala 541-737-1827
BEE Biological & Ecological Engr College of Engineering | School of Biological & Ecological Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
BDS Biological Data Sciences College of Agricultural Sciences | Department of Botany & Plant Pathology Corvallis Dianne Simpson 541-737-4147
BIOE Biological Engineering College of Engineering | School of Chemical, Biological & Environmental Engineering Corvallis Angela Keeton Email
Ecampus Angela Keeton Email
BI Biology College of Science | School of Life Sciences Corvallis Traci Durrell-Khalife 541-737-5335
Cascades Konnie Handschuch Email
Ecampus Traci Durrell-Khalife 541-737-5335
Newport Traci Durrell-Khalife 541-737-5335
BRR Bioresource Research College of Agricultural Sciences Corvallis Paul Dorres 541-737-5655
Corvallis Wanda Crannell 541-737-2999
BOT Botany & Plant Pathology College of Agricultural Sciences | Department of Botany & Plant Pathology Corvallis Dianne Simpson 541-737-4147
Ecampus Dianne Simpson 541-737-4147
Newport Dianne Simpson 541-737-4147
BA Business Administration College of Business Corvallis Carrie Stampe Email
Cascades Konnie Handschuch Email
Ecampus Carrie Stampe Email
Portland Carrie Stampe Email
BANA Business Analytics College of Business | School of Marketing, Analytics & Design Corvallis Carrie Stampe Email
Ecampus Carrie Stampe Email
BIS Business Information Systems College of Business | School of Accounting, Finance & Information Systems Corvallis Carrie Stampe Email
Ecampus Carrie Stampe Email
CHE Chemical Engineering College of Engineering | School of Chemical, Biological & Environmental Engineering Corvallis Angela Keeton Email
Ecampus Angela Keeton Email
CBEE Chemical, Biological, Enviro Engr College of Engineering | School of Chemical, Biological & Environmental Engineering Corvallis Angela Keeton Email
Ecampus Angela Keeton Email
CH Chemistry College of Science | Department of Chemistry Corvallis MacKenzie Boyd Email
Cascades Konnie Handschuch Email
Ecampus MacKenzie Boyd Email
CHN Chinese College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
CCE Civil & Construction Engineering College of Engineering | School of Civil & Construction Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
CE Civil Engineering College of Engineering | School of Civil & Construction Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
CSSA College Student Services Admin. College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
COMM Communication College of Liberal Arts | School of Communication Corvallis Kim Rossi 541-737-6115
Cascades Konnie Handschuch Email
Ecampus Kim Rossi 541-737-6115
CS Computer Science College of Engineering | School of Electrical Engineering & Computer Science Corvallis Angela Keeton Email
Cascades Konnie Handschuch Email
Ecampus Angela Keeton Email
CEM Construction Engineering Mgmt College of Engineering | School of Civil & Construction Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
COUN Counseling College of Education Cascades Konnie Handschuch Email
Ecampus Gosia Wojtas 541-737-4317
Portland Gosia Wojtas 541-737-4317
CSS Crop & Soil Science College of Agricultural Sciences | Department of Crop & Soil Science Ecampus Rachel Swindon 541-737-1286
La Grande Penelope Diebel 541-737-5317
CROP Crop Science College of Agricultural Sciences | Department of Crop & Soil Science Corvallis Rachel Swindon 541-737-1286
Ecampus Rachel Swindon 541-737-1286
La Grande Penelope Diebel 541-737-5317
DSGN Design College of Business | School of Marketing, Analytics & Design Corvallis Carrie Stampe Email
Cascades Konnie Handschuch Email
Ecampus Carrie Stampe Email
DSI Design for Social Impact Honors College      
ECON Economics College of Liberal Arts | School of Public Policy Corvallis Laura Relyea 541-737-2369
Cascades Konnie Handschuch Email
Ecampus Laura Relyea 541-737-2369
ED Education College of Education Corvallis Kathleen Lillis 541-737-4661
Cascades Konnie Handschuch Email
Ecampus Gosia Wojtas 541-737-4317
Portland Gosia Wojtas 541-737-4317
ECE Electrical & Computer Engineering College of Engineering | School of Electrical Engineering & Computer Science Corvallis Angela Keeton Email
Cascades Konnie Handschuch Email
Ecampus Angela Keeton Email
ESE Energy Systems Engineering College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Cascades Konnie Handschuch Email
EMGT Engineering Management College of Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
ENGR Engineering Science College of Engineering Corvallis Julie Nist Email
Cascades Konnie Handschuch Email
Ecampus Julie Nist Email
ENG English College of Liberal Arts | School of Writing, Literature & Film Corvallis Amanda Bressler 541-737-1667
Clare Braun 541-737-1630
Cascades Konnie Handschuch Email
Ecampus Amanda Bressler 541-737-1667
Clare Braun 541-737-1630
ENT Entomology College of Agricultural Sciences | Department of Horticulture Corvallis Elaine Clark 541-737-5477
Ecampus Elaine Clark 541-737-5477
EAH Environmental Arts & Humanities College of Liberal Arts Corvallis Jacob Hamblin 541-737-3503
Ecampus Jacob Hamblin 541-737-3503
ENVE Environmental Engineering College of Engineering | School of Chemical, Biological & Environmental Engineering Corvallis Angela Keeton Email
ENSC Environmental Sciences College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
Cascades Konnie Handschuch Email
Graduate School Corvallis Renee Freeman 541-737-1201
Ecampus Renee Freeman 541-737-1201
ES Ethnic Studies College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Cascades Konnie Handschuch Email
Ecampus Karen Mills 541-737-3847
FILM Film Studies College of Liberal Arts | School of Writing, Literature & Film Corvallis Amanda Bressler 541-737-1667
Clare Braun 541-737-1630
Ecampus Amanda Bressler 541-737-1667
Clare Braun 541-737-1630
FIN Finance College of Business | School of Accounting, Finance & Information Systems Corvallis Carrie Stampe Email
Ecampus Carrie Stampe Email
FW Fisheries & Wildlife College of Agricultural Science | Department of Fisheries, Wildlife & Conservation Sciences Corvallis Kristen Jennings 541-737-1978
Cascades Konnie Handschuch Email
Ecampus Kristen Jennings 541-737-1978
Newport Kristen Jennings 541-737-1978
La Grande Penelope Diebel 541-737-5317
FCSJ Food in Culture & Social Justice College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
FST Food Science & Technology College of Agricultural Sciences | Department of Food Science & Technology Corvallis Deborah Gould 541-737-6486
Ecampus Deborah Gould 541-737-6486
FES Forest Ecosystems & Society College of Forestry | Department of Forest Ecosystems & Society Corvallis Misty Magers 541-737-1484
Cascades Konnie Handschuch Email
Ecampus Misty Magers 541-737-1484
FE Forest Engineering College of Forestry | Department of Forest Engineering, Resources & Management Corvallis Madison Dudley 541-737-1349
Ecampus Madison Dudley 541-737-1349
FOR Forestry College of Forestry | Department of Forest Engineering, Resources & Management Corvallis Madison Dudley 541-737-1349
Cascades Konnie Handschuch Email
Ecampus Madison Dudley 541-737-1349
FR French College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
GS General Science College of Science Corvallis Traci Durrell-Khalife 541-737-5335
GEOG Geography College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
Cascades Konnie Handschuch Email
Ecampus Julie Barlow Email
GPH Geophysics College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
GEO Geosciences College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
Cascades Konnie Handschuch Email
Ecampus Julie Barlow Email
GER German College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
GRAD Graduate Education Graduate School Corvallis Ashleigh Anderson Email
Ecampus Ashleigh Anderson Email
