Grading and Advising

Online Grading

Grade submission is critical to many functions of the university; not least of which is the ability for advisors and students to evaluate their progress towards a degree. This section provides detailed information about who may submit grades, how to submit grades, when grades are due, and how errors may be corrected. You may also view video grading tutorials here.

Faculty access to Banner Self Service is requested via the Instructor Access Request form.

Advising

Advisors with appropriate access may use Web for Advisors to view more information about students.

Training Requirements

FERPA training is required before requesting access to Grading or Web for Advisors. You must first complete the tutorial and submit a Request for Access form before you may have access to any student information systems.

Grades and Commencement

Information and timeline for preliminary grades for degree candidates

Grade Submission

Final Grades Submission

Review this section to find out when grades are due, who can enter grades, how to monitor grade processing within a department, and for detailed instructions about how to enter grades online.

Grade Records Retention

All academic departments must comply with the Oregon Administrative Rule (section 166-475-0110 Student Records) governing instructors' grade records.

Incomplete Grade Policy

As stated in Academic Regulation 17 if circumstances exist which are acceptable to the instructor and the rest of the academic work is passing, an incomplete grade may be assigned and additional time granted for completion of course work. The additional time granted shall not exceed one year. At the time the incomplete is submitted, an alternate grade that represents the grade the student would receive in the course if no further course work is completed, will also be submitted. If the incomplete is not removed within the one-year deadline the alternate grade will become the grade of record.

Online Grade Change

Who, when, and how to submit an online change of grade is explained.

OSU's Grading System

Academic Regulation 17 defines the OSU grading system. Additional information is provided both on this site and in the Grades, Regulations, & Records section of the OSU General Catalog.

Final Grades Submission

Grade Deadlines

Consult the Faculty Grade Deadlines charts to find out when grades are due for the term. Note: In Summer term the deadlines vary according to the session in which the course is being held.

How to Enter Grades Online 

Keyed Entry, File Upload, and Faculty Grade Entry are options available for instructors to submit their final grades.

Who Can Submit Grades

Find out who is eligible to submit grades for a course. Also, we provide detailed instructions for how to assign an instructor to a course that they may submit grades.

Monitoring Grade Processing

Our office greatly appreciates the assistance of departmental staff in the monitoring of grade processing in their departments. This section provides methods and instructions for obtaining missing grade reports.

Web Grading FAQ's

Have a question not answered in the sections above? See if the answer is in the frequently asked questions.

Faculty Grade Deadlines

Final Grade Deadlines

Online grading for full-term courses will be available beginning the Monday morning of Finals Week.

Online grading for shorter courses that do not last the entire term, such as 5-week courses or courses that meet only during the Term Extension, will generally open when the course is officially complete (according to the term dates designated in the Academic Calendar).

For the benefit of students, please submit grades as soon as possible following the completion of the courses. 

The final grade submission is 5:00 p.m. on the dates listed below. 
Summer 2022
Part of Term Grading Open Grade Submission Deadline
Session 6 — 1 Week Jun 16 Jun 20
Session 1 — Full Term Jun 20 Sep 6
Session 2 — 1st 4 Weeks Jun 20 Jul 18
Session 3 — 8 Weeks Jun 20 Aug 15
Session 4 — 2nd 4 Weeks Jun 20 Aug 15
Session 5 — 3 Weeks Jun 20 Sep 6
Fall 2022
Part of Term Grading Open Grade Submission Deadline
Term Extension Sep 20 Sep 26
Full Term Dec 5 Dec 12
1st 5 Weeks Oct 28 Oct 31
2nd 5 Weeks Dec 5 Dec 12
Super Term  Dec 5 Dec 12

Faculty Grade Entry

Faculty Grade Entry

Faculty Grade Entry provides a user-friendly experience for entering midterm and final grades in Banner.

Faculty Grade Entry highlights are:

  • Display of all gradable courses as one list.
  • Easy navigation between multiple courses and rosters.
  • Multiple system notifications informing of missing grades, errors in grade submission, and status of grading process for each course.
  • Improved Grade File Upload process.
  • Less time spent searching for courses and students.
  • Course Details Tab with pertinent information about the selected course.

Logging into Faculty Grade Entry

In MyOregonState, the Final Grade Entry link is under Resources > Academic. The Final Grades Menu link routes to the Final Grade page in Self Service Banner, which includes a link to Faculty Grade Entry.

Once logged in, click on one of the courses displayed as a list to load the student roster. Grades can be entered directly in student roster Final Grade column or through File Upload process. See below instructions on grade entry.

Entering Grades

There are two ways to enter grades in Faculty Grade XE: Keyed Entry and File Upload process for both Final Grades and Midterm Grades.

Keyed Entry

For keyed or manual entry of grades, simply click on the grade box and select a grade from the drop-down list of grades. Alternatively, a grade can also be typed in. Last Date of Attendance information is required for the grades F, N, I/F, I/N. Last Date of Attendance must be within Monday of week one and Friday of week ten (Dead Week) of the term. Finals week does not count for this process. Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 05/05/2017 and 12/05/2016.

keyed entry

File Upload

Grades can be entered by uploading an excel file with student roster and grades. It is highly recommended that Export Template function and download the class roster from Faculty Grade Entry to prepare the grade file for entering grades To download the class roster, select the course in the course list and click on the "gear" icon on the top right corner of the page. Select Export Template. Save the class roster as an excel file on your computer desktop to enter student grades and last date of attendance information. Preparing the grade file following these steps will reduce grade entry errors in the system and will eliminate the step of mapping the file columns for the grade upload process as in step three below.

Import Expor1

Expor as excel

 

Excel file inside

Last Date of Attendance information is required for the grades F, N, I/F, I/N. Last Date of Attendance must be within Monday of week one and Friday of week ten (Dead Week) of the term. Finals week does not count for this process. Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 05/05/2017 and 12/05/2016.

File must contain term, CRN, student ID, grade, and last date of attendance. In the "gear" icon on the right corner of the screen next to the logout button, select Import from drop-down list. Grade Import Wizard will start the file upload process.

Step One: Select the file with grades from your computer. And click Continue.

wizard step 1

Step Two: Preview the file that you have selected within the Grade Import Wizard for accuracy, and click Continue.

wizard step 2

Step Three: Select the required columns needed for grade submission and click Continue.

wizard step 3

Step Four: This step provides a validation report and any errors that occurred while processing the grade file. An excel file with errors can be downloaded to review the errors. If no issues, click Continue. Otherwise correct the errors and start the process over with step one. Click the Cancel button on the top right corner of the grade wizard if there are issues that must be resolved before submitting the grades.

wizard step 4

Step Five: Click Finish, and address any errors separately.

wizard step 5

Information Tabs

Getting Started, Course Details, and Student Details provide brief information and tips on grade submission, links to related tutorial webpages, course start and end dates, number of grades needed, missing grades, and student information.

Information tabs

Search Function

Search for students or courses in the two search fields in Faculty Grade Entry. Search for students in the student search field by entering students name or OSU ID number. Search for courses by entering either one of these keys: CRN, subject code, or course title. The first three characters entered start narrowing down the search results.

search

Sorting

Course list and student rosters can be sorted. Sort any column by alpha A to Z or Z to A, or by number lowest to highest and highest to lowest.

