Classrooms & Scheduling

The scheduling section provides access to information about:

  • Deadlines, protocols, SSR1000 instructions, web forms for requesting to add a section, and more.
  • Classroom features and reservations. Use webviewer to see detailed information about classrooms and their availability.
  • New Course Fees: Please notifiy the Schedule Desk of new course fees by completing the course fees web form.

Classrooms

Valid Classroom Attribute Codes

This section provides guidelines for requesting room attributes and a list of valid classroom attribute codes.

Computer Station Classrooms

Here you will find a chart with information about computer classrooms including information about the particular room and the office responsible for scheduling it.

Enhanced Classrooms

Enhanced Classrooms are computer-equipped and networked to campus servers and to the Internet for complete large screen computer data and video projection for classes ranging in size from 50 to 750.

General Purpose Classrooms

General Purpose Classrooms are scheduled centrally by the Schedule Desk in the Registrar's Office through your college or departmental representative.

Kidder & Owen Hall Rooms

Kidder Hall 278, Owen Hall 102 and Owen 106 are specially equipped television classrooms used for interactive distance education classes.

Building Preferences & Attribute Requirements

Building Preferences are buildings you would prefer to be in when assigned a General Purpose room. Required Attributes are the attributes you require - not desire these rooms to have.

Visit the Building Preferences & Attribute Requirements page for this information.

Scheduling Classrooms with Schedule 25

The university assigns classes to general purpose classrooms using Schedule25 (S25), a room scheduling software program.

Building Preferences & Attribute Requirements

Building Preferences are buildings you would prefer to be in when assigned a General Purpose Classroom.

Required Attributes are the attributes you require — not desire these rooms to have.

Visit the Building Preferences & Attribute Requirements page for this information.

Computer Station Classrooms

Click room number for description.

Building  Room No. Capacity  Attributes To reserve, contact:
BEXL 324 48 PC Computer Classroom Scheduling
KIDD 028 34 Mac Computer Classroom Scheduling
KIDD 033 29 PC Computer Classroom Scheduling
MCC 130 20 PC Computer Classroom Scheduling
WITH 205 24 PC Computer Classroom, Long tables/loose chairs, BB, Windows Scheduling

Hardware and software questions: Send email to Campus.Labs@oregonstate.eduInstructors and students will need an ONID account to log in. Visit the room before your first class to insure it meets your needs and that the software you need is available.

Enhanced Classrooms

Enhanced classrooms are computer-equipped and networked to campus servers and to the Internet for complete large screen computer data and video projection for classes ranging in size from 50 to 750. A faculty member can now come into the room, open the teaching podium, turn on the equipment and begin instruction immediately. A full-time support person is on-call to assist faculty with equipment or network problems. Please see Webviewer for enhanced classrooms.

Kidder & Owen Hall Rooms

Kidder Hall 278, Owen Hall 102 and Owen 106 are specially equipped television classrooms used for distance education interactive classes. Situations may arise in which another class needs one these rooms during your scheduled class time. If that happens, you must relocate your class or event. Scheduling in the Office of the Registrar, 541-737-2181, will assist you. If you anticipate a problem, or do not want to take the chance of having to move during the term, tell Scheduling so they can assign you a different room.

Scheduling Classrooms with Schedule 25

Schedule25

The university assigns classes to general purpose classrooms using Schedule25 (S25), a room scheduling software.

  • Departmentally controlled classrooms are assigned as requested by departments.
  • General purpose classrooms are assigned based on class size (with priority given to larger classes), room features and attributes, and proximity to department offices.

S25 helps achieve optimal classroom utilization. Manual schedule adjustments will always be necessary, but the bulk of room scheduling will be automated thus enabling staff to shift their attention to more complex scheduling processes.

Scheduling

Request to Add a Course Section (Corvallis) (Cascades)

Complete the appropriate web form for your campus and submit it to the Schedule Desk.

College & Department Contacts

Each department has at least one individual designated as their scheduling coordinator. This individual usually completes the SSR1000 and contacts the Schedule Desk with scheduling requests. If you have a question for the scheduling coordinator for you department reference this list for their contact information.

Protocols

Learn about the policies governing the use of classrooms. The university's zone scheduling policy maximizes the effectiveness of classroom use and student accessibility.

Non-traditional Course Offerings

What they are, the requirements for offering them, requesting approval for them.

Reserved Seating for CRNs

Departments may elect to reserve seats in a course for students in a particular major and this section provides detailed information on how to make such a request.

Scheduling Deadlines

Please refer to the deadlines for submitting scheduling requests. It takes our office time to enter changes and timely receipt of requests ensures that we can meet the needs of all our customers in a timely manner.

Scheduling General Purpose Rooms

General purpose classrooms are campus classrooms that are available for use to any department. These rooms are managed by the Schedule Desk of the Office of the Registrar. Departmental classrooms are managed directly by the department that has charge of the room.

SSR1000 Instructions

The SSR1000, also known as the Call for Courses Report, is a document provided by the Office of the Registrar to departments showing the course scheduling information as it existed for the term in the previous year. Departments update the course information as necessary and return it to the Schedule Desk for updating.

In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

Instructor of Record:

The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

  • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
  • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional), except in cases where:
    • 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or
    • 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
  • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0-credit laboratories, discussions, etc.).
  • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
  • Instructors occasionally ask that their graduate students be added as an instructor to a course, so that the graduate student can enter grades for them. Under no circumstances should a graduate student be added as an instructor for this purpose. To do so gives that graduate student access to FERPA protected information, and violates university policy by allowing someone other than the instructor of the course to enter grades. Intstructors are required to grade the courses they teach.
  • Do not list any individual on any course, unless that individual delivers instruction in that course section.
  • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy.
  • The "Instructor of Record" must follow the guidelines for the release of student information outlined here.

 

Graduate Teaching Assistants:
  • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the FERPA training.
  • Upon a graduate student’s completion of the  FERPA/Privacy/Acceptable Use of Computing tutorial, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
  • Or, upon completion of the FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.
      Undergraduate Teaching Assistants:
      • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and the agree to the Online Acceptable Use of Computing components that are integrated with FERPA training.
      • Upon an undergraduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the undergraduate student can be designated as an undergraduate teaching assistant recognized as a school official.
      • Upon an undergraduate student’s completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that undergraduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such undergraduate teaching assistants are as a “tutor” or “course builder.”
      • Undergraduate Teaching Assistants may not be an “Instructor of Record” or designated as a faculty member assigned to a course, and may not as a teaching assistant determine, enter, and/or change the final grade for other students.