GD Graphic Design College of Liberal Arts | School of Visual, Performing & Design Arts Corvallis Shannon Sauvage 541-737-2853
Cascades Konnie Handschuch Email
Ecampus Shannon Sauvage 541-737-2853
HHS Health & Human Sciences College of Public Health & Human Sciences | School of Biological & Population Health Sciences Corvallis Nate Hill 541-737-3222
Cascades Konnie Handschuch Email
Ecampus Nate Hill 541-737-3222
HST History College of Liberal Arts | School of History, Philosophy & Religion Corvallis David Bishop 541-737-8918
Cascades Konnie Handschuch Email
Ecampus David Bishop 541-737-8918
HSTS History of Science College of Liberal Arts | School of History, Philosophy & Religion Corvallis David Bishop 541-737-8918
Ecampus David Bishop 541-737-8918
HC Honors College Honors College Corvallis Brittany Sundberg Email
Cascades Brittany Sundberg Email
Ecampus Brittany Sundberg Email
-H Honors "H" Courses (e.g ANTH 121H) Honors College Corvallis Brittany Sundberg Email
Cascades Brittany Sundberg Email
Ecampus Brittany Sundberg Email
HORT Horticulture College of Agricultural Sciences | Department of Horticulture Corvallis Elaine Clark 541-737-5477
Ecampus Elaine Clark 541-737-5477
HM Hospitality Management College of Business Cascades Konnie Handschuch Email
Ecampus Konnie Handschuch Email
HDFS Human Development & Family Sci College of Public Health & Human Sciences | School of Social & Behavioral Health Sciences Corvallis Kara Keenan 541-737-2686
Cascades Konnie Handschuch Email
Ecampus Kara Keenan 541-737-2686
HEST Humanitarian Engr Sci & Tech College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
IE Industrial & Manufacturing Engineering College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Corvallis Julie Nist Email
Cascades Konnie Handschuch Email
College of Engineering | School of Civil & Construction Engineering Ecampus Julie Nist Email
IB Integrative Biology College of Science | School of Life Sciences Corvallis Traci Durrell-Khalife 541-737-5335
Cascades Konnie Handschuch Email
Newport Traci Durrell-Khalife 541-737-5335
IEPA Intensive English Program INTO OSU Corvallis Courtney Pahl 541-737-6981
IEPG Intensive English Program INTO OSU Corvallis Courtney Pahl 541-737-6981
IEPH Intensive English Program INTO OSU Corvallis Courtney Pahl 541-737-6981
IST Interdisciplinary Programs Graduate School Corvallis Maureen Childers 541-737-2033
Ecampus Maureen Childers 541-737-2033
INTL International Degree Overseas Studies Corvallis Stephanie Koser 541-737-2884
IT Italian College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
JPN Japanese College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
KIN Kinesiology College of Public Health & Human Sciences | School of Biological & Population Health Sciences Corvallis Kara Keenan 541-737-2686
Cascades Konnie Handschuch Email
Ecampus Kara Keenan 541-737-2686
KOR Korean College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
LEAD Leadership Agricultural Sciences | Department of Agricultural Education & Agricultural Sciences Corvallis Elizabeth Thomas Email
Ecampus Elizabeth Thomas Email
LA Liberal Arts College of Liberal Arts Corvallis Sean Bodo 541-737-6233
LS Liberal Studies College of Liberal Arts Corvallis Sean Bodo 541-737-6233
Cascades Konnie Handschuch Email
Ecampus Sean Bodo 541-737-6233
LING Linguistics College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
MGMT Management College of Business | School of Management, Entrepreneurship & Supply Chain Corvallis Carrie Stampe Email
Cascades Konnie Handschuch Email
Ecampus Carrie Stampe Email
Portland Carrie Stampe Email
MFGE Manufacturing Engineering College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
MRM Marine Resource Management College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
MAST Marine Studies College of Liberal Arts Corvallis Kristen Milligan 541-737-2778
Newport Kristen Milligan 541-737-2778
MRKT Marketing College of Business | School of Marketing, Analytics & Design Corvallis Carrie Stampe Email
Cascades Konnie Handschuch Email
Ecampus Carrie Stampe Email
MNR Master of Natural Resources College of Forestry | Department of Forest Ecosystems & Society Corvallis Misty Magers 541-737-1484
Ecampus Misty Magers 541-737-1484
MPP Master of Public Policy College of Liberal Arts | School of Public Policy Corvallis Erin Heim 541-737-5589
MATS Materials Science College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Corvallis Julie Nist Email
Ecampus Julie Nist Email
MTH Mathematics College of Science | Department of Mathematics Corvallis Lisa Rogers 541-737-5132
Cascades Konnie Handschuch Email
Ecampus Lisa Rogers 541-737-5132
ME Mechanical Engineering College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Corvallis Julie Nist Email
Cascades Konnie Handschuch Email
Ecampus Julie Nist Email
MIME Mechanical, Indust., & Manuf. Engr College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Corvallis Julie Nist Email
Cascades Konnie Handschuch Email
MB Microbiology College of Science | School of Life Sciences Corvallis Sally Tatala 541-737-1827
Cascades Konnie Handschuch Email
Ecampus Sally Tatala 541-737-1827
MS Military Science Defense Education | Military Science Corvallis Lauri Morris 541-737-9298
Cascades Konnie Handschuch Email
MCB Molecular & Cellular Biology Graduate School Corvallis Maureen Childers 541-737-2033
MUS Music College of Liberal Arts | School of Visual, Performing & Design Arts Corvallis Samantha Ramirez 541-737-4061
Ecampus Samantha Ramirez 541-737-4061
MUP Music (Studio) College of Liberal Arts | School of Visual, Performing & Design Arts Corvallis Samantha Ramirez 541-737-4061
MUED Music Education College of Liberal Arts | School of Visual, Performing & Design Arts Corvallis Samantha Ramirez 541-737-4061
NR Natural Resources College of Forestry | Department of Forest Ecosystems & Society Corvallis Misty Magers 541-737-1484
Cascades Konnie Handschuch Email
Ecampus Misty Magers 541-737-1484
NS Naval Science Defense Education | Naval Science Corvallis Lauri Morris 541-737-9298
NMC New Media Communications College of Liberal Arts | School of Communication Corvallis Kim Rossi 541-737-6115
Cascades Konnie Handschuch Email
Ecampus Kim Rossi 541-737-6115
NSE Nuclear Science & Engineering College of Engineering | School of Nuclear Science & Engineering Corvallis Angela Keeton Email
Ecampus Angela Keeton Email
OHSU Angela Keeton Email
NUR Nursing College of Public Health & Human Sciences | School of Biological & Population Health Sciences Cascades Konnie Handschuch Email
NUTR Nutrition & Food Management College of Public Health & Human Sciences | School of Biological & Population Health Sciences Corvallis Kara Keenan 541-737-2686
Cascades Konnie Handschuch Email
Ecampus Kara Keenan 541-737-2686
OEAS Ocean, Earth, & Atmospheric Sci. College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
OC Oceanography College of Earth, Ocean & Atmospheric Sciences Corvallis Julie Barlow Email
Ecampus Julie Barlow Email
Newport Julie Barlow Email
OP Outdoor Products College of Engineering Cascades Konnie Handschuch Email
PAX Peace Studies College of Liberal Arts | School of History, Philosophy & Religion Corvallis David Bishop 541-737-8918
PHAR Pharmacy College of Pharmacy Corvallis Amy Gagnon 541-737-5230
Ecampus Amy Gagnon 541-737-5230
OHSU Amy Gagnon 541-737-5230
PHL Philosophy College of Liberal Arts | School of History, Philosophy & Religion Corvallis David Bishop 541-737-8918
Cascades Konnie Handschuch Email
Ecampus David Bishop 541-737-8918
PAC Physical Activity Courses College of Public Health & Human Sciences | School of Biological & Population Health Sciences Corvallis Katelyn Kirk 541-737-3222 | Email
Cascades Konnie Handschuch Email
Ecampus Katelyn Kirk 541-737-3222 | Email
