Academic and Classroom Scheduling

Academic and Classroom Scheduling supports academic departments in the development of the Schedule of Classes and assignment of classroom space while maintaining and enforcing university and federal scheduling policies.

Classroom Scheduling

This section includes information about classroom features and reservations, classroom use policies, and scheduling procedures.

 

         

25Live Pro

In mid-2020, the Office of the Registrar transitioned from WebViewer to 25Live Pro (also referred to as simply 25Live) for event and classroom scheduling. WebViewer was completely phased out and replaced at the end of June 2020. Event CRNs will no longer be required or provided.


Questions regarding 25Live or this transition should be directed to the 25Live Schedule Desk.

What is 25Live?

25Live Pro is web-based scheduling and calendaring software. It can be used to view scheduled courses and events university classrooms, request events in classroom spaces, and publish events to calendars.

25Live is used by the Schedule Desk in the Office of the Registrar to schedule classrooms for academic courses, as well as by the Schedule Desk and academic department representatives to schedule non-course events in classroom spaces. Usage of 25Live may expand to other spaces on OSU campuses in the future.

Scheduled classes will be visible in 25Live but are not directly scheduled in 25Live other than during the optimization process. The Schedule Desk and Department Schedulers use CLSS to schedule classrooms for classes. For more information about scheduling classrooms for academic course sections, please see Scheduling Classrooms for Courses.

For more information and rules about scheduling events in Classrooms, please see Scheduling Classrooms for Events.

Who may use 25Live?

Any user with a valid ONID login may use 25Live to view classroom schedules.

Students, faculty, and staff on Corvallis campus should contact their department scheduler if they wish to reserve a classroom for an event. The department or unit can sponsor an event on behalf of others. Other representatives from departments throughout campus, in addition to department schedulers, may also be given permissions to request GP classroom space on a case by case basis.

Approved schedulers for most OSU departments/offices/units/organizations can be found by searching for that organization in 25Live, viewing the organization details, and finding the Associated Contacts. Faculty/staff wishing to use 25Live to request events frequently should contact the 25Live Schedule Desk to inquire about gaining requesting privileges. Those individuals may instead be directed to department schedulers or others from their unit with requesting privilages at the discretion of the Schedule Desk.

Anyone designated as a department scheduler (or their backups) by the Schedule Desk will have access to request, at minimum, General Purpose classroom spaces for events in 25Live. Department schedulers who wish to use 25Live to schedule their own departmental spaces for events must request this access and complete training before they are able to schedule their rooms in the system - please reach out to [email protected] to start this process.

Approved student organizations may also use 25Live to request use of GP classrooms spaces (and some department classroom spaces). Each student organization should designate one or two individuals to be the “scheduler” for that group. A maximum of three students per organization will be given request capabilities in the software. Students should contact [email protected] to designate those schedulers and to determine if their organization is set up in the software.

How do I use 25Live?

Log in to 25Live with your ONID credentials by visiting https://25live.collegenet.com/oregonstate and clicking the link in the upper right corner.

All authenticated users will have view-only access unless they are approved for requesting privileges per the information above.  All users with requesting privileges in the software will generally be able to request use of General Purpose (GP) classrooms. Departments may choose to have their spaces requestable in the software as well. Departments will be responsible for scheduling and approving use of their spaces in the software. Training is available on Canvas for department schedulers to gain access to 25Live to scheulde their own rooms.

Please see the following PDF guides and instructions:

25Live Reports

Scheduled reports (including daily and/or weekly emailed building or classroom schedules) are available to interested university faculty and staff. Please contact [email protected] for more details if you are interested in receiving scheduled reports.

All users may also request reporting capabilities to run their own reports with 25Live data. Please email the 25Live Schedule Desk if you wish to request access to reports; this access is not given by default.

Classroom Policies

Room Assignment Process/Policies

Room Assignment Policies exist to have the most positive impact on the largest number of students at Oregon State University. The following standards are followed when assigning rooms:

  • Classrooms are assigned based on class size (with priority given to larger classes), requested room attributes, and departmental building preference.
  • Seminars, colloquiums, classes and other regularly occurring events with a history of zero (or low) enrollment will be scheduled shortly before the term begins (approximately five business days).
  • Classes offered for credit take priority over all non-class-related or non-credit events.
  • Class sections requesting significantly larger rooms than their current or expected enrollment requires may need to wait until start of term to make those requests.

The institution uses many other detailed rules for scheduling classes that can be found on our website related to zone scheduling.

Departmentally Controlled Classrooms

  • Departments that control classrooms or seminar rooms are expected to adhere to the time zones and to fully use those rooms before requesting a General Purpose Classroom.

Accommodations for Disabled Students

  • When an assigned classroom is determined to be inadequate for a disabled student or instructor, Disability Access Services will ask the Schedule Desk to reassign the class to a suitable classroom.
  • If a suitable available classroom cannot be found, another class may have to be moved to accommodate the request. In the event that a course section is moved (either to accommodate a student in that class or another class) the Schedule Desk will contact the department schedulers of the sections being moved. It is the department scheduler’s responsibility to communicate the relocation and the reason to the instructors of those courses.
  • If a section has been relocated to accommodate a student with a disability, the department scheduler should not request to move the class again except under very unusual circumstances.

Changes in Classroom Assignments

  • Any requests to change a classroom assignment must be made through the department’s designated scheduler. The department scheduler will submit the request to the Schedule Desk via email. Instructors may not move their class from an assigned room without prior approval from the Schedule Desk.
  • In case of an emergency evacuation of a classroom or building, the department should ask the Schedule Desk to relocate classes.

Passing Period

Faculty and instructors are responsible for sharing the ten-minute 'pass time' between classes. Every effort should be made to vacate the classroom in a timely way, allowing the following instructor to set-up and prepare, as well as allow the finishing instructor to make final remarks and gather materials. There is no 'ownership' of this time. Students should be encouraged to meet with the instructor during office hours rather than during the "pass time". Should conflicts develop, instructors should first attempt to resolve the concerns between themselves. If the result is unsatisfactory, conflicts must be mediated by department chairs.

Room Size and Configuration

  • Seating capacity is specified in accordance with state and city safety regulations. If it appears that student demand will surpass the scheduled room, departments should contact the Schedule Desk for alternate space. Overcrowding violates safety codes. It is unacceptable for students not to have appropriate seating.
  • Furniture and equipment such as overheads, chairs, and tables must not be removed from any classroom. If a room does not contain adequate facilities to meet the scheduled maximum enrollment or equipment needs, the instructor should contact the department scheduler for assistance. The department scheduler will work with the Schedule Desk to resolve the problem.
  • Departments should assess anticipated enrollment and base any adjustments on actual course enrollment during the previous corresponding term. Enrollment increases should not exceed 15 percent of the previous corresponding term. Departments projecting an increase greater than 15 percent must provide written justification to the Associate Registrar.

General Purpose and Classroom Use Policies

  • GP Classrooms may only be used for scheduled courses or confirmed events with the express permission of the Schedule Desk in the Office of the Registrar. Classes should not be moved or switched without the permission of the Schedule Desk. Permission for event reservations can only be given via email confirmation from the Schedule Desk.
  • Food and drink are not permitted in academic classrooms.
  • Study sessions for student organizations are not allowed in General Purpose classrooms.
  • If furniture is moved within the classroom for classes or events, it must be returned to its original position at the conclusion of the class or event.
  • Furniture should never be removed or added to a classroom without permission from the Schedule Desk.
  • Some events may be denied use of classroom space if the event is inappropriate for the purpose of the classroom.
  • The possession, consumption, or furnishing of alcoholic beverages or controlled substances is prohibited in all classrooms.
  • Noise must be kept to a minimum at all times, especially while classes are in session
  • Classes may be moved at the discretion of the Schedule Desk.

Classroom Maintenance

  • Academic Technology, 541-737-2121, maintains and repairs all audio/video technology in a classroom. For immediate assistance, pick up the help phone in the classroom for direct connection to the Academic Technology's Service Desk.
  • Facilities Services Work Coordination Center, 541-737-2969, handles classroom furniture requests, damage, seating, heating/air conditioning, or other maintenance issues.
  • Custodial Services, 541-737-2157 (most rooms) or [email protected] (BALE, BEXL, GILK only), for rooms needing chalk, dry erase markers, erasers, new light bulbs, or needing clean up.

Classroom Definitions

General Purpose (GP) Classrooms

General Purpose Classrooms are scheduled centrally by the Schedule Desk in the Registrar's Office through your college or departmental representative.

Departmental Classrooms

Departmentally controlled classrooms are assigned as requested and directed by departments. Maintenance, scheduling, and inventory of those classrooms is the responsibility of the controlling department.

Enhanced Classrooms

Enhanced classrooms are computer-equipped and networked to campus servers for classes ranging in size from 21 to 615. Enhanced Classrooms may have either ceiling projectors or wall mounted, flat panel displays. All Enhanced Classrooms include a document camera. A full-time support person is on-call to assist faculty with equipment or network problems. Please see 25Live for enhanced classrooms.

Remote Learning/Web Collaboration Technology

Most General Purpose classrooms and many Departmental Classrooms are now equipped with Remote Learning/Web Collaboration technologies, including various styles and setups of cameras and microphones. While most classrooms equipped with these technologies are "Remote Ready," meaning that individuals may use them to deliver classes and meetings remotely without assistance, while a limited number require either training to use or a technician to be present to assist. Camera setup may include front/instructor facing cameras, back/audience facing cameras, both, or a movable tripod camera or webcam. Microphones may include instructor lavalier (clip) microphones, ceiling microphones, both, or integrated webcam/computer/soundbar microphones. A number of portable kits (a.k.a. Flex Kits) are also available for classrooms without installed Web Collaboration Technology.

Computer Station Classrooms

There are five General Purpose Computer Classrooms available for departments to use for classes and events.

Please use 25Live to see room schedules or request use of GP Computer Classrooms (only authorized users will be able to make requests).

Building

Room No.

Capacity

Attributes

25Live Link
Bexell Hall 324 48 PC Computer Classroom BEXL 324
Kidder Hall 028 34 Mac Computer Classroom KIDD 028
Kidder Hall 033 29 PC Computer Classroom KIDD 033
Strand Agriculture Hall 363 29 PC Computer Classroom STAG 363
Withycombe Hall 205 24 PC Computer Classroom WITH 205

Hardware and software questions in computer classrooms? Send email to [email protected]

Instructors and students will need an ONID account to log in and use computers in these classrooms. Visit the room before your first class to insure it meets your needs and that the software you need is available.

Scheduling Classrooms for Courses

The Schedule Desk assigns classes to General Purpose (GP) classrooms using 25Live room scheduling software. Classrooms are also scheduled by the Schedule Desk and department schedulers in CLSS.

