Student Records

Do you need to change your major, see an advisor, or do you want more information about general program requirements? Check out information about managing your academic program.

Student records access is managed in accordance with federal educational privacy regulations. Know your rights, responsibilities, and how to access the information you might need.

Need a transcript? Access your Oregon State University transcripts online.

Are you a transfer student? Learn how to receive transfer credit for courses taken at other institutions.

Academic Program

Your academic program encompasses the degree, major, minor, certificate, and any options you are pursuing in your studies at OSU. For those pursuing standalone certificates at OSU, please see FAQs here. Use the general catalog, advising resources, and MyDegrees to track your program requirements and to make decisions about making changes to your program.

How do I change my major?

Undergraduate students see the academic advisor or advising office responsible for the major; the advising staff will submit a change of academic program through our online process. If you decide to change your major after the add/drop deadline, the change will normally take effect for the next academic term. You can also request a change in campus through your advisor. 

Graduate students who wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.


Advising

Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:

  1. Meet with your advisor once per term.
  2. Keep your PIN in a safe place.
  3. Take responsibility for learning your degree requirements.

You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.

Academic Catalog

Check out the academic catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more. Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and the academic regulations.

Microcredentials
  • Information for students about microcredentials is located on the Office of the Registrar Microcredentials webpage.
  • Information for faculty and staff is located on the Office of Academic Programs and Assessment Microcredentials webpage.
Standalone Certificates

For information on standalone certificates, please see this page.

Microcredentials

 
 

What is a microcredential?

A microcredential is a set of courses in a focused area of study. Microcredentials are narrowly focused on specific skills and competencies and when completed, provide validation of the skills and competencies achieved. Microcredentials are made up of at least three courses and eight credits. Typically, they are 8-12 credits, which is fewer credits than degrees and certificates and can be earned in a shorter period. Microcredentials are awarded digitally through a badging system that can be shared with employers.

What are the microcredentials offered at Oregon State University?
Who can enroll in a microcredential program?

Microcredentials are available to non-degree-seeking students, undergraduates, graduates, non-traditional students, and working professionals. With the exception of graduate-level microcredentials, which require a bachelor’s degree, it is not necessary to have a college degree in order to apply, but some microcredential courses have prerequisites. Therefore, your ability to enroll in a program could be enhanced by previous college experience.

As part of each microcredential's requirement, students must complete at least one of the microcredential courses after having been accepted into the microcredential program and at least one of the courses must be Ecampus.

Current degree seeking students and current non-degree students can enroll in a microcredential program by contacting OSU Ecampus.

New non-degree students should contact the Office of Admissions for more information.

Why enroll in a microcredential program?

Students can distinguish themselves by achieving a mastery of skills that enhances their knowledge and marketability in the workplace.

In what format are microcredential programs offered?

Microcredential programs are offered via OSU Ecampus, Microcredentials-Online.

How do you show a future employer that you have completed a microcredential?

Learners who have completed the requirements of a microcredential earn a digital badge verified by Credly.

How do I propose a microcredential?

Visit the Office of Academic Programs Microcredential page for more information.

Managing Access to Your Records

You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.

FERPA – Right to Privacy

What is FERPA? FERPA stands for the Family Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them.

Take the FERPA tutorial to learn more.

Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.

Student FERPA FAQs

Family FERPA FAQs

Student Consent to Release Information

How do I release some of my information for particular purposes?

If you wish to release information about your grades held by the Office of the Registrar to an individual:

Former students who are no longer able to access the student consent to release form should email our office ([email protected]) to request a PDF copy of the student consent to release document.  

Confidentiality Request

How do I restrict the release of my information?
Current Students
Restrict information in People Search

Log in to MyOregonState, click on the Resources tab, click My Profile, click on My Profile, then OSU Directory Profile, found at the bottom of the page. Here you may uncheck the box next to any item you do not wish to be displayed. Click Update to apply your changes. This will restrict what directory information appears in the online People Search.

Current and Former Students
Restrict the release of any of your information

Submit a Confidentiality Request form. Requesting a complete Confidentiality Restriction will prevent employees of OSU from providing any directory or confidential information to you or other parties; unless there is a legitimate educational interest for an OSU employee.

Current and Former Students
Remove the confidentiality restriction

Submit the Confidentiality Request form to revoke the restriction.

Important Note for Confidential Status

When a confidentiality restriction is in place:

  • We can only discuss your record with you if you appear in person or live video chat with picture identification or if you complete the form to release the restriction
  • You may still conduct some OSU business via your OSU email address, however, students do not have access to their Oregon State email address approximately 6 months after they leave the university so you will want to plan accordingly.