PT Physical Therapy/Therapist College of Public Health & Human Sciences | School of Biological & Population Health Sciences Cascades Konnie Handschuch Email
PH Physics College of Science | Department of Physics Corvallis Kaylee Johnson 541-737-4631 | Email
Cascades Konnie Handschuch Email
Ecampus Kaylee Johnson 541-737-4631 | Email
PBG Plant Breeding & Genetics College of Agricultural Sciences | Department of Horticulture Corvallis Elaine Clark 541-737-5477
Ecampus Elaine Clark 541-737-5477
PS Political Science College of Liberal Arts | School of Public Policy Corvallis Erin Heim 541-737-5589
Cascades Konnie Handschuch Email
Ecampus Erin Heim 541-737-5589
PSY Psychology College of Liberal Arts | School of Psychological Science Corvallis Shirley Mann 541-737-1360
Cascades Konnie Handschuch Email
Ecampus Shirley Mann 541-737-1360
H Public Health College of Public Health & Human Sciences | School of Biological & Population Health Sciences Corvallis Kara Keenan 541-737-2686
Cascades Konnie Handschuch Email
Ecampus Kara Keenan 541-737-2686
College of Public Health & Human Sciences | School of Social & Behavioral Health Sciences Corvallis Kara Keenan 541-737-2686
Ecampus Kara Keenan 541-737-2686
PPOL Public Policy College of Liberal Arts | School of Public Policy Corvallis Erin Heim 541-737-5589
Ecampus Erin Heim 541-737-5589
QS Queer Studies College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
RNG Rangeland Ecology & Management College of Agricultural Sciences | Department of Animal & Rangeland Sciences Corvallis Caroline Charlton 541-737-4606
Cascades Konnie Handschuch Email
Ecampus Caroline Charlton 541-737-4606
La Grande Penelope Diebel 541-737-5317
REL Religious Studies College of Liberal Arts | School of History, Philsophy & Religion Corvallis David Bishop 541-737-8918
Ecampus David Bishop 541-737-8918
ROB Robotics College of Engineering | Mechanical, Industrial, & Manufacturing Engineering Corvallis Julie Nist Email
SCI Science College of Science | Department of Chemistry Corvallis MacKenzie Boyd Email
College of Sciences | School of Life Sciences Corvallis Traci Durrell-Khalife 541-737-5335
SED Science & Mathematics Education College of Education Corvallis Kathleen Lillis 541-737-4661
Ecampus Gosia Wojtas 541-737-4317
Portland Gosia Wojtas 541-737-4317
ESC Science of Engineering College of Engineering | School of Mechanical, Industrial & Manufacturing Engineering Cascades Konnie Handschuch Email
SSCI Social Science College of Liberal Arts | School of Language, Culture & Society Cascades Konnie Handschuch Email
SOC Sociology College of Liberal Arts | School of Public Policy Corvallis Cindy Huddleston 541-737-5371
Cascades Konnie Handschuch Email
Ecampus Cindy Huddleston 541-737-5371
SE Software Engineering College of Engineering | School of Electrical Engineering & Computer Science Cascades Konnie Handschuch Email
SOIL Soil Science College of Agricultural Sciences | Department of Crop & Soil Science Corvallis Rachel Swindon 541-737-1286
Cascades Konnie Handschuch Email
Ecampus Rachel Swindon 541-737-1286
La Grande Penelope Diebel 541-737-5317
SPAN Spanish Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Cascades Konnie Handschuch Email
Ecampus Karen Mills 541-737-3847
ST Statistics College of Science | Department of Statistics Corvallis Denice Huber 541-737-1981
Cascades Konnie Handschuch Email
Ecampus Denice Huber 541-737-1981
SCLM Supply Chain & Logistics Mgmt College of Business | School of Management, Entrepreneurship & Supply Chain Corvallis Carrie Stampe Email
Ecampus Carrie Stampe Email
SUS Sustainability College of Agricultural Sciences Corvallis Erica Elliott 541-737-5687
Cascades Konnie Handschuch Email
Ecampus Erica Elliott 541-737-5687
SNR Sustainable Natural Resources College of Forestry | Department of Forest Ecosystems & Society Corvallis Misty Magers 541-737-1484
Ecampus Misty Magers 541-737-1484
TA Theatre Arts College of Liberal Arts | School of Visual, Performing & Design Arts Corvallis Shannon Sauvage 541-737-2853
Ecampus Shannon Sauvage 541-737-2853
TRAL Tourism, Recreation, & Adven. Lead. College of Forestry | Department of Forest Ecosystems & Society Corvallis Misty Magers 541-737-1484
Cascades Konnie Handschuch Email
Ecampus Misty Magers 541-737-1484
TOX Toxicology College of Agricultural Sciences | Department of Environmental & Molecular Toxicology Corvallis Mary Mucia 541-737-9079
UEXP University Experience Academic Learning Services Corvallis Anna Bentley Email
Cascades Konnie Handschuch Email
VMB Veterinary Medicine Biomedical College of Veterinary Medicine Corvallis Jason Tanenbaum 541-737-2268
Ecampus Jason Tanenbaum 541-737-2268
VMC Veterinary Medicine Clinical College of Veterinary Medicine Corvallis Jason Tanenbaum 541-737-2268
WRE Water Resources Engineering Graduate School | Water Resources Graduate Program Corvallis Catherine Mullins 541-737-2041
WRP Water Resources Policy & Mgmt Graduate School | Water Resources Graduate Program Corvallis Catherine Mullins 541-737-2041
Ecampus Catherine Mullins 541-737-2041
WRS Water Resources Science Graduate School | Water Resources Graduate Program Corvallis Catherine Mullins 541-737-2041
Ecampus Catherine Mullins 541-737-2041
WGSS Women, Gender, & Sexuality College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
WSE Wood Science & Engineering College of Forestry | Department of Wood Science & Engineering Corvallis Allison Culver 541-737-5091
Ecampus Allison Culver 541-737-5091
WLC World Languages & Cultures College of Liberal Arts | School of Language, Culture & Society Corvallis Loretta Wardrip 541-737-1571
Ecampus Karen Mills 541-737-3847
WR Written English College of Liberal Arts | School of Writing, Literature & Film Corvallis Clare Braun 541-737-1630
Amanda Bressler 541-737-1667
Cascades Konnie Handschuch Email
Ecampus Clare Braun 541-737-1630
Amanda Bressler 541-737-1667
Z Zoology College of Science | School of Life Sciences Corvallis Traci Durrell-Khalife 541-737-5335
Cascades Konnie Handschuch Email
Ecampus Traci Durrell-Khalife 541-737-5335
Newport Traci Durrell-Khalife 541-737-5335
Other Scheduling Contacts
Corvallis Campus Classroom Scheduling Office of the Registrar Classroom Scheduling (Non Class Events) Email
Cascades Campus Classroom Scheduling Konnie Handschuch Email
Newport Campus Classroom Scheduling Tami O'Connor 541-867-0203
Portland Center Classroom Scheduling Ryan Johnson 503-273-4301 | Email
La Grande Campus Scheduling Penelope Diebel 541-962-5317
Ecampus Scheduling Zach Kronser Email
Educational Opportunities Program Scheduling Urmila Mali 541-737-3929
INTO OSU Scheduling Courtney Pahl 541-737-6981
OSU GO Faculty Led Study Abroad Julie Walkin 541-737-6407
Catalog Coordinator Belinda Sykes Email
Curriculum Coordinator: Courses Meilianty Gunawan 541-737-9560
Curriculum Coordinator: Programs Janice Nave-Abele 541-737-1611
Conference Services Deb Weitzman 541-737-9300
Disability Access Services (DAS) Traci Bentley-Townlin 541-737-8965
Office of Youth Safety and Compliance Eric Cardella 541-737-9362 | Email
Student Clubs and Organizations Angel Le 541-737-2917 | Email
Classroom Capacities/Fire Safety Jim Patton 541-737-3066
Budget and Resource Planning (Course Fees) Kayla Campbell 541-737-4763
Classroom Maintenance/Repairs Work Coordination Center | Travis LaFon 541-737-2969 | Email
Classroom Custodial/Supplies (Ballard, Bexell, Gilkey, Research Way) Cornerstone Custodial 541-602-1697 | Email
Classroom Custodial/Supplies (all other buildings) ABM Custodial 541-737-2157 | Email
Canvas Site Support Canvas Consultation 541-737-2121 | Email
Media Production Assistance Media Services 541-737-2121
Computer Classroom Support Campus Labs 541-737-2121 | Email
Classroom Technology Support Classroom Technology Services 541-737-2121
Public Safety Emergency Line: 541-737-7000 Business/Non-Emergency Line: 541-737-3010