  • Departmentally controlled classrooms are assigned as requested by and at the direction of departments that control those classrooms. Departments wishing to borrow another unit’s classroom space should reach out to that department’s scheduler.
  • General Purpose (GP) classrooms are classrooms which are scheduled and controlled by the Office of the Registrar. These rooms should only be requested via approved department schedulers. They are available for use by any department for classes. These rooms are assigned to academic course sections based on class size (with priority given to larger classes), room features/attributes, and with regards to departmental building preferences. They may also be scheduled for meetings and limited events using 25Live (contact your department scheduler to request).

Subject Code Building/Partition Preferences

Building Preferences are buildings that your department overall would prefer to be in when assigned a General Purpose Classroom. These building assignments are not guaranteed and are only one factor that the scheduling software takes into account. To update or review building preferences for your department, have your department scheduler contact the Schedule Desk.

GP Classroom Attributes for Individual CRNs

Classroom Attributes are the attributes you require — not desire an assigned GP classrooms to have for a particular course section. Consider carefully which attributes are truly needed for a class and do not request combinations of attributes that do not exist or if there are not appropriately sized classrooms for the section you're scheduling. If you have very specific attribute needs, you should also consider scheduling during non-peak hours (peak hours are 10am-2pm weekdays, particularly Tuesday/Thursday) to increase your chances of getting that room. The Schedule Desk cannot guarantee particular room attributes for sections requesting GP classrooms, but we can work with departments to find a time where a desired room is available.

Any combination of up to three attributes may be included for individual CRN sections in CLSS. Attributes should be added in Plan or Proof Phase for the term (i.e. prior to Room Assignment Phase).

Also, be aware that all attributes are treated as "AND" requirements. For example, if you list requirements two conflicting attributes for one section such as "S1" (Tablet Arm Chairs (movable)) and "S3" (Tables/Chairs (movable)), the system will only find you rooms with both, of which there are none and the section may miss the first phase of room assignments.

We have supplied attributes to encompass many "OR" situations, such as the "S0" (Moveable Chairs (any)) attribute, which includes rooms with movable tables and chairs AND rooms with movable tablet arm chairs.

DO NOT request a combination that physically does not exist on campus. This is not the place to indicate to Facilities Services what kind of rooms we should have.

Room Attributes for Class Scheduling

Below is a list of current room attributes, their Banner code, their 25Live Feature translation, and (in most cases) a short definition of what the attribute is. Most of these attributes are things that a scheduler may wish to request for room assignment purposes using CLSS.

There are many attributes/features in 25Live that we track outside of this list but that we wouldn't expect or don't allow anyone to request for classes. Keeping these separate allows us to manage our inventory, help to assist with room selection in 25Live, while not overburdening our scheduling optimizer with too many options and combinations.

CLSS includes a list of pre-approved room attribute groupings that can be assigned to a CRN. If one does not exist in the system that you wish to request, please contact [email protected]. There may be groupings we will not allow or that do not exist. There may also be rules built into CLSS to prevent requesting specific attribute groupings if the max enrollment for the section is not appropriate for existing spaces with those attributes.

Valid Room Attributes

Banner/CLSS Code 25Live Feature Definition
GP Classroom - General Purpose General Purpose Room. We add this automatically when entering attributes. You do not need to write this, but you will see it on the report. You can also write this in if you wish the system to ignore departmental requirements and give you any appropriately sized and located GP room.
E111 AV - Enhanced Classroom - Ceiling Projector Enhanced Classroom Projector. Fully enhanced with projection onto an appropriately sized white screen.
E112 AV - Enhanced Classroom - Monitor Cart Monitor Cart. Monitor cart for displaying images/presentation. Generally does not include a computer (users must bring their own).
E110 AV - Enhanced Classroom - Flat Panel Monitor Flat Panel Monitor. The same basic technology as E111, except no ceiling projector. Images are shown on a large flat-panel monitor/screen on the wall instead.
GPC Computer Classroom - General Purpose General Purpose Computer Classroom. This is a classroom with computer stations for each student. Due to limited availability, these rooms are pre-assigned. As of Fall 2022, all GP Computer Classrooms have PC computers.
ILT Interactive Learning Technology Interactive Learning Spaces - Technology Enabled. Interactive learning environment that provide cooperative learning pods with one computer per pod and available laptop connections. These pods encourage student collaboration and peer teaching with technology that allows them to easily present work for review by peers and instructors.  Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.
ILS Interactive Learning Space

Interactive Learning Spaces. Interactive learning environment that provides cooperative learning pods without technology. These pods encourage student collaboration and peer teaching. Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.

Banner/CLSS Code 25Live Feature Definition
Z2 AV - Instructor Speech Amplification Instructor Speech Amplification. .
V15 AV - Interactive Display Interactive Display (SMRT). Ability to annotate over any computer image. This used to be listed as SMRT.
VPOD AV - Lecture Capture (Zoom) Lecture Capture. Ability to record presentation and instructor audio and upload into learning management systems. As of 2022, Lecture Capture is now available through the Zoom/Remote technology in the room.
VPWR AV - Power Outlets at Seats Power Outlets at Seats. For those who forgot to recharge all their electronic devices the night before.
DI AV - Projection - Dual Image Dual Image.  Ability to display two different images simultaneously in the classroom.
WP AV - Wireless Presentation Wireless Presentation.  Ability to present and control presentations from a tablet or mobile device.
IM AV - Image Magnification Image Magnification. Ability to project the screen images or activities from a demonstration table or hood.
SS AV - Surround Sound Surround Sound. Classroom equipped with surround sound for films/video playback.
WCRR AV - Remote/Zoom Ready Remote Ready. Room is set up for remote instruction needs. Generally self-service and able to be set up by the user without technical assistance.
CFF AV - Camera - Front/Instructor Facing Camera Front/Instructor Facing Camera. Camera mounted/positioned at the back of the room pointing towards the front. Good for recording/broadcasting lectures.
CBF AV - Camera - Back/Audience Facing Camera Back/Audience Facing Camera. Camera mounted/positioned at the front of the room pointing towards the back. Often used in videoconferencing.
Banner/CLSS Code 25Live Feature Definition
Z5 Board - White Whiteboard. Rooms that have at least one whiteboard of any size.
Z6 Board - White (No Chalk) Whiteboard Only (no Chalk). Rooms that have whiteboards, but no chalkboards.
Z7 Board - Chalk Chalkboard (Any Size). Rooms that have at least one chalkboard of any size.
Z8 Board - 25ft or Longer Board >= 24ft long. Rooms that have writing surfaces longer than 24 ft. This includes white boards and chalkboards, so you may wish to combine this with Z5 or Z7 if a specific type is desired. Also includes rooms where the board may be shorter than 24ft but has sections that can be raised and lowered as needed.
Banner/CLSS Code 25Live Feature Definition
S0 Seating - Chairs - Movable Moveable Chairs (any). This includes both S1 and/or S3 rooms. The perfect choice if you want to be able to move things around.
S1 Seating - Tablet Arm Chairs - Movable Tablet Arm Chairs (movable). Not bolted to the floor.
S3 Seating - Tables and Chairs - Movable Tables/Chairs (movable). Some tables are more movable than others. We tried to include those that can reasonably be repositioned to meet the needs of the class.
S10 Seating  - Round Tables Round Tables.  Round tables that seat 6 - 9 people.
Banner/CLSS Code 25Live Feature Definition
A4 Floor - Carpet Carpeted Floor. All or partially carpeted floors.
A6 Floor - Flat Flat Floor. May be carpeted, linoleum, wood, or concrete.
S5 Floor - Tiered Tiered Seating. Actually tiered or sloping, but generally fixed seating. Can be long tables, theatre style, starting flat and then going up, etc. Mostly large rooms.
A7 Raised Platform for Instructor Raised Platform for Instructor. Be aware that not all platforms are wheelchair accessible.
A8 Windows Windows. Some degree of natural light.
A9 Lighting - Room Darkening Capable Room Darkening Capability. This was somewhat of a judgment call. We didn't include any rooms with those wimpy white shades or blinds that won't close.
A10 Other - Ground Floor Room Ground Floor Room.
A2 Other - Air Conditioning Air Conditioning.
F2 Other - Demonstration Facilities Demonstration Facilities. Rooms with gas/air hookups, etc. Not just a long table to put your stuff on.
FH Other - Fume Hood Fume Hood.
F7 Other - Periodic Table of Elements Periodic Table of Elements.
SINK Other - Sink Sink used for class purposes.
Z03 AV - Screen - Powered Powered screen-up/down.
Z11 AV - Screen - Offset from Board Proj Screen Offset From Board. One of the more confusing attributes. It includes rooms where the projection screen is not dead center of the front of the room. The screen may be half the front (to one side) or at an angle. Also includes rooms with multiple screens and rooms with one screen and writing surfaces on more than one wall. With multiple screens, the screen for the enhanced projector may still be centered. Generally more restrictive than the "Z12" attribute.
Z12 AV - Screen - Blocks less than 50 percent of Board Proj Screen blocks < 50% board. Again, somewhat of a judgment call. We didn't include rooms where you have a bit of writing surface, the screen, and then a bit more of writing surface. We tried to include those where you can have the screen down and still have a single sizable chunk of writing area. Little whiteboards to the side don't count.

Scheduling Classrooms for Events

GP Classrooms may be scheduled for events for departments and approved student organizations after classroom assignments are finalized for a term. Rooms may be scheduled with a tentative status for the first two weeks of any term; classes are still being moved and added through this time and rooms must be available to make those changes.

Reservations are required to use General Purpose classrooms for everything other than scheduled classes (which must also be scheduled through the Schedule Desk via CLSS). This is to prevent scheduling conflicts, ensure the safety of students and faculty in case of an emergency, and manage crisis response effectively.

Jump to:

 

COVID-19 Information for Events in Classrooms

Events and meetings taking place in university classrooms are expected to follow all guidelines and protocols set forth by Oregon State University and the State of Oregon. See Oregon State University COVID-19 Safety & Success for Resources and Updates. Event requestors needing or wanting additional support for resumption of in-person events may fill out University Relations and Marketing's In-Person Event Resumption Form.

 

General Purpose (GP) Classroom use policies:

  • Food and Drink are not allowed.
  • Study sessions for student organizations are not allowed.
  • If you move furniture in the room, or make a mess, clean it up.
  • Do not “borrow” furniture from other rooms.
  • Some events may be denied use of classroom space if the event is inappropriate for the purpose of the classroom
  • Possession, consumption, or furnishing of alcoholic beverages or controlled substances is prohibited
  • Noise must be kept to a minimum, there may be classes/tests in session in nearby rooms.
  • If we receive confirmed complaints regarding your event, your organization may be barred from using GP classrooms for future events.

