Student Records

Do you need to change your major, see an advisor, or do you want more information about general program requirements? Check out information about managing your academic program.

Student records access is managed in accordance with federal educational privacy regulations. Know your rights, responsibilities, and how to access the information you might need.

Need a transcript? Access your Oregon State University transcripts online.

Are you a transfer student? Learn how to receive transfer credit for courses taken at other institutions.

Academic Program

Your academic program encompasses the degree, major, minor, certificate, and any options you are pursuing in your studies at OSU. For those pursuing standalone certificates at OSU, please see FAQs here. Use the general catalog, advising resources, and MyDegrees to track your program requirements and to make decisions about making changes to your program.

How do I change my major?

Undergraduate students see the academic advisor or advising office responsible for the major; the advising staff will submit a change of academic program through our online process. If you decide to change your major after the add/drop deadline, the change will normally take effect for the next academic term.

Graduate students who wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.


Advising

Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:

  1. Meet with your advisor once per term.
  2. Keep your PIN in a safe place.
  3. Take responsibility for learning your degree requirements.

You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.

Academic Catalog

Check out the academic catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more. Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and the academic regulations.

Standalone Certificates

For information on standalone certificates, please see this page.

Managing Access to Your Records

Learn how to manage the release of your student records.

How do I restrict the release of my information?

You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.

There are two ways to restrict the release of your personal information:

  1. Log in to MyOregonState, click on the Resources tab, click My Profile, click on My Profile, then OSU Directory Profile, found at the bottom of the page. Here you may uncheck the box next to any item you do not wish to be displayed. Click Update to apply your changes. This will restrict what directory information appears in the online People Search.
  2. To restrict the release of any of your information, complete a Confidentiality Request form. Requesting a complete Confidentiality Restriction will prevent employees of OSU from providing any directory or confidential information to you or other parties; unless there is a legitimate educational interest for an OSU employee. When a confidentiality restriction is in place we can only discuss your record with you if you appear in person with picture identification or if you complete the form to release the restriction. You may still conduct some OSU business via your OSU email address. Please note that a confidentiality request does not mean anonymity in the classroom.

To remove the confidentiality restriction, complete the bottom section of the Confidentiality Request form to revoke the restriction.

How do I release some of my information for particular purposes?

If you wish to release information about your grades held by the Office of the Registrar to an individual you may complete the FERPA Student Consent to Release Information form. This form does not expire until a student revokes it. When completing the form you must authorize a specific individual(s) to be able to obtain your records. Turn the form into the Office of the Registrar.

FERPA – Right to Privacy

What is FERPA? FERPA stands for the Family Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them. Take the FERPA tutorial to learn more.

Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.

Diploma/Transcript Notarization & Apostille

Who needs this service? Is this an apostille?

Students who apply for jobs or admission to universities in other countries often need a notarized diploma or transcript in order to submit them to the Oregon Secretary of State to obtain an Apostille. Obtaining a notarized diploma/transcript is the first step in the Apostille process. Some employers in the U.S. may also ask for a transcript or diploma to be notarized for authenticity. Only the Office of the Registrar can notarize Oregon State University diplomas and transcripts.

What do I need to do to get my diploma or transcript notarized?
  1. Complete and sign the Notary Service Request form
  2. Submit your completed Notary Service Request form, along with your documents to be notarized, if applicable. You will be required to present photo ID to submit your request in person. Requests submitted by mail or electronically must be accompanied by a scanned copy of your OSU or state-issued photo ID. It is required that the original documents are present.
    1. For notarized transcripts, you will need to Order Online a Paper Transcript, Picked Up at https://registrar.oregonstate.edu/transcripts.
    2. For notarized diplomas, an original diploma must be presented or mailed to the Office of the Registrar, or you must order a duplicate diploma. We cannot notarize scanned or printed copies of your documents.
  3. Within two weeks of receipt of the request and accompanying documents, notarized documents will be mailed or ready for pick-up. Notarized documents cannot be emailed.
  4. Students who must obtain an apostille from the Oregon Secretary of State will need to send or deliver the notarized documents as per the instructions outlined at the Secretary of State Authentication/Apostille web page. The university does not arrange for delivery to the Secretary of State.
What if I don’t have my original diploma for you to notarize?

If you do not have access to your original diploma, a duplicate diploma may be ordered. Please visit the Diploma Online Ordering page: https://registrar.oregonstate.edu/diplomas for ordering information. We cannot notarize scanned copies of a diploma. If ordering a duplicate diploma, please allow 2–3 weeks for processing.