Scheduling Deadlines

Winter Term 2023 SOC (202302)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. April 27, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). June 3, 2022 @ 5pm
Scheduling Unit Re-Submissions Due Any unit that had a rollback must resubmit their unit by this date. June 10, 2022 @ 5pm
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. June 17, 2022 @ 8am
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. June 20, 2022
Proof Phase Begins Schedulers should review their schedules carefully and prepare for room assignments, insuring classes are added and assigned to appropriate times, zones are in balance, room attributes are requested, and departmental room assignments are made. Enrollment capacities should also be set at expected enrollment during this time. June 20, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Mid August 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Enrollment capacities may be dropped as needed in preparation for Registration Phase. Late August 2022
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Thursday, November 10, 2022
Registration Begins Students begin to register for classes on or before this date. Sunday, November 13, 2022
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, January 6, 2023
Classes Begin   Monday, January 9, 2023
Term Archived in CLSS   Monday, March 27, 2023
Winter 2024 (202402) is expected to be rolled in early to mid April 2023. Unit submission due dates are tentatively planned to be mid to late May 2023.

 

Dates are subject to change and may be approximate.

Spring Term 2023 SOC (202303)
Action Description Date
Plan/Proof Phase Begins All units begin in Design Mode and submit their scheduling unit after their initial schedule edits are completed, no later than the deadline below. ~Thursday, September 15, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). ~Friday, October 14, 2022
All Units Forced to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am ~Monday, October 31, 2022
Term published in Schedule of Classes Term published in Schedule of Classes on or around this date ~Monday, October 31, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Monday, December 19, 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Tuesday, January 3, 2022 (or earlier)
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Sections can no longer be deleted in CLSS, only cancelled. Thursday, February 23, 2023
Registration Begins Students begin to register for classes on or before this date. Sunday, February 26, 2023
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, April 1, 2023
Classes Begin   Monday, April 3, 2023
Term Archived in CLSS   Tuesday, June 20, 2023
Spring 2024 (202403) is expected to be rolled sometime during the summer of 2023. Unit submission due dates will depend on date rolled and other factors.

 

Dates are subject to change and may be approximate.

Summer Term 2023 SOC (202400)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. Thursday, November 3, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). Friday, January 6, 2023
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. Friday, January 20, 2023
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. On or around Monday, January 23, 2023
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Monday, January 23, 2023
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Sections can no longer be deleted in CLSS, only cancelled. Friday, April 14, 2023
Registration Begins Students begin to register for classes on or before this date. Sunday, April 16, 2023
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. On or around Friday, June 16, 2023
Session 6 (0 Week) Begins   Tuesday, June 20, 2023
Term Begins   Monday, June 26, 2023
Term Archived in CLSS   Monday, September 11, 2022
Summer 2024 (202500) is expected to be rolled in mid October 2023. Unit submission due dates are tentatively planned to be in early December 2023.

 

Dates are subject to change and may be approximate.

Fall 2023 SOC (202401)
Action Description Date
Term Roll Term is rolled and error checked by the Academic Scheduling team. Week of January 17, 2023
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. Monday, January 23, 2023 or earlier
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). Friday, March 3, 2023 by 5pm
Unit Workflow Review Due All approvals in workflow for scheduling unit submissions are due. Please be aware of other workflow steps that come after yours. Friday, March 17, 2023 by noon
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. ~Monday, March 20, 2023
Proof Phase Begins
All units in Refine Mode
Schedulers should review their schedules carefully and prepare for room assignments, insuring classes are added, room attributes requested, and departmental room assignments are made. Enrollment capacities should also be set at expected enrollment during this time. ~Monday, March 20, 2023
Room Assignment Phase Begins Term is locked in CLSS while the Academic Scheduling Team runs room scheduling processes. Phase may take 1-2 weeks. Early April 2023
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Enrollment capacities may be dropped as needed in preparation for Registration Phase. Monday, April 17, 2023
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Thursday, May 18, 2023
Registration Begins Students begin to register for classes on or before this date. Sunday, May 21, 2023
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Wednesday, September 13, 2023
Regular Classes Begin   Wednesday, September 27, 2023
Final Exams Rolled   Friday, November 3, 2023 or earlier
Finals Week   Monday 12/4 - Friday 12/8
Term Archived in CLSS   Monday, December 18, 2023
Fall 2024 (202501) is expected to be rolled in early to mid January 2024. Unit submission due dates are tentatively planned to be late February or early March 2024.

 

Dates are subject to change and may be approximate.

Scheduling Policies, Protocols and Guidelines

The following policies apply to all scheduled sections taking place on Oregon State University campuses.

 

Some policies may vary by campus or term where noted.

For information specific to classroom policies, scheduling, maintenance, rules, and access for students with disabilities, please visit our Classroom Scheduling Policies page.

Departments are strongly encouraged to proof their schedules before priority registration opens for the term. Once registration begins, changes to the schedule can be limited or impossible.

Requesting changes to sections after registration begins:

  • Requests must be submitted via email stating the reason for the change and must have the support of the department chair.
  • Late day/time changes will only be approved under very unusual circumstances.
    • In the event a day/time change is approved, the section will be canceled and a new section created. It will be the responsibility of the department to contact students to inform them of the change and invite students to enroll in the replacement section if the new day/time fits their schedule.
    • This cancelation process may be applied to other change types as well, particularly grade mode and section fees.
  • Courses newly approved through CIM, the curriculum proposal system, after registration begins will not be offered until the next term if there is an existing placeholder section with enrollment. Contact the Catalog Coordinator if you have questions about the effective term of a proposal.
  • Once registration begins, sections will no longer be deleted from the Schedule of Classes, but will be changed to “canceled” status.
  • Faculty and departments must not change or trade assigned classrooms without approval from the Schedule Desk.       
  • Room changes are accommodated if an appropriate replacement is available. Departments should not continue to add students to a class with the expectation that a larger room will be found as there may not be one available.
  • In the event of an emergency closure of a classroom building, the Schedule Desk will attempt to relocate classes and will work with departments on this effort.

Related protocols: Changes to Courses and Academic Programs: Catalog Year Policy

Curriculum Management provides a definition of the correlation between credits and contact hours, which should be adhered to when scheduling course sections. 

Course section and classroom scheduling protocols help students to get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space. See our Standard Meeting Pattern and Scheduling Zones for more detailed information.