Diploma/Transcript Notarization & Apostille

An Overview

Students who apply for jobs or admission to universities in other countries often need to have their diploma or transcript certified for authenticity. The Office of the Registrar provides this certification and notary service for OSU student documents.

  • Determine if certified and notarized documents are needed by the receiving organization or university
  • Only the Office of the Registrar can notarize official Oregon State University documents
  • Documents can be notarized but not require an Apostille
  • If an Apostille is needed, the Oregon Secretary of State provides the additional authentication for student documents

Step 1:

Determine if certified and notarized documents are needed by the organization or university.

Many institutions and organizations are now accepting an electronic transcript or an eDiploma in lieu of a certified/notarized paper document. If certified and notarized paper documents are required from the Office of the Registrar, identify which documents you need.

Step 2:

Order your document(s)

  • Order an official transcript being sure to select the delivery option, Paper Transcript, Picked Up. Have your transcript issued to (Recipient Name): Notary Service
  • Order a duplicate diploma with return to you or direct delivery to our office at this address: OSU Registrar-Notary Service, B102 Kerr Administration Building, Corvallis, OR 97331

Step 3: 

Complete and sign the online Notary Service Request Form. Before you can complete your request, you will need to upload a copy of your Oregon State University or government-issued photo identification.

Step 4: 

Submit your completed Notary Service Request by clicking Finish.

Incomplete requests (documents not ordered, no response to our messages, etc.) within 20 days of submission, will be voided. 

Step 5:

When we have completed your notary request, the documents will be returned per your instructions or we will contact you for pick up in our office.

Require an Apostille? 

If additional authentication (Apostille) is required, you will need to connect with the Oregon Secretary of State for this service. Once our notarization process is complete, you are responsible for continuing the authentication process as outlined by the Secretary of State Authentication/Apostille.

If at any time you decide notary service is not needed you can void your request.

On the DocuSign, screen locate Other Actions (drop-down menu)  >  Select Decline to Sign  >  Follow the steps to void/delete your notary request form

Office of the Registrar

Responsible for the certification and notarization of official Oregon State University documents.

  • We are unable to certify and notarize copies of documents you provide except your original diploma
  • We are unable to notarize pdf or electronic documents
  • Documents will be returned to you through mail delivery or available for pick up in the Office of the Registrar

Student

Responsible for delivering notarized documents to any organizations or agencies by their required deadline.

  • Submit requests for notarization two weeks prior to your graduation term
  • If an additional authentication (Apostille) of your documents is required, submit your documents to the Oregon Secretary of State
Frequently Asked Questions (FAQs)

If you do not have access to your original diploma, a duplicate diploma may be ordered. Please visit the diploma page for more information. If ordering a duplicate diploma, please allow for an additional 10 business days processing time.

Processing can take up to 10 business days from the date of notary service request form receipt by the Office of the Registrar. Processing may be longer if the request is awaiting degree conferral or awaiting the arrival of your diploma.

Please visit the diplomas and degrees webpage for estimated timelines on when your graduation date will appear on your transcript and when your diploma can be ordered. You will need to add 10 additional business days for the notary request, assuming your request form was submitted at least two weeks before the end of the term.

There is no fee for notarization but there are fees for transcripts, duplicate diplomas and specialty verifications.

To keep this service free of charge our notarization service is limited to documents generated by the Office of the Registrar.

If you require an Apostille, the Oregon Secretary of State will also require you to complete a request form found at the Secretary of State Authentication/Apostille web page.

To ensure the timely and safe return of your documents from the Oregon Secretary of State, request your diploma and transcripts be returned directly to you from our office. You can then deliver them to the Oregon Secretary of State with your payment and request form in one package.

OSU Honor Roll by Term

Oregon State University announces undergraduate and post-baccalaureate students who have made the Scholastic Honor Roll. These students have earned a B-plus (3.5) or better to make the listing. To be on Honor Roll, students must enroll and complete at least 6 graded hours of undergraduate course work.

Statement of Degree

Overview

A Statement of Degree is a good-faith letter indicating your anticipated graduation date. Most employers and graduate schools will accept a Statement of Degree until your degree is cleared and posted on the transcript.

This service is offered for only 30 days after the degree has been awarded, after which time the Verifying Your Degree process is available.

The Office of the Registrar only issues Statements of Degree for undergraduate students who are currently registered for the final courses necessary to meet all degree requirements.

A Statement of Degree is generated by the Office of the Registrar for undergraduate students who are in one of the below circumstances:

  • The student is registered for the final courses necessary to meet all degree requirements.
  • The student has already met all degree requirements and is awaiting the formal degree award.
  • The student has already graduated and needs a letter from the Office of the Registrar to verify that they have graduated from OSU.
Fees
  • This service is free until the degree is conferred.