      Classroom Policies

      Room Assignment Policies are created to have the most positive impact on the largest number of students at Oregon State University. We use the following standards when assigning rooms:

        • Classrooms will be assigned based on class size and enrollment (with priority given to larger classes), room features, and proximity to academic units.
        • Seminars, colloquiums, classes and other regularly occurring events with a history of zero (or low) enrollment will be scheduled shortly before the term begins (approximately 5 business days).
        • Classes offered for credit take precedence over all non-class-related or non-credit events.

        The institution uses many other detailed rules for scheduling that can be found on our website related to zone scheduling and assignments.

            Departmentally Controlled Classrooms

            Departments that control classrooms or seminar rooms are expected to adhere to the time zones and to fully use those rooms before requesting a General Purpose Classroom.

            Accommodations for Disabled Students

            When an assigned classroom is determined to be inadequate for a disabled student or instructor, Disability Access Services will ask Scheduling to reassign the class to a suitable classroom.

            Changes in Classroom Assignments
            • Any requests to change a classroom assignment must be made through the department’s scheduling coordinator. The coordinator will submit the request to Scheduling via the web form or email. Instructors may not move their class from an assigned room without prior approval from Scheduling.
            • In case of an emergency evacuation of a classroom or building, the department should ask Scheduling to relocate classes.
            Room Size and Configuration
            • Seating capacity is specified in accordance with state and city safety regulations. If it appears that student demand will surpass the scheduled room, departments should contact Scheduling for alternate space. Overcrowding violates safety codes. It is unacceptable for students not to have appropriate seating.
            • Furniture and equipment such as overheads, chairs, and tables must not be removed from any classroom. If a room does not contain adequate facilities to meet the scheduled maximum enrollment or equipment needs, the instructor should contact the department scheduling coordinator for assistance. The coordinator will work with Scheduling to resolve the problem.
            • Departments should assess anticipated enrollment, and base any adjustments on actual course enrollment during the previous corresponding term; enrollment increases should not exceed 15 percent of the previous corresponding term. Departments projecting an increase greater than 15 percent must provide written justification to the associate registrar.
            Appropriate Use of Facilities
            • Food is not permitted in academic classrooms.
            • Some events may be denied use of classroom space if the event is inappropriate for the purpose of the classroom.
            • The possession, consumption, or furnishing of alcoholic beverages or controlled substances is prohibited in all classrooms.
            Classroom Maintenance
            • Academic Technology, 541-737-2121, maintains and repairs all audio/video technology in a classroom. For immediate assistance, pickup up the help phone in the classroom for direct connection to the Academic Technology's Service Desk.
            • Facilities Services Work Coordination Center, 541-737-2969, handles classroom cleanliness, damage, lighting, seating, requests for lecterns, podiums or additional tables or chalk.

            College & Department Contacts

            To reserve classroom space or schedule a CRN, contact your authorized representative below. They will contact Scheduling in the Office of the Registrar:

            Colleges and Departmental/School Representatives

            College and Subject Abbreviation

            College and Department/School and Contact Person

            Phone Number

            01

            Agricultural Sciences (Penelope Diebel, Assistant Dean)
            Director of Student Services: Paul Dorres

            7-5655

            AEC

            Applied Economics

            Tjodie Richardson

            7-1399

            AED

            Ag Education

            Alanna McPartlin

            7-2661

            AG

            General Agriculture

            Alanna McPartlin

            7-2661

            AGRI

            Agricultural Science

            Penny Diebel

            7-1337

            ANS

            Animal and Rangeland Sciences

            Dodi Reesman

            7-4761

            BOT

            Botany and Plant Pathology

            Dianne Simpson

            7-4147

            CROP

            Horticulture

            Shauna Gutierrez

            7-1286

            CSS

            Crop and Soil Science
            (EOU campus only.)

            Shauna Gutierrez

            7-1286

            ENT

            Entomology Program

            Shauna Gutierrez

            7-1286

            FST

            Food Science and Technology

            Holly Templeton

            7-6486

            FW

            Fisheries and Wildlife

            Kendall Kihn

              7-1978

            HORT

            Horticulture

            Shauna Gutierrez

            7-1286

            PBG

            Horticulture

            Shauna Gutierrez

            7-1286

            RNG

            Animal and Rangeland Sciences

            Dodi Reesman

            7-4761

            RS

            Rural Studies

            Tjodie Richardson

            7-1399

            SOIL

            Horticulture

            Shauna Gutierrez

            7-1286

            TOX

            Environmental and Molecular Toxicology

            Mary Mucia

            7-9079

            02

            Business (Mitzi Montoya, Dean)
            HA=Carol Leder

            7-3716

            ACTG, BA, FIN, MGMT, MRKT

            Business

            Carrie Stampe

            7-5916

            DHE

            Design & Human Environment

            Carrie Stampe

            7-5916

            DSGN

            Design

            Carrie Stampe

            7-5916

            03

            Education (Toni Doolen, Dean)
            HA=Fabiola Sandoval Morado (undergrad)

            7-5974

            AHE

            Adult Education and Higher Education Leadership

            Gosia Wojtas

            7-4317

            SED

            Science and Math Education

            Gosia Wojtas

            7-4317

            TCE

            Teacher and Counselor Education

            Gosia Wojtas

            7-4317

            05

            Forestry (Anthony S. Davis, Interim Dean)
            HA=Nicole Kent

            7-2004
            7-1592

            FES, MNR

            Forest Ecosystems and Society

            Julie Barlow

            7-6790

            FE, FOR

            Forest Engineering, Resources and Management

            Julie Barlow

            7-6790

            NR

            Natural Resources; Forest Ecosystems and Society

              Julie Barlow   7-6790

            SNR, SUS

            Forest Ecosystems and Society

            Julie Barlow

            7-6790

            TOL

            Tourism & Outdoor Leadership (Cascades)

            TBD TBD

            WSE

            Wood Science and Engineering

            Julie Barlow

            7-6790

            07

            Pharmacy (Mark Leid, Interim Dean)
            HA=Angela R. Austin-Haney

            7-5784

            PHAR

            Pharmacy

            Amy Gagnon

            7-5230

            08

            Science (Roy Haggerty, Dean)
            HA=Heather J. Arbuckle

            7-4786

            BB

            Biochemistry and Biophysics

            Tony Reyna

            7-4512

            BI

            Biology Program

            Traci Durrell-Khalife

            7-5335

            BHS

            BioHealth Sciences

            Mary Fulton

              7-1833

            CH

            Chemistry

             

            chemweb@oregonstate.edu

            GS

            General Science

            Heather Arbuckle

            7-4786

            MB

            Microbiology

            Mary Fulton

            7-1833

            MTH

            Mathematics

            Lisa Rogers

            7-5132

            PH

            Physics

            Judy Burks

            7-4631

            PSM

            Professional Science Masters

            Kirsten Carroll

            7-5259

            ST

            Statistics

            Mary Gardner

            7-3883

            Z

            Zoology

            Traci Durrell-Khalife

            7-5335

            9

            Graduate School (Philip Mote, Vict Provost & Dean)