Department Schedulers may notify the Academic Scheduling team of new or updated fees in CLSS. Course fees will not be added to a course section until they are fully approved and listed in the fee book for the corresponding term.

Fees should only be added to credit bearing sections in a linked group (e.g. not to 0 credit labs or recitations).

Fees must be added to sections prior to registration. Fees will not be added to a section once there are students enrolled in that section. Departments wishing to add fees after registration must cancel the existing section and create a new one with the fee applied.

Each fee will have a fee detail code, a dollar amount, and a type (per credit or per course). All of this information is required in order to add a fee to a section. A fee code must be assigned before a fee can be added.

Fees are not automatically added to most sections, they must be requested for each CRN (though fees will roll forward each like-term until the fee is removed or the section is canceled). Fees are also not automatically updated based on what is in the fee book, so Department Schedulers will need to request updates if fees increase or decrease over time. There is no automatic connection between approved fees in the fee book and scheduled class sections in Banner.
 

Where is the Course Fees Form?

This form is no longer used. Please ask your Department Scheduler to request a fee be added to a section in CLSS.

 

See also: CORE report CRS0957 (Course Fees)

Waitlists should be maintained and monitored by the Department Scheduler.

Waitlists should not be added to sections with reserved seating applied.

If adding waitlists to linked sections (e.g. linked lecture with a zero-credit lab/recitation), the waitlist should be applied to the zero credit section(s) only in almost all situations. This allows students to waitlist the particular lab or recitation section that fits their schedule.

If adding waitlists to linked sections, waitlists may never be added to more than one schedule type in the linked group (e.g. a linked lecture lab cannot have a waitlist on the lecture and the lab, only on one section).

If you have students on a waitlist and you have available seats in that section, do not lower your enrollment capacity.

Do not give enrollment capacity (CAP) overrides for sections with active waitlists.

See also: CORE report STU0857 (Student Course Waitlist by Course and Section), CORE report STU0856 (DW Report - Wait list)

The Office of Academic Programs and Assessment (APA) describes parameters and guidelines with regards to crosslisting and slash listing courses at the catalog level; the Schedule Desk uses the term “crosslisting” interchangeably to describe both situations because they utilize the same types of crosslist codes. Sections are considered crosslisted at the section level when two or more sections are linked together via a crosslist code in Banner (consisting of two alphanumeric characters). Sections should only be crosslisted in Banner if they are taught in the same space at the same time, with limited exceptions for remote vs in person modalities.

While crosslisting in the scheduling world indicates mostly that two sections will be taught in the same space at the same time (classroom and/or Canvas site), the Schedule Desk also follows the spirit of those APA guidelines when determining which sections may and may not be crosslisted. At its very essence, crosslisting is intended for otherwise identical sections from different academic units, or for slash courses (graduate/undergraduate).

Crosslisting sections in CLSS and Banner allows for two (or more) sections to be scheduled in the same room at the same time. CLSS will also automatically sync up certain fields between all sections in the crosslist, including part of term, dates, meeting times, instructor, room assignment, and crosslist maximum enrollment.

Courses do not need to be described as crosslisted in the catalog in order to be crosslisted at the section level, but must, in most circumstances, follow those APA guidelines, including:

  • Matching or closely matching titles
  • Matching credit amounts and schedule types
  • Matching or closely matching course descriptions
  • Matching or closely matching prerequisite course requirements

Limited exceptions may be made if the spirit of the courses dictates that the sections should be taught in the same space while not necessarily following those guidelines listed above. Mentor/mentee, teacher/student, presenter/audience, or other similar situations, for example, may involve different titles or credit amounts, but should by their very nature be taught in the same room at the same time and must be crosslisted sections. These types of course relationships should, ideally, be noted in the catalog course descriptions. Special topics courses can also be crosslisted with standard courses with permission from the Schedule Desk.

Other Schedule Desk rules for crosslisting include:

  • Ecampus sections cannot be crosslisted with on-campus sections.
  • Any graduate level section crosslisted (“slash” listed) with an undergraduate section must include the section comment “Does not meet Graduate School’s stand-alone requirement” prior to students registering for the class.
  • Any crosslisted sections will have individual section maximum enrollments, as well as a combined crosslist max enrollment (also referred to as an “internal max”). Internal max should not exceed the sum of the enrollment maxes for all sections.
  • Crosslisted courses will be automatically combined into one Canvas course. Instructors may also choose to use the Canvas Course Merge Tool to merge some non-crosslisted sections of a course into a single Canvas course. Contact Canvas Support for more information about merging Canvas sites.

Class Notes are supplemental information that students should be aware of when registering for a class. These are not meant to advertise or fully describe the course, though short descriptions may be appropriate for special/variable topics courses. Class Notes should be brief, clear, and concise. The Schedule Desk will have final say on Class Note length and content, and may change, remove, add or update comments as needed.

Things that are appropriate, encouraged, or required for Class Notes:

  • Any meeting location information that cannot be scheduled directly on the CRN, such as:
    • Off campus meetings locations,
    • Grad-level courses with unspecified meeting times, or
    • Field trip locations.
  • Ecampus online sections with proctored exams comment (required).
    • For sections with proctored exams: "Proctored exam(s) required; may involve an additional fee."
  • Graduate School comments for grad level sections crosslisted with undergraduate sections (required).
    • For grad sections crosslisted with undergrad sections: "Does not meet Graduate School's stand-alone requirement."
  • Hybrid section comments (required).
    • For in-person hybrid sections: "Hybrid section; both on-site meetings and online component."
    • For remote hybrid sections: "Hybrid section; both virtual meetings and online component."
  • Who the section is meant for if registration restrictions cannot be applied for the group.
    • Ex: "EOP students only", "For incoming first-year students", etc.
    • Do not list "PhD students only" or "Student is x major only" or similar - there are restrictions for these.
  • "No-show-drop" or "Instructor's consent" comments where desired.
  • "Evening midterms" where applicable (do not list dates/days/times, those should be scheduled as a meeting pattern).
  • General departmental contact email addresses/phone numbers, if needed (e.g. [email protected] for Chemistry).
  • Hyperlinks using beav.es url shortener, if needed.

Things that should generally NOT go in Class Notes:

  • Do not list course descriptions on non-variable topic courses or excessive information from the syllabus.
    • Course descriptions for established courses should be listed and updated in the Academic Catalog.
    • Syllabus information belongs on the syllabus.
  • Do not list section fees or "additional fees."
    • Section fees should be listed only in the fees section; unapproved fees are not permitted.
  • Do not list extra materials, books, or software that will or may incur extra costs for students.
    • These should be listed with the OSU Beaver Store in accordance with House Bill 2919.
    • Bookstore adoptions are not limited to textbooks - required software, lab materials, other supplies etc. can and should also be listed.
  • Do not list specific meeting times/dates in most circumstances.
    • These should be scheduled onto the CRN as a meeting pattern.
    • If meeting times/dates are determined to be acceptable, they should always list the year in addition to month/day so it is easier to tell if the dates have been updated.
  • Do not list prerequisite/co-requisite/recommended courses.
    • These should be listed and updated in the Academic Catalog.
    • Variable topics courses may list these if desired, but because they cannot be enforced for registration SAPR restrictions are strongly advised.
  • Do not list specific references to other CRN (numbers) or terms:
    • Other courses section may be referenced if desired and appropriate (like "MTH 111"), but CRNs change from year to year and are often forgotten when updating sections.
    • Specific references to terms (e.g. Winter 2019) are discouraged - use general references like "previous winter term" or "following winter term."
  • Avoid person-specific department contacts, email addresses, or phone numbers. Use general, departmental contacts if at all.
  • Do not use non-shortened hyperlinks, and do not use shorteners like tinyurl or bit.ly. Use beav.es as a URL shortener instead.