After the degree is conferred:

  • A $15 fee will be charged.
  • If your statement of degree is a specialized request that requires extended research or document compilation, you will be charged $25 for the request.

To request your statement of degree:

  • Go to  Online Services  You will need to log in with your OSU credentials.
  • Click the “Initiate Request” button.
  • Once the request is initiated, you will receive an email at your OSU email account with instructions on how to complete your request via DocuSign.
    • If you are not logged into DocuSign, you will be prompted to log in.
  • Click “Continue” to fill out the form.
  • The “Other Actions” drop down allows you to “Finish Later,” saving the request to your account to return to later, or to “Decline to Sign,” which will cancel the request. If you decline to sign, you will be required to provide a reason for declining the request.
  • All personal information fields will be populated by the system. You are able to change your contact phone number, but all other fields are locked from editing.
  • Enter your college degree and major, and term and year of anticipated degree. 
  • Choose how you wish to receive the statement of degree.
    • If directly to a future employer or graduate school, please provide the name and mailing address.
    • If directly to you, please provide your mailing address.
    • If directly to you/future employer or graduate school by email, please provide the email address(es) that you would like us to send it to.
  • Submit the request by clicking “Sign.” 

Requests will be processed by the Degree Completion Team within 5 business days and will be provided to you depending on the delivery method you selected.

Note: If you would like to wait for our office to process your request for a Statement of Degree until after your final grades post, please request your Statement of Degree after your final grades have posted.

Student Status by Credit Hours

Student status by credit hours is defined on the back of the OSU transcript.

Student Type

Time Status

Credit Hours

Undergraduate/Post Baccalaureate

Full time

12+

Half time

6–11

Part time

1–5

 

Graduate

Full time

9+

Half time

5–8

Part time

1–4

 

General Education

Full time

18+

Half time

15–17

Part time

1–14

Transcripts

As a current or former student you can:

  • Securely request transcripts online 24/7.
  • Track your request online.
  • Receive email notifications when transcripts are processed and delivered.
  • Request electronic delivery of your official transcript.
  • Frequently Asked Questions

Official Transcript Delivery Methods and Fees:

PDF eTranscript: No additional fee.

Paper Transcript, Mailed: $10 fee (includes USPS standard shipping).

Paper Transcript, Picked-Up: $10 fee.

Third Party Order, PDF e-Transcript: $20 fee.

Expedited Shipping Options:

  • USPS International Shipping: $5.25
  • FedEx Domestic Overnight: $30.00
  • FedEx International: $55.00

    Ordering Official Transcripts

    For release of your transcript, your student account must be current with no past due balances. Transcript orders will not be released if you have a financial hold on your student account. If you have questions about your account balance please contact Student Accounts at (541) 737-3775 or you can use their Contact Us Form online to send them an email.

    Current students

    1. Log into MyOregonState.
    2. Once you have successfully logged in, select the Resources tab.
    3. Select the Academic tab.
    4. Scroll down and click on the Order Official Transcript.
    5. Click on Access the Transcript Ordering Site link. If this is your first time logging in, confirm your contact information.
    6. Follow the on screen prompts to order your official transcript(s):
    • Select Destination Type (organization or school, yourself, or another individual)
    • Select Product Type: PDF eTranscript or paper mailed.
    • Enter Order Details and Payment Information
    • Review, Confirm, and Submit Your Order
    • A confirmation receipt will be emailed to you

    Former students

    1. Start at the Transcript Ordering site.
    2. Create an account or log in as a returning user. This does not require that you use or recall your OSU log-in credentials.
    3. Follow the on screen prompts to order your official transcript(s):
    • Select Destination Type (organization or school, yourself, or another individual)
    • Select Product Type: PDF eTranscript or paper mailed.
    • Enter Order Details and Payment Information
    • Review, Confirm, and Submit Your Order
    • A confirmation receipt will be emailed to you

    Third Party Requests

    Third Party Transcript Requests: Colleges, universities, or businesses who are requesting official transcripts on behalf of a student must upload a records release signed by the student (electronic signatures are not accepted) as a part of the order. You’ll be asked to enter the student's:

    • name
    • previous names
    • dates of attendance
    • date of birth
    • last 4 digits of their SSN

    Third parties cannot receive transcripts via fax or mail.

    Unofficial Transcripts

    For currently enrolled students:

    use the MyOregonState student portal.

    1. Once you have successfully logged in, select the Academics tab.
    2. In the Academics tab, locate Academic Resources.
    3. Click on the Unofficial Transcripts link.
    For prior, not currently enrolled, students:

    use Online Services.