Important:

  • If your event takes place after building hours or on a weekend, the ADA/Accessible entrance to the building should be open. If you find that entrance is locked when you arrive, please contact Public Safety’s non-emergency line (541-737-3010) to have it unlocked; be prepared to provide them with proof of your reservation.
  • If your event will have attendees from off-campus (not affiliated with OSU), you must inform the Schedule Desk and email [email protected] with details about your planned event. You may need to work with University Events or Conference Services to ensure compliance.
  • All events and activities involving unaccompanied minors (under age 18, not OSU students) are required to register with the Office of Youth Safety & Compliance. Registration can be completed online at youth.oregonstate.edu.   
  • Please review the information on your confirmation email carefully to make sure it is correct (dates, days, times, room, etc.). Let the Schedule Desk know via email if there are any changes needed. You can verify your reservation is correct in 25Live after receiving your confirmation email. If you notice anything incorrect about your reservation, please let the Schedule Desk know as soon as possible.

 

Fees for events in classrooms

Certain GP classrooms may involve fees, including many LINC classrooms and Milam Auditorium (MLM 026). These fees are not controlled or assessed by the Schedule Desk. Contact the 25Live Schedule Desk for more information and to be directed to those assessing the fees.

 

Academic Departments

If you are part of an academic department (colleges, schools, departments) or are an instructor, you likely already have a department scheduler that can submit requests on your behalf. To request use of a GP classroom for any event (academic or non-course related), please find and contact your department scheduler. If you do not have a department scheduler listed, contact the Schedule Desk to request a contact from your college, school, or department.

You can also search for your office or department in 25Live and see if there are any Associated Contacts listed for that organization. Any contact listed as a requestor is able to make requests for GP rooms on your behalf. Access organization search by visiting beav.es/wwX. Click the name of your department in the search results, then find Associated Contacts on the Details page.

 

Other/Administrative Departments and Offices

If you are part of an administrative office or other department on campus and wish to request use of a General Purpose classroom, you may already have designated requestors for your organization in 25Live. You can search for your office or department in 25Live and see if there are any Associated Contacts listed for that organization. Any contact listed as a requestor is able to make requests for GP rooms on your behalf. Access organization search by visiting beav.es/wwX. Click the name of your department in the search results, then find Associated Contacts on the Details page.

If you cannot find your organization in a search, if your department does not have any associated contacts, or if you wish to become a requestor for your department, please contact the Schedule Desk to request permission to request spaces.

 

Approved Student Organizations

Student groups and organizations recognized for the current academic year are permitted to use General Purpose (GP) classroom space for meetings and events. Study sessions are NOT permitted in GP spaces.

Representatives from student groups interested in requesting GP space should first reach out to Student Clubs & Organizations (Experiential Learning  & Activities) to ensure their group and scheduling contacts are properly set up to request reservations in 25Live. Student groups are limited to three designated scheduling contacts.

Each summer all student group organizations in 25Live will have their status set to "Unrecognized" at which point they will no longer be able to request events sponsored by that group. Any existing requests at that point may remain in the queue, but will not be scheduled until that group is recognized for that academic year. New requests will not be accepted until the group is recognized for the current academic year and their status is updated by Student Clubs & Organizations in the 25Live system, at which point any designated scheduling contacts will also be granted requesting privileges.

 

25Live Pro

Events in classrooms can be scheduled or requested using 25Live Pro. Please see 25Live Pro for more information.

Academic Scheduling

Courseleaf Section Scheduler (CLSS)

Courseleaf Section Scheduler (CLSS, pronounced as "Class") is our section scheduling software, which was brought online in early 2021 for Fall term 2021 Scheduling.

 

CLSS can be accessed here: https://nextcatalog.oregonstate.edu/wen/

Only authorized users can access CLSS. If you wish to have access, please contact [email protected].

Department Schedulers may access our Canvas site for guides and training materials.

 

CLSS Modes

Modes define how CLSS interacts with Banner. Different Scheduling Units can be in different modes at the same time.

Mode Description
Design Mode Changes made in CLSS are not immediately updated in Banner. Workflows are not triggered individually. Changes and workflows are only submitted when the entire scheduling unit is submitted for approval workflows - all changes made during Design Mode update in CLSS at the same time after submission and approval.
Refine Mode Individual changes made in CLSS are immediately submitted to workflow or updated in Banner. Changes that trigger workflows may experience a delay in updating Banner data.

CLSS Phases

Phases define how schedulers can interact with CLSS - i.e. what fields can be edited, what types of changes may trigger approval workflows, etc. All units are in the same mode at the same time for any given term.

Phase Description
Cleanup (Locked) Term is locked for scheduler edits while the Schedule Desk does maintenance/cleanup on rolled term in CLSS. Phase can be 1-2 weeks in length.
Plan First phase that schedulers are able to edit their units. All units start in Design Mode. Units will switch to Refine Mode during Plan phase if they submit their scheduling units early or on time. Unit submissions with initial edits are due as soon as possible but no later than published dates. Length of phase varies by term, but should be 4-6 weeks or more.
Proof All units that were not submitted or approved in Plan Phase will be administratively switched to Refine Mode for Proof Phase. Term is published to the Schedule of Classes at the beginning of Proof Phase. Units and instructors should proof their schedules carefully, especially any newly added sections. Schedulers should also take care to add room attributes to sections prior to Room Assignment Phase. Length of phase varies by term.
Room Assignment Term is locked for scheduler edits while the Schedule Desk assigns classrooms for the term. Phase can be up to 2 weeks in length.
Review Term is reopened for scheduler edits. Units and instructors should proof their schedules carefully, especially room assignments to ensure the assigned classroom fits the needs of the class. Grade mode and registration restrictions should also be carefully reviewed.
Registration Registration opens for a term. Adds and edits permitted, but may be more limited, especially for classes with registered students. Phase may begin up to one week prior to registration opening for the term to allow for section changes to be approved through workflow.
Term Coincides with term start. Term phases may be linked to specific weeks or ranges of weeks in a term. For example, section adds are permitted in CLSS through week 2 of a term, but not after. Only instructor changes are permitted in CLSS after week 2, and only through week 7.
Archive Term is archived in CLSS, no edits permitted.
Temporary Lock May be used at any time if the term needs to be locked for changes temporarily. This phase is only rarely used and department schedulers will be notified if it will be turned on for any reason.

 

How to Read the Schedule of Classes

Registration instructions can be found on the Office of the Registrar website.

Courses in the Schedule of Classes are arranged alphabetically and numerically by subject code (course designator). For example, ENG for English, MTH for mathematics.

Remote, Mixed, and On Campus Only Class Modality Filters

Class modality refers to how a class is currently planned to be offered by the instructor. Class modality is independent of schedule type. Modality encompasses all components (lecture, laboratory, recitation) of the section. Students will be able to register for classes with a clearer understanding of two key factors:

  1. whether or not a class is planned to require them to be physically present on campus at specific times
  2. whether or not a class is planned to require them to attend remote meetings at specific times
  • Remote Learning – 100% remote, excludes online. Students attend class sessions remotely at scheduled times (synchronously); no on-campus requirements.         

  • Mixed Learning – Anticipated to include both on-campus and remote elements. Anticipated that students attend class in-person and remotely. Some components may include synchronous remote learning.        

  • On Campus Only – 100% in-person instruction. Students primarily attend class in-person/on-site. Instruction is delivered in person at the schedule time and location.

  • Online – fully online (asynchronous) learning. Students participate via Canvas. Search classes by selecting Schedule Type = Online

Schedule of Classes Terms and Abbreviations

Avail = Remaining seats available

Baccalaureate / WIC Courses

All baccalaureate core classes in the Schedule of Classes have an asterisk * in the title. The course description also contains the note (Bacc Core Course).
All writing intensive course classes (WIC) have a carat ^ in the title. The course description also contains the note (Writing Intensive Course).

Campus

"Dx" = Ecampus - Distance Ed = An Ecampus course (Additional abbreviations may follow indicating a specific location or course level such as "LD" for lower division and "UD" for upper division)
"B" = Oregon State - Cascades = OSU Cascades Campus in Bend, Oregon
"C" = Oregon State - Corvallis = Corvallis Campus
"N" = Newport/HMSC = Hatfield Marine Science Center in Newport, Oregon
"L" = EOU = OSU courses taught at Eastern Oregon University in LaGrande, Oregon
"PDX" = Oregon State - Portland

Cap = Seating Capacity

Curr = Current Enrollment

Comments

Special instructions, textbooks required, etc.

Courses with Labs/Recitations/Studios

If a course lecture is "linked" to a noncredit lab or recitation or studio, you must register for all parts of the course. Web registration will not permit you to register for one part without the other. Likewise, you may not drop only one part of a "linked" course; if you do so, the other part will be dropped automatically. If you want to change one part of a multi-part course, you should drop the part and add a new part at the same time before processing your requested changes. Be sure to process the request after specifying the drop and the add.

Course Numbers

100/200 = Lower Division, Undergraduate
300/400 = Upper Division, Undergraduate
500 = Graduate, primarily Master’s
600 = Graduate, primarily Doctoral
700 = Professional, DVM, PharmD
800 = In-service courses for practicing professionals

CRN

The unique Course Reference Number identifying each class.

Cr = Credit

All credits listed in the Schedule of Classes refer to quarter credits.

If a course is taught for variable credits, for example 1–16 credits, Web registration will prompt you to enter the correct number of credits for which you want to enroll. If you need to change that number later, you may do so via the Web.

Day/Time/Date

Days of the week and hours the class meets (see Meeting Time below), and start and end dates of classes.

End Date

Last day of classes before finals week.

Fees

A list of course fee codes, their description, and the fee amounts are listed in the Catalog under Tuition, Fees and Payment. Additional information is in the Business Affairs website.

Instructor

Name of instructor or staff.

Location

See the campus map for building abbreviations and locations.

Meeting Time

Days of the week are abbreviated as follows:

M = Monday
T = Tuesday
W = Wednesday,
R = Thursday
F = Friday
S = Saturday
U = Sunday
TBA = To Be Announced

NSHD

No-show-drop will appear in the Comments column. A student who is registered for such a course who attends no meetings of the course during the first five school days of the term will be dropped from the course by the instructor, unless the student has obtained prior permission for absence. See Academic Regulation 9b.

P/N = Pass/No Credit

A class is graded A–F unless P/N appears, in which case Pass/No Credit grading applies.

All courses registered via the Web are given the A–F or P/N grade option as appropriate. Any change of the A–F option (to S/U) is done in-person at the Office of the Registrar after completing the Change of Grading Basis form. The deadline for these changes is the end of the 7th week of classes. See the Academic Calendar.