            7-1458

            GRAD

            Graduate Education

            Maureen Childers

            7-2033

            IST

            Interdisciplinary Studies

            David Bernell

            7-6281

            MCB

            Molecular and Cellular Biology

            Dee Denver

            7-3799

            WRE, WRP, WRS

            Water Programs

            Cat Mullins

            7-2041

            10

            Liberal Arts (Larry Rodgers, Dean)
            Associate Director of Student Services=Tristen Shay

            7-0561

            AMS

            American Studies (Cascades)

            TBD

            TBD

            ANTH

            Anthropology, School of Language, Culture, and Society

            Loretta Wardrip

            7-4515

            ART

            Art, School of Arts and Communication

            Sara Pattschull

            7-5007

            COMM

            Communication, School of Arts and Communication

            Kim Rossi

            7-6115

            EAH

            Environmental Arts & Humanities

            Carly Lettero

            7-6198

            ECON

            School of Public Policy Laura Relyea

            7-2369

            Mecila Cross

            7-5371

            ENG

            English, School of Writing, Literature and Film

            Felicia Phillips

            7-1667

            ES

            Ethnic Studies, School of Language, Culture, and Society

            Loretta Wardrip

            7-4515

            FILM

            Film, School of Writing, Literature and Film

            Felicia Phillips

            7-1667

            GD

            Graphic Design, School of Arts and Communication

            Sara Pattschull

            7-5007

            World Languages and Cultures

            ARAB, ASL, ASN, CHN, DCH, FR, GER, HEBR, IT, JPN, KOR, LAT, LING, PORT, RUS, SPAN, WLC: School of Language, Culture, and Society

            Loretta Wardrip

            7-4515

            HST

            History, School of History, Philosophy, and Religion

            David Bishop

            7-8918

            HSTS

            History of Science, School of History, Philosophy, and Religion

            David Bishop

            7-8918

            LA

            Liberal Arts

            Tristen Shay

            7-2656

            LS

            Liberal Studies

            Tristen Shay

            7-2656

            MUED

            Music Education, School of Arts and Communication

            Sara Pattschull

            7-5007

            MUP

            Music Studio Instruction, School of Arts and Communication

            Sara Pattschull

            7-5007

            MUS

            Music, School of Arts and Communication

            Sara Pattschull

            7-5007

            NMC

            New Media Communications, School of Arts and Communication

            Laura Tilley

            7-5590

            PAX

            Peace Studies

            David Bishop

            7-8918

            PHL

            Philosophy; School of History, Philosophy, and Religion

            David Bishop

            7-8918

            PPOL

            Public Policy; School of Public Policy

            Lena Cottam

            7-5589

            PS

            Political Science; School of Public Policy

            Cindy Huddleston

            7-5371

            Lena Cottam

            7-5589

            PSY

            Psychology; School of Psychological

            Shirley Mann

            7-1360

            REL

            Religious Studies

            David Bishop

            7-8918

            SOC

            Sociology, School of Public Policy

            Robin Fifita

            7-5733

            Lena Cottam 7-5589

            TA

            Theatre Arts, School of Arts and Communication

            Sara Pattschull

            7-5007

            TCS

            Twentieth Century Studies

            Sara Ash

            7-2450

            WGSS/QS

            Women Studies, School of Language, Culture, and Society

            Loretta Wardrip

            7-4515

            WR

            Writing, School of Writing, Literature and Film

            Felicia Phillips

            7-1667

            11

            Defense Education

            AS

            Aerospace Studies, Lt. Col. Robb E. Owens

            Lauri Reynolds

            7-3291

            MS

            Military Studies, Lt. Col. Zachary Miller

            Cindy Rossi

            7-3511

            7-6901

            NS

            Naval Studies, Capt. Donald Nisbett, Jr.

            Lauri Morris

            7-9298

            14

            University Exploratory Studies Program (UESP)
            HA=Kerry Kincanon

            7-8144

            UESP

            University Exploratory Studies

            Kerry Kincanon

            7-8144

            15

            Veterinary Medicine (Susan Tornquist, Dean)
            HA=Jolene Bunce

            7-2268

            VMB, VMC

            Veterinary Medicine

            Jolene Bunce

            7-2268

            16

            Engineering (Scott Ashford, Dean)
            HA=Brett Jeter

            7-2623

            AAE

            Aeronautical and Astronautical Engineering; School of Mechanical, Industrial, and Manufacturing Engineering

            Tyler DeAdder

            7-4718

            ARE

            Architectural Engineering, School of Civil and Construction Engineering

            Michelle McAllaster

            7-4575

            BEE

            Biological and Ecological Engineering

            Rachel Jones

              7-3759

            BIOE

            Bioengineering; School of Chemical, Biological and Environmental Engineering

            Charlotte Williams

            7-2491

            CBEE

            Chemistry, Biological, Environmental Engineering; School of Chemical, Biological and Environmental Engineering

            Charlotte Williams

            7-2491

            CCE

            Civil and Construction Engineering; School of Civil and Construction Engineering

            Michelle McAllaster

            7-4575

            CE

            Civil Engineering, School of Civil and Construction Engineering

            Michelle McAllaster

            7-4575

            CEM

            Construction Engineering Management; School of Civil and Construction Engineering

            Michelle McAllaster

            7-4575

            CHE

            Chemical Engineering; School of Chemical, Biological and Environmental Engineering

            Charlotte Williams

            7-2491

            CS

            Computer Science; School of Electrical Engineering and Computer Science

            Sherry Barrett

            7-5556

            ECE

            Electrical and Computer Engineering; School of Electrical Engineering and Computer Science

            Sherry Barrett

            7-5556

            ENGR

            Engineering

            Kirsty Pinchuk

            7-5233

            ESE

            Energy Systems Engineering (Cascades); School of Mechanical, Industrial, and Manufacturing Engineering

            Robin Feuerbach

            541-322-3781

            ENVE

            Environmental Engineering; School of Chemical, Biological and Environmental Engineering

            Charlotte Williams

            7-2491

            IE

            Industrial Engineering; School of Mechanical, Industrial, and Manufacturing Engineering

            Tyler DeAdder

            7-4718

            MATS

            Materials Science; School of Mechanical, Industrial, and Manufacturing Engineering

            Cate Olson

            7-1206

            ME

            Mechanical Engineering; School of Mechanical, Industrial, and Manufacturing Engineering

            Tyler DeAdder

            7-4718

            MFGE

            Manufacturing Engineering; School of Mechanical, Industrial, and Manufacturing Engineering

            Tyler DeAdder

            7-2357

            MIME

            Mech/Ind/Mfg Engineering; School of Mechanical, Industrial, and Manufacturing Engineering

            Tyler DeAdder

            7-4718

            NSE

            Medical Physics; Nuclear Engineering and Radiation Health Physics

            Heidi Braly

            7-7063

            ROB

            Robotics; School of Mechanical, Industrial, and Manufacturing Engineering

            Tyler DeAdder

            7-4718

            17

            Interdisciplinary Programs

            BRR

            Bioresource Research

            Wanda Crannell

            7-2999

            ENSC

            Environmental Sciences

            Anita Bracha (undergraduate)

            7-1238

            Renee Freeman (graduate)

            7-1201

            NR

            Natural Resources

            Terina McLachlain

            7-2088

            PP

            Plant Physiology

            Hort. Dept.