    Unofficial transcripts are not available for students enrolled prior to Fall Term 1991.

    You can request a copy of your official Oregon State University transcript and use it for unofficial purposes as well. Please see instructions for Current and Former students above.

    FAQs

    Yes. You can order your transcript now and request that it is not delivered until your current term grades are posted. Or if you’re graduating, you can request that your transcript is delivered after your degree is awarded (this happens after grades are posted). To do this, select the Hold for Grades or Hold for Degree option during the ordering process. If there is a cost with your transcripts, your credit/debit card will be charged now. Your transcripts will be processed and delivered after the current term has ended.

    One option is to use the Search bar on the Select Documents screen to find another college or university. Your search results will display that institution’s email address(es) where your transcript will be sent. Once you’ve selected an institution, the delivery method will default to eTranscript. If the institution requests a paper transcript to be mailed, that option is available by choosing Switch to Mail Delivery. The preferred mailing address will be displayed but you can edit that address if your transcript should be sent to another individual or office within the institution (other than the admissions office).

    Alternatively, on the Select Documents screen you can chose the option below the Search bar to enter your own email or mailing address. Click on the link “Send to Yourself, Another Individual, or Third Party.” Then select the Product Type and on the Order Details screen you’ll enter the email or mailing address.

    You can attach up to 10 pages of supporting documents to paper mailed transcripts and PDF eTranscripts (please verify with the recipient that they will accept a PDF eTranscript). Simply attach your completed form or other supporting document when entering your Order Details in Parchment. Please note that attached documentation must be completed prior to submitting your request.

    If you are submitting your transcripts to AMCAS, LSAC, NursingCAS, PhorCAS, SOPHAS or another centralized application service you will be given the opportunity to enter your applicant ID or account number.

    If you selected the paper pick-up option, please email the completed form or other supporting document to [email protected] the same day you place your transcript order online.

    If there is a cost associated with your transcript order, your credit/debit card will not be charged until your financial account hold is removed. You have 30 calendar days from when your order was placed to resolve your financial account hold. If you do not resolve your account hold within 30 days, your transcript order will be canceled. If you have questions about your account balance please contact Student Accounts at (541) 737-3775 or you can use their Contact Us Form online to send them an email.

    No. Official and Unofficial transcripts will display all of your coursework history while at Oregon State University. This includes: non-credit, undergraduate, post-baccalaureate, and graduate coursework.

    Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the website for transcript information at Portland State University.

    Yes. eTranscripts are sent as a secured PDF that cannot be altered.

    Mailed paper transcripts arrive in a secure envelope and are considered official as long as the seal isn’t broken.

    OSU joins other institutions across the state of Oregon in adding transcript notations for terms occurring during the COVID-19 pandemic. The pandemic has caused students numerous stressors that may have affected their studies, including a shift to remote learning in some instances. Below we list the transcript notation and the term for which it appears. Additionally, we offer explanation for why this notation was added.

    Spring 2020: “COVID-19 disruption: Remote-learning and S/U policy extension.”

    During this term, OSU offered all courses via remote learning or Ecampus classes. The pivot to remote learning was disruptive for many students. The stressors from the COVID-19 pandemic negatively affected learning for many students, resulting in increased withdrawals, and/or increased use of the S/U grading option. During this term, the university relaxed restrictions and deadlines for the S/U grading option. For this term only, degree requirements could be completed with “S” grades in programs where that is not normally permissible.

    Summer 2020, Fall 2020, Winter 2021: “COVID-19 disruption: Remote learning.”

    In these terms, OSU offered a majority of courses via remote learning of Ecampus classes. Remote learning was disruptive for many students. The stressors from the COVID-19 pandemic negatively affected learning for many students, resulting in increased withdrawals, and/or increased use of the S/U grading option.

    While the unofficial web transcript duplicates the notations for students who are taking courses across levels in the term, the official transcript displays these notations appropriately on each level section of the official transcript.

    Questions about the transcript notation may be directed to [email protected].

    We can provide a PDF transcript for students who attended prior than 1991.

    Whether you are a current or former student, you can submit a request for a notarized transcript using our online request form. Visit the Diploma/Transcript Notarization & Apostille webpage for more information and step-by-step instructions for completing your request.

    Transfer Credits

    Did you complete courses at another institution or are you thinking about taking a class to transfer back to OSU? Learn more about equivalencies between other institutions and OSU. The Office of Admissions processes transfer credits. Visit these websites for more information:
    Transfer Course Equivalencies

    For information on courses from Oregon colleges and universities that are accepted in transfer to OSU, see Oregon colleges and universities course equivalencies page. You can also view equivalencies for schools outside of Oregon.