Restrictions

Prerequisites, corequisites, limitations to registration. See Registration Restrictions below.

Sec = Section

Section Title

Seminars, special topics, blanket courses and others may have course subject section titles.

Section Description

Description of what the topic covered.

Session

Summer term sessions, e.g., 8-week session.

Start Date

First day of class.

Status

Whether the section is open, closed, waitlisted or cancelled for registration.

TBA = To be announced.

Term

Su = Summer term
Fa = Fall term
Wi = Winter term
Sp = Spring term

Type

The method of instructional delivery.
A=Lecture
B=Discussion
C=Recitation
D=Laboratory
E=Seminar
F=Independent or Special Studies
FNL=Final Exam
G=Research
H=Activity
HYB=Hybrid (a combination of online and classroom)
I=Experimental
J=Internship
L=Tutorial
M=Practicum
MID=Midterm
N=Reading and Conference
O=Experiential/Co-op Education
P=Programmed Instruction
Q=Thesis
R=Studio
U=Externship
V=Examination for Credit
W=Workshop
Y=Online
Z=Modular

Weeks

Number of weeks in the term or summer session.

WL Avail = Seats available on waitlist

WL Cap = Waitlist capacity

WC Curr = Students currently on waitlist

Registration Restrictions

Prerequisites

Prerequisites provide the background necessary for successful performance in a course. Students may attempt a course without having prerequisites if they have obtained the consent of the instructor to do so. If the instructor’s consent is not obtained, then students who have not fulfilled published prerequisites may be disenrolled from the course during the first week of classes.

Departmental Approval

Special approval is required for this course; the student requests an "override" from the department teaching the course, and then the student registers for the course.

+/–

+ indicates "only." For example, under class limitation +1 means only freshmen, – indicates "no." Under college limitation, –1,7 means no students from College of Agricultural Sciences or the College of Pharmacy may register.

AL=Alphabetic Sections (Alpha sections for WR 121)

WR 121 course sections have registration limitations determined by the first letter of the student’s last name. These are marked in the comments or restrictions column with the following codes:

  • AL+AG = Students whose last names range from A to G may register that term.

  • AL+HN = Students whose last names range from H to N may register that term.

  • AL+OZ = Students whose last names range from O to Z may register that term.


CL=Class Standing.

The catalog system translates these codes into the following terminology:

1 = Freshman
2 = Sophomore
3 = Junior
4 = Senior
5 = Undergraduate nondegree
6 = Graduate nondegree
7 = Postbaccalaureate (undergraduate)
8 = Master’s candidate
9 = Doctoral candidate
G = Postbaccalaureate (graduate)
V = Professional

CO=College Codes

The catalog system translates these codes into the following terminology:

01 = Agricultural Sciences
02 = Business
03 = Education
05 = Forestry
07 = Pharmacy
08 = Science
09 = Graduate School
10 = Liberal Arts
11 = Defense Education (ROTC)
14 = University Exploratory Studies Program
15 = Veterinary Medicine
16 = Engineering
18 = Honors College
23 = Public Health and Human Sciences
24 = Earth, Ocean, and Atmospheric Sciences
EP = Intensive English Program

DG=Degree

If a course is restricted to students pursuing specific degrees, it will list a code of DG + – under the Registration Restrictions column. Degrees listed may include HBA (Honors Bachelor of Art), HBFA (Honors Bachelor of Fine Arts) and HBS (Honors Bachelor of Science).

LV=Level

The catalog system translates these codes into the following terminology:

01 = Undergraduate
02 = Graduate students
03 = Postbaccalaureate students
04 = Nondegree and Credential
05 = Professional students
06 = INTO OSU GE/AE/Pathways

Major Restrictions/Major Code Descriptions

Some courses are restricted to students enrolled in particular majors. Numerical codes of the majors students are restricted to are noted in the Restrictions section in the online Schedule of Classes.

College & Department Scheduling Contacts

Each academic department has at least one individual designated as their department scheduler. This individual usually edits sections for specific subject codes in CourseLeaf CLSS.

To reserve classroom space or schedule a new course section/CRN, or if you have questions specific to your department’s academic schedule, contact your authorized representative below.

Departments not listed here or other/administrative units should visit our 25Live information page to find out more about requesting General Purpose classroom reservations.

Click the Colleges below to find scheduling contacts. This list applies specifically to departmental/CRN/room scheduling. Please visit Course Area Subject Contacts for other questions related to classes, registration, or catalog updates.

Last revised 2022/08/31; for updates, contact [email protected].