How long does the notarization process take?

Processing can take up to two weeks. Processing may be longer if the request is awaiting degree conferral.

How long does the notarization process take if I am graduating?

Students must be aware that:

  • Transcripts displaying a graduation date are ready usually one week after the end of term for graduate students and two weeks following the end of term for undergraduate students.
  • Undergraduate diplomas are ready according to this timeline. Graduate diplomas are ready according to the timelines published here.

Note:  The Office of the Registrar will make every effort to arrange for a Notary Public to be available as soon as transcripts or diplomas showing a conferral/graduation date are available. However, it is the student's responsibility to deliver notarized documents to any agencies or organizations in the time frame required by those agencies or organization. For this reason, it is very important that the students submit requests for notarization two weeks before the end of their graduation term and that they make the needed arrangements in light of the transcript/diploma timelines outlined above.

What happens after the Office of the Registrar notarizes my diploma or transcript?

To obtain an Apostille, the Oregon Secretary of State will also require you to complete a request form found at the Secretary of State Authentication/Apostille web page.

Will you forward my documents to the Oregon Secretary of State?

The Office of the Registrar will only send the notarized documents to the Secretary of State if directed per the request form, and will not send payment or the return envelope for you. To ensure the timely and safe return of your documents from the Oregon Secretary of State it is highly recommended that you request your diploma and transcripts be returned directly to you from our office. You can then give them to the Oregon Secretary of State with your payment and the request form in one package.

Will you notarize other documents?

To keep this service free of charge our notary only notarizes documents generated by the Office of the Registrar.

Statement of Degree

A Statement of Degree is a good-faith letter indicating your anticipated graduation date. Most employers and graduate schools will accept a Statement of Degree until your degree is actually cleared and posted on the transcript. The Office of the Registrar issues Statements of Degree only for undergraduate students.

A Statement of Degree is generated by the Office of the Registrar for undergraduate students who are in one of the below circumstances:

  • The student is registered for the final courses necessary to meet all degree requirements.
  • The student has already met all degree requirements and is awaiting the formal degree award.
  • The student has already graduated and needs a letter from the Office of the Registrar to verify that they have graduated from OSU. A $15 certification fee will be charged. This service is offered for only 30 days after the degree has been awarded, after which time the Verifying Your Degree process is available.

Students who are not currently registered for the final courses necessary to meet all degree requirements are not eligible to receive a statement of degree from the Office of the Registrar.

Requests for Statement of Degree will be processed within 5 business days.

Please request your Statement of Degree by emailing the following information to graduation@oregonstate.edu. (NOTE: Your request must come from your ONID email address so that we can verify your ID):

Subject Line: Statement of Degree

Name:

OSU Student ID:

Contact Phone:

ONID Email Address:

College Degree and Major:

Term/Year Awarded:

Where do you want the Office of the Registrar to mail your statement?

  • If directly to a future employer or graduate school, please provide the name and mailing address.
  • If directly to you, please provide your mailing address.
  • If directly to you/future employer or graduate school by email, please provide the email address(es) that you would like us to send it to.

Or tell us that you will pick up your statement at the Office of the Registrar.

Note: If you would like to wait for our office to process your request for a Statement of Degree until after your final grades post, please request your Statement of Degree after your final grades have posted.

Student Information

Find out more about what information is available, how to provide this information to others, and where to access university statistics.

Certification of Enrollment & Degree Verification

Verification or certification of enrollment is for students needing proof of enrollment or degrees for financial aid, insurance, employment, or other reasons.

You can do it on the Web:

Students requesting certification of enrollment or degrees earned spring 2000 to the present may obtain the information by:

  • Printing a current term schedule by logging on to MyOregonState, under Academic Resources.
  • Printing a certification at no cost from the National Student Clearinghouse by accessing it through MyOregonState.
  • Printing a certification from the National Student Clearinghouse at www.studentclearinghouse.org/ and using a credit card to pay for the service.
  • Students requesting certification of enrollment prior to spring 2000 may obtain the information by:
  • Printing an unofficial transcript by logging on to MyOregonState.
  • Ordering an official transcript.

Forms submitted to the Office of the Registrar are sent to the National Student Clearinghouse. The Clearinghouse will provide a certification report that comes closest to providing the information you desire. They will not complete your form. All such certifications are official and need no further institutional signatures or seals.