    Baccalaureate Core Course Equivalencies

    For information on courses from Oregon community colleges that transfer to OSU as baccalaureate core credit (courses that meet general education requirements) see the baccalaureate core course equivalencies page.

    Reverse Transfer

    Oregon State University has partnered with several community colleges to help identify and award associate degrees to students who have completed the degree requirements but may be unaware of this achievement. This is called reverse transfer.

    Annually, our office will send OSU transcripts of qualifying degree partnership program students to our community college partners at the select schools listed below. They will evaluate the course work to determine if requirements have been met for an associate degree at their institution and will contact eligible students.

    The transfer of records from OSU to these schools will cease once a student has been awarded an associate degree or applied for their baccalaureate degree from OSU.

    We know our students work hard and we wish to see them justly awarded for the degrees they have earned.

    If you have questions about this process you may contact:

    Transfer of Credits Taken as an Undergraduate to a Graduate Program

    Beginning academic year 2013/2014, the Office of the Registrar no longer hosts a Reservation of Credit form or process.

    The Graduate School allows students to apply graduate courses taken as an undergraduate/postbaccalaureate student towards a graduate program utilizing their transfer credit policy and procedures. Students wishing to pursue this option will now work directly with the Graduate School. Review the specific Graduate School Transfer Credit criteria in the OSU General Catalog for more information.

    Readmission

    Undergraduate, undergraduate non-degree and post-baccalaureate students who previously attended Oregon State University but have not been enrolled at OSU for four terms (not including summer) and wish to re-enroll in courses must apply for readmission. Readmission is at the same student level, college and academic program as the last term of attendance. Returning students are subject to the current catalog year at the time of readmission.

    Graduate students should contact the Graduate School. Non-degree graduate students can submit a new admissions application. Questions can be directed to [email protected].

    Application Deadline

    Readmission applications must be submitted to the Office of the Registrar two weeks prior to the beginning of the term in which you plan to resume studies at OSU.

    Applying for Readmission

    The readmission application process includes:

    • Complete and submit the Readmission Application to the Office of the Registrar.
    • Use your current, non-OSU primary email address. Your OSU email is inactive until after you are readmitted.
    • You will need to attach your government-issued photo ID.
    • $25 non-refundable application fee will be charged to your student account

    All holds (e.g., financial, student health, student conduct, and academic holds) must be cleared in order for readmission to be processed and to be eligible to register.

    When the readmission application process is complete, a confirmation email will be sent from the Office of the Registrar with information on registration, ONID access, and other steps for a successful return to the university.  Please allow 5-7 business days for processing.

    Please Note: Students who were placed on Academic Suspension and plan to return to OSU must request reinstatement. See Academic Suspension and Reinstatement for more details about the reinstatement process.

    Readmission Application Instructions

    Make sure the email address you use is correct and your primary email address. If the email address is incorrect, you will not be able to validate the form and will need assistance by emailing [email protected].

    Complete the required asterisk fields. Once all required fields have been entered on the form, select the Begin Signing link. Make sure you double check email.

    begin form

    Once the form loads, select the Continue link to proceed with filling in the required fields. Items highlighted in red are required to complete the form.

    click continue

    You will need to attach your government-issued photo ID for authentication purposes. When finished attaching your ID, select Done.

    attach identification documents

    When finished completing the form, select the Finish button at the top of the page upper right-hand corner.

    sign here

    Select the Close button. The form will route to the Office of the Registrar for review and processing.

    click close

    When the readmission application process is complete, a confirmation email will be sent from the Office of the Registrar with information on registration, ONID access, and other steps for a successful return to the university. You can also download this Readmission Guide outlining these next steps.

    Frequently Asked Questions (FAQs)

    Readmission is at the same student level, college and academic program when you were last enrolled. If you wish to change your academic program after you have been readmitted, you must meet with an advisor to request a program change. See the Academic Advising page to find an advisor by college.

    If you attended other institutions while away from OSU, send your official transcript from each college or university to OSU Office of Admissions.

    If your application for readmission has been approved and you do not enroll in classes for that term, you will be placed in an inactive status and need to apply for readmission again (including the $25 application fee) for the term you wish to return.

    Students occasionally take time off from their coursework for a variety of reasons. Check in with your academic advisor for guidance on any steps you may need to follow to ensure a smooth return to OSU. If you are away for four or more terms (not including summer), you are placed in an inactive status and unable to register for courses – follow the steps outlined above for applying for readmission.

    Check in with Financial Aid for any information about your financial aid award.