Academic Learning Services
ALS Academic Learning Services Anna Bentley 7-5707
UEXP University Experience Anna Bentley 7-5707
College of Agricultural Sciences
     Agricultural Education and Agricultural Sciences
AED Agriculture Education Elizabeth Thomas 7-2661
AG Agriculture-General Elizabeth Thomas 7-2661
AGRI Agricultural Science Paul Dorres 7-5655
LEAD Leadership Elizabeth Thomas 7-2661
     Animal and Rangeland Sciences
ANS Animal Sciences Sean Bodo 7-3011
RNG Rangeland Ecology & Management Sean Bodo 7-3011
     Department of Applied Economics
AEC Applied Economics Tjodie Richardson 7-1399
     Bioresource Research Program
BRR Bioresource Research Wanda Crannell 7-2999
     Department of Botany and Plant Pathology
BOT Botany and Plant Pathology Dianne Simpson 7-4147
BDS Biological Data Sciences Dianne Simpson 7-4147
     Department of Crop and Soil Science
CROP Crop Science Rachel Swindon 7-1286
CSS Crop & Soil Science (EOU & Ecampus only) Rachel Swindon 7-1286
SOIL Soil Science Rachel Swindon 7-1286
     Department of Environmental and Molecular Toxicology
TOX Toxicology Mary Mucia 7-9079
     Department of Fisheries, Wildlife, and Conservation Sciences
FW Fisheries and Wildlife Michelle Donaghy Cannon 7-2646
     Department of Food Science and Technology
FST Food Science and Technology Deborah Gould 7-6486
     Department of Horticulture
HORT Horticulture Elaine Clark 7-5477
PBG Plant Breeding & Genetics Elaine Clark 7-5477
ENT Entomology Elaine Clark 7-5477
     Sustainability Program
SUS Sustainability Erica Elliott 7-5687
College of Business
ACTG Accounting Carrie Stampe 7-5916
BA Business Administration Carrie Stampe 7-5916
BANA Business Analytics Carrie Stampe 7-5916
BIS Business Information Systems Carrie Stampe 7-5916
DSGN Design Carrie Stampe 7-5916
FIN Finance Carrie Stampe 7-5916
HM Hospitality Management (Cascades) Konnie Handschuch 541-322-3195
MGMT Management Carrie Stampe 7-5916
MRKT Marketing Carrie Stampe 7-5916
SCLM Supply Chain & Logistics Management Carrie Stampe 7-5916
College of Earth, Ocean, and Atmospheric Sciences
ATS Atmospheric Sciences Julie Barlow 7-6238
ENSC Environmental Sciences Undergraduate Julie Barlow 7-6238
Graduate Renee Freeman 7-1201
GEO Geosciences Julie Barlow 7-6238
GEOG Geography Julie Barlow 7-6238
GPH Geophysics Julie Barlow 7-6238
MRM Marine Resource Management Julie Barlow 7-6238
OC Oceanography Julie Barlow 7-6238
OEAS Ocean, Earth, & Atmospheric Sciences Julie Barlow 7-6238
College of Education
AHE Adult Education & Higher Ed Leadership Gosia Wojtas 7-4317
COUN Counseling Gosia Wojtas 7-4317
ED Education Kathleen Lillis 7-4661
SED Science and Math Education Kathleen Lillis 7-4661
College of Engineering
EMGT Engineering Management Angela Keeton / Julie Nist 7-3101
ENGR Engineering Science Angela Keeton / Julie Nist 7-3101
OP Outdoor Products (Cascades) Konnie Handschuch 541-322-3195
     School of Biological and Ecological Engineering
BEE Biological and Ecological Engineering Angela Keeton / Julie Nist 7-3101
     School of Chemical, Biological, and Environmental Engineering
BIOE Biological Engineering Angela Keeton / Julie Nist 7-3101
CBEE Chemical, Biological, Environmental Engineering Angela Keeton / Julie Nist 7-3101
CHE Chemical Engineering Angela Keeton / Julie Nist 7-3101
ENVE Environmental Engineering Angela Keeton / Julie Nist 7-3101
     School of Civil and Construction Engineering
ARE Architectural Engineering Angela Keeton / Julie Nist 7-3101
CCE Civil and Construction Engineering Angela Keeton / Julie Nist 7-3101
CE Civil Engineering Angela Keeton / Julie Nist 7-3101
CEM Construction Engineering Management Angela Keeton / Julie Nist 7-3101
     School of Electrical Engineering and Computer Science
AI Artificial Intelligence Angela Keeton / Julie Nist 7-3101
CS Computer Science Angela Keeton / Julie Nist 7-3101
ECE Electrical and Computer Engineering Angela Keeton / Julie Nist 7-3101
SE Software Engineering (Cascades) Konnie Handschuch 541-322-3195
     School of Mechanical, Industrial, and Manufacturing Engineering
AAE Aeronautical & Astronautical Engineering Angela Keeton / Julie Nist 7-3101
ESE Energy Systems Engineering (Cascades) Konnie Handschuch 541-322-3195
IE Industrial and Manufacturing Engineering Angela Keeton / Julie Nist 7-3101
HEST Humanitarian Engineering Sci & Tech Angela Keeton / Julie Nist 7-3101
MATS Materials Science Angela Keeton / Julie Nist 7-3101
ME Mechanical Engineering Angela Keeton / Julie Nist 7-3101
MFGE Manufacturing Engineering Angela Keeton / Julie Nist 7-3101
MIME Mech/Ind/Mfg Engineering Angela Keeton / Julie Nist 7-3101
ROB Robotics Angela Keeton / Julie Nist 7-3101
     School of Nuclear Science and Engineering
NSE Nuclear Science and Engineering Angela Keeton / Julie Nist 7-3101
College of Forestry
     Forest Ecosystems and Society
FES Forest Ecosystems and Society Misty Magers 7-1484
MNR Master of Natural Resources Misty Magers 7-1484
NR Natural Resources Misty Magers 7-1484
SNR Sustainable Natural Resources Misty Magers 7-1484
TRAL Tourism, Recreation, & Adventure Leadership Misty Magers 7-1484
TOL Tourism & Outdoor Leadership (Cascades) Konnie Handschuch 541-322-3195
     Forest Engineering, Resources, and Management
FE Forest Engineering Madison Dudley 7-1349
FOR Forestry Madison Dudley 7-1349
     Wood Science and Engineering
WSE Wood Science and Engineering Allison Culver 7-5091
College of Liberal Arts
AMS American Studies (Cascades) Konnie Handschuch 541-322-3195
EAH Environmental Arts & Humanities Jacob Hamblin 7-3503
LA Liberal Arts Cindy Wettengel 7-6233
LS Liberal Studies Cindy Wettengel 7-6233
     School of Communication
COMM Communication Kim Rossi 7-6115
NMC New Media Communications Kim Rossi 7-6115
    School of Visual, Performing, and Design Arts
ART Art Lei Xue 7-5395
GD Graphic Design Shannon Sauvage 7-2853
MUED Music Education Samantha Ramirez 7-4061
MUP Music (Studio) Samantha Ramirez 7-4061
MUS Music Samantha Ramirez 7-4061
TA Theatre Arts Shannon Sauvage 7-2853
     School of History, Philosophy, and Religion
HST History David Bishop 7-8918
HSTS History of Science David Bishop 7-8918
PAX Peace Studies David Bishop 7-8918
PHL Philosophy David Bishop 7-8918
REL Religious Studies David Bishop 7-8918
     School of Language, Culture, and Society
ANTH Anthropology Loretta Wardrip / Karen Mills (Ecampus) 7-1571./.7-3847
CSSA College Student Services Administration Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
ES Ethnic Studies Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
FCSJ Food in Culture & Social Justice Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
LING Linguistics Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
QS Queer Studies Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
SSCI Social Science (Cascades) Konnie Handschuch 541-322-3195
WGSS Women, Gender, and Sexuality Studies Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
WLC World Languages and Cultures Loretta Wardrip / Karen Mills (Ecampus) 7-1571 / 7-3847
  Also includes: ASL - American Sign Language; CHN – Chinese; FR – French; GER – German; IT – Italian; JPN – Japanese; KOR – Korean; SPAN – Spanish
     School of Psychological Science
PSY Psychology Shirley Mann 7-1360
     School of Public Policy
ECON Economics Laura Relyea 7-2369
MPP Master of Public Policy LeAnn Headrick 7-6270
PPOL Public Policy LeAnn Headrick 7-6270
PS Political Science LeAnn Headrick 7-6270
SOC Sociology Cindy Huddleston 7-5371
     School of Writing, Literature, and Film
AJ Applied Journalism Clare Braun / Felicia Phillips 7-3112 / 7-1667
ENG English Clare Braun / Felicia Phillips 7-3112 / 7-1667
FILM Film Studies Clare Braun / Felicia Phillips 7-3112 / 7-1667
WR Written English Clare Braun / Felicia Phillips 7-3112 / 7-1667
College of Pharmacy
PHAR Pharmacy Amy Gagnon 7-5230
College of Public Health and Human Sciences
     School of Social and Behavioral Health Sciences
HDFS Human Development and Family Sciences Kara Keenan 7-2686
HHS Health and Human Sciences Nate Hill 7-3222
     School of Biological and Population Health Sciences
H Public Health Kara Keenan 7-2686
KIN Kinesiology Kara Keenan 7-2686
NUTR Nutrition and Food Management Kara Keenan 7-2686
NUR Nursing (Cascades) Konnie Handschuch 541-322-3195
PAC Physical Activity Courses Katelyn Kirk 7-3222
PT Physical Therapy/Therapist (Cascades) Konnie Handschuch 541-322-3195
College of Science
CH Chemistry MacKenzie Boyd 7-6707
MTH Mathematics Lisa Rogers 7-5132
PH Physics Kelly Carter 7-1674
ST Statistics Denice Huber 7-1981
     School of Life Sciences
BB Biochemistry and Biophysics Kimberly Webster 7-1830
BI Biology Traci Durrell-Khalife 7-5335
BHS BioHealth Sciences Amy Timshel 7-1833
GS General Science Traci Durrell-Khalife 7-5335
IB Integrative Biology Traci Durrell-Khalife 7-5335
MB Microbiology Amy Timshel 7-1833
SCI Science MacKenzie Boyd (CH) or Traci Durrell-Khalife (BI) 7-1681 / 7-5335
Z Zoology Traci Durrell-Khalife 7-5335
College of Veterinary Medicine
VMB Veterinary Medicine Biomedical Jason Tanenbaum 7-2268
VMC Veterinary Medicine Clinical Jason Tanenbaum 7-2268
Defense Education
AS Aerospace Studies Lauri Potter 7-3291
MS Military Science Lauri Morris 7-9298
NS Naval Science Lauri Morris 7-9298
Graduate School
GRAD Graduate Education Ashleigh Anderson 7-4652
IST Interdisciplinary Programs Trischa Goodnow 541-250-2604
MCB Molecular & Cellular Biology Maureen Childers 7-2033
WRE Water Resources Engineering Catherine Mullins 7-2041
WRP Water Resources Policy and Management Catherine Mullins 7-2041
WRS Water Resources Science Catherine Mullins 7-2041
Overseas Studies
INTL International Degree Stephanie Koser 7-2884
Honors College
HC Honors College Brittany Sundberg 7-3027
Other Contacts
Corvallis Campus Classroom Scheduling [email protected]
OSU Cascades Course and Classroom Scheduling Konnie Handschuch 541-322-3195
  All scheduling questions and requests for OSU Cascades Campus courses and classroom events can be directed to Konnie Handschuch.
Newport Campus (HMSC) Classroom Scheduling Tami O'Connor 541-867-0203
Portland Center Classroom Scheduling [email protected]
La Grande (EOU) Campus Scheduling Penelope Diebel 541-962-5317
Ecampus Scheduling [email protected]
Educational Opportunities Program (EOP) Urmila Mali 7-3929
INTO OSU Scheduling
(IEPA, IEPG, IEPH subject codes)
Bobbi Becker 7-1994
OSU GO (Global Opportunities)
Faculty Led Study Abroad
Julie Walkin 7-6407
University Exploratory Studies Program (UESP) Kerry Kincanon 7-8144
Curriculum Management Janice Nave-Abele or Meilianty Gunawan 7-1611 / 7-9560
Catalog Coordinator [email protected]
Conference Services Deb Weitzman 7-9300
Disability Access Services (DAS) Traci Bentley-Townlin 7-8965
Office of Youth Safety and Compliance Eric Cardella 7-9362
Student Clubs and Organizations Angel Le 7-2917
EHS - Fire Safety Officer Jim Patton 7-3066
Facilities Services - Work Coordination Center Travis Lafon 7-3138
Course Fees, Budget/Fiscal Planning Kayla Campbell 7-4763
Degree Partnership Programs ([email protected]) Rick DeBellis 7-2790
Center for Fraternity and Sorority Life Kelsey Elam-Geuting 7-5432
Information Services / Academic Technology Canvas Canvas Consultation 7-2121
Computer Classrooms ([email protected]) Richard Turk 7-4412
GP Classroom Technology and Milam Auditorium Don DeMello 7-4122
Scheduling Clarissa Amundsen 7-2120
Media Production Media Services 7-2121
Public Safety Emergency Line 541-737-7000
Business Line 541-737-3010

Scheduling Deadlines

Summer Term 2022 SOC (202300)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. Mid-November 2021
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). Friday, January 7, 2022
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. Friday, January 21, 2022
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. No later than Monday, January 24, 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Monday, January 24, 2022
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Sections can no longer be deleted in CLSS, only cancelled. Friday, April 9, 2022
Registration Begins Students begin to register for classes on or before this date. Monday, April 11, 2022
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, June 17, 2022
Classes Begin   Monday, June 20, 2022
Term Archived in CLSS   Monday, September 5, 2022

 

Dates are subject to change and may be approximate.

Fall 2022 SOC (202301)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. February 4, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). March 4, 2022 at 5pm
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. March 18, 2022 at 8am
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. On or around March 21, 2022
Proof Phase Begins Schedulers should review their schedules carefully and prepare for room assignments, insuring classes are added, room attributes requested, and departmental room assignments are made. Enrollment capacities should also be set at expected enrollment during this time. March 21, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Early April 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Enrollment capacities may be dropped as needed in preparation for Registration Phase. Early April 2022
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Thursday, May 12, 2022
Registration Begins Students begin to register for classes on or before this date. Sunday, May 15, 2022
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Tuesday, September 20, 2022
Classes Begin   Wednesday, September 21, 2022
Term Archived in CLSS   Monday, December 12, 2022

 

Dates are subject to change and may be approximate.

Winter Term 2023 SOC (202302)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. April 27, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). June 3, 2022 @ 5pm
Scheduling Unit Re-Submissions Due Any unit that had a rollback must resubmit their unit by this date. June 10, 2022 @ 5pm
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. June 17, 2022 @ 8am
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. June 20, 2022
Proof Phase Begins Schedulers should review their schedules carefully and prepare for room assignments, insuring classes are added and assigned to appropriate times, zones are in balance, room attributes are requested, and departmental room assignments are made. Enrollment capacities should also be set at expected enrollment during this time. June 20, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Mid August 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Enrollment capacities may be dropped as needed in preparation for Registration Phase. Late August 2022
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Thursday, November 10, 2022
Registration Begins Students begin to register for classes on or before this date. Sunday, November 13, 2022
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, January 6, 2023
Classes Begin   Monday, January 9, 2023
Term Archived in CLSS   Monday, March 27, 2023

 

Dates are subject to change and may be approximate.

Spring Term 2023 SOC (202303)
Action Description Date
Plan/Proof Phase Begins All units begin in Design Mode and submit their scheduling unit after their initial schedule edits are completed, no later than the deadline below. ~Thursday, September 15, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). ~Friday, October 14, 2022
All Units Forced to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am ~Monday, October 31, 2022
Term published in Schedule of Classes Term published in Schedule of Classes on or around this date ~Monday, October 31, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Monday, December 12, 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Tuesday, January 3, 2022 (or earlier)
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Sections can no longer be deleted in CLSS, only cancelled. Thursday, February 23, 2023
Registration Begins Students begin to register for classes on or before this date. Sunday, February 26, 2023
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, April 1, 2023
Classes Begin   Monday, April 3, 2023
Term Archived in CLSS   Tuesday, June 20, 2023

 

Dates are subject to change and may be approximate.

Scheduling Policies and Protocols

Jump to:

Classroom Protocols and Policies

For information specific to classroom policies, scheduling, maintenance, rules, and access for students with disabilities, please visit our Classroom Policies page.

Scheduling Changes After Registration

Departments are strongly encouraged to proof their schedules before priority registration opens for the term. Once registration begins, changes to the schedule are quite restricted.