Grade Status Indicator

Each course in Faculty Grade Entry has a Grading Status Indicator. Final Grades have two indicators: Indicator "Grading Status" shows grade entry process status. Indicator “Rolled” shows if entered grades have rolled to academic history. When grade entry has been successfully completed, "Grading Status" indicator turns green. "Rolled" indicator remains gray until the submitted grades have fully rolled to academic history by Office of the Registrar.

TIP: You can also sort your classes by Grading Status bar indicators.

grade status bars

Notifications

Faculty Grade Entry displays system notifications. Notifications appear when grades are submitted successfully, grades have not been saved, or entered grade or last date of attendance date format is incorrect.

notification successful

notification grade not saved

notification last day attendance

Still Under Development

Currently, we cannot change submitted grades that have already rolled to academic history using Faculty Grade Entry. Grades that have rolled to academic history must be changed through the old method using Online Services link Final Grades-Change Posted Grade.

Helpful Grading Related Sites

Grading and Web Services

Grade Submission

Grading Videos

Contact Us

Email us at [email protected] with grade submission related questions. Grading team will be happy to assist you with your question.

FAQs

Q: When I click in Last Date of Attendance box to enter last date of attendance for the student, a message pops up in Notification Center that says “Student has not withdrawn from the class.” Why do I get this message?

A: Faculty Grade XE provides this message to indicate that student has not withdrawn from the course and therefore needs a last date of attendance if receiving any of the grades F, I/F, N, I/N.

Q: If I enter grades for the same class in both systems at the same time, would there be a problem?

A: Yes, this will cause an error and your grades will not be saved.  You will have to re-enter your grades.

File Upload

Process

Text files must contain a minimum of OSU Student IDs (the 9-digit SIS number) and Grades, formatted as either Comma Separated Values (CSV) of Tab Separated Values (TSV) on the same computer.

For the typical example, an instructor downloads his/her class list from Faculty & Advisors Menu Class List Download or the Student Data Warehouse as a Comma Separated Values (CSV) file. This file would then be uploaded into Excel. Each student would be loaded into a Row and each data element for that student would be loaded into the Columns of that Row.

The instructor would then save the completed document, with final grades, as a CSV file.

Using the Final Grades - File Upload process, the instructor uploads his/her complete grade book file. The instructor only has to identify the locations (columns) of the data needed for grading. All other data columns are ignored. For example if the CRN was in Column 1, Student ID (9-digit SIS number) in Column 2, and Final Grade in Column 19, those would be the only columns needed to be identified in the Grade Upload forms.

After processing the file, there will be a summary presentation of each record in the file and the results (success or failure) of that individual record. Records that fail are displayed with messages indicating the errors.

Grade book files could be submitted more than once. However, once a student's grades have been processed into their record, subsequent records that attempt to change that grade will be rejected.

Course Identifiers

Courses to be graded must be identified by using only one of the following four methods. The first and second methods are universally applied to the grade book file submitted and are external to it; the values are selected on the final grade upload Web page. The third and fourth methods require the selection criteria to be included with the grade book file for each record, and as such, the grade book file could contain grades for different courses.

  1. Subject/Course: An instructor who teaches multiple sections of the same course sometimes treats the combination of all sections as "one" course and maintains only one grade book file for all students in all sections. Using the Subject/Course selection criteria, the upload process will attempt to match each student in the grade book file to the course taught by this instructor, with a matching Subject and Course, regardless of the Section Number.
  2. CRN: Using the CRN selection criteria, the upload process will attempt to match each student in the grade book file to the course taught by this instructor matching this specific CRN.
  3. Data Items Subject/Course/Section: The upload process will attempt to match the student, subject, course number and section number in each file record to the course taught by the instructor.
  4. Data Item CRN: The upload process will attempt to match the student and CRN in each file record to the course taught by this instructor.
Instructions
  1. Log on to MyOregonState using your ONID username and password. For assistance with your GAP, call or email the Service Desk, 541-737-8787, [email protected] or http://is.oregonstate.edu/service-desk.
  2. Under 'Resources,' type 'grades.' You will see 'Final Grades Menu.' Click and it will take you to Online Services.
  3. Choose the Final Grades - File Upload option
  4. Select the appropriate term from the drop down menu, and then click "Submit."
  5. The classes you teach will appear in a drop down box. Select the CRN for which you want to process grades, and then click "Submit."
  6. Follow the steps outlined on this form to submit your file.
    • Enter path/file name
    • Indicate file type (comma separated values or tab delimited values)
    • Identify course identifiers common to all student grade entries, if not included in each entry.
    • Indicate the position of data elements in a student grade entry (subject code, course number, section number, CRN, student ID number (the 9-digit SIS number), student name, grade)
  7. Click on "Process File." This "submits" your grades to Banner.
  8. Review of Final Grade Upload Process - This screen indicates the results of your file submission. If an entry failed to complete successfully, a descriptive error message will be displayed. To immediately enter or correct grades (or to review your work), return to the Faculty and Advisors menu and choose the "Final Grades - Keyed Entry" option. Be sure to "submit" your corrections. (You may also make corrections by resubmitting your file, through Final Grades - File Upload process. If so, be sure to check results of this submission).
  9. Missing Grades - If there are students registered for one of the classes just processed who did not receive a grade, that information will be listed at the end of the Review of Processing page. You may make corrections by accessing "Final Grades - Keyed Entry", making the changes, and then clicking on "Submit."
  10. Changing Grades on a Later Day - Grades submitted to Banner are processed (rolled) into a student's record nightly from the first day of finals through the final date. Accessing the "Final Grades - Keyed Entry Form" you will see a column called "Rolled," If a Y appears in that column, you know that the grades have already been entered into the student's record. To change a grade that has been rolled, use the Change Posted Grades option in the Final Grades menu.
Tips
  • Large files may take a few minutes for processing before the Review of Processing screen appears.
  • Be sure to correct any problems or missing grades.
  • Click on a "student's name" to access the student's address and phone number.
  • If the word confidential appears next to a student's name, all of the student's information, in addition to grades, is to be kept confidential.
  • Be sure to use the student's 9-digit ID

Keyed Entry

Step 1 – To access grade menus and rosters:

  1. Log on to MyOregonState using your ONID username and password. (If you need assistance with logging into MyOregonState, please contact the Service Desk, 541-737-8787 or [email protected] or http://is.oregonstate.edu/service-desk)
  2. Go to the Academic Resources tab.
  3. Click on Final Grades Menu. Please then see Step 2 for grade roster entry instructions below.

  4. This will open a new tab. Select the appropriate term from the drop-down menu, and then click "Submit."

Screen print for select term

6. The classes you teach will appear in a drop-down box. Select the CRN for which you want to process grades, and then click "Submit."