Only those certification requests that require information not in the possession of the National Student Clearinghouse will be handled by the Office of the Registrar. In many cases, an official transcript will meet the needs of your request. We are unable to complete agency forms. If you have special verification needs you may submit a Verification of Enrollment request form to the Office of the Registrar. These special requests are subject to a $15 processing fee and require 3 business days to process.

To learn more about the National Student Clearinghouse, visit their website at http://www.studentclearinghouse.org/ or contact them at 2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171. Telephone: 703-742-4200 (8:30 a.m. to 7 p.m. EST), FAX 703-742-4239, or email: service@studentclearinghouse.org.

Loan companies, other agencies, and even parents can contact the NSC directly for enrollment verifications.

Please include your legal name, social security number, and date of birth on all correspondence as well as the mailing address of the recipient for the verification

Degree information is also reported to the National Student Clearinghouse and individuals or organizations wishing to verify your degree may do so through the NSC for a small fee. You may also order an official transcript to provide as proof of degrees earned.


Information Online

Learn more about what information is available online, such as alert notification, directory information, registration information, etc. Read more in the Student Records-Right to Privacy section of the General Catalog and in this website at http://registrar.oregonstate.edu/student-information-online-registration-information-handbook

OSU Alert Notification System

The Alert website (http://oregonstate.edu/alerts) keeps the OSU community apprised of emergency situations related to campus and serves as an entry point to the OSU Alert Notification System. You can use the portal link on this page to provide emergency contact information in order to receive proactive notifications in the event of an emergency and you can visit this website to get regular updates. This system allows public safety officials to create emergency alerts that contain a recorded voice message, an email message, and a text message and send them to the current database of contact information for all employees and students. In crisis situations, the system will try all means of contacting each person in the database, and uses sophisticated means to verify contact so that we know we have reached everyone we could.

To verify your emergency contact information, go to https://www.getrave.com/login/oregonstate. Sign in with your ONID login and password, and review/update contact information. It is recommended that you add a cell phone or other text-capable device to receive an urgent message if an incident is under way. Additional features are now available.

Record Retention (OARs)

What records we retain and how long we keep them is governed by the Oregon Administrative Rules Division 20, Student Records Rule.

Statistical & Historical Data (Institutional Research)

Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by Institutional Research.

Biographical Information Change Requests

This page provides information on how to make biographical changes to your student record.
Index:

Legal Name Change

Name-in-Use Change

Social Security Number Change

Ethnicity Designation Change

Sexual and Gender Identity Reporting

Pronouns in Canvas

Go To Biographical Changes Request Form


Legal Name Change

What will this change affect?

This will change your name in all OSU administrative systems, including, but not limited to Canvas, MyDegrees, Online Services, class rosters, transcripts, et al.

How do I go about making this change?

Students wishing to change their legal name must submit a request in person. Those who are unable to do so in person must submit notarized copies of the name change form and of your pieces of identification.

For students who are not employed by OSU (as a student staff or staff member): 

  • For current, on-campus students:  Please bring your OSU ID card to the Office of the Registrar on the first floor of the Kerr Administration Building. In addition to your OSU ID, you will need to bring an official document that shows your change of name from your prior to your current name. Some examples of these documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar. Following the processing with the Office of the Registrar, you should visit the OSU Card Center for a new OSU ID card. Note that you will be assessed a replacement card fee (currently $30) for a new ID card.
  • For Ecampus/distance students:  You will need to mail to the OSU Office of the Registrar the following: 1) a notarized copy of a government issued ID, 2) a notarized copy of a name change document showing the previous and new name, & 3) a completed biographical change request form. Some examples of these documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.  If you have any questions about what is acceptable documentation, please call the Office of the Registrar. You can request a new OSU ID Card with your new name. Note: you will be assessed a replacement card fee (currently $30) for a new ID card.
  • For former students: Please bring in your current government-issued ID card, as well as official documentation that shows your change of name from your prior to your current name, to the Office of the Registrar. Some examples of name change documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar.

If you are an employee (faculty, staff, or student) of OSU:

Federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your photo ID reflecting your new name to your business center human resources staff. At that time you will be asked to complete an OSU Name Change form and I-9 form. Be prepared to provide acceptable I-9 supporting documents (examples: driver’s license and social security card, or passport). You may find more information on changing your legal name with HR by clicking on the “Personal Information” tab in Online Services.

For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, https://www.ssa.gov/

Name-in-Use Change

What will this change affect?