Requesting changes to sections after registration begins:

  • Requests must be submitted via email stating the reason for the change and must have the support of the department chair.
  • Late day/time changes will only be approved under very unusual circumstances.
    • In the event a day/time change is approved, the section will be cancelled and a new section created. It will be the responsibility of the department to contact students to inform them of the change and invite students to enroll in the replacement section if the new day/time fits their schedule.
    • This cancellation process may be applied to other change types as well, particularly grade mode and section fees.
  • Courses newly approved through CIM, the curriculum proposal system, after registration begins will not be offered until the next term if there is an existing placeholder section with enrollment. Contact the Catalog Coordinator if you have questions about the effective term of a proposal.
  • Once registration begins, sections will no longer be deleted from the Schedule of Classes, but will be changed to “cancelled” status.
  • Faculty and departments must not change or trade assigned classrooms without approval from the Schedule Desk.       
  • Room changes are accommodated if an appropriate replacement is available. Departments should not continue to add students to a class with the expectation that a larger room will be found as there may not be one available.
  • In the event of an emergency closure of a classroom building, the Schedule Desk will attempt to relocate classes and will work with departments on this effort.

Related protocols: Changes to Courses and Academic Programs: Catalog Year Policy

Cancellation Guide and Policies

Once registration has opened for a term, sections are cancelled. This is generally done in CLSS, with limited exceptions where cancellation cannot be completed in CLSS (listed below).

Sections should be cancelled prior to the first day of classes for a term.

If a stand-alone section is being cancelled, and not replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • If there is enrollment: Contact students, notify that section is going to be cancelled and give them other options if possible.
  • Stand-alone sections can be cancelled with enrollment and should be cancelled as soon as possible.
  • Cancel section following cancellation process in CLSS

If a stand-alone section is being cancelled, and is being replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • Create new section in CLSS, put comment in Notes to Schedule Desk indicating that "the section will be replacing [specific section] that will be cancelled because [reason]."
  • Once new section is created, contact enrolled students with information that the section they are currently in is going to be cancelled, and provide new section information.
  • Stand-alone sections can be cancelled with enrollment and should be cancelled as soon as possible.
  • Cancel section following cancellation process in CLSS.

If one section of a linked (lec/lab, lec/rec, etc.) group is being cancelled, and has student enrollment, and is not replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • Contact enrolled students and inform them that the section is going to be cancelled and:
    • give options for other available sections, and,
    • give deadline of one week from date of email that section will be cancelled, and if the student is still enrolled in the section at that time, they will be dropped from the section and any linked sections (e.g. if canceling a lab, the student will be dropped from both the lab and the linked lecture).
  • Section cannot be cancelled with enrolled students on linked sections in CLSS.
  • If students drop/switch sections by deadline, section can be cancelled in CLSS.
  • If there are still students in the section after the deadline, email [email protected] with information on the section needing to be cancelled along with a copy of the correspondence that was sent to the students. Any remaining students will then be dropped from all linked sections.

If one section of a linked (lec/lab, lec/rec, etc.) group is being cancelled, and has student enrollment, and is being replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • Create new section in CLSS, put comment in Notes to Schedule Desk indicating that "the section will be replacing [specific section] that will be cancelled because [reason]."
  • Contact enrolled students and inform them that the section is going to be cancelled and:
    • give options for other available sections, including the newly created section, and,
    • give deadline of one week from the date of email that the section will be cancelled, and if the student is still enrolled in the section at that time, they will be dropped from the section and any linked sections (e.g. if canceling a lab, the student will be dropped form both tthe lab and the linked lecture).
  • Sections cannot be cancelled with enrolled students on linked sections in CLSS.
  • If all students drop/switch sections by deadline, section can be cancelled in CLSS.
  • If there are still students in the section after the deadline, email [email protected] with information on section needing to be cancelled along with a copy of the correspondence that was sent to the students. Any remaining students will then be dropped from all linked sections.

The first week of a term, the Schedule Desk will look at all the sections with enrollment max set at zero, but that have student enrollment.

  • Stand-alone sections with student enrollment will be cancelled.
  • For Linked sections, we will reach out to the department to verify that the section should be cancelled.

If a section is not cancelled through the Office of the Registrar, then it is not considered cancelled. An instructor telling students that their class is cancelled is not cancelling a section.

The process for canceling a section in CLSS is available in CLSS How-To Guides (authorized users only): https://canvas.oregonstate.edu/courses/1836431

Minimum class size policy: https://apa.oregonstate.edu/minimum-class-size

Credit & Contact Hours

Curriculum Management provides a definition of the correlation between credits and contact hours, which should be adhered to when scheduling course sections. 

Zone Requirements

Course section and classroom scheduling protocols help students to get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space. See our Zone Requirements for more detailed information.

Adding Course Fees to Sections

Please notify the Schedule Desk of new course fees by completing the course fees web form. Course fees will not be added to a course section until they are fully approved and listed in the fee book for the corresponding term.

Fees should only be added to credit bearing sections in a linked group (e.g. not to 0 credit labs or recitations).

Fees must be added to sections prior to registration. Fees will not be added to a section once there are students enrolled in that section. Departments wishing to add fees after registration must cancel the existing section and create a new one with the fee applied.

Waitlists

Waitlists should be maintained and monitored by the Department Scheduler.

Waitlists should not be added to sections with reserved seating applied.

If adding waitlists to linked sections (e.g. linked lecture with a zero-credit lab/recitation), the waitlist should be applied to the zero credit section(s) only in almost all situations. This allows students to waitlist the particular lab or recitation section that fits their schedule.

If adding waitlists to linked sections, waitlists may never be added to more than one schedule type in the linked group (e.g. a linked lecture lab cannot have a waitlist on the lecture and the lab, only on one section).

If you have students on a waitlist and you have available seats in that section, do not lower your enrollment capacity.

Crosslisting / Slash Listing

The Office of Academic Programs and Assessment (APA) describes parameters and guidelines with regards to crosslisting and slash listing courses at the catalog level; the Schedule Desk uses the term “crosslisting” interchangeably to describe both situations because they utilize the same types of crosslist codes. Sections are considered crosslisted at the section level when two or more sections are linked together via a crosslist code in Banner (consisting of two alphanumeric characters). Sections should only be crosslisted in Banner if they are taught in the same space at the same time, with limited exceptions for remote vs in person modalities.

While crosslisting in the scheduling world indicates mostly that two sections will be taught in the same space at the same time (classroom and/or Canvas site), the Schedule Desk also follows the spirit of those APA guidelines when determining which sections may and may not be crosslisted. At its very essence, crosslisting is intended for otherwise identical sections from different academic units, or for slash courses (graduate/undergraduate).

Crosslisting sections in CLSS and Banner allows for two (or more) sections to be scheduled in the same room at the same time. CLSS will also automatically sync up certain fields between all sections in the crosslist, including part of term, dates, meeting times, instructor, room assignment, and crosslist maximum enrollment.

Courses do not need to be described as crosslisted in the catalog in order to be crosslisted at the section level, but must, in most circumstances, follow those APA guidelines, including:

  • Matching or closely matching titles
  • Matching credit amounts and schedule types
  • Matching or closely matching course descriptions
  • Matching or closely matching prerequisite course requirements

Limited exceptions may be made if the spirit of the courses dictates that the sections should be taught in the same space while not necessarily following those guidelines listed above. Mentor/mentee, teacher/student, presenter/audience, or other similar situations, for example, may involve different titles or credit amounts, but should by their very nature be taught in the same room at the same time and must be crosslisted sections. These types of course relationships should, ideally, be noted in the catalog course descriptions. Special topics courses can also be crosslisted with standard courses with permission from the Schedule Desk.

Other Schedule Desk rules for crosslisting include:

  • Ecampus sections cannot be crosslisted with on-campus sections.
  • Any graduate level section crosslisted (“slash” listed) with an undergraduate section must include the section comment “Does not meet Graduate School’s stand-alone requirement” prior to students registering for the class.
  • Any crosslisted sections will have individual section maximum enrollments, as well as a combined crosslist max enrollment (also referred to as an “internal max”). Internal max should not exceed the sum of the enrollment maxes for all sections.
  • Crosslisted courses will be automatically combined into one Canvas course. Instructors may also choose to use the Canvas Course Merge Tool to merge some non-crosslisted sections of a course into a single Canvas course. Contact Canvas Support for more information about merging Canvas sites.


Class Notes

Class Notes are supplemental information that students should be aware of when registering for a class. These are not meant to advertise or fully describe the course, though short descriptions may be appropriate for special/variable topics courses. Class Notes should be brief, clear, and concise. The Schedule Desk will have final say on Class Note length and content, and may change, remove, add or update comments as needed.

Things that are appropriate, encouraged, or required for Class Notes:

  • Any meeting location information that cannot be scheduled directly on the CRN, such as:
    • Off campus meetings locations,
    • Grad-level courses with unspecified meeting times, or
    • Field trip locations.
  • Ecampus online sections with proctored exams comment (required).
    • For sections with proctored exams: "Proctored exam(s) required; may involve an additional fee."
  • Graduate School comments for grad level sections crosslisted with undergraduate sections (required).
    • For grad sections crosslisted with undergrad sections: "Does not meet Graduate School's stand-alone requirement."
  • Hybrid section comments (required).
    • For in-person hybrid sections: "Hybrid section; both on-site meetings and online component."
    • For remote hybrid sections: "Hybrid section; both virtual meetings and online component."
  • Who the section is meant for if registration restrictions cannot be applied for the group.
    • Ex: "EOP students only", "For incoming first-year students", etc.
    • Do not list "PhD students only" or "Student is x major only" or similar - there are restrictions for these.
  • "No-show-drop" or "Instructor's consent" comments where desired.
  • "Evening midterms" where applicable (do not list dates/days/times, those should be scheduled as a meeting pattern).
  • General departmental contact email addresses/phone numbers, if needed (e.g. [email protected] for Chemistry).
  • Hyperlinks using beav.es url shortener, if needed.

Things that should generally NOT go in Class Notes:

  • Do not list course descriptions on non-variable topic courses or excessive information from the syllabus.
    • Course descriptions for established courses should be listed and updated in the Academic Catalog.
    • Syllabus information belongs on the syllabus.
  • Do not list section fees or "additional fees."
    • Section fees should be listed only in the fees section; unapproved fees are not permitted.
  • Do not list extra materials, books, or software that will or may incur extra costs for students.
    • These should be listed with the OSU Beaver Store in accordance with House Bill 2919.
    • Bookstore adoptions are not limited to textbooks - required software, lab materials, other supplies etc. can and should also be listed.
  • Do not list specific meeting times/dates in most circumstances.
    • These should be scheduled onto the CRN as a meeting pattern.
    • If meeting times/dates are determined to be acceptable, they should always list the year in addition to month/day so it is easier to tell if the dates have been updated.
  • Do not list prerequisite/co-requisite/recommended courses.
    • These should be listed and updated in the Academic Catalog.
    • Variable topics courses may list these if desired, but because they cannot be enforced for registration SAPR restrictions are strongly advised.
  • Do not list specific references to other CRN (numbers) or terms:
    • Other courses section may be referenced if desired and appropriate (like "MTH 111"), but CRNs change from year to year and are often forgotten when updating sections.
    • Specific references to terms (e.g. Winter 2019) are discouraged - use general references like "previous winter term" or "following winter term."
  • Avoid person-specific department contacts, email addresses, or phone numbers. Use general, departmental contacts if at all.
  • Do not use non-shortened hyperlinks, and do not use shorteners like tinyurl or bit.ly. Use beav.es as a URL shortener instead.