Screen shot of Select CRN

7. This will open the grade roster.

Step 2 – How to enter the grades once you have opened the grade roster:

  1. Your grade roster will display with twenty-five students per page.
  2. Enter a grade for each student by selecting a grade from the drop-down list in the Grade column. Only those grade marks valid for the section will appear as choices. You may need to scroll down to see the entire list of grade options. If you are not a mouse clicker, you can tab through the grade roster and type in the grade.
  3. Highlight the first student's grade box. Type in the grade (A, B, etc.). If you wish to award a plus or minus, continue typing the grade until the correct variation appears. (That is, hit B twice for B+ and three times for B–). Tab twice to grade the next student.
  4. If a grade appears for a student, the student has already been graded. Withdrawn classes ('W' grades), or thesis classes ('R' grades) are recorded (rolled) prior to the grading period and are not available for update.
  5. You will need to enter the last date of attendance for all F, N, and I/F grades. Dates must be entered with leading zeros – e.g., 01/01/15.
  6. Scroll down to the bottom of the roster and click on "Submit" to input the page of grades to Banner. Choose the next record set to get to the next page.
  7. Continue entering grades and submitting the pages until you are finished.
  8. When finished, click on View Missing Final Grades to see if you omitted any grades. If so, enter the grade and resubmit the page of grades.
Useful Tips
  • If the word Confidential appears next to a student's name, all of the student's information (in addition to grades) is to be kept confidential.
  • There is a 60-minute time limit per page. Save changes regularly!
  • Click on View Missing Final Grades to see if you have omitted any grades.
  • Click on a student's name to view the student's address(es) and phone(s).

Monitoring Grade Processing

Several tools are available to departments for monitoring grade submission by your faculty.

Class List

This report provides an avenue for printing class lists for the current term and also a grade roster for a department once grade processing is complete.

  • For Class List — log onto Banner Data Warehouse. Select SIS Student - SIS Reports. Select Current Term Class List. Fill in the parameters. Print the report.
  • For Grade Roster — log onto Banner Data Warehouse. Select SIS Student - SIS Reports. Select Past Term Class List. Fill in the parameters. Print the report.
Missing Grade Report

This report helps departmental staff monitor which grades are outstanding. Departmental staff who wish to monitor every grade roster should print the report at the beginning of grade submission (Monday of Dead Week) and continue to run the report as needed to review the department's submission progress.

AWA Submission Process:
Run Term Select Banner Term Code.
Example:
201900=Summer 2018 
201901=Fall 2018 
201902=Winter 2019 
201903=Spring 2019

Print Mode

Select "Detail" button

Part of Term

Enter "1" for Corvallis campus. Enter "B1" for Bend Campus. For Summer term, run report for each part of term separately. Please refer to the session numbers as listed in the Summer Schedule of Classes.

Department

Select department or school code: ART

Campus Code

Enter campus code:
% = all; C = Corvallis; D% = Ecampus courses; B = OSU-Cascades; for others contact the Office of the Registrar, 541-737-4048

  1. To access and run the Missing Final Grades job, go to the Banner Login page and log into AWA.
  2. Under My Catalog, select SFR2700, Missing Final Grades, then click the Execute button.
  3. Under Results, click on the job request.
  4. Fill in the parameter values. See above for example.
  5. Click the "Submit" button.
  6. The report results will be emailed to you automatically as a csv and lis file. The subject line of the email will look like this: [PROD] JOBP.STUDENT.SFR2700.
Preliminary Grades

Departments are able to run Spring Term Preliminary Missing Grades by using SFR2690 in step 1. The Spring Term Preliminary Missing Grades does not have the part of term parameter.

Web Grading FAQ's

  • Faculty members who have been listed by their department as the primary instructors.
  • Non-primary instructors with a percent workload responsibility of greater than 0%, who have been identified in Banner as "graders" and are cleared for online grading access.

If a faculty member that should be able to grade is not able to grade, they may not be formally listed as an instructor on the CRN. Contact the department scheduler for that section to have an instructor activated and/or added as an instructor to a course section.

You may use a PC or a Mac, a desktop or a laptop and any operating systems (Windows, NT, even Linux) You may access online rosters from on campus in offices or computer labs, from your home, or anywhere in the world. Minimally, you need an Internet connection, Netscape or Internet Explorer version 4.X or higher, and your Web browser set to accept cookies. (This service supports only MS Explorer and Netscape. It does not support AOL or Safari.) If you have problems with the redirection process, connect directly to Banner Self Service and choose "Student Registration and Records."

  • Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the OSU Computer Helpdesk at 541-737-3474. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
  • Select the Resources tab.
  • Select Web for Advisors.
  • Choose from the menu of services available.

You need to be listed as a primary instructor or grader for each course you are teaching and grading. Check with your departmental office to correct.

If you have clicked the "submit grades" box at the bottom of a page, that page is saved within Banner. If you have not "submitted" your grades, your entries will not be saved.

As long as you have "submitted" prior to logging off from your computer, your previously entered grades will be available for update prior to any grade processing done by the Office of the Registrar. The Office of the Registrar will process grades nightly during Finals Week until grade processing is finished from 2 a.m.–6 a.m. As a further check to see if grades have been processed, access Final Grades-Keyed Entry and check the column on Rolled; Y means grades are processed (rolled), N means grades are not processed (rolled). If the column has a Y (yes), the grade has already been processed. If the grade has been processed grade changes and removals of incomplete can be made online via the Online Grade Change featurePlease note that the Online Grade Change Feature will be disabled from 5:00 p.m. Friday of Finals Week until the following Thursday morning, to allow for end of term processing. Once the feature is reengaged you will be able to enter the system and make any necessary changes.

Grades are available to students on the Web following the nightly processing by the Office of the Registrar. The final posting of grades and the updating of GPAs and academic standings are done the Tuesday night following Finals Week.

It is the responsibility of the instructor of the course to assess the students, calculate the appropriate grade, and submit grades for the their students. Only the instructor of record can submit grades for a course. In no circumstances should you share your General Access PIN (GAP) with another person.

Which one of us has access to online grade rosters for our course? If your department office has designated more than one instructor with teaching and grading responsibilities, both persons should be able to grade. Check with your departmental staff if there is a problem.

Students in thesis courses are pre-graded with R grades and do not need updating by the instructor.

Faculty members may upload files of grades into the Web. You will need to create a file from the data on your spreadsheet. See Help for File Upload of Grades.

If paper copies are desired, you may copy the grades from your Web forms page by page. These grades will remain accessible to you on the Web for 5 terms. Or, after grading has been completed on June 18, you may access the Data Warehouse. Select SIS Student - SIS Reports. Select past term and click on class list button. Fill in parameters. Print the report.

For assistance or if you have a question you think should be added here, email [email protected].

 

Grade Records Retention

It is important that all instructors who assign grades to students, and all academic departments, comply with the Oregon Administrative Rule (section 166-475-0110 Student Records) governing instructors' grade records.

Incomplete Grade Policy

The “incomplete” grade policy as stated here is effective for incompletes assigned Fall 2007 forward. To reference the incomplete policy for prior years consult archived copies of the general catalog. Refer to Academic Regulation 17 for more information.

Requesting an Incomplete

A student may request that an incomplete (for a course that has not been completed) be granted by an instructor, if the reasons for the incomplete are acceptable to the instructor, and the student is passing the course at the time of the request. It is recommended that when an incomplete is granted the instructor and student complete a Contract for Completion of I Grade to define the terms under which the incomplete course work will be completed.

