Student Information

Find out more about what information is available, how to provide this information to others, and where to access university statistics.

Certification of Enrollment & Degree Verification

Verification or certification of enrollment is for students needing proof of enrollment or degrees for financial aid, insurance, employment, or other reasons.

You can do it on the Web:

Students requesting certification of enrollment or degrees earned spring 2000 to the present may obtain the information by:

Forms submitted to the Office of the Registrar are sent to the National Student Clearinghouse. The Clearinghouse will provide a certification report that comes closest to providing the information you desire. They will not complete your form. All such certifications are official and need no further institutional signatures or seals.

Only those certification requests that require information not in the possession of the National Student Clearinghouse will be handled by the Office of the Registrar. In many cases, an official transcript will meet the needs of your request. We are unable to complete agency forms. If you have special verification needs you may submit a Verification of Enrollment request form to the Office of the Registrar. These special requests are subject to a $15 processing fee and require 3 business days to process.

To learn more about the National Student Clearinghouse, visit their website at http://www.studentclearinghouse.org/ or contact them at 2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171. Telephone: 703-742-4200 (8:30 a.m. to 7 p.m. EST), FAX 703-742-4239, or email: service@studentclearinghouse.org.

Loan companies, other agencies, and even parents can contact the NSC directly for enrollment verifications.

Please include your legal name, social security number, and date of birth on all correspondence as well as the mailing address of the recipient for the verification

Degree information is also reported to the National Student Clearinghouse and individuals or organizations wishing to verify your degree may do so through the NSC for a small fee. You may also order an official transcript to provide as proof of degrees earned.


Information Online

Learn more about what information is available online, such as alert notification, directory information, registration information, etc. Read more in the Student Records-Right to Privacy section of the General Catalog and in this website at http://registrar.oregonstate.edu/student-information-online-registration-information-handbook

OSU Alert Notification System

The Alert website (http://oregonstate.edu/alerts) keeps the OSU community apprised of emergency situations related to campus and serves as an entry point to the OSU Alert Notification System. You can use the portal link on this page to provide emergency contact information in order to receive proactive notifications in the event of an emergency and you can visit this website to get regular updates. This system allows public safety officials to create emergency alerts that contain a recorded voice message, an email message, and a text message and send them to the current database of contact information for all employees and students. In crisis situations, the system will try all means of contacting each person in the database, and uses sophisticated means to verify contact so that we know we have reached everyone we could.

To verify your emergency contact information, go to https://www.getrave.com/login/oregonstate. Sign in with your ONID login and password, and review/update contact information. It is recommended that you add a cell phone or other text-capable device to receive an urgent message if an incident is under way. Additional features are now available.

Record Retention (OARs)

What records we retain and how long we keep them is governed by the Oregon Administrative Rules Division 20, Student Records Rule.

Statistical & Historical Data (Institutional Research)

Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by Institutional Research.

Biographical Information Change Requests

This page provides information on how to make biographical changes to your student record.
Index:

Legal Name Change

Name-in-Use Change

Social Security Number Change

Ethnicity Designation Change

Sexual and Gender Identity Reporting

Go To Biographical Changes Request Form


Legal Name Change

What will this change affect?

This will change your name in all OSU administrative systems, including, but not limited to Canvas, MyDegrees, Online Services, class rosters, transcripts, et al.

How do I go about making this change?

Students wishing to change their legal name must submit a request in person. Those who are unable to do so in person must submit notarized copies of the name change form and of your pieces of identification.

For students who are not employed by OSU (as a student staff or staff member): 

  • For current, on-campus students:  Please bring your OSU ID card to the Office of the Registrar on the first floor of the Kerr Administration Building. In addition to your OSU ID, you will need to bring an official document that shows your change of name from your prior to your current name. Some examples of these documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar. Following the processing with the Office of the Registrar, you should visit the OSU Card Center for a new OSU ID card. Note that you will be assessed a replacement card fee (currently $30) for a new ID card.
  • For Ecampus/distance students:  You will need to mail to the OSU Office of the Registrar the following: 1) a notarized copy of a government issued ID, 2) a notarized copy of a name change document showing the previous and new name, & 3) a completed biographical change request form. Some examples of these documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.  If you have any questions about what is acceptable documentation, please call the Office of the Registrar. You can request a new OSU ID Card with your new name. Note: you will be assessed a replacement card fee (currently $30) for a new ID card.
  • For former students: Please bring in your current government-issued ID card, as well as official documentation that shows your change of name from your prior to your current name, to the Office of the Registrar. Some examples of name change documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar.