This will change how your first name appears in the systems that are considered more public to student services, such as advising and the classroom setting. These systems include Canvas, Web for Advisors, MyDegrees, the OSU directory, and class rosters. You may also elect to obtain a new ID Card; fees may apply. Faculty, academic advisors, and most staff at the University should see your name-in-use change unless the business of the office requires legal name for legal purposes. All legal documents (e.g., your transcript, many Financial Aid documents) will display your legal name. Business Affairs would continue to use your legal name. **We are not able to guarantee every system displays name-in-use, as not all systems used on campus link to the main student information system. If you encounter issues, please contact the Office of the Registrar.**

What is the purpose of doing this?

The purpose of this form is to reflect the first name used by you in professional settings even though that name may not be your legal first name. Some examples of when this might be applied are:

You use your middle name or a shortened version of your first name instead of your legal first name.

  • E.g., A person’s name is Nathan Daniel Jones, but that person is known professionally and academically as Daniel Jones.
  • E.g., A person’s legal first name is Catherine, but that person is known professionally and academically as Cathy.

You are an international student who prefers to use a different name in the context of attending school in the United States.

  • E.g., A person’s legal first name is Zheng, but that person is known professionally and academically as Sam.

You are using a name, different from your legal name, that you feel more aptly reflects your gender identity and/or gender expression.

  • E.g., A person’s legal first name is Christine, but that person is known professionally and academically as Jackson

How do I go about making this change?

In order to change your preferred name, please fill out the Biographical Changes Request form and submit it to the Office of the Registrar. For more information on restrictions to changing your name, please see the Name-in-Use policy. This brochure also provides key information on how this information will appear in OSU systems. **Please note--While names will most likely change in Canvas, occasionally there is a system error that occurs. If you do not see your name changed in Canvas after 24 hours from changing it with the Office of the Registrar, please contact canvas.support@oregonstate.edu and the Canvas team will change it.

Social Security Number Change

What is the purpose of this?

The purpose of this is to add a previously missing Social Security Number (SSN) or correct an erroneously recorded SSN.

What will this change affect?

This change will be reflected in all OSU systems in which your Social Security Number is stored. It is important that U.S. domestic students have the correct SSN on file as it is correctly identifies you as the person attached to your student record.

How do I go about making this change?

A request to change your social security number in the OSU Administrative Information System must be made in person at the appropriate office.

For students who are not employed by OSU (as a student staff or staff, or faculty member):

Please bring your social security card to the Office of the Registrar on the first floor of the Kerr Administration Building.

If you are an employee (faculty, staff, or student) of OSU:

Federal regulations require employers to validate that each employee's social security number and name on record exactly matches the social security number and name which appear on the individual's social security card to ensure proper tax reporting. Thus, in order to change either your social security number or your name in your personnel or payroll records, you must present your social security card which reflects your correct social security number to the appropriate business center for your hiring unit or, if your unit does not have a business center, the Office of Human Resources in the Kerr Administration Building.

If you have any questions or concerns, please call the appropriate office.

For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, https://www.ssa.gov/

Ethnicity Designation Change

What will this change affect?

This will change your race or ethnicity designation in OSU information systems.

How do I go about making this change?

  • For students:
    Students must bring in a Biographical Changes Request form reflecting the ethnicity designation change and a form of photo ID to the Office of the Registrar.
  • If you are an employee (faculty, non-student staff) of OSU:
    You may change your ethnicity designation via your MyOregonState account. To make this change, go to the Resources tab in MyOregonState and look for 'My Profile.' That will take you to your profile where you may report this information.

 

Sexual and Gender Identity Reporting

With the implementation of OR Senate Bill 473, students may voluntarily report their gender identity as part of their demographic information; the ability to report sexual identity information is forthcoming. Additionally, students have the ability to report their pronoun. Note, however, that pronouns do not show up yet in any class roster, student-facing information systems, or other readily visible place.

What will this change affect?

This will change your gender identity and/or pronoun designation in OSU information systems.

How do I go about making this change?

To make this change, students will go to Resources tab in MyOregonState and look for 'My Profile.' That will take you to your profile where you may report this information.

 

Pronouns in Canvas

You can select your pronouns to display in Canvas. To learn how to do so, please see this guidance from Academic Technology.

Student Information Online

Access for Persons with Disabilities

Students with disabilities who need help with Office of the Registrar’s services offered through MyOregonState or Online Services should contact the Office of the Registrar in B102 Kerr Administration Building, 541-737-4331 or email registrars@oregonstate.edu.