            7-5448

            18

            University Honors College
            (Toni Doolen, Dean)

            7-6414

            HC

            Honors College

            Brittany Sundberg

            7-3027

            19

            Academic Learning Services
            Academic Affairs Coordinator=Janine Kobel

            Affairs Coordinator=Janine Kobel

            7-7969

            ALS

            Academic Learning Services

            Janine Kobel

            7-7969

            20

            Overseas Studies
            (Director Michelle Justice, Education Abroad)
            Danny Damron

            INTL

            International Degree

            Caine Francis

            7-6434

            23

            Public Health and Human Sciences
            F. Javier Nieto, HA=Carey Hilbert

            7-8900

            H

            Public Health, Both Schools

            Nancy Creel

            7-2686

            HDFS

            Human Development and Family Sciences, School of Social and Behavioral Health Sciences

            Nancy Creel

            7-2686

            Nancy Creel

            7-2686

            HHS

            Lifetime Fitness, School of Biological and Population Health Sciences

            Keith Abrams

            7-3222

            KIN

            Kinesiology, School of Biological and Population Health Sciences

            Nancy Creel

            7-2686

            NUTR

            Nutrition and Food Management, School of Biological and Population Health Sciences

            Nancy Creel

            7-2686

            PAC

            Physical Activities, School of Biological and Population Health Sciences

            Drew Ibarra

            7-3222

            YDE

            4H Youth Development Education, School of Biological and Population Health Sciences

            Pamela Rose

            7-1737

            24

            Earth, Ocean, and Atmospheric Sciences
            (Roberta Marinelli, Dean)
            HA=Mary Chuinard

            7-5195

            ATS

            Atmospheric Science

            Anita Bracha

            7-1238

            ENSC

            Environmental Science

            Anita Bracha, Undergraduate

            7-1238

            Renee Freeman, Graduate

            7-1201

            GEO

            Geosciences

            Anita Bracha

            7-1238

            GEOG

            Geography

            Anita Bracha

            7-1238

            GPH

            Geophysics

            Anita Bracha

            7-1238

            MRM

            Marine Resource Management

            Anita Bracha

            7-1238

            OC

            Oceanography

            Anita Bracha

            7-1238

            OEAS

            Ocean, Earth, & Atmospheric Sciences

            Anita Bracha

            7-1238

            Other Campus Contacts

            Academic Programs/
            Curriculum Approvals

            Gary Beach, Curriculum Coordinator
            Cheryl Hagey, Curriculum Coordinator

            7-2815
            7-9560

            Canvas

            Lindy Foster

            7-3805

            Cascades Campus
            541-322-3161

            Konnie Handschuch

            2-3195

            Catalog, Online

            Belinda Sykes, Updates

            7-0603

            Mark Clements and Kai Lu, CASS Programmers

            7-9530

            Conference Services

            TBD

             

            Deb Weitzman

            7-7725

            Ecampus

            Zach Kronser

            7-1208

            EOP

            Urmila Mali

            7-3929

            INTO-OSU

            TBD (Subject codes = IEPA, IEPG, IEPH)

            7-5698

            Enterprise Computing

            George Syriotis

            7-4497

            Facilities Services

            Jim Patton, Space Analyst

            7-3066

            Fees, Budget/Fiscal Planning

            Charlotte Rooks

            7-5422

            Greek Life

            Leslie C. Schacht Drey, Director

            7-5459

            LBCC Degree Partnership Program

            Christine Acker - LBCC Program Assistant

            541-917-4577;
            ackerc@linnbenton.edu

            Rick DeBellis - OSU Associate Director for Enrollment Management

            541-737-2790;
            rick.debellis@oregonstate.edu

            Academic Technologies, LINC 466

            Computer Room Attributes, Richard Turk

            7-4412
            campus.labs@oregonstate.edu

            Enhanced Room Attributes, Don DeMello

            7-4122

            Milam Auditorium, MLM 026, Don DeMello

            7-4122

            Scheduling, Clarissa Amundsen

            7-2120

            TV Broadcast, Eric Gleske

            7-1597

            MU Program Council

            Ali Casqueiro

            7-6872

            Public Safety

            State Police

            7-3010

            STEM Academy

            Cathy Law

            7-1822

            Disability Access Services

            Martha Smith, Director

            7-4098

            Revised 4/2/2018

             

            Protocols

            Classroom Policies

            View this section for detailed information about classroom policies including room assignment, access for students with disabilities, maintenance, and appropriate use of facilities.

            Scheduling Changes After Registration

            Departments are strongly encouraged to proof their schedules before priority registration opens for the term. Once registration begins, changes to the schedule are quite restricted.

            Requesting changes to sections after registration begins:

              • Requests must be submitted via email stating the reason for the change and must have the support of the department chair.
              • Late day/time changes will only be approved under very unusual circumstances.
                • In the event a day/time change is approved, the section will be cancelled and a new section created. It will be the responsibility of the department to contact students to inform them of the change and invite students to enroll in the replacement section if the new day/time fits their schedule.
              • Courses newly approved by Academic Programs after registration begins will not be offered until the next term.
              • Once registration begins, sections will no longer be deleted, but will be changed to “cancelled” status.
              • Faculty and departments must not change or trade assigned classrooms without approval from Scheduling.       
              • Room changes are accommodated if an appropriate replacement is available. Departments should not continue to add students to a class with the expectation that a larger room will be found as there may not be one available.
              • In the event of an emergency closure of a classroom building, scheduling will attempt to relocate classes and will work with departments on this effort.

                Related protocols: Changes to Courses and Academic Programs: Implementation Term Policy 

                Credit & Contact Hours

                The Office of Academic Planning & Assessment provides a definition of the correlation between credits and contact hours, see the Credits entry at http://apa.oregonstate.edu/academic-programs/academic-policies-and-procedures

                Zone Requirements

                This class and classroom scheduling protocol help students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

                Zone Requirements

                OSU Zones for Classes Needing Rooms

                Percentages indicate maximum number of classes a department may schedule in each zone.