The Incomplete/Alternate Grade

The incomplete that is filed by the instructor at the end of the term must include an alternate/default grade to which the incomplete grade defaults if the student does not make an effort to resolve the incomplete course work within one year of recording the incomplete. Examples of the incomplete grades are I/A, I/A–, I/B+, I/B, I/B–, I/C+, I/C, I/C–, I/D+, I/D, I/D–, I/F, I/P, and I/N. Satisfactory/Unsatisfactory (S/U) grade options are converted after the “I/Alternate Grade” is submitted by the instructor. For example, if the student requested an incomplete and opted for an S/U grade, the instructor will submit an “I/Normal Grade” (e.g., I/B+) at the end of the term. The Office of the Registrar will subsequently convert the “I/Normal Grade” to an “I/S” or “I/U” in accordance with the grading option chosen by the student.

Calculating the Alternate/Default Grade

Calculation of the Alternate/Default Grade is determined by the work to be completed for the course over the entire term. For example, while a student may be passing at the time the incomplete request is granted, the Alternate/Default Grade is NOT what the student has earned up to the point of the incomplete request. The instructor must submit the grade the student will earn if the missing work is not completed. That alternate grade will become the default grade if the missing work is not completed.

Example

A student has earned a “B” through the eighth week of the term, but requests an incomplete for the rest of the term. The remaining work would comprise 50% of the final grade. Without completing the remaining work the earned grade would have been an “F”. The student, consequently, would have an “I/F” filed by the faculty/instructor at the end of the term when grades are reported to the Office of the Registrar.

Outcomes:

A. If the student does not complete the assigned work within one year’s time or within the time allotted by the faculty/instructor, the instructor can change the grade to an “F” or the grade would default to an “F” after a year.

B. If the student completes the work, the instructor will submit the appropriate grade the student earned.

Secure Submission Guidelines for Removal of Incomplete Forms After One Year

All Removal of Incompletes over one year require that a form be completed and submitted to the Office of the Registrar. The form must be signed by an instructor of record and the department chair. An instructor of record is defined as an individual who delivers instruction for a course and is listed as an instructor on the section of the course  in Banner screen SSASECT. The departmental grade contact is not considered an instructor. Incorrect or missing information on the form will cause a delay in processing.

The form may be submitted via one of the following methods:

  • In Person: Forms signed by the instructor and department chair may be brought to the Office of the Registrar. The instructor, departmental grade contact or department chair may deliver the form in person. Photo ID will be verified. Verification of the instructor, instructor signature, and grade mode listed on the form will also be verified at the time the form is turned in.
  • Campus Mail or US Postal Service: Forms signed by the instructor and department chair may be forwarded to the Office of the Registrar via campus mail or US Postal Service. All signed forms must be received in a sealed departmental envelope with the signature of the instructor, or departmental grade contact, or department chair across the seal. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.
  • Departmental Fax: Forms signed by the instructor and department chair may be faxed to the Office of the Registrar accompanied by a departmental fax cover sheet signed by the instructor, or departmental grade contact, or department chair. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted. 
Impact on Degree Conferrals:

Another aspect of the revised Incomplete Policy in Academic Regulation 17 affects the degree audit completed for students who have applied to graduate from Oregon State University. Since Fall 2007, all pending applications for graduation include a review of any incomplete grades with an alternate/default grade. If an “I/Alternate Grade” is currently outstanding at the time a pending graduate’s file is being reviewed for graduation (which happens after grades are processed for the term in which the student is graduating), that review will take into account the automatic default of the incomplete to the Alternate/Default Grade. This automatic default may impact a student’s ability to graduate, if by its inclusion, the student’s GPA (major GPA or institutional GPA) or other major/institutional requirements are altered. This encourages the student to ensure that all “I/Alternate Grades” are resolved with their instructor prior to the last day of Dead Week for the term in which they are graduating. Note: Academic Regulation 17 specifically states: “Under no circumstances shall a student who earns an A–F grade or an N or U grade have their grade changed retroactively to an I grade.”

Extension of Time to Remove Incomplete Grade

A student may petition via the Office of the Registrar for an extension of the one calendar year deadline with the concurrence of the faculty. An approved petition will grant an extension of a single additional term, with a maximum of three total extensions being possible. An approved petition for an extension of time to remove an incomplete will be voided at the time of degree conferral. The petition must be submitted before the one-year deadline is reached.

To request an extension, complete the Extension of Time to Remove Incomplete Grade Petition. Instructor and departmental approval is required. Submit the completed petition to the Office of the Registrar. If the instructor and department approve, and the student is eligible, an extension of a single term will be granted. To request an additional term extension the process must be repeated.

Incomplete Grade FAQs

Q: When is the last point at which an incomplete grade can be resolved by the student?

A: Typically, it is within a time period established by the instructor. If the instructor has not established a deadline, then the student has until the last day of Dead Week before finals begin, to submit the required work to the faculty a year after the term in which the student received the incomplete. For example, if a student received an “I/Alternate Grade” in Fall 2016 without any specified deadline by an instructor, they have until the last day of Dead Week of Fall 2017 to turn in the completed work to the instructor to complete the “Incomplete”. The instructor has until the last day of term (normally Friday of Finals Week) to submit the removal of an incomplete to whatever grade the student earned to the Office of the Registrar.

Q: What happens if the instructor is no longer at the institution a year after the “I/Alternate Grade” was recorded?

A: The student should meet with the department chair who offered the course to reinstate the expectations of what would need to be completed (and by when it needs to be completed) for the incomplete to reflect the earned grade for that course.

Q: What if the student requests an “I/Alternate Grade” but also intends on graduating that very same term?

A: The student should know whether the Alternate/Default Grade will impact their ability to graduate that same term. If it does, the student should withdraw the request to graduate at the Office of the Registrar before the last day of final exams for that term, until the incomplete has been resolved at some future date/term and an earned grade has been recorded. Subsequent to the earned grade replacing the incomplete, the student can then re-file to graduate.

Q: What if the student has applied to graduate, final grades have been processed for the term the student wished to graduate; and the “I/Alternate Grade” defaults to a grade that does affect their graduation status. Can the student request the Alternate Grade revert back to an incomplete?

A: No. Academic Regulation 17 specifically states: “Under no circumstances shall a student who earns an A–F grade or an N or U grade have their grade changed retroactively to an I grade.” Students need to pay careful attention to “I/Alternate Grades” that are clearly displayed on all unofficial (and official) transcripts and the “Grade Term Report” via the Student On-Line Services web site where a student’s grades can be accessed by the student. If the student suspects or is informed by their academic advisor or the Office of the Registrar that the “I/Alternate Grade” will negatively impact their ability to graduate, they should go to the Office of the Registrar to withdraw their application to graduate. This request to withdraw the application to graduate must be made before all grades are processed for the term in which the student wishes to graduate.

Q: What if an instructor does not turn in their grades on time, will the instructor still be able to submit an “I/Alternate Grade for the student?

A: Yes. While 99.7% of all grades are turned in by the required deadline for each term, if the instructor misses the cutoff for turning in grades the Office of the Registrar will be able to process these late grades (including the “I/Alternate Grade”) and ensure they are correctly attributed to the students affected.