If you are an employee (faculty, staff, or student) of OSU:

Federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your photo ID reflecting your new name to your business center human resources staff. At that time you will be asked to complete an OSU Name Change form and I-9 form. Be prepared to provide acceptable I-9 supporting documents (examples: driver’s license and social security card, or passport). You may find more information on changing your legal name with HR by clicking on the “Personal Information” tab in Online Services.

For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, https://www.ssa.gov/

Name-in-Use Change

What will this change affect?

This will change how your first name appears in the systems that are considered more public to student services, such as advising and the classroom setting. These systems include Canvas, Web for Advisors, MyDegrees, the OSU directory, and class rosters. You may also elect to obtain a new ID Card; fees may apply. Faculty, academic advisors, and most staff at the University should see your name-in-use change unless the business of the office requires legal name for legal purposes. All legal documents (e.g., your transcript, many Financial Aid documents) will display your legal name. Business Affairs would continue to use your legal name.

What is the purpose of doing this?

The purpose of this form is to reflect the first name used by you in professional settings even though that name may not be your legal first name. Some examples of when this might be applied are:

You use your middle name or a shortened version of your first name instead of your legal first name.

  • E.g., A person’s name is Nathan Daniel Jones, but that person is known professionally and academically as Daniel Jones.
  • E.g., A person’s legal first name is Catherine, but that person is known professionally and academically as Cathy.

You are an international student who prefers to use a different name in the context of attending school in the United States.

  • E.g., A person’s legal first name is Zheng, but that person is known professionally and academically as Sam.

You are using a name, different from your legal name, that you feel more aptly reflects your gender identity and/or gender expression.

  • E.g., A person’s legal first name is Christine, but that person is known professionally and academically as Jackson

How do I go about making this change?

In order to change your preferred name, please fill out the Biographical Changes Request form and submit it to the Office of the Registrar. For more information on restrictions to changing your name, please see the Name-in-Use policy. This brochure also provides key information on how this information will appear in OSU systems. **Please note--While names will most likely change in Canvas, occasionally there is a system error that occurs. If you do not see your name changed in Canvas after 24 hours from changing it with the Office of the Registrar, please contact canvas.support@oregonstate.edu and the Canvas team will change it.

Social Security Number Change

What is the purpose of this?

The purpose of this is to add a previously missing Social Security Number (SSN) or correct an erroneously recorded SSN.

What will this change affect?

This change will be reflected in all OSU systems in which your Social Security Number is stored. It is important that U.S. domestic students have the correct SSN on file as it is correctly identifies you as the person attached to your student record.

How do I go about making this change?

A request to change your social security number in the OSU Administrative Information System must be made in person at the appropriate office.

For students who are not employed by OSU (as a student staff or staff, or faculty member):

Please bring your social security card to the Office of the Registrar on the first floor of the Kerr Administration Building.

If you are an employee (faculty, staff, or student) of OSU:

Federal regulations require employers to validate that each employee's social security number and name on record exactly matches the social security number and name which appear on the individual's social security card to ensure proper tax reporting. Thus, in order to change either your social security number or your name in your personnel or payroll records, you must present your social security card which reflects your correct social security number to the appropriate business center for your hiring unit or, if your unit does not have a business center, the Office of Human Resources in the Kerr Administration Building.

If you have any questions or concerns, please call the appropriate office.

For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, https://www.ssa.gov/

Ethnicity Designation Change

What will this change affect?

This will change your race or ethnicity designation in OSU information systems.

How do I go about making this change?

  • For students:
    Students must bring in a Biographical Changes Request form reflecting the ethnicity designation change and a form of photo ID to the Office of the Registrar.
  • If you are an employee (faculty, non-student staff) of OSU:
    You may change your ethnicity designation via your MyOSU account. In the Online Services box, click on Banner Self-Service, then click on Personal Information, then click on “Update Ethnicity, Race, or Veteran Status” (see image below).

Race, Ethnicity, Veteran Status screen shot

Sexual and Gender Identity Reporting

With the implementation of OR Senate Bill 473, students may voluntarily report their gender identity as part of their demographic information; the ability to report sexual identity information is forthcoming. Additionally, students have the ability to report their pronoun. Note, however, that pronouns do not show up yet in any class roster, student-facing information systems, or other readily visible place.

What will this change affect?

This will change your gender identity and/or pronoun designation in OSU information systems.

How do I go about making this change?