 

Section Number Policy

Academic course sections will have section numbers based on the following protocols determined by campus and/or type.

  • 001-089 sections are for Corvallis campus
  • 090-099 sections are for EOP (Education Opportunities Program) Corvallis campus students
  • 100-179 sections are for Corvallis campus
  • 180-199 sections are for Corvallis campus exam for credit sections
  • 200-399 sections are not available for use
  • 400-449 sections are for Ecampus sections
  • 450-459 sections are for Portland/PDX Campus
  • 460-469 sections are for Ecampus INTO students
  • 470-479 sections are not currently used
  • 480-499 sections are for Ecampus Hybrid sections
  • 500-599 sections are for OSU-Cascades campus
  • 600-699 sections are for INTO OSU students
  • 700-799 sections are for EOU-La Grande campus
  • 800-899 sections are for HMSC-Newport campus
  • 900-979 sections are for Study Abroad / OSU GO
  • 980-999 sections are for Study Abroad / OSU GO Cascades sections

Section Title Policies

Only specific variable topic and blanket course sections may have their title altered from the catalog title. Any custom section title will include a required prefix to indicate the course type, or another prefix as determined/approved by the Schedule Desk (see table below and https://beav.es/3ku). Some examples of these prefixes are listed below, but Department Schedulers should consult the Schedule Desk for guidance on custom section titles. All custom section titles are subject to review and edits by the Schedule Desk.

Course Type Prefix/Course Indicator
Special/Selected Topics ST/
Special/Selected Studies SS/
Topics TOPICS/ or T/
Advanced Topics AT/
Studies STUDIES/ or ST/
Research/Research & Conference RESEARCH/ or RES/
Thesis (403 only) THESIS/
Independent Study IS/
Writing & Conference W&C/
Reading & Conference R&C/
Projects PROJECT/ or PROJ/
Special Problems/Projects PROJ/ or SP/
Seminar SEMINAR/ or SEM/
Workshop WORKSHOP/ or WS/
Practicum PRACTICUM/ or PRAC/
Internship INTERNSHIP/ or INT/
Service Learning SERVICE LEARNING/ or SERV LRN/
Leadership LEADERSHIP/ or LEAD/
Overseas Study OS/

Schedule Types

Below is a list of commonly used schedule types, their definitions for scheduling, and the minimum number of contact hours required to be scheduled for them (if any). Types with "No Minimum" contact hours are typically expected to have scheduled meetings, but are not held to any specific guidelines for contact hours. Each credit earned requires 30 hours engagement per regular term. Contact hours vs outside of class requirements vary by schedule type. See credit hour policy

Schedule Type (Code) Description Scheduled Contact Hour Requirements
Activity (H) A course or educational procedure designed to stimulate learning via firsthand experience. No minimum
Discussion (B) A course that is used to facilitate consideration of a question or topic in open and informal debate. No minimum
Examination for Credit (V) A special examination for regularly enrolled student in good standing, either graduate or undergraduate; may petition for credit examination. See Academic Regulation 23 for details. None; exam period only
Experiential (O) A course relating to, derived from, or providing experience. None
Externship (U) An experiential course designed to provide on-the-job experience in an academic setting off campus, where students can earn academic credit. None
Hybrid (HYB) A section including both regularly scheduled on-site classroom meetings, and significant online out-of-classroom components that replace regularly scheduled class meeting time. 30-70% compared to traditional campus section
Independent or Special Studies (F) A course of organized instruction or research determined solely by a student and their instructor. None
Internship (J) An experiential course designed to provide on-the-job experience in an academic setting on or off campus, where students can earn academic credit. None
Laboratory (D) Part of a course set aside for experimentation, observation, or practice in a field of study. A proposal that goes through the full review process must be submitted to add the laboratory schedule type to a course. At least 2 hours per week per credit hour for a regular term
Lecture (A) An academic discourse given by an instructor before a group of students. 1 hour per week per credit hour for a regular term
Group Midterm Exam (MID) An examination held approximately halfway through the course and held at a different time than the regularly scheduled class. Group examinations are scheduled administratively. See https://registrar.oregonstate.edu/exams for more information. None; exam period only
Online (Y) A fully developed course where the dominant medium tool is the internet. Students spend a significant amount of time online in the areas of content, assessment, and interaction to the degree that the student must participate through the use of a computer to complete course requirements. None
Practicum (M) A course designed for the preparation of teachers and clinicians that involve the practical application of previously studied theory, knowledge, and skills under the supervision of a senior instructor. None
Project (S) A course with individualized instruction designed for students to complete an independent project of the students design. None
Reading and Conference (N) A course focused on designated subject matter to be read by a student and discussed in conference with an instructor. None
Recitation (C) Part of a course requiring a public exhibition of acquired skills and knowledge. At least 2 hours per week per credit hour for a regular term
Research (G) A course through which students earn credit for a studious inquiry or examination aimed at the discovery and interpretation of facts, revision of accepted theories or laws in the light of new facts or practical application of such new or revised theories or laws, and/or the collecting of information about a particular subject. None
Seminar (E) A course pursued by a small group of students under the direction of an instructor for the purpose of presenting and exchanging ideas or research findings via lectures, reports, and discussions. 1 hour per week per credit hour for a regular term
Studio (R) A course incorporating practical experience where students receive individualized instruction and lectures in a studio setting. At least 2 hours per week per credit hour for a regular term
Thesis (Q) A course designed to cover the thesis/dissertation research and writing. Students may register for thesis/dissertation credit each term. None
Workshop (W) A brief intensive course for a small group which emphasizes problem solving.  Classes are expected to provide academic engagement throughout the entire part of term in which it is scheduled. No minimum

Blanket Courses

Certain section numbers are reserved for blanket courses in the Catalog. These are:

  • 401/501/601: Research and Scholarship
  • 402/502/602: Independent Study
  • 403/503/603: Thesis/Dissertation
  • 404/504/604: Writing and Conference
  • 405/505/605: Reading and Conference
  • 406/506/606: Special Problems/Projects
  • 407/507/607: Seminar
  • 408/508/608: Workshop
  • 409/509/609: Practicum/Clinical Experience
  • 410/510/610: Internship/Work Experience

Blanket courses should have only one instructor listed per section, unless that section has meeting days and times and is being taught by more than one instructor. Multiple instructors should not be listed on blanket course CRNs to act as a "catch all." This avoids confusion as to which instructor should be grading which student when grades are due.

It is strongly recommended that blanket courses should have Departmental Approval (DP/SAPR) restrictions in place to avoid students registering for incorrect sections.

  • Banner/SYASECT rules (terms 202200 and earlier): Departments should not update instructors for 503/603 Thesis sections. Requests to update those sections should be sent to the Schedule Desk.
  • CLSS rules (terms 202201 and after): Departments should update their 503/603 Thesis instructors in CLSS, which will be reviewed by the Schedule Desk prior to being pushed to Banner. Thesis sections may not have "Staff" listed (i.e. may not have no instructor listed); all 503/603 sections must have an instructor listed at all times. 503/603 Thesis sections may only have one instructor listed.

Individualized blanket courses may be offered to students wanting to explore areas of special interest that are not provided in the existing curriculum. A faculty member and student must together negotiate a course of study. The department must then create an individualized CRN before the student can register. All individualized blanket courses must require special approval (SAPR-Departmental Approval). The department should request a CRN that will reflect the individual course of study (including a unique course title) and an assigned instructor of record. Please advise students to register for the section with their unique course title and instructor. Departments should not advise students to register for any available section as a placeholder. This will help to avoid late registration petitions later in the term. Incorrect registration could also negatively impact grade collection, end of term processing, academic history, and degree clearance.

Instructor of Record and Graduate Teaching Assistants

In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

Instructor of Record:

The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

  • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
  • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional), except in cases where:
    • 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or
    • 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
  • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0-credit laboratories, discussions, etc.).
  • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
  • Instructors occasionally ask that their graduate students be added as an instructor to a course, so that the graduate student can enter grades for them. Under no circumstances should a graduate student be added as an instructor for this purpose. To do so gives that graduate student access to FERPA protected information, and violates university policy by allowing someone other than the instructor of the course to enter grades. Instructors are required to grade the courses they teach.
  • Do not list any individual on any course, unless that individual delivers instruction in that course section.
  • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy.
  • The "Instructor of Record" must follow the guidelines for the release of student information outlined in the Guidelines for Release of Information.

Graduate Teaching Assistants:

  • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the online FERPA training.
  • Upon a graduate student’s completion of the online FERPA/Privacy/Acceptable Use of Computing tutorial, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
  • Or, upon completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.

Adding/Activating Instructors and GTAs to Banner

When attempting to add an instructor to a CRN in Banner, you may come across the error "Person not an instructor," which will prevent you from saving the section. In order for Department Schedulers to assign instructors and GTAs to course sections, the instructor/GTA must first be given faculty status in Banner by the Schedule Desk. This is a manual process and does not take place unless a Department Scheduler initiates a request for it to be done via email. Instructors are never automatically given instructor status. Instructors must have passed a FERPA exam and have their results logged into Banner before they will be granted faculty status.

Likewise, in CLSS you may notice that and instructor is not showing up when you search for them. This is likely for the same reason as above - the instructor has not been activated in Banner yet, so they cannot be added as instructors to sections (and thus do not show up in CLSS Instructor searches). There are other reasons an instructor may not show up in search, but this is rare - in most cases it will be because they are not active for the term you are scheduling.

Undergraduate TAs are not added as instructors to Banner, but can be added to Canvas (contact Canvas support for guidance).