Q: Will other incomplete (“I”) grades from terms prior to Fall 2007 also default to an alternate grade (i.e., an “F”) after a year or when a student applies to graduate?

A: No. The revised Academic Regulation 17 goes into effect for Fall 2007 and all future terms. It is not retroactive to previous terms. Incompletes for all terms prior to Fall 2007 are at the discretion of the instructor and can either be changed to an earned grade or remain as an incomplete indefinitely. These grades are clearly identified by the lack of an alternate grade. For example, an “I” denotes the incomplete was assigned by the instructor prior to Fall 2007. All incompletes from Fall 2007 on would be reflected as an “I/Alternate Grade” (I/A, I/A-…I/F, I/P, I/N, etc.).

Q: Does Academic Regulation 17 apply only to undergraduate students, or are other student populations similarly affected?

A: All students are held to the same grading systems. Academic Regulation 17 will apply equally to undergraduates, post-baccalaureates, graduate, non-degree seeking students, etc.

Q: What will we see on our unofficial and official transcripts?

A: Students will see the incomplete and the alternate grade (i.e., I/A, I/A-…I/F, I/P, I/N, etc) in the grade field. However, until the incomplete is resolved, it will retain all of the same characteristics of an incomplete grade. In other words, the incomplete will not count in credits earned or a student’s institutional GPA. This will ensure that a student will not have an incomplete grade count in their credit totals or have it affect their GPA until the incomplete is resolved or defaults to the Alternate Grade.

Q: If a student selected a grading option of Satisfactory/Unsatisfactory (S/U), will the instructor assign an “I/S” or “I/U” during the submittal of the grades for that term the incomplete was requested?

A: No. Satisfactory/Unsatisfactory (S/U) grade options are converted after the submission of the “I/Alternate Grade” is determined by the instructor. For example, if the student has requested an incomplete and has opted for an S/U grade, the instructor will submit an “I/Normal Grade” (i.e., I/B+) at the end of the term. The Office of the Registrar will subsequently convert the “I/Normal Grade” to an “I/S” or “I/U” in accordance with the grading option chosen by the student.

Q: What happens if a course had received an “I/Alternate Grade” the first time the course was taken, but the student retakes the course for a grade?

A: According to Academic Regulation 20 (Repeated Courses), both courses would appear on the student’s academic record (transcript), but only the second grade would be counted in the cumulative GPA and toward graduation requirements. Even if the “I/Alternate Grade” were to subsequently default to the Alternate Grade, the second taking of the course would be the one that counts.

Q: What happens if a student’s academic progress in a given term is interrupted by an emergency situation (serious illness, accident, or death of a family member)? Can the student request incompletes for all his/her courses?

A: Yes. Subsequent to the revision to Academic Regulation 17, the Faculty Senate also approved a revision to Academic Regulation 13c that allows the student to withdraw within the last four weeks of the term with incompletes in all subjects. The student (or family member), however, must submit evidence of the emergency situation to the Registrar for consideration. The Office of the Registrar is then charged with contacting each instructor and recording the individual “I/Alternate Grade” for each course the student is still enrolled for that term.

Q: Can a student petition for an extension to resolve the incomplete in excess of the one year?

A: Possibly. The instructor must be willing to provide an extension. However, if the instructor does not agree to extend the timeline, it is unlikely anyone else would supersede that decision. If the instructor is willing to extend the timeline, the student can complete the Petition Extension of Time to Remove Incomplete Grade. The petition requires the signatures of the course instructor and department chair, and potentially, the approval of the Academic Requirements Committee to gain approval of the extension.

Q: Who can the student talk to for specific questions regarding the changes to Academic Regulation 17?

A: The students are encouraged to ask questions of their departmental or college advisors and/or to contact staff in the Office of the Registrar. Students are encouraged to call by phone (541-737-4331), utilize email ([email protected]), or visit the office in-person, B102 Kerr Administration Building.

OSU's Grading System

The OSU grading system is described by 3 academic regulations.

Academic Regulation 17 Lists and defines grades in the OSU grading system.

Academic Regulation 18 Describes the alternative grading system. Knowing how alternative grading is applied will help you make informed decisions regarding your academic record. 

Academic Regulation 19 describes the point system and provides an example of how to perform the calculation. You should understand how your GPA is calculated.

Grade

Grade Points

Notation

A

4.0 grade points per credit

Exceptional

A-

3.7 grade points per credit

 

B+

3.3 grade points per credit

 

B

3.0 grade points per credit

Superior

B-

2.7 grade points per credit

 

C+

2.3 grade points per credit

 

C

2.0 grade points per credit

Average

C-

1.7 grade points per credit

 

D+

1.3 grade points per credit

 

D

1.0 grade point per credit

Inferior

D-

0.7 grade point per credit

 

F

0.0 grade point per credit

Failure

G

No grade point per credit

Reserved for Graduate Credit*

I/Alt Grade

Incomplete, no grade points or credits

If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade.

N

No grade point per credit

No Credit

P

Credit given, no grade points

Pass

R

Credit given, no grade points

Thesis in Progress*

S

Credit given, no grade points

Satisfactory*

TR

 

Accepted Transfer Credit

U

No credit or grade points

Unsatisfactory*

W

No credit or grade points

Withdrawal (passing)*

AUD

No credit or grade points

Audit*

WAU

No credit or grade points

Withdrawal from Audit

WC No credit or grade points Complete withdrawal

* Grade mark not enterable by faculty. Entered by the Office of the Registrar.

Online Grade Change

Online Grade Change

The online change of grade function will allow changes of grade, for corrections to initial grades, submission of late grades and removal of incomplete grades within the one year deadline. View the step-by-step instructions for additional information.

Change of Instructor

If a change of grade or removal of incomplete is necessary for a section where the original instructor is no longer with the university, the academic department will have to add the faculty member who is reviewing the course material to the section.

Any questions on adding instructors to a section should be addressed to the department chair or the department grade contact.

Online Grade Change Restrictions

An online change of grade cannot be completed for students who have graduated. A request to change a grade within three months of the final degree conferral must be approved by the Office of the Registrar.

An academic record where no other degree objective is being pursued is permanently locked/frozen three months after the final degree conferral, and all subsequent grade change requests will be denied.

Grade Changes in Excess of One Year

Online changes to grades will be allowed for up to one academic year from the term when the course was taken. See Academic Regulation 17. Any changes that are for a course older than one year will need to be reviewed and approved by the University Registrar. Contact the Office of the Registrar at [email protected] to request the specific form for faculty to complete for a grade change in excess of one year and for more information about the process.

Questions?

Any questions related to final grade submission or online grade changes can be directed to the Office of the Registrar at [email protected].