To make this change, students will go to the 'Student' tab in MyOSU and look in the 'My Student Stuff' portlet. In this portlet, students will click on 'My Profile' at the bottom of the list. That will take you to the section of the profile where you may report this information.

 

Student Information Online (Registration Information Handbook)

Access for Persons with Disabilities

Students with disabilities who need help with Office of the Registrar’s services offered through MyOSU or Online Services should contact the Office of the Registrar in B102 Kerr Administration Building, 541-737-4331 or email registrars@oregonstate.edu.

The Office of the Registrar and Disability Access Services will make arrangements for classes in accessible locations.

To obtain this publication in alternative formats, please call 541-737-4331 or email registrars@oregonstate.edu.

OSU ID Card Provides Access

All OSU students may obtain a student identification card.

Corvallis Campus Students: Corvallis campus students must visit the ID Center (http://fa.oregonstate.edu/business-affairs/idcenter) in Memorial Union Room 103, after registering for classes at OSU. Photo identification is required (state-issued driver's license or ID, passport, or military ID). The OSU ID card is your official identification for using campus services, facilities (door access) and activities, and is valid as long as you are registered for classes. It is scanned at many locations to verify registration. Your OSU ID card is your meal card if you live in university housing.

MyCard is the online card office where students can submit a digital photo of themselves for their initial ID card, view their OSU ID card balance and past card transactions, add money to their OSU Orange Cash account, set up "Donors" (contributors other than themselves), and deactivate or reactivate their lost OSU ID card. Orange Cash is the campus debit account used with your ID card for copies at the library and purchasing food on campus. Orange Cash is separate from your resident hall meal plan. You can add money to your OSU Orange Cash account at the ID Center or online at http://food.oregonstate.edu/orange-rewards. See this website for more information on Orange Rewards.

Ecampus Students: Students who are studying off campus may obtain their ID card as long as they are registered with OSU. They may request a non-photo ID card to be mailed to them by calling or emailing the ID Center any time after they have registered for classes, 541-737-2493, ID.Center@oregonstate.edu.

OSU Student ID card fees are as follows:

  • Student (original card, billed with tuition) $25.
  • Card replacements $30.
  • Affiliate (Spouse or Domestic Partner of a student) $30.

Online Access to Student Records

Students can electronically access their own student information via MyOSU, https://myosu.oregonstate.edu, and clicking on Student.

These services are explained below and are available 24 hours per day, EXCEPT: 11:55 p.m. Friday to 7:00 a.m. Saturday

To access your own student information, you need your ONID username and password to log in.

ONID is Your OSU Network ID

Every student is assigned an ONID account. You must activate your ONID account in order to register for classes.

To activate your ONID account, go to http://onid.oregonstate.edu and choose “Sign Up For ONID” in the upper-left hand column.

ONID Email is the official communication link that the university uses to communicate with students.

Use your ONID username and password to access email, online course materials, grades, and financial accounts. Among the services you may access are:

ONID Support

Support documentation and several video tutorials are posted at the Helpdocs website (http://oregonstate.edu/helpdocs/accounts/onid).

Phone and email support for ONID is provided by the OSU Service Desk, 541-737-3474 (http://is.oregonstate.edu/service-desk).

Student Life Policies and Regulations

The Student Life Policies and Regulations are published separately fall term and include rules regarding academic integrity, conduct, living groups, organizations, vehicles, identification cards and policies on discrimination, records, speech activities, sexual assault, copyright, alcohol/drugs, workplace and public safety.

This information is available on the:

Regulations governing student identification cards may be found in this publication and are also available at the University ID Center, Memorial Union Room 103.

Student Right-to-Know

The graduation rate and persistence rate for first-year students who entered Oregon State University in 2012 on a full-time basis are provided in the chart below:

Graduation Rates for First-time First-year Students

5-Year

6-Year

First-year students who entered full time in 2012

Graduation

Graduation plus persistence

Graduation

Graduation plus persistence

3321

61.1%

70.6%

67.0%

71.0%

Figures do not include students who transferred and continued to make progress or graduated from other institutions.
Source: OSU Office of Institutional Research.

Update Your Current Mailing Address

This is the only address the university will use if it needs to send you information. The university no longer maintains separate local and home student addresses. Students are responsible for making sure their current address listing is correct and for updating it at the end of each term if necessary. Students may change their current mailing address listing at the Office of the Registrar or by logging in to MyOSU, https://myosu.oregonstate.edu/, and under Update Personal Profile clicking on 'Update Address or Phone Number'.