The Office of the Registrar and Disability Access Services will make arrangements for classes in accessible locations.

To obtain this publication in alternative formats, please call 541-737-4331 or email registrars@oregonstate.edu.

OSU ID Card Provides Access

All OSU students may obtain a student identification card.

Corvallis Campus Students: Corvallis campus students must visit the ID Center (http://fa.oregonstate.edu/business-affairs/idcenter) in Memorial Union Room 103, after registering for classes at OSU. Photo identification is required (state-issued driver's license or ID, passport, or military ID). The OSU ID card is your official identification for using campus services, facilities (door access) and activities, and is valid as long as you are registered for classes. It is scanned at many locations to verify registration. Your OSU ID card is your meal card if you live in university housing.

MyCard is the online card office where students can submit a digital photo of themselves for their initial ID card, view their OSU ID card balance and past card transactions, add money to their OSU Orange Cash account, set up "Donors" (contributors other than themselves), and deactivate or reactivate their lost OSU ID card. Orange Cash is the campus debit account used with your ID card for copies at the library and purchasing food on campus. Orange Cash is separate from your resident hall meal plan. You can add money to your OSU Orange Cash account at the ID Center or online at http://food.oregonstate.edu/orange-rewards. See this website for more information on Orange Rewards.

Ecampus Students: Students who are studying off campus may obtain their ID card as long as they are registered with OSU. They may request a non-photo ID card to be mailed to them by calling or emailing the ID Center any time after they have registered for classes, 541-737-2493, ID.Center@oregonstate.edu.

OSU Student ID card fees are as follows:

  • Student (original card, billed with tuition) $25.
  • Card replacements $30.
  • Affiliate (Spouse or Domestic Partner of a student) $30.

Online Access to Student Records

Students can electronically access their own student information via MyOregonState, https://my.oregonstate.edu in the student dashboard.

These services are explained below and are available 24 hours per day, EXCEPT: 11:55 p.m. Friday to 7:00 a.m. Saturday

To access your own student information, you need your ONID username and password to log in.

ONID is Your OSU Network ID

Every student is assigned an ONID account. You must activate your ONID account in order to register for classes.

To activate your ONID account, go to http://onid.oregonstate.edu and choose “Sign Up For ONID” in the upper-left hand column.

ONID Email is the official communication link that the university uses to communicate with students.

Use your ONID username and password to access email, online course materials, grades, and financial accounts. Among the services you may access are:

ONID Support

Support documentation and several video tutorials are posted at the Helpdocs website (http://oregonstate.edu/helpdocs/accounts/onid).

Phone and email support for ONID is provided by the OSU Service Desk, 541-737-3474 (http://is.oregonstate.edu/service-desk).

Student Life Policies and Regulations

The Student Life Policies and Regulations are published separately fall term and include rules regarding academic integrity, conduct, living groups, organizations, vehicles, identification cards and policies on discrimination, records, speech activities, sexual assault, copyright, alcohol/drugs, workplace and public safety.

This information is available on the:

Regulations governing student identification cards may be found in this publication and are also available at the University ID Center, Memorial Union Room 103.

Student Right-to-Know

The graduation rate and persistence rate for first-year students who entered Oregon State University in 2012 on a full-time basis are provided in the chart below:

Graduation Rates for First-time First-year Students

5-Year

6-Year

First-year students who entered full time in 2012

Graduation

Graduation plus persistence

Graduation

Graduation plus persistence

3321

61.1%

70.6%

67.0%

71.0%

Figures do not include students who transferred and continued to make progress or graduated from other institutions.
Source: OSU Office of Institutional Research.

Update Your Current Mailing Address

This is the only address the university will use if it needs to send you information. The university no longer maintains separate local and home student addresses. Students are responsible for making sure their current address listing is correct and for updating it at the end of each term if necessary. Students may change their current mailing address listing at the Office of the Registrar or by logging in to MyOregonState, https://my.oregonstate.edu/, and under Resources clicking on 'View/Update Address and Phone'.

You will be asked to verify your address at the beginning of each term. The first time you access your student information on the Web through MyOregonState, you will see a message asking you to change or confirm your address. Please update your address information at that time.

Certification of Enrollment or Degree

Verification or certification of enrollment is for students needing proof of enrollment or degrees for financial aid, insurance, employment, or other reasons.