                Scheduling Zone
                 Percent
                Time
                Zone 1
                20 percent 0800–0950
                Zone 2
                20 percent 1000–1150
                Zone 3
                20 percent 1200–1350
                Zone 4
                20 percent 1400–1550
                Zone 5
                20 percent 1600+

                This class and classroom scheduling protocol helps students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

                Departments should not expect that faculty members will be assigned the same space on a continuing basis.

                The Office of the Registrar coordinates all class scheduling and room assignments with departmental coordinators who, in turn, coordinate with their instructional faculty members. Academic departments should do the following:

                1. Determine class offerings and submit schedule information no later than the specified deadlines.
                2. Notify Scheduling of section changes or cancellations immediately.
                3. Enter and maintain in Banner instructor information and maximum enrollment of all sections offered by the department.
                Class Meeting Times and Zone Protocol
                1. Classes that meet two days per week for 1 hour and 20 minutes must meet on TR.
                2. Classes must begin on the first hour of the zone with the exception of TR Zones 1 and 5, which may start at 8:30 a.m. or 4:30 p.m.
                3. Classes that meet for longer than two hours (110 minutes) per session must be scheduled in Zone 5.
                4. Class meeting times may not cross time zones. Departments may cross time zones when scheduling 500- or 600-level graduate classes that meet for longer than two hours per session if they use their own department-controlled classroom.
                5. Each department must distribute its classes across all five days of the week (approximately 20 percent per day) and across the full class day (according to the percentages defined for each zone). Each class day has five zones. All classes must comply with the zones whether they are assigned to general purpose classrooms or departmental classrooms.
                6. Non-credit sections (those sections that have zero credit) are scheduled after all credit-bearing sections are assigned rooms.
                7. Use of classroom facilities for non-academic events must be approved and assigned by Scheduling.
                Scheduling for MW, WF or MF, 3-Credit Sections and/or 4-credit lectures meeting 3 hours per week.

                We will not reserve rooms for 3-credit or 4-credit lectures that meet for 3 hours on MW, WF or MF.

                Three-credit or 4-credit lectures that meet for 3 hours can be scheduled in any zone if they are taught on MWF.

                Scheduling for Lectures Meeting One Day a Week

                Because of the demand for classrooms in the middle of the instructional day, it will not be possible to schedule sections that meet one day a week except in Zone 5 or on Friday.

                If a department can schedule additional sections of similar course capacity with "complementary" day and time schedules in the same time slot on different days, then we may be able to accommodate requests for one-day-a-week meetings. If, for example, one 3-credit course is scheduled into a room on M at 10–11, then a different section can schedule its meeting from 10–11 on W or WF in the same room.

                Scheduling Classes on Fridays

                Fridays are often used for department meetings, instructor office hours, research responsibilities, or other tasks related to instructional work. However, Friday is primarily an instructional day and the zone percentages specifically take Friday into account, asking for 20 percent of sections for each day.

                Please make use of Friday as an instructional day. The increased use of Friday for class sections makes more effective and efficient use of classrooms.

                Scheduling in Departmental Classrooms

                The zone percentages were established for two reasons—to assure student access to classes, and to ease the difficulty in assigning rooms. Though the zone percentages are applied regardless of whether the sections are scheduled in general purpose or departmental classrooms, if you can schedule sections in departmental rooms, that will alleviate some of the pressures on assigning GP classrooms.

                Using departmental rooms is not an option for all departments, and departments may not be able to assign all sections to departmental rooms; however, if you are able to assign sections to departmental rooms, please do so.

                Non-traditional Course Offerings

                Non-traditional courses are defined as those learning experiences which do not fall neatly into the traditional term. OSU evaluates and approves all non-traditional course offerings to ensure continued compliance with federal regulations related to federal student aid programs. Examples of non-traditional courses are:

                • Hybrid courses: on-campus courses with significant online, out-of-classroom components
                • Modular (5A/5B) courses: offered in five week modules within a standard term
                • Term extension courses: are attached to an official term, but occur between traditional term dates
                • Summer Session courses: offered during summer term, with multiple sessions of varied lengths
                • Super Term courses: these span a traditional term length, plus the entirety of the approved extension for that term

                Modular (5A/5B) term, term extension, and Summer Session dates are established by the Office of the Registrar and must be adhered to.

                These dates can be viewed on the non-traditional course calendar.

                What are the requirements for offering these courses?

                To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

                A course offered in modules is one that does not span the entire length of a period of enrollment (less than that of a standard term). 

                1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
                2. Must be part of a standard term. These dates are published in the term extension calendar.
                3. 5A modular courses must begin during Week 1 of the term (and have documented contact hours) and finish in Week 5 of the term. These courses will sit for finals during the last scheduled class meeting the fifth week of the term.
                4. 5B modular courses must begin (and have documented contact hours) during Week 6 of the term and finish in Week 10 of the term. These courses will sit for finals during finals week, according to the final exam schedule. 
                5. 5-week or modular courses must be within the zone scheduling requirements.
                6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published via the academic calendar.
                7. Exceptions to 5A, 5B or established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, submit a non-traditional course request via the normal scheduling process.

                To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

                A term extension course refers to a course that happens between regularly scheduled terms. 

                1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
                2. Must be attached to a standard term and take place during established dates for extension. These dates are published in the term extension calendar.
                3. Courses must not overlap terms (e.g. cannot begin in summer term and end in fall extension).
                4. Cannot exceed two weeks and must encompass the entire length of the extension.
                5. Exceptions are allowed if a term extension course is part of an agreement with another institution that operates on a different academic calendar, or if a department has submitted a request via the normal scheduling process and received approval. Documentation of this agreement must be on file.
                6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published in the academic calendar.

                To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

                A Summer Session course is one that is offered during summer term. All courses offered during Summer Session, except those in Session 1, are offered as non-traditional courses.

                1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
                2. Courses must adhere to established session dates, and must have academic engagement during all weeks of the session to which they are assigned. The session dates are published as part of the Summer Session calendar. Fall extension courses are not considered part of Summer Session and must be scheduled as part of fall term. 
                3. Courses must not overlap terms (e.g. cannot start in summer term and end in fall extension)
                4. Drop/add/withdraw deadlines will be based on a proportion of class equal to that for the standard 10-week term; deadline dates are established by the Office of the Registrar and published on the Summer Session website
                5. Summer Session courses will sit for finals during the last scheduled class meeting of the session.
                6. Exceptions to established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, submit a non-traditional course request to summer.session@oregonstate.edu

                To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

                1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion)
                2. Courses must begin at the start of the full extension and end with the standard term to which it is attached.
                3. Courses must not overlap terms (e.g. cannot start in winter extension and end in spring extension).
                4. Courses offered during the Super Term will have customized registration deadlines. These dates will be established by the Office of the Registrar and published in the academic calendar.
                Frequently Asked Questions (FAQ)

                A term extension course refers to a course that happens between regularly scheduled terms. For example, if a course was offered over winter break, it would occur after finals week of fall term and before the first week of winter term. It would be an extension of winter term, as term extensions must be attached to the next standard term. View the term extension calendar

                In order to allow students to obtain financial aid for these classes, they must comply with US Department of Education guidelines. These stipulate that courses must not overlap with terms for which aid is generated and distributed. These timeframes are published in the academic calendar, as well as the term extension calendar.