You will be asked to verify your address at the beginning of each term. The first time you access your student information on the Web through MyOSU, you will see a message asking you to change or confirm your address. Please update your address information at that time.

Certification of Enrollment or Degree

Verification or certification of enrollment is for students needing proof of enrollment or degrees for financial aid, insurance, employment, or other reasons.

You can do it on the Web:

Students requesting certification of enrollment or degrees earned spring 2000 to the present may obtain the information by:

Students requesting certification of enrollment prior to spring 2000 may obtain the information by:

Forms submitted to the Office of the Registrar are sent to the National Student Clearinghouse. The Clearinghouse will provide a certification report that comes closest to providing the information you desire. They will not complete your form. All such certifications are official and need no further institutional signatures or seals.

Only those certification requests that require information not in the possession of the National Student Clearinghouse will be handled by the Office of the Registrar In many cases, an official transcript will meet the needs of your request. We are unable to complete agency forms.

To learn more about the National Student Clearinghouse, visit their website at http://www.studentclearinghouse.org/ or contact them at 2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171. Telephone: 703-742-4200 (8:30 a.m. to 7 p.m. EST), FAX 703-742-4239, or email: service@studentclearinghouse.org.

Loan companies, other agencies, and even parents can contact the NSC directly for enrollment verifications.

Please include your legal name, social security number, and date of birth on all correspondence as well as the mailing address of the recipient for the verification.

World Wide Web Access to Registration Information

Use a secure Web browser. Use the Office of the Registrar's home page to find the following information:

Academic Regulations

Regulations for registration, adding and dropping classes, grades, withdrawing from classes, auditing, and other important regulations.

Academic Calendars

Deadlines

Distance Education

Ecampus offerings at http://ecampus.oregonstate.edu/

Enrollment and Degree Verification

Verification of your enrollment or degree earned (for insurance or other purposes).

Examinations

Exam schedules and policies

Fees and Fee Payment

Fees and tuition

Financial Aid

Financial aid

General Catalog

Academic programs, departments, course descriptions

Priority Registration

When to register for classes

Registration Information

Deadlines, ONID, PINs, advisors, eligibility to register, late registration, registration on the Web, students with disabilities registration assistance

Schedule of Classes

Detailed information on class availability, baccalaureate core, courses currently taught, class instructors, class times and days of the week

MyOSU, https://myosu.oregonstate.edu

Use your MyOSU account to access your personal records, change addresses, view holds, order a transcript. Use your PIN for Web registration, add/drop, course withdrawal.

Transcripts

How to obtain a copy of your official academic record (transcript) and how to have a copy of it mailed.

Also on the Office of the Registrar’s home page, check out the Student Information section for information on academic standing, confidentiality of records, veterans’ information, and other useful information.

Online Student Authentication for Students Taking Ecampus Courses

Oregon State University Ecampus may begin requiring online student identity verification for select Ecampus courses and eventually all Ecampus courses.

Why implement online student ID verification?

Online student ID verification recreates the idea of a traditional school ID card and will help ensure the investment in your education by protecting the integrity of our programs and degrees, guarding against financial aid fraud and meeting or exceeding U.S. Department of Education regulations for Title IV financial aid eligibility.

How does it work?

If a course requires online student ID verification, a note will appear in the comments sections of the Course Catalog and the Ecampus Schedule of Classes indicating the requirement.

Identity verification may occur randomly throughout the term within your Canvas course, and may be embedded in quizzes, assignments, discussion boards or at any location in the course material.

Visit http://ecampus.oregonstate.edu/services/authentication/ for more information.

Or contact Ecampus at: Ecampustesting@oregonstate.edu; 541-737-9281.

OSU Alert Notification System

The Alert website (http://oregonstate.edu/alerts) keeps the OSU community apprised of emergency situations related to campus and serves as an entry point to the OSU Alert Notification System. You can use the portal link on this page to provide emergency contact information in order to receive proactive notifications in the event of an emergency and you can visit this website to get regular updates. This system allows public safety officials to create emergency alerts that contain a recorded voice message, an email message, and a text message and send them to the current database of contact information for all employees and students. In crisis situations, the system will try all means of contacting each person in the database, and uses sophisticated means to verify contact so that we know we have reached everyone we could.

To verify your emergency contact information, go to https://www.getrave.com/login/oregonstate. Sign in with your ONID login and password, and review/update contact information. It is recommended that you add a cell phone or other text-capable device to receive an urgent message if an incident is under way. Additional features are now available.