Academic course sections will have section numbers based on the following protocols determined by campus and/or type.

  • 001-089 sections are for Corvallis campus
  • 090-099 sections are for EOP (Education Opportunities Program) Corvallis campus students
  • 100-179 sections are for Corvallis campus
  • 180-199 sections are for Corvallis campus exam for credit sections
  • 200-399 sections are not available for use
  • 400-449 sections are for Ecampus sections
  • 450-459 sections are for Portland/PDX Campus
  • 460-469 sections are for Ecampus INTO students
  • 470-479 sections are not currently used
  • 480-499 sections are for Ecampus Hybrid sections
  • 500-599 sections are for OSU-Cascades campus
  • 600-699 sections are for INTO OSU students
  • 700-799 sections are for EOU-La Grande campus
  • 800-899 sections are for HMSC-Newport campus
  • 900-979 sections are for Study Abroad / OSU GO
  • 980-999 sections are for Study Abroad / OSU GO Cascades sections

    Only specific variable topic and blanket course sections may have their section title altered from the catalog short title. Any custom section title will include a required prefix to indicate the course type, or another prefix as determined/approved by the Schedule Desk (see table below and https://beav.es/3ku). Titles are system limited to 30 characters including those required prefixes, spaces, and punctuation. Some examples of these prefixes are listed below, but Department Schedulers should consult the Schedule Desk for guidance on custom section titles. All custom section titles are subject to review and edits by the Schedule Desk.

    Course Type Prefix/Course Indicator
    Special/Selected Topics ST/
    Special/Selected Studies SS/
    Topics TOPICS/ or T/
    Advanced Topics AT/
    Studies STUDIES/ or ST/
    Research/Research & Conference RESEARCH/ or RES/
    Thesis (403 only) THESIS/
    Independent Study IS/
    Writing & Conference W&C/
    Reading & Conference R&C/
    Projects PROJECT/ or PROJ/
    Special Problems/Projects PROJ/ or SP/
    Seminar SEMINAR/ or SEM/
    Workshop WORKSHOP/ or WS/
    Practicum PRACTICUM/ or PRAC/
    Internship INTERNSHIP/ or INT/
    Service Learning SERVICE LEARNING/ or SERV LRN/
    Leadership LEADERSHIP/ or LEAD/
    Overseas Study OS/

    Remote or blended modality sections must be approved via CLSS workflow section by section, term by term. All sections with meeting patterns are set as "On Campus" modality when a term is rolled, and remote or blended modality must be requested and approved each term.

    You must have unit leadership approval and meet one or more of the following criteria unless public health restrictions (e.g., maximum course size allowable) require it, as determined by the OSU COVID-19 Response Coordinator:

    1. Content delivery through remote means (other than Ecampus) enhances student access and success and does not compromise access to in-person experiences. This may include the use of innovative methodologies involving remote delivery to provide flexibility for students who find these methods preferable to more traditional methods.
       
    2. Content delivery through remote means (other than Ecampus) allows students in different physical locations to engage with, and learn from one another in ways that are not possible for a course delivered in person or using the Ecampus, asynchronous approach.

    One of those two listed above must be met and included on your request in order to schedule remote or blended classes.

    Below is a list of commonly used schedule types, their definitions for scheduling, and the minimum number of contact hours required to be scheduled for them (if any). Types with "No Minimum" contact hours are typically expected to have scheduled meetings, but are not held to any specific guidelines for contact hours. Each credit earned requires 30 hours engagement per regular term. Contact hours vs outside of class requirements vary by schedule type. See credit hour policy

    Schedule Type (Code) Description Scheduled Contact Hour Requirements
    Activity (H) A course or educational procedure designed to stimulate learning via firsthand experience. No minimum
    Discussion (B) A course that is used to facilitate consideration of a question or topic in open and informal debate. No minimum
    Examination for Credit (V) A special examination for regularly enrolled student in good standing, either graduate or undergraduate; may petition for credit examination. See Academic Regulation 23 for details. None; exam period only
    Experiential (O) A course relating to, derived from, or providing experience. None
    Externship (U) An experiential course designed to provide on-the-job experience in an academic setting off campus, where students can earn academic credit. None
    Hybrid (HYB) A section including both regularly scheduled on-site classroom meetings, and significant online out-of-classroom components that replace regularly scheduled class meeting time. 30-70% compared to traditional campus section
    Independent or Special Studies (F) A course of organized instruction or research determined solely by a student and their instructor. None
    Internship (J) An experiential course designed to provide on-the-job experience in an academic setting on or off campus, where students can earn academic credit. None
    Laboratory (D) Part of a course set aside for experimentation, observation, or practice in a field of study. A proposal that goes through the full review process must be submitted to add the laboratory schedule type to a course. At least 2 hours per week per credit hour for a regular term
    Lecture (A) An academic discourse given by an instructor before a group of students. 1 hour per week per credit hour for a regular term
    Group Midterm Exam (MID) An examination held approximately halfway through the course and held at a different time than the regularly scheduled class. Group examinations are scheduled administratively. See https://registrar.oregonstate.edu/exams for more information. None; exam period only
    Online (Y) A fully developed course where the dominant medium tool is the internet. Students spend a significant amount of time online in the areas of content, assessment, and interaction to the degree that the student must participate through the use of a computer to complete course requirements. None
    Practicum (M) A course designed for the preparation of teachers and clinicians that involve the practical application of previously studied theory, knowledge, and skills under the supervision of a senior instructor. None
    Project (S) A course with individualized instruction designed for students to complete an independent project of the students design. None
    Reading and Conference (N) A course focused on designated subject matter to be read by a student and discussed in conference with an instructor. None
    Recitation (C) Part of a course requiring a public exhibition of acquired skills and knowledge. At least 2 hours per week per credit hour for a regular term
    Research (G) A course through which students earn credit for a studious inquiry or examination aimed at the discovery and interpretation of facts, revision of accepted theories or laws in the light of new facts or practical application of such new or revised theories or laws, and/or the collecting of information about a particular subject. None
    Seminar (E) A course pursued by a small group of students under the direction of an instructor for the purpose of presenting and exchanging ideas or research findings via lectures, reports, and discussions. 1 hour per week per credit hour for a regular term
    Studio (R) A course incorporating practical experience where students receive individualized instruction and lectures in a studio setting. At least 2 hours per week per credit hour for a regular term
    Thesis (Q) A course designed to cover the thesis/dissertation research and writing. Students may register for thesis/dissertation credit each term. None
    Workshop (W) A brief intensive course for a small group which emphasizes problem solving.  Classes are expected to provide academic engagement throughout the entire part of term in which it is scheduled. No minimum

    Certain section numbers are reserved for blanket courses in the Catalog. These are:

    • 401/501/601: Research and Scholarship
    • 402/502/602: Independent Study
    • 403/503/603: Thesis/Dissertation
    • 404/504/604: Writing and Conference
    • 405/505/605: Reading and Conference
    • 406/506/606: Special Problems/Projects
    • 407/507/607: Seminar
    • 408/508/608: Workshop
    • 409/509/609: Practicum/Clinical Experience
    • 410/510/610: Internship/Work Experience

    Blanket courses should have only one instructor listed per section, unless that section has meeting days and times and is being taught by more than one instructor. Multiple instructors should not be listed on blanket course CRNs to act as a "catch all." This avoids confusion as to which instructor should be grading which student when grades are due.

    It is strongly recommended that blanket courses should have Departmental Approval (DP/SAPR) restrictions in place to avoid students registering for incorrect sections.