Online Grade Change Instructions for MyOregonState

 

  1. To correct a grade via the online process, first login to your MyOregonState account.
  2. Once you are logged in, click on the Resources tab.
  3. Under Academic Resources, click on the "Change Posted Grades" link.
  4. Select the Term in the pull-down menu, and click Submit.
  5. A pull-down menu will appear with all the courses you have access to.
  6. Select the Course from the pull-down menu, and click Submit.
  7. The class list will appear with all students for the term and their current grades. Note: Incomplete grades from previous terms will normally show as I/*. For example, I/F or I/N.
  8. Select the Student whose grade you need to change.
    • Students are listed alphabetically in sets of 25 students per page.
    • You can choose any set of students. If the student is near the bottom of the class list, select the group of students that includes the student you are looking for.
  9. Correct the Grade in the New Grade column.
    Select the correct grade from the pull-down Grade menu and click Submit. Only the applicable grades will display based on the grade mode for the course:
    • A–F grading: A, A–, B+, B, B–, C+, C, C–, D+, D, D–, F
    • P/N grading: P and N
  10. Review and Confirm the Grade Correction. You must do this for each grade that you change, or your changes will not be saved.
    • Once you submit the grade correction, a confirmation page will display. If the grade is correct, click Submit again, and the change will be processed.
    • If the change is not correct, select the correct grade and click Submit again. The confirmation page will re-display with the updated grade.

Last Date of Attendance FAQs

Oregon State University does not require that professors take attendance; however, the U.S. Department of Education nevertheless requires (34 CFR 668.22) the Office of Financial Aid to determine if a student who receives financial aid and fails to earn a passing grade in a course has actually attended and/or completed the course, or if they withdrew from a course without providing the university official notification. In addition, for students who officially withdraw we are required to document that they also began attending the course(s) from which they withdrew in order to determine the type and amount of financial aid they may be eligible to retain. Because a student could be a financial aid applicant at any point during the academic year, we must collect this information for all students, so that financial aid eligibility can be accurately determined.

F grades, N (no pass) grades, I/N and I/F grades require a last date of attendance.

Who must provide the Last Date of Attendance information?

Since the instructor is the only person at the institution who can document whether a student attended class or participated in an academically-related activity, this documentation must come from the instructor.

If you do not take attendance, you should provide the date of the last known academically-related activity. Definition of Academic related activity is below.

Indicate the student did not attend. According to federal regulations 34 CFR 668.21(c), the student is considered to have not begun attendance if the institution is unable to document the student’s attendance.

Indicate the student did not attend. According to federal regulations 34 CFR 668.277(I)(7)(I & ii) if there is no documented attendance or academically-related activity, you must identify that the student “Never Attended”.

If attendance is not taken, provide the date of the last academically-related activity. Definition of Academic related activity is below. The student is considered to have not begun attendance if the institution is unable to document the student’s attendance. 34 CFR 668.21(c)

Online course CRNs are set up to end on the last day of Dead Week or tenth week of the term, online course CRNs do not include the final exam week because online courses do not require a physical space on campus for the exam date and time. Therefore, if a student attended the online course, participated in final exam and still received a non-passing grade, the last date of attendance would be the last day of Dead Week, or tenth week of the term.  The dates entered in grade book as the last date of attendance for online courses that are after the tenth week will not be accepted by the system.

Last date of attendance can be corrected through the change posted grades feature.

Yes. Please indicate either the last date of attendance. If attendance cannot be documented through actual attendance records, your memory of the student’s attendance or an academically-related event, you must report that the student never attended. 34 CFR 668.21(c)

34 CFR 668.22(c)(3)

34 CFR 668.22(l)

The last activity may include, but is not limited to:

  • Class attendance.
  • Turning in a class assignment.
  • Taking an exam, tutorial or computer-assisted instruction.
  • Attending a study group that is assigned by the institution.
  • Participating in an online discussion about the course.
  • Initiating contact with a faculty member regarding the course material.

Academically-related activities do not include:

  • Living in institutional housing.
  • Participating in a school’s meal plan.
  • Logging in to a distance education course without any other active participation.
  • Academic counseling or advising.

Have a question you think should be added here? Email us!

Registration

FAQs: Fall Term Start, Tuition Refund, and Drop/Withdraw Dates

Start Date Related:

Q: Why is the fall quarter starting two days early when Veterans Day is only one day?

A: Due to the loss of class time for multiple holidays observed, Veterans Day and Thanksgiving Day, the OSU academic calendar for fall term was changed for all campuses. The first day of class will now take place during Welcome Week. The following week will officially be referred to as Week 1. These changes were necessary to both honor veterans and to maintain the number of class days in the term.

 

Q: What is a Welcome Week and is it only for incoming freshmen?

A: Welcome Week includes events that go on for the new and continuing students at OSU.

 

Q: Are winter and spring quarter start dates changed?

A: No, only the fall term start date was changed. Other term start dates remain the same as before.

 

Q: Is Welcome Week considered the first week of the fall term?

A: No, the first full week of the quarter is considered the first week of the quarter. For fall term, it is the first full week after the first day of fall classes.

Tuition Refund Related:

Q: When is the last day to receive a 100% tuition refund according to the new refund deadlines?

A: Last day to drop a class and receive a 100% tuition refund is on Sunday, 11:55 p.m., after the first full week of classes.

 

Q: When is the last day to receive a 50% tuition refund for classes I withdrew from?

A: Last day to withdraw from a class and receive a 50% tuition refund is Sunday, 11:55 p.m., after the third full week of classes.

 

Q: Are there any other tuition refund deadline tiers besides 100% and 50%?

A: No, there are only 2 tiers to tuition refund: 100% and 50%.

 

Q: Why did the refund periods change?

A: The new pro-rated tuition period now aligns with the new deadlines. For unexpected individual circumstances, the tuition appeal process will still be available.

Add/Drop/Withdraw Date Related:

Q: Why did the date change for drop and withdraw deadlines?

A: The shorter time frame encourages student success by solidifying schedules earlier in the term and increasing time in class.

 

Q: What happens if I want drop a class during week two?

A: W grade will be recorded on your transcript if you withdraw from a class starting Monday of the second full week onwards. 

 

Q: What other deadlines around registration have changes?

A: The changes are around drop and withdraw dates. No changes have been made to the course add deadline. To view all term dates, please visit the Academic Calendar in the Office of the Registrar's website.

 

Q: I get an error message when I try to add during week 2, what is happening?

A: You need instructor permission and a departmental override to add a course during week 2. Please contact the department offering the course for assistance.

 

Q: What do I do once permission is received?

A: You should register for the class as usual through Online Services.

Finding Courses

Prerequisite Enforcement

More information on prerequisites can be found in the Prerequisite Policy. Questions should be directed to the Catalog Coordinator in the Office of the Registrar.

Definitions
  • Prerequisite — courses or test scores that must be satisfactorily completed before enrolling in another course.
  • Concurrent prerequisite — a prerequisite course that may be taken prior to or concurrently with the course requiring it.
  • Corequisite — a course that must be taken concurrently with another course.
Enforcement
  • All sections of the same course carry the same prerequisites. Prerequisites should only be enforced where there is substantial evidence that it is essential for success in a given class. Departments should be selective and targeted in their decisions.

 

  • Prerequisites cannot be applied to special topics or blanket courses because they cover multiple topics. Section restrictions such as 'Departmental Approval' may be used to control registration for these courses.

 

  • Avoid adding corequisites to undergraduate courses with honors versions. Banner can only use ‘and’ logic for corequisites and it is therefore not possible for a student enrolled in the honors version to have their corequisite recognized. A prerequisite with concurrency would prevent the need to grant an exception in that case.