                This will depend on the format of the class. For example, courses that are 5-weeks in length or are offered in modules may create scheduling difficulties for the remainder of a student's term, particularly if these courses span a longer block of time and/or overlap with peak class times. Additionally, students who receive financial aid may need to be considerate of the timeline for disbursements and how that may affect their ability to afford course expenses.

                If a department is interested in offering non-traditional courses online, please contact Oregon State E-campus first. E-campus has an online course proposal process for the development of new and refreshed online courses, which if approved, includes funding and instructional design support.

                Oregon State University operates on the quarter system (10 weeks in length). If a college or department wants to offer a course with a start and end date that does not coincide with the start and end dates of the traditional 10-week term, or that operates outside of established summer term sessions, the course is considered a non-traditional course and must be approved. The Office of the Registrar, in conjunction with the Office of Financial Aid, must review and approve all non-traditional courses to ensure that the course complies with the OSU Academic and U.S. Department of Education regulations. 

                Non-traditional course approval may be requested through the scheduling process by completing the Request to Add a Course Section Form

                 

                Reserved Seating for CRNs

                Seats in a class can be reserved for students in particular majors. The remaining seats may be reserved for students regardless of major.


                Reserved seats must be entered in Banner before enrollment opens.
                Reserved Seating cannot be deleted once enrollment in the section has occurred.


                Reserved Seating Example:

                5 seats reserved for physics majors
                10 seats open to non-physics majors
                Maximum capacity of this class = 15

                When the 5 reserved seats are full, any other physics major attempting to register for this class will receive a "Closed Reserve" error message. To get a 6th physics major into the class, the department can give that student a CAP (Capacity) override. Giving a physics major an override into the class does not lower the number of un-reserved seats, but instead will increase the total number of students in the class to 16.

                When the 10 open seats are full, any other non-physics major attempting to register for this class will receive a "Closed Reserve" error message. The department may choose to give that student a CAP (Capacity) override, in which case the total number of seats in the class will increase by one.

                How to indicate Reserved Seats on the SSR1000 report

                In the SEAT column, write the major code/number of seats to be reserved for that major.

                Example:
                Writing "307/10," will reserve 10 seats for Computer Science (307) majors.

                Optional: Waitlisting

                If you want waitlisting, a value should be determined for each reserved major.

                Example:
                Physics—Waitlist 3
                Computer Science—Waitlist 2
                Mechanical Engineering—Waitlist 0
                Total Waitlist = 5

                How to override Reserved Seats

                To allow a student to register beyond the specified number of seats, use SFASRPO. The override code is CAP.

                Reserved seats will be indicated in the Schedule of Classes.

                SSR1000 Instructions

                Departmental Building Preference & Attribute Requirements

                Building Preferences are buildings you would prefer to be in when assigned a General Purpose room.

                Instructions for Updating SSR1000

                Learn how to process your department's SSR1000.

                SSR1000 Definitions

                This section provides a detailed chart defining SSR1000 fields for schedulers.

                Valid Classroom Attribute Codes

                Communicate your classroom needs to the Schedule Desk by requesting the appropriate room attributes to meet your instructors' teaching needs.

                Departmental Building Preferences & Attribute Requirements

                Building Preferences are buildings you would prefer to be in when assigned a General Purpose room.

                Required Attributes are the attributes you require - not desire these rooms to have.

                Visit the Building Preferences & Attribute Requirements page for this information.

                Instructions for Updating SSR1000

                Please make all changes in RED INK. SIGN and return. In all places where website is mentioned, it is the website of the Office of the Registrar.

                Click here for SSR1000 Definitions

                To Change a Section

                To change data, line through incorrect data lightly, and enter correct data.

                To Delete a Section

                Place "D" at the far left and then lightly line through entire first line of the course.

                To Add a Section

                Place "A" at far left, and enter all necessary information, either at the bottom of the page, or on an added piece of paper. Please complete all items when adding course, including grading mode.

                To Activate/ Inactivate

                If an "I" appears after the STATUS: at the far right, the course is Inactive. To make it Open, cross out the "I" and place an "O" for "Open". Enter the maximum enrollment in the MAX: space.

                To inactivate a course cross out the "O" and enter "I" at the far left-hand side of the beginning of the first line of the course. An inactive course is a course that is not presently being offered but may become available during the registration period. This will temporarily inactivate registration.

                Note: Please do NOT make a section Inactive if you know it will not be offered that term—mark it Deleted (see above).

                To Crosslist

                A course can be crosslisted with one from another department if approved by Academic Programs. You can check SCADETL to see if your course is a crosslisted course. Write the additional CRNs in the space provided. List total students accepted after INT MAX (Internal Maximum).

                To Combine

                Courses taught together, such as ME 421/521, can be "tied" together, either with the same enrollments, such as 48/48 and total max 48; or they can be 48/48 with a total max enrollment of 96. Different sections of the same course may also share a room and should be combined to ensure the headcount does not exceed room capacity. Write the additional CRNs in the space provided and list total students accepted after INT MAX:. "Combine" is functionally the same as "Crosslist" and will often be referred to as such by Scheduling.

                Rooms

                If a GP room will be needed, check with instructors for specific attributes desired: enhanced room, document camera, etc. Record those needs in the space provided. (Review the Valid Classroom Attributes List for room information.) DO NOT include attributes that are not on the valid list. There are attributes listed by Facilities Services on Banner's SLARDEF that we do not include in the scheduling software.

                If a departmental room will be used indicate the room. If unsure of the exact room at the present time, indicate "GRP TBAD".

                If no room is needed, such as location based teaching, indicate "GRP OC".

                Please note: classes are scheduled at the times and in the locations shown on the printout. If the class size/room size is not a good fit, Scheduling personnel will make necessary adjustments.

                Change Meeting Dates

                If a course meets for less than the full term, cross out the full term dates (which defaulted from the roll process) and indicate the correct dates or date range.

                Restrictions

                You can restrict by Department, Field of Study, Class, Level, Degree, Campus, College, and Student Attributes. To indicate INCLUDE put a +.  To indicate EXCLUDE put a –.  Course prereqs cannot be added, deleted or changed without a category II curriculum proposal; they can be switched between "Enforced" and "Unenforced" with an email request to the Catalog Coordinator. See official prerequisite policy.