    • Banner/SYASECT rules (terms 202200 and earlier): Departments should not update instructors for 503/603 Thesis sections. Requests to update those sections should be sent to the Schedule Desk.
    • CLSS rules (terms 202201 and after): Departments should update their 503/603 Thesis instructors in CLSS, which will be reviewed by the Schedule Desk prior to being pushed to Banner. Thesis sections may not have "Staff" listed (i.e. may not have no instructor listed); all 503/603 sections must have an instructor listed at all times. 503/603 Thesis sections may only have one instructor listed.

    Individualized blanket courses may be offered to students wanting to explore areas of special interest that are not provided in the existing curriculum. A faculty member and student must together negotiate a course of study. The department must then create an individualized CRN before the student can register. All individualized blanket courses must require special approval (SAPR-Departmental Approval). The department should request a CRN that will reflect the individual course of study (including a unique course title) and an assigned instructor of record. Please advise students to register for the section with their unique course title and instructor. Departments should not advise students to register for any available section as a placeholder. This will help to avoid late registration petitions later in the term. Incorrect registration could also negatively impact grade collection, end of term processing, academic history, and degree clearance.

    In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

    Instructor of Record:

    The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

    • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
    • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional), except in cases where:
      • 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or
      • 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
    • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0-credit laboratories, discussions, etc.).
    • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
    • Instructors occasionally ask that their graduate students be added as an instructor to a course, so that the graduate student can enter grades for them. Under no circumstances should a graduate student be added as an instructor for this purpose. To do so gives that graduate student access to FERPA protected information, and violates university policy by allowing someone other than the instructor of the course to enter grades. Instructors are required to grade the courses they teach.
    • Do not list any individual on any course, unless that individual delivers instruction in that course section.
    • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy.
    • The "Instructor of Record" must follow the guidelines for the release of student information outlined in the Guidelines for Release of Information.

    Graduate Teaching Assistants:

    • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the online FERPA training.
    • Upon a graduate student’s completion of the online FERPA/Privacy/Acceptable Use of Computing tutorial, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
    • Or, upon completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.

      When attempting to add an instructor to a CRN in Banner, you may come across the error "Person not an instructor," which will prevent you from saving the section. In order for Department Schedulers to assign instructors and GTAs to course sections, the instructor/GTA must first be given faculty status in Banner by the Schedule Desk. This is a manual process and does not take place unless a Department Scheduler initiates a request for it to be done via email. Instructors are never automatically given instructor status. Instructors must have passed a FERPA exam and have their results logged into Banner before they will be granted faculty status.

      Likewise, in CLSS you may notice that and instructor is not showing up when you search for them. This is likely for the same reason as above - the instructor has not been activated in Banner yet, so they cannot be added as instructors to sections (and thus do not show up in CLSS Instructor searches). There are other reasons an instructor may not show up in search, but this is rare - in most cases it will be because they are not active for the term you are scheduling.

      Undergraduate TAs are not added as instructors to Banner, but can be added to Canvas (contact Canvas support for guidance).

      Steps for Activating an Instructor/GTA:

      1. Instructors/GTAs should take the FERPA training module if they have not already done so.
        • As much as possible, requestors should verify that the instructor has taken FERPA training and that their results have been recorded in Banner BEFORE they submit a request to add them as an instructor.
        • You can verify that training has been completed and recorded using CORE report BIC2911.
        • When taken correctly, the FERPA training will require the individual to log in with their ONID through my.oregonstate.edu.
        • After successful completion of training, results may take 2 to 3 business days to be recorded in Banner and begin showing up in CORE reports.
      2. When the training module has been completed, an email is sent to the Office of the Registrar (not to the Schedule Desk).
      3. Once received, their training results are manually logged into Banner and added to a skill completion page.
      4. The Department Scheduler (or another department designee) will then need to fill out the online request form (https://beav.es/3yk) to request that person be added to Banner as an instructor or GTA.
        • The following will be required on the form:
          • Instructor's full name
          • Their OSU ID number
          • Starting/effective term
          • Primary Department
          • Verification that the person being added has completed FERPA training
        • Important: Individuals are not activated as instructors in Banner unless a department requests them to be; simply completing FERPA training does not complete or initiate this process.
      5. Once a request has been received, the Schedule Desk will:
        • Verify whether FERPA training results are recorded in Banner
        • Verify student/non-student status
        • Add the individual as an Instructor or GTA in Banner.
          • Instructors are given Faculty and Grader status
          • GTAs are given Faculty status only
          • TAs are not added to Banner, but can be added to Canvas.
        • Respond to the requestor to verify whether they have been given Instructor/GTA status.
      6. Once this is completed, the Department will be able to add the instructor/GTA to course sections as needed.
      7. The database of instructors in CLSS will update overnight so a newly added instructor may not be available in CLSS searches until the following day.

      Non-Traditional Course Offerings

      Non-traditional courses are defined as those learning experiences which do not adhere to traditional, full-length term dates. OSU evaluates and approves all non-traditional course offerings to ensure continued compliance with federal regulations related to federal student aid programs. Examples of non-traditional courses are:

      • Hybrid courses: on-campus courses with significant online, out-of-classroom components to replace 30-70% of scheduled meeting time
      • Term 5A/5B courses: offered in five week modules within a standard term
      • Term extension courses: are attached to an official term, but occur between traditional term dates
      • Summer Session courses: offered during summer term, with multiple sessions of varied lengths
      • Super Term courses: these span a traditional term length, plus the entirety of the approved extension for that term

      View future term/session dates on our Non-Traditional Parts of Term Calendars.

      View the Non-Traditional Course information (including add/drop/withdraw deadlines) on the Oregon State University Academic Calendar.

      All non-traditional term dates and Summer Session dates are established by the Office of the Registrar and must be adhered to. Proposals for a unique part of term must be submitted, at a minimum, in alignment CLSS Scheduling Unit due dates for the impacted term. Colleges should not publicize courses that do not fall into established terms or parts of term until they are approved by the Office of the Registrar and the Office of Financial Aid. The Office of the Registrar and the Office of Financial Aid will be the sole arbiters of whether or not a class is compliant, and will have final approval of all classes before they are published. This policy also applies to classes that ostensibly adhere to a published term or part of term, but in fact have notes embedded in the schedule that expand or contract the official meeting dates.

      No exceptions can be made for classes that are out of compliance.

      What are the requirements for offering these courses?

      To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

      A course offered in modules is one that does not span the entire length of a period of enrollment (less than that of a standard term). 

      1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
      2. Must be part of a standard term. These dates are published in the term extension calendar.
      3. 5A modular courses must begin during Week 1 of the term (and have documented contact hours) and finish in Week 5 of the term. These courses will sit for finals during the last scheduled class meeting the fifth week of the term.
      4. 5B modular courses must begin (and have documented contact hours) during Week 6 of the term and finish in Week 10 of the term. These courses will sit for finals during finals week, according to the final exam schedule. 
      5. 5-week or modular courses must be within the zone scheduling requirements.
      6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published via the academic calendar.
      7. Exceptions to 5A, 5B or established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, send an email to [email protected] with details.

      To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

      A term extension course refers to a course that happens between regularly scheduled terms. 

      1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
      2. Must be attached to a standard term and take place during established dates for extension. These dates are published in the term extension calendar.
      3. Courses must not overlap terms (e.g. cannot begin in summer term and end in fall extension).
      4. Cannot exceed two weeks and must encompass the entire length of the extension.
      5. Exceptions are allowed if a term extension course is part of an agreement with another institution that operates on a different academic calendar, or if a department has submitted a request via the normal scheduling process and received approval. Documentation of this agreement must be on file.
      6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published in the academic calendar.

      To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

      A Summer Session course is one that is offered during summer term. All courses offered during Summer Session, except those in Session 1, are offered as non-traditional courses.