Steps for Activating an Instructor/GTA:

  1. Instructors/GTAs should take the FERPA training module if they have not already done so.
    • As much as possible, requestors should verify that the instructor has taken FERPA training and that their results have been recorded in Banner BEFORE they submit a request to add them as an instructor.
    • You can verify that training has been completed and recorded using CORE report BIC2911.
    • When taken correctly, the FERPA training will require the individual to log in with their ONID through my.oregonstate.edu.
    • After successful completion of training, results may take 2 to 3 business days to be recorded in Banner and begin showing up in CORE reports.
  2. When the training module has been completed, an email is sent to the Office of the Registrar (not to the Schedule Desk).
  3. Once received, their training results are manually logged into Banner and added to a skill completion page.
  4. The Department Scheduler (or another department designee) will then need to fill out the online request form (https://beav.es/3yk) to request that person be added to Banner as an instructor or GTA.
    • The following will be required on the form:
      • Instructor's full name
      • Their OSU ID number
      • Starting/effective term
      • Primary Department
      • Verification that the person being added has completed FERPA training
    • Important: Individuals are not activated as instructors in Banner unless a department requests them to be; simply completing FERPA training does not complete or initiate this process.
  5. Once a request has been received, the Schedule Desk will:
    • Verify whether FERPA training results are recorded in Banner
    • Verify student/non-student status
    • Add the individual as an Instructor or GTA in Banner.
      • Instructors are given Faculty and Grader status
      • GTAs are given Faculty status only
      • TAs are not added to Banner, but can be added to Canvas.
    • Respond to the requestor to verify whether they have been given Instructor/GTA status.
  6. Once this is completed, the Department will be able to add the instructor/GTA to course sections as needed.
  7. The database of instructors in CLSS will update overnight so a newly added instructor may not be available in CLSS searches until the following day.

 

Non-Traditional Course Offerings

View the Non-Traditional Course Academic Calendar

Non-traditional courses are defined as those learning experiences which do not adhere to traditional, full-length term dates. OSU evaluates and approves all non-traditional course offerings to ensure continued compliance with federal regulations related to federal student aid programs. Examples of non-traditional courses are:

  • Hybrid courses: on-campus courses with significant online, out-of-classroom components to replace 30-70% of scheduled meeting time
  • Term 5A/5B courses: offered in five week modules within a standard term
  • Term extension courses: are attached to an official term, but occur between traditional term dates
  • Summer Session courses: offered during summer term, with multiple sessions of varied lengths
  • Super Term courses: these span a traditional term length, plus the entirety of the approved extension for that term

Future term and session dates are available here.

 

All non-traditional term dates and Summer Session dates are established by the Office of the Registrar and must be adhered to. Proposals for a unique part of term must be submitted, at a minimum, in alignment CLSS Scheduling Unit due dates for the impacted term. Colleges should not publicize courses that do not fall into established terms or parts of term until they are approved by the Office of the Registrar and the Office of Financial Aid. The Office of the Registrar and the Office of Financial Aid will be the sole arbiters of whether or not a class is compliant, and will have final approval of all classes before they are published. This policy also applies to classes that ostensibly adhere to a published term or part of term, but in fact have notes embedded in the schedule that expand or contract the official meeting dates.

No exceptions can be made for classes that are out of compliance.

What are the requirements for offering these courses?

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

A course offered in modules is one that does not span the entire length of a period of enrollment (less than that of a standard term). 

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
  2. Must be part of a standard term. These dates are published in the term extension calendar.
  3. 5A modular courses must begin during Week 1 of the term (and have documented contact hours) and finish in Week 5 of the term. These courses will sit for finals during the last scheduled class meeting the fifth week of the term.
  4. 5B modular courses must begin (and have documented contact hours) during Week 6 of the term and finish in Week 10 of the term. These courses will sit for finals during finals week, according to the final exam schedule. 
  5. 5-week or modular courses must be within the zone scheduling requirements.
  6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published via the academic calendar.
  7. Exceptions to 5A, 5B or established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, send an email to [email protected] with details.

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

A term extension course refers to a course that happens between regularly scheduled terms. 

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
  2. Must be attached to a standard term and take place during established dates for extension. These dates are published in the term extension calendar.
  3. Courses must not overlap terms (e.g. cannot begin in summer term and end in fall extension).
  4. Cannot exceed two weeks and must encompass the entire length of the extension.
  5. Exceptions are allowed if a term extension course is part of an agreement with another institution that operates on a different academic calendar, or if a department has submitted a request via the normal scheduling process and received approval. Documentation of this agreement must be on file.
  6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published in the academic calendar.

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

A Summer Session course is one that is offered during summer term. All courses offered during Summer Session, except those in Session 1, are offered as non-traditional courses.

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
  2. Courses must adhere to established session dates, and must have academic engagement during all weeks of the session to which they are assigned. The session dates are published as part of the Summer Session calendar. Fall extension courses are not considered part of Summer Session and must be scheduled as part of fall term. 
  3. Courses must not overlap terms (e.g. cannot start in summer term and end in fall extension)
  4. Drop/add/withdraw deadlines will be based on a proportion of class equal to that for the standard 10-week term; deadline dates are established by the Office of the Registrar and published on the Summer Session website
  5. Summer Session courses will sit for finals during the last scheduled class meeting of the session.
  6. Exceptions to established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, submit a non-traditional course request to [email protected]

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion)
  2. Courses must begin at the start of the full extension and end with the standard term to which it is attached.
  3. Courses must not overlap terms (e.g. cannot start in winter extension and end in spring extension).
  4. Courses offered during the Super Term will have customized registration deadlines. These dates will be established by the Office of the Registrar and published in the academic calendar.

Frequently Asked Questions (FAQ)

A term extension course refers to a course that happens between regularly scheduled terms. For example, if a course was offered over winter break, it would occur after finals week of fall term and before the first week of winter term. It would be an extension of winter term, as term extensions must be attached to the next standard term. View the term extension calendar

In order to allow students to obtain financial aid for these classes, they must comply with US Department of Education guidelines. These stipulate that courses must not overlap with terms for which aid is generated and distributed. These timeframes are published in the academic calendar, as well as the term extension calendar.

This will depend on the format of the class. For example, courses that are 5-weeks in length or are offered in modules may create scheduling difficulties for the remainder of a student's term, particularly if these courses span a longer block of time and/or overlap with peak class times. Additionally, students who receive financial aid may need to be considerate of the timeline for disbursements and how that may affect their ability to afford course expenses.

Grading is associated with the term that extension is tied to (ex. Fall Extension / Fall Term). Instructors will be able to post grades following the last day of the Term Extension, up through the grading deadline for the term with which the extension is associated (typically the Monday following finals week). 

If a department is interested in offering non-traditional courses online, please contact Oregon State E-campus first. E-campus has an online course proposal process for the development of new and refreshed online courses, which if approved, includes funding and instructional design support.

Oregon State University operates on the quarter system (10 weeks in length). If a college or department wants to offer a course with a start and end date that does not coincide with the start and end dates of the traditional 10-week term, or that operates outside of established summer term sessions, the course is considered a non-traditional course and must be approved. The Office of the Registrar, in conjunction with the Office of Financial Aid, must review and approve all non-traditional courses to ensure that the course complies with the OSU Academic and U.S. Department of Education regulations. 

Non-traditional course approval may be requested by emailing the Schedule Desk.

 

Zone Requirements and Standard Meeting Patterns

OSU Zones for Classes Needing Rooms

Percentages indicate maximum number of classes a department may schedule in each zone.

Scheduling Zone

 Percent

Time

Zone 1

20 percent

0800–0950

Zone 2

20 percent

1000–1150

Zone 3

20 percent

1200–1350

Zone 4

20 percent

1400–1550

Zone 5

20 percent

1600+

Click here for examples of standard meeting patterns.

This class and classroom scheduling protocol helps students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

Departments should not expect that faculty members will be assigned the same space on a continuing basis.

The Office of the Registrar coordinates all class scheduling and room assignments with departmental schedulers who, in turn, coordinate with their instructional faculty members. Academic departments should do the following:

  1. Determine class offerings and submit schedule information no later than the specified deadlines.
  2. Notify the Schedule Desk of section changes or cancellations immediately.
  3. Enter and maintain in Banner instructor information and maximum enrollment of all sections offered by the department.

Class Meeting Times and Zone Protocol

  1. Classes that meet two days per week for one hour and 20 minutes must meet on TR; or in zones 1 or 5 only on MW/WF/MF.
  2. Classes must begin on the first hour of the zone with the exception of TR Zones 1 and 5, which may start at 8:30 a.m. or 4:30 p.m.
  3. Classes that meet for longer than two hours (110 minutes) per session must be scheduled in Zone 5, or on Friday.
  4. Classes meeting for 4 contact hours should not meet for three-day meeting patterns (i.e. MWF).
  5. Class meeting times may not cross time zones. Departments may cross time zones when scheduling 500- or 600-level graduate classes that meet for longer than two hours per session if they use their own department-controlled classroom.
  6. Each department must distribute its classes across all five days of the week (approximately 20 percent per day) and across the full class day (according to the percentages defined for each zone). Each class day has five zones. All classes must comply with the zones whether they are assigned to general purpose classrooms or departmental classrooms.
  7. Non-credit sections (those sections that have zero credit) are scheduled after all credit-bearing sections are assigned rooms.
  8. Use of classroom facilities for non-academic events must be approved and assigned by the Schedule Desk.

Scheduling for Three- and Four-Credit Sections

Three-credit or four-credit lectures that meet for three hours per week can be scheduled in any zone if they are taught on MWF.

Three-credit or four-credit lectures that meet three hours per week on MW, WF, or MF will only be scheduled in Zone 5.

Four-credit lectures that meet for four hours per week can be scheduled in any zone if they are taught on TR, MW, MF, or WF.

Four-credit lectures that meet four hours per week on MWF will only be scheduled in Zone 5.

Scheduling for Sections Meeting One Day a Week

Because of the demand for classrooms in the middle of the instructional day, it will not be possible to schedule sections that meet one day a week except in Zone 5 or on Friday.

If a department can schedule additional sections of similar course capacity with "complementary" day and time schedules in the same time slot on different days, then we may be able to accommodate requests for one-day-a-week meetings. If, for example, one three-credit course is scheduled into a room on M at 10:00--11:50, then a different section can schedule its meeting from 10:00–11:50 on W or WF in the same room.

Scheduling Classes on Fridays

Fridays are often used for department meetings, instructor office hours, research responsibilities, or other tasks related to instructional work. However, Friday is primarily an instructional day and the zone percentages specifically take Friday into account, asking for 20 percent of sections for each day.

Please make use of Friday as an instructional day. The increased use of Friday for class sections makes more effective and efficient use of classrooms.

Scheduling in Departmental Classrooms

The zone percentages were established for two reasons—to assure student access to classes, and to ease the difficulty in assigning rooms. Though the zone percentages are applied regardless of whether the sections are scheduled in general purpose or departmental classrooms, if you can schedule sections in departmental rooms, which will alleviate some of the pressures on assigning GP classrooms.

Using departmental rooms is not an option for all departments, and departments may not be able to assign all sections to departmental rooms; however, if you are able to assign sections to departmental rooms, please do so.