                To Reserve

                On the left side, write the major code/number of seats to be reserved for that major. Example: 307/10 reserves 10 seats for Computer Science (307) majors in the class. See web on Reserved Seating for Classes for information on this function.

                To Change the Max or the Waitlist

                Use SYASECT.

                Please remember to SIGN AND DATE your work report and add your phone number. Make yourself a copy before you give us the original.

                SSR1000 Definitions

                The first row of each course on the Call for Courses contains the following data:

                TITLE

                Course title. May not be changed unless approved by curriculum approval process. Special courses and reserve number courses may, however, list a subtitle. A maximum of 30 characters may be used in a title.

                SUBJECT

                Subject. Abbreviation for the subject, such as MUS for Music.

                NUMBER

                Course number. If changed, a different CRN will be used.

                SECTION

                Section number. Can be changed and still maintain the original CRN.

                LI:

                Link Identifier. Links lectures to their labs and/or recitations.

                TYPE:

                Schedule Type. Identifies the class format, such as lecture, lab, recitation, seminar, online. Type indicated is the first three letters of the type description

                MODE:

                Grade Mode. The kind of grades earned in a class. VERY important that you verify these. Either A/F or P/N

                CRED:

                Credits. The number of credits a course is offered. Can vary within a range. Cannot have a range within a range, however.

                PT:

                Part of Term. Fall, Winter, and Spring are indicated by 1. Summer has varying parts of term (1–6).

                DP:

                Departmental Approval. If indicated with a Y, CRN is listed, but students must obtain department permission to take the section. Departments obtain approval to offer a course for DP from Academic Affairs; this approval is noted in the course description in SCADETL in Banner.

                STATUS:

                Course Status. "I" indicates Inactive. "O" indicates Open. "C" indicates Cancelled.

                The second row of each course on the Call for Courses contains the following data:

                CRN:

                Course Reference Number. A unique identifier for each section, assigned by the Schedule Desk through Banner. Changes from term to term.

                MAX:

                Enrollment. Maximum you want accepted into the section. Can be changed by the department often as needed.

                WAIT:

                Waitlist. Specifies the number of seats made available for the electronic waitlist. If a registered student drops the course, thus creating an opening, the first student on the waitlist will be automatically emailed that he or she has 24 hours to register. Students must meet all prerequisites and restrictions. For details, see waitlisting.

                XLISTS:

                Indicates crosslisted CRNs. CRNs that share a room should be taught as crosslisted.

                INT MAX:

                The combined total max desired for the crosslisted sections. Required if crosslists exist.

                Additional rows of each course on the Call for Courses contains the following data:

                INSTRUCTOR

                This field is required. OSU collects and analyzes this data; please enter as soon as possible the name and OSU ID number of your instructor/s. The percentage of responsibility should total 100%. The primary instructor is listed first and indicated with an *. Additional instructors are listed alphabetically.

                The primary instructor must have an active preferred email address in SPAIDEN in order for Schedule 25 to properly find locations for your classes.

                RESTRICTIONS:

                – Indicates EXCLUSION
                + Indicates INCLUSION

                COMMENTS:

                Any restrictions in this area ARE NOT ENFORCED by Web registration. Rows appear only if comments exist.

                SECTION FEES (code-amt):

                Fees as pre-approved for course.

                The final row(s) of each course on the Call for Courses contains the following data: Additional rows will appear as needed

                DATES

                The start date and end date of this meeting. Sections that meet for shortened sessions or on specific dates should have these adjusted as needed.

                DAYS

                Days of the week for this meeting. M-Monday; T-Tuesday; W-Wednesday; R-Thursday; F-Friday; S-Saturday; U-Sunday.

                TIME

                Beginning & Ending Time. Use the 24 hour clock. We need a starting time and an ending time. Ending times generally need to be 10 minutes before the hour or the half hour. See class meeting times in Zone Requirements.

                MEETING TYPE

                Specific type for this meeting time. Follows same rules as the section type.

                BLDG

                Building. See the campus map in the online general catalog for abbreviations.

                ROOM

                Room Number. As listed. Sections that will be in departmental rooms must be indicated with the room or, if unsure at the present time, GRP TBAD. Sections that will be meeting off campus and don't need a room should be indicated with GRP OC if meeting times exist.

                (GP ATTR:)

                General Purpose Room Attributes. Attributes listed here will override (not supplement) any departmental attributes. Does not apply to sections using departmental rooms.

                In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

                Instructor of Record:

                The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

                • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
                • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional),except in cases where : 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
                • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0-credit laboratories, discussions, etc.).
                • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
                • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy.

                Graduate Teaching Assistants:

                • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the online FERPA training.
                • Upon a graduate student’s completion of the online FERPA/Privacy/Acceptable Use of Computing tutorial, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
                • Or, upon completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.

                Undergraduate Teaching Assistants:

                • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and the agree to the Online Acceptable Use of Computing components that are integrated with the online FERPA training.
                • Upon an undergraduate student’s completion of the online FERPA/Privacy/Acceptable Use of Computing tutorial, the undergraduate student can be designated as an undergraduate teaching assistant recognized as a school official.
                • Upon an undergraduate student’s completion of the online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that undergraduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such undergraduate teaching assistants are as a “tutor”, “course builder”, and/or full undergraduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams.
                • Undergraduate Teaching Assistants may not be an “Instructor of Record” or designated as a faculty member assigned to a course, and may not as a teaching assistant determine, enter, and/or change the final grade for other students.

                Valid Classroom Attribute Codes

                Any combination of three attributes may be included for individual CRN sections on the Call for Courses (SSR1000) report.

                Please remember that, if listed, these attributes are required and they override any attribute requirements from the departmental level. The scheduling software will not find you a room that doesn't have these attributes.

                Also, be aware that all attributes are treated as "AND" requirements. If you list requirements such as "S1" (Tablet Arm Chairs (movable)) and "S3" (Tables/Chairs (movable)), the system will only find you rooms with both, which aren't many.

                We have supplied attributes to encompass many "OR" situations, such as the "S0" (Moveable Chairs (any)) attribute. DO NOT request a combination that physically does not exist on campus. This is not the place to indicate to Facilities Services what kind of rooms we should have.