      1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
      2. Courses must adhere to established session dates, and must have academic engagement during all weeks of the session to which they are assigned. The session dates are published as part of the Summer Session calendar. Fall extension courses are not considered part of Summer Session and must be scheduled as part of fall term. 
      3. Courses must not overlap terms (e.g. cannot start in summer term and end in fall extension)
      4. Drop/add/withdraw deadlines will be based on a proportion of class equal to that for the standard 10-week term; deadline dates are established by the Office of the Registrar and published on the Summer Session website
      5. Summer Session courses will sit for finals during the last scheduled class meeting of the session.
      6. Exceptions to established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, submit a non-traditional course request to [email protected]

      To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

      1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion)
      2. Courses must begin at the start of the full extension and end with the standard term to which it is attached.
      3. Courses must not overlap terms (e.g. cannot start in winter extension and end in spring extension).
      4. Courses offered during the Super Term will have customized registration deadlines. These dates will be established by the Office of the Registrar and published in the academic calendar.

      Frequently Asked Questions (FAQ)

      A term extension course refers to a course that happens between regularly scheduled terms. For example, if a course was offered over winter break, it would occur after finals week of fall term and before the first week of winter term. It would be an extension of winter term, as term extensions must be attached to the next standard term. View the term extension calendar

      In order to allow students to obtain financial aid for these classes, they must comply with US Department of Education guidelines. These stipulate that courses must not overlap with terms for which aid is generated and distributed. These timeframes are published in the academic calendar, as well as the term extension calendar.

      This will depend on the format of the class. For example, courses that are 5-weeks in length or are offered in modules may create scheduling difficulties for the remainder of a student's term, particularly if these courses span a longer block of time and/or overlap with peak class times. Additionally, students who receive financial aid may need to be considerate of the timeline for disbursements and how that may affect their ability to afford course expenses.

      Grading is associated with the term that extension is tied to (ex. Fall Extension / Fall Term). Instructors will be able to post grades following the last day of the Term Extension, up through the grading deadline for the term with which the extension is associated (typically the Monday following finals week). 

      If a department is interested in offering non-traditional courses online, please contact Oregon State E-campus first. E-campus has an online course proposal process for the development of new and refreshed online courses, which if approved, includes funding and instructional design support.

      Oregon State University operates on the quarter system (10 weeks in length). If a college or department wants to offer a course with a start and end date that does not coincide with the start and end dates of the traditional 10-week term, or that operates outside of established summer term sessions, the course is considered a non-traditional course and must be approved. The Office of the Registrar, in conjunction with the Office of Financial Aid, must review and approve all non-traditional courses to ensure that the course complies with the OSU Academic and U.S. Department of Education regulations. 

      Non-traditional course approval may be requested by emailing the Schedule Desk.

       

      Zone Requirements and Standard Meeting Patterns

      This class and classroom scheduling protocol helps students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities.

       

      Unless otherwise noted, the policies below apply to all classes scheduled in both general purpose and departmental classroom spaces.

      Oregon State University Scheduling Zones

       

      Monday
      20%
      Tuesday
      20%
      Wednesday
      20%
      Thursday
      20%
      Friday
      20%
      Zone 1
      20%
      08:00 - 09:50 08:00 - 09:50 08:00 - 09:50 08:00 - 09:50 08:00 - 09:50
      Zone 2
      20%
      10:00 - 11:50 10:00 - 11:50 10:00 - 11:50 10:00 - 11:50 10:00 - 11:50
      Zone 3
      20%
      12:00 - 13:50 12:00 - 13:50 12:00 - 13:50 12:00 - 13:50 12:00 - 13:50
      Zone 4
      20%
      14:00 - 15:50 14:00 - 15:50 14:00 - 15:50 14:00 - 15:50 14:00 - 15:50
      Zone 5
      20%
      16:00 + 16:00 + 16:00 + 16:00 + 16:00 +

      Ideal zone distribution includes spreading out classes throughout the instructional day and the instructional week.

      Percentages indicate maximum number of classes a department may schedule in each zone.

      Scheduling Zone

       Percent

      Time

      Zone 1

      20 percent

      08:00–09:50

      Zone 2

      20 percent

      10:00–11:50

      Zone 3

      20 percent

      12:00–13:50

      Zone 4

      20 percent

      14:00–15:50

      Zone 5

      20 percent

      1600 and later

      Click here for examples of standard meeting patterns.

      Departments should not expect that faculty members will be assigned the same space on a continuing basis.

      The Office of the Registrar coordinates all class scheduling and room assignments with departmental schedulers who, in turn, coordinate with their instructional faculty members. Academic departments should do the following:

      1. Determine class offerings and submit schedule information no later than the specified deadlines.
      2. Notify the Schedule Desk of section changes or cancellations immediately.
      3. Enter and maintain in Banner instructor information and maximum enrollment of all sections offered by the department.

       

      1. Classes that meet two days per week for one hour and 20 minutes must meet on TR; or in zones 1 or 5 only on MW/WF/MF.
      2. Classes must begin on the first hour of the zone with the exception of TR Zones 1 and 5, which may start at 8:30 a.m. or 4:30 p.m.
      3. Classes that meet for longer than two hours (110 minutes) per session must be scheduled in Zone 5, or on Friday.
      4. Classes meeting for 4 contact hours should not meet for three-day meeting patterns (i.e. MWF).
      5. Class meeting times may not cross time zones. Departments may cross time zones when scheduling 500- or 600-level graduate classes that meet for longer than two hours per session if they use their own department-controlled classroom.
      6. Each department must distribute its classes across all five days of the week (approximately 20 percent per day) and across the full class day (according to the percentages defined for each zone). Each class day has five zones. All classes must comply with the zones whether they are assigned to general purpose classrooms or departmental classrooms.
      7. Non-credit sections (those sections that have zero credit) are scheduled after all credit-bearing sections are assigned rooms.
      8. Use of classroom facilities for non-academic events must be approved and assigned by the Schedule Desk.

       

      Three-credit or four-credit lectures that meet for three hours per week can be scheduled in any zone if they are taught on MWF.

      Three-credit or four-credit lectures that meet three hours per week on MW, WF, or MF will only be scheduled in Zone 5.

      Four-credit lectures that meet for four hours per week can be scheduled in any zone if they are taught on TR, MW, MF, or WF.

      Four-credit lectures that meet four hours per week on MWF will only be scheduled in Zone 5.

       

      Because of the demand for classrooms in the middle of the instructional day, it will not be possible to schedule sections that meet one day a week except in Zone 5 or on Friday.

      If a department can schedule additional sections of similar course capacity with "complementary" day and time schedules in the same time slot on different days, then we may be able to accommodate requests for one-day-a-week meetings. If, for example, one three-credit course is scheduled into a room on M at 10:00--11:50, then a different section can schedule its meeting from 10:00–11:50 on W or WF in the same room.

       

      Fridays are often used for department meetings, instructor office hours, research responsibilities, or other tasks related to instructional work. However, Friday is primarily an instructional day and the zone percentages specifically take Friday into account, asking for 20 percent of sections for each day.

      Please make use of Friday as an instructional day. The increased use of Friday for class sections makes more effective and efficient use of classrooms.

       

      The zone percentages were established for two reasons—to assure student access to classes, and to ease the difficulty in assigning rooms. Though the zone percentages are applied regardless of whether the sections are scheduled in general purpose or departmental classrooms, if you can schedule sections in departmental rooms, which will alleviate some of the pressures on assigning GP classrooms.

      Using departmental rooms is not an option for all departments, and departments may not be able to assign all sections to departmental rooms; however, if you are able to assign sections to departmental rooms, please do so.