 

  • Enforcing prerequisites for 100 and 200-level courses should be limited, with the exception of certain courses such as math and foreign language. Students will have difficulty fulfilling Bacc Core requirements in a timely manner if many of these courses require the completion of prerequisites. Also, students who are dually enrolled at another institution will be disadvantaged because their partner school enrollments are not entered into their Banner records until after the beginning of the next term.

 

  • Departments are encouraged to review their decisions regarding OSU equivalents for transfer courses and make certain they are up-to-date and complete. Revisions and changes to transfer equivalencies are coded into Banner by the Office of Admissions. Up-to-date transfer equivalencies help reduce the number of students seeking exceptions. Most students have transfer credits in their academic history.

 

  • Be prepared to handle exceptions and appeals from students in a rapid manner. Students register 24 hours a day, 7 days a week, and often must compete for available space in classes. A delay of 2 or 3 days could mean the student loses the window of opportunity to claim a seat in a class.

 

  • Expect slightly lower enrollments in courses with prerequisites. Drops in enrollment may be temporary for the first few terms of enforcement or they may indicate permanent patterns. Some students will shy away from elective courses that have enforced prerequisites.

 

What prerequisites will be checked during registration?

The only prerequisites checked during registration are those approved for the course, with a specific subject code and number, such as MTH 111, that have been completed with the passing grade indicated in the Catalog. The minimum passing grade for most courses is D– or better, achieved prior to registration or concurrent with the course being registered for. Some colleges have higher minimum passing grade requirements, such as the College of Engineering which requires a C. All courses used to satisfy Math prerequisites must be completed with C- or better.

 

How does prerequisite checking work during registration?

Banner checks the student's academic record, including transfer credit, to see if the prerequisite course has been successfully completed with a passing grade. If the course was not successfully completed, the student will be told the prerequisite has not been met and they will not be allowed to register for that course. Prerequisite checking occurs for all students who attempt to register for the course, regardless of level, rank, or college.

 

Banner also counts as "satisfied" any prerequisite that the student is currently enrolled in. However, if the student fails to satisfactorily complete the currently enrolled prerequisite course after registration, they will be removed from the next term's course.

 

Banner can enforce the following:
  • Specific OSU courses with subject code and number that are satisfactorily completed, e.g., MTH 111 with a grade of C– or better.
  • Transfer equivalents to OSU courses articulated by the Office of Admissions.
  • Standardized placement test scores that have been recorded in Banner.

 

Banner cannot enforce the following:
  • Generic courses, such as a "social science course."
  • Courses not offered by OSU.
  • Transfer credit that has not been articulated to a specific OSU subject/number, such as LDT and UDT course numbers.
  • Older OSU courses (pre-1990) that are no longer listed in Banner.
  • Courses for which the student received a mark of N, W, I, F, U, AU, Y.
  • Undergraduate-level prerequisites for graduate-level courses. The system does not search the undergraduate transcripts of graduate students.
Can prerequisites be recommended but not enforced?

No, prerequisites by nature are enforced. However, recommendations can be added to courses and they display in both the Catalog and Schedule of Classes. Recommendations are established through curriculum proposals and may be deleted but not reinstated without an approved proposal. They are mostly used to indicate prior knowledge or experience that cannot be enforced by Banner, such as “Completion of Western Culture BCC requirement” or “One year of biology” but you can request specific OSU courses be recommended as well.

How do transfer credits satisfy prerequisites?

Transfer credits are brought into a student's OSU record when the Office of Admissions articulates those credits to OSU equivalents as directed by departments. Where there are no direct equivalents, the transfer credit cannot count toward prerequisite checking during registration but students can be granted an exception at the discretion of the department.

How to handle exceptions and appeals?

Some students who do not meet prerequisites may wish to appeal to the offering department for an exception. Departments are able to grant exceptions by entering overrides into Banner. Overrides allow the student to continue with their registration. If desired, override permissions may be entered into Banner in advance to the start of registration, with an override code of PREQ.

Priority Registration

What is priority registration?

Students are assigned registraton dates and times according to their student status and credits earned. The registration schedule is separated into two phases.

  • Phase I: Undergraduate students are eligible to enroll in a maximum of 16 credits and waitlisting is not available. You may enroll from your eligibility date until the end of Phase I. At the close of Phase I, registration is closed for a business day while the system is enabled for Phase II.
  • Phase II: You may waitlist courses that have waitlisting available and the maximum credits for undergraduates is raised to 19.
The priority registration schedule

The schedule displayed in the online catalog represents a range of dates and times during which students will be eligible to register depending on their status and credits earned. To view your assigned registration date and time, log in to MyOregonState, click on the Academics tab. Under Resources select Check Your Registration Status.” Here you will see the specific dates and times assigned to you for Phase I and Phase II of registration. Your registration status and times will be available approximately one week before registration begins.

Phase 1 & II Priority Registration Calendars by Term: http://registrar.oregonstate.edu/priority-registration

When and how are PINS assigned?

The Office of the Registrar assigns registration PINS to students at the beginning of the current term for the next available registration term:

Flow chart for PIN assignment

PINs are assigned to students on the following timescale:

Week 3
(After add/drop deadlines)
From the beginning of week 3 onwards, PINs start being assigned to students automatically based on the term PIN rules set up for individual colleges.
Weeks 3–4

Some students are assigned PINs manually based on a particular status, e.g., disability access students, First-Year Experience students, student athletes, international Exchange students, etc.

This takes up to two weeks because information must be gathered from many departments. During this time, it is possible that a student’s PIN will be updated from one that was automatically assigned to one that reflects a particular status.

Week 4 At the end of week 4, the Office of the Registrar informs all advisors that PIN assignment processes have been completed.
Weeks 5–7 Advisors meet with students to distribute PINs and plan registration schedules.
Week 7 Priority registration phase 1 opens at the end of week 7.

Restriction Overrides

This procedure allows a student to register for a course they are otherwise restricted from enrolling in.

  1. Type "SFASRPO" into the Direct Access box on Banner's General Menu screen in order to access the Student Restriction Permit-Override Form.
  2. Fill in the ID and Term boxes.
    Term example: ID of Student needing restriction override, Term: 201801
  3. Page Down to Student Permits and Overrides box.
  4. Enter Permit-Override Code. (See codes below.)
  5. Tab to CRN box and enter specific course CRN.
  6. Save the entry to complete your transaction.
  7. The students can now register themselves on the Web.
Restriction Permit—Override Codes
ALP Alpha Section Override
ATT Attribute Override
CAM Campus Override
CAP Capacity Override
CLA Class Override, i.e., Freshman, Sophomore
COL College Override, i.e., Business, Liberal Arts
DEGR Degree Override, i.e., BS, BA
DUP Duplicate Section Override
FOS Field of Study Major/Minor/Option Override
LEV Level Override, i.e., undergraduate, graduate
LKL Linked Lab Override (capacity)
LKR Linked Recitation Override (capacity)
PREQ Prereq/Coreq override
SAPR Special Approval Override (use for Department Override)
TIM Time Conflict

Waitlisting Courses

If the course you want to enroll in is closed, see if it has an available waitlist. Courses can be waitlisted online during Phase II registration; refer to the priority registration calendar.