                List of Valid Room Attributes

                Room Attributes

                Code Definition
                GP General Purpose Room. We add this automatically when entering attributes. You do not need to write this, but you will see it on the report. You can also write this in if you wish the system to ignore departmental requirements and give you any appropriately sized and located GP room.
                E111 E111: Enhanced Clsrm Projector. Fully enhanced with projection onto an appropriately sized white screen. It may be impossible to place a course with a small head count in an E111 room.
                E112 Monitor Cart
                GPC General Purpose Computer Classroom. This is a classroom with computer stations for each student. This attribute is used only in conjunction with 016 or 017.
                016 Computer Classroom (PC). This means a PC computer station for each student. Due to limited availability, these rooms are pre-assigned.
                017 Computer Classroom (MAC). This means a Mac computer station for each student. Same as with the PCs, these rooms are pre-assigned.
                ILT Interactive Learning Spaces - Technology Enabled. Interactive learning environment that provide cooperative learning pods with one computer per pod and available laptop connections. These pods encourage student collaboration and peer teaching with technology that allows them to easily present work for review by peers and instructors.  Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.
                ILS Interactive Learning Spaces. Interactive learning environment that provides cooperative learning pods without technology. These pods encourage student collaboration and peer teaching. Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.

                Electronic Equipment

                (Other than that which is included in "Enhanced")

                Code Definition
                Z2 Instructor Speech Amplification.
                V15 Interactive Display(SMRT). Ability to annotate over any computer image. This used to be listed as SMRT.
                VPOD Lecture Capture. Ability to record presentation and instructor audio and upload into learning management systems. Arrangements must also be coordinated with Academic Technologies.
                VDIS Videoconferencing Classroom. For interactive links with other sites. Arrangements must also be coordinated with Academic Technologies.
                VPWR Limited Power Outlets at Seats. For those who forgot to recharge all their electronic devices the night before.
                DI Dual Image.  Ability to display two different images simultaneously in the classroom.
                WP Wireless Presentation.  Ability to present and control presentations from a tablet or mobile device.
                IM Image Magnification. Ability to project the screen images or activities from a demonstration table or hood.
                SS Surround Sound. Classroom equipped with surround sound for films/video playback.

                Writing Surfaces

                Every GP room has some sort of writing surface. Only include these if you really care which type.

                Code Definition
                Z5 Whiteboard. Sometimes the pens will even be there.
                Z6 Whiteboard Only (no Chalk). For our instructors that are allergic to chalk dust or have amathophobia.
                Z7 Chalkboard (Any Size). Who needs color?
                Z8 Board >= 24ft long. We have lowered the size to 24 ft. This now includes whiteboards, so if you are picky you may want to include either Z5 or Z7. Also includes rooms where the board may be shorter than 24ft but has sections that can be raised and lowered as needed.

                Furniture Arrangements

                Please note that there are some rooms that don't fit neatly into an attribute we thought people would ask for. Who really requires fixed tablet chairs on a flat floor?

                Code Definition
                S0 Moveable Chairs (any). This includes both "S1" and/or "S3". The perfect choice if you want to be able to move things around.
                S1 Tablet Arm Chairs (movable). Not bolted to the floor.
                S3 Tables/Chairs (movable). Some tables are more movable than others. We tried to include those that can reasonably be repositioned to meet the needs of the class.
                S5 Tiered Seating. Actually tiered or sloping, but generally fixed. Can be long tables, theatre style, starting flat and then going up, etc. Mostly large rooms.
                S10 Round Tables.  No, not cute little cocktail tables.  Round tables that seat 6 - 9 people and bring flashbacks of all those endless conferences we've attended.

                Room Features

                Code Definition
                A4 Carpeted Floor. No guarantees as to coffee stains, but carpeted.
                A6 Flat Floor. May be carpeted, linoleum, wood, or concrete.
                A7 Raised Platform for Professor. Be aware that not all platforms are wheelchair accessible.
                A8 Windows. Some degree of natural light. A tiny slit in a door does not count.
                A9 Room Darkening Capability. This was somewhat of a judgment call. We didn't include any rooms with those wimpy white shades or blinds that won't close.
                A2 Air Conditioning. Portable swamp coolers don't count.
                F2 Demonstration Facilities. Rooms with gas/air hookups, etc. Not just a long table to put your stuff on.
                SINK Sink used for class purposes. We even tested to make sure there was running water. Not sure if they actually drain to anywhere...
                Z11 Proj Screen Offset From Board. One of the more confusing attributes. It includes rooms where the projection screen is not dead center of the front of the room. The screen may be half the front (to one side) or at an angle. Also includes rooms with multiple screens and rooms with one screen and writing surfaces on more than one wall. With multiple screens, the screen for the enhanced projector may still be centered. Generally more restrictive than the "Z12" attribute.
                Z12 Proj Screen blocks < 50% board. Again, somewhat of a judgment call. We didn't include rooms where you have a bit of writing surface, the screen, and then a bit more of writing surface. We tried to include those where you can have the screen down and still have a single sizable chunk of writing area. Little whiteboards to the side don't count.

                Accessibility

                Code Definition
                ALD Assistive Listening Devices. Rooms as provided by Academic Technology.
                ADI Wheelchair-accessible for Instr. Only includes rooms where the instructor can access all teaching equipment at the front of the room. Excludes rooms with platforms but no ramp.

                Scheduling Deadlines

                 

                Spring Term 2019 SOC (201903)
                Adds/Deletes Due August 31, 2018
                Send SSR 1000 September 14, 2018
                SSR1000 due back to Scheduling October 12, 2018
                Banner Locked Mid-January 2019
                Registration begins February 24, 2019
                Classes begin April 1, 2019

                 

                Summer Term 2019 SOC (202000)

                Adds/Deletes Due

                November 30, 2018

                Send SSR1000

                December 14, 2018

                SSR1000 due back to Scheduling

                January 18, 2019

                Registration begins

                12:01 a.m., April 14, 2019

                Classes begin

                See Summer Session Schedule

                 

                Fall Term 2019 SOC (202001)

                 

                 

                Send SSR1000

                February 1, 2019

                SSR1000 due back to Scheduling

                March 1, 2019

                Banner Locked

                Mid-March

                Registration begins

                Sunday, May 19, 2019

                Classes begin

                September 25, 2019

                 

                Winter Term 2020 SOC (202002)

                Send SSR1000

                May 24, 2019

                SSR1000 due back to Scheduling

                June 28, 2019

                Banner Locked

                Mid-August

                Registration begins

                November 17, 2019

                Classes begin

                January 6, 2020

                 

                Scheduling General Purpose Rooms

                Schedule25

                The university assigns classes to general purpose classrooms using Schedule25 (S25), a room scheduling software.

                • Departmentally controlled classrooms are assigned as requested by departments.
                • General purpose classrooms are assigned based on class size (with priority given to larger classes), room features and attributes, and proximity to department offices.

                S25 helps achieve optimal classroom utilization. Manual schedule adjustments will always be necessary, but the bulk of room scheduling will be automated thus enabling staff to shift their attention to more complex scheduling processes.

                Web Viewer

                Webviewer can be used to view the usage of a classroom on any given day. Included in webviewer are the times and locations of group midterms and group finals.

                Group Midterm Locations

                Group Final Locations

                Webviewer Manual