Watch a how-to video about how to waitlist courses

If you’ve never waitlisted a course before, watch the Waitlisting Video to get started.


If you know the CRN of the course: Login to MyOSU, click on the Student tab, and under Registration Tools choose Add/Drop classes, scroll to the bottom of the page, enter the CRN and click submit. The page will reload. Scroll to the bottom, use the action column to choose waitlist, and click submit again. Scroll to the bottom of the page and verify that you have been waitlisted for the course.

When waitlisted for linked courses such as lecture and laboratory or lecture and recitation, both CRNs, for lecture section and laboratory/recitation section must be present. If a laboratory/recitation section is waitlisted, from the dropdown menu for the waitlisted section of course select “Register” AND enter the CRN for the Lecture in the CRN box before you click “submit changes” to register. If you are waitlisted to the lecture, select “Register” from the dropdown menu AND enter CRN for the laboratory/recitation section in the CRN box before clicking “submit changes” to register for the linked course.

To waitlist a course using the Class Search feature: Login to MyOSU, click on the Student tab, and under Registration Tools choose Add/Drop classes, scroll to the bottom of the page, and click Class Search. Here you can define the criteria for the course you are looking for. Once the course is identified select it and click Add to Worksheet. The Add/Drop classes page will reload. Submit the request. Scroll to the bottom, use the action column to choose waitlist, and click submit again. Scroll to the bottom of the page and verify that you have been waitlisted for the course.

Waitlist Information

With the exception of Summer term, waitlisting will be available only in Phase II of the priority registration schedule.

Not all classes have waitlisting. Departments choose which sections will have a waitlist. The online schedule and course look up will display waitlist details for each section including the waitlist maximum and the remaining waitlist seats.

All registration restrictions (prerequisites, major/minor/option, etc.), with the exception of Duplicates, Links, and Time conflicts, are enforced at the time a student waitlists the course. However, any duplicates, links, and time conflicts must be resolved at the time the student enrolls in the waitlisted course.

Waitlisting remains active through Sunday midnight at the beginning of the second week of classes. Students may waitlist up to 3 courses.

Check out our WL FAQs for more information.

How does it work?

Once you are on the waitlist for a course, monitor your ONID email account frequently.

When an opening becomes available you will receive an email directing you to return to your registration and enroll in the course within the designated 24-hour window.

If you do not enroll in the course within 24 hours, you will be removed from the waitlist.

At the time you attempt to register for the course the system will check for registration errors including Time Conflicts, Duplicates, and Link Errors. If you have a registration error, you must resolve it and enroll within the 24 hours or you will be removed from the waitlist and the available seat will be passed on to the next student on the waitlist.

Web for Advisors & Faculty

Provides access to:
  • Class lists
  • Student schedules and basic student information including student email addresses
  • Access to transcripts, advising worksheets, MyDegrees
  • Student PINs
Web for Advisors

Advisors who have Banner access for advising are eligible to use Web for Advisors. You will be able to access some basic student information (name, address, email, major, etc.), unofficial student transcripts, advising worksheets, degree evaluations (degree audit/progress reports), student advising PINs and student schedules. If you do not currently have Banner access for advising, you may submit a Request for Access to the Computing Center, followed by a short mandatory training session. (Click here for the Request for Access, OSU Systems form.)

Click here for training sessions information and sign up. (Enterprise Computing Services Workshop Descriptions)

To access Web for Advisors:

  • Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the Service Desk at 541-737-8787 or [email protected]. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
  • Select the Resources tab, then under Academic Resources, click Web for Advisors.
  • Choose from the menu of services available.

Reminder: Please follow OSU guidelines for release of student record information.


Web for Faculty

Faculty members who have been officially assigned as instructors for a class or classes will have access to the class lists for those courses. Also available will be basic information (name, address, email, major, etc.) about students in your classes. If you have not been officially assigned as an instructor for the course, contact your department for assistance.

    To access Web for Faculty and Advisors:

    • Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the OSU Computer Helpdesk at 541-737-3474. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
    • Select the Resources, then the Academic tab.
    • Choose from the menu of services available.
      Downloading a Class List from the Web
      1. Log into MyOregonState
      2. Click on the Resources tab
      3. Click on the Academic tag
      4. Click on Class List/Grade List File Download
      5. Select term, click Submit
      6. Select Course you wish to download
      7. Choose File Type (Comma Separated or Tab Separated)
      8. Select any additional information you wish by selecting in Field choices
      9. Click Create Class List
      10. Click Save
      11. Choose file to save in and create a meaningful name for the file
      12. Click Save
      13. Repeat if necessary (5 through 11)
      14. Exit Online Services if you have completed all downloads
      15. Go to the folder on your computer where you stored the file
      16. Open File — an error window will appear, choose "Select the Program From a List"
      17. Click OK
      18. Select Excel form the list
      19. Adjust column widths
      20. Save Excel File
      21. You are ready to use the class list in Excel

      For questions, you may contact Jennifer Ketterman, 541-737-2830.

      Who Can Submit Grades

      Who Can Enter Grades Online?

      Faculty members who have been listed by their department as the primary instructors. Non-primary instructors with a percent workload responsibility of greater than 0 percent, who have been identified in Banner as "graders" and are cleared for online grading access.

      What if the instructor is unable to access the course?

      If a faculty member is not able to obtain their CRN online for grading purposes, it may be because this person has not been formally listed as an instructor for a course section in Banner. To remedy this, follow the steps below.

      • Contact your Department Scheduler. They should go to CourseLeaf Section Scheduler (CLSS) to assign the instructor to the section. Only Department Schedulers or other scheduling representatives will have access to make section updates in CLSS.
      • If the instructor does not come up in a CLSS search, the Department Scheduler should fill out the Instructor Add form (https://beav.es/3yk). Once the Schedule Desk has given the individual faculty status in Banner, they should show up in a CLSS search the following day.
      • If the individual you are adding does not have teaching responsibility, you must change the percentage from 100 to zero. If they do have teaching responsibility, you may adjust the percentages so they equal 100 percent.
      Secure Submission Guidelines for Grade Changes and Removal of Incomplete forms.

      All Change of Grade and Removal of Incompletes over one year require that a form be completed and submitted to the Office of the Registrar. The form must be signed by an instructor of record and the department chair. An instructor of record is defined as an instructor listed on the section of the course on SSASECT in Banner. The departmental grade contact is not considered an instructor. Incorrect or missing information on the form will cause a delay in processing.

      The form may be submitted via one of the following methods:

      1. In Person: Forms signed by the instructor and department chair may be brought to the Office of the Registrar. The instructor, departmental grade contact or department chair may deliver the form in person. Photo ID will be verified. Verification of the instructor, instructor signature, and grade mode listed on the form will also be verified at the time the form is turned in.
      2. Campus Mail or US Postal Service: Forms signed by the instructor and department chair may be forwarded to the Office of the Registrar via campus mail or US postal service. All signed forms must be received in a sealed departmental envelope with the signature of the instructor, or departmental grade contact, or department chair across the seal. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.
      3. Departmental Fax: Forms signed by the instructor and department chair may be faxed to the Office of the Registrar accompanied by a departmental fax cover sheet signed by the instructor, or departmental grade contact, or department chair. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.