You can do it on the Web:

Students requesting certification of enrollment or degrees earned spring 2000 to the present may obtain the information by:

  • Printing a current term schedule by logging on to MyOregonState, clicking Academic Resources, and clicking View Your Class Schedule in Detail.
  • Printing a certification at no cost from the National Student Clearinghouse by accessing it through MyOregonState.
  • Printing a certification from the National Student Clearinghouse at www.studentclearinghouse.org/ and using a credit card to pay for the service.

Students requesting certification of enrollment prior to spring 2000 may obtain the information by:

Forms submitted to the Office of the Registrar are sent to the National Student Clearinghouse. The Clearinghouse will provide a certification report that comes closest to providing the information you desire. They will not complete your form. All such certifications are official and need no further institutional signatures or seals.

Only those certification requests that require information not in the possession of the National Student Clearinghouse will be handled by the Office of the Registrar In many cases, an official transcript will meet the needs of your request. We are unable to complete agency forms.

To learn more about the National Student Clearinghouse, visit their website at http://www.studentclearinghouse.org/ or contact them at 2300 Dulles Station Blvd., Suite 300, Herndon, VA 20171. Telephone: 703-742-4200 (8:30 a.m. to 7 p.m. EST), FAX 703-742-4239, or email: service@studentclearinghouse.org.

Loan companies, other agencies, and even parents can contact the NSC directly for enrollment verifications.

Please include your legal name, social security number, and date of birth on all correspondence as well as the mailing address of the recipient for the verification.

Access to Registration Information

Use a secure Web browser. Use the Office of the Registrar's home page to find the following information:

Academic Regulations

Regulations for registration, adding and dropping classes, grades, withdrawing from classes, auditing, and other important regulations.

Academic Calendars

Deadlines

Distance Education

Ecampus offerings at http://ecampus.oregonstate.edu/

Enrollment and Degree Verification

Verification of your enrollment or degree earned (for insurance or other purposes).

Examinations

Exam schedules and policies

Fees and Fee Payment

Fees and tuition

Financial Aid

Financial aid

General Catalog

Academic programs, departments, course descriptions

Priority Registration

When to register for classes

Registration Information

Deadlines, ONID, PINs, advisors, eligibility to register, late registration, registration on the Web, students with disabilities registration assistance

Schedule of Classes

Detailed information on class availability, baccalaureate core, courses currently taught, class instructors, class times and days of the week

MyOregonState, https://my.oregonstate.edu

Use your MyOregonState account to access your personal records, change addresses, view holds, order a transcript. Use your PIN for Web registration, add/drop, course withdrawal.

Transcripts

How to obtain a copy of your official academic record (transcript) and how to have a copy of it mailed.

Also on the Office of the Registrar’s home page, check out the Student Information section for information on academic standing, confidentiality of records, veterans’ information, and other useful information.

Online Student Authentication for Students Taking Ecampus Courses

Oregon State University Ecampus may begin requiring online student identity verification for select Ecampus courses and eventually all Ecampus courses.

Why implement online student ID verification?

Online student ID verification recreates the idea of a traditional school ID card and will help ensure the investment in your education by protecting the integrity of our programs and degrees, guarding against financial aid fraud and meeting or exceeding U.S. Department of Education regulations for Title IV financial aid eligibility.

How does it work?

If a course requires online student ID verification, a note will appear in the comments sections of the Course Catalog and the Ecampus Schedule of Classes indicating the requirement.

Identity verification may occur randomly throughout the term within your Canvas course, and may be embedded in quizzes, assignments, discussion boards or at any location in the course material.

Visit http://ecampus.oregonstate.edu/services/authentication/ for more information.

Or contact Ecampus at: Ecampustesting@oregonstate.edu; 541-737-9281.

OSU Alert Notification System

The Alert website (http://oregonstate.edu/alerts) keeps the OSU community apprised of emergency situations related to campus and serves as an entry point to the OSU Alert Notification System. You can use the portal link on this page to provide emergency contact information in order to receive proactive notifications in the event of an emergency and you can visit this website to get regular updates. This system allows public safety officials to create emergency alerts that contain a recorded voice message, an email message, and a text message and send them to the current database of contact information for all employees and students. In crisis situations, the system will try all means of contacting each person in the database, and uses sophisticated means to verify contact so that we know we have reached everyone we could.

To verify your emergency contact information, go to https://www.getrave.com/login/oregonstate. Sign in with your ONID login and password, and review/update contact information. It is recommended that you add a cell phone or other text-capable device to receive an urgent message if an incident is under way. Additional features are now available.

Student Status by Credit Hours

Student status by credit hours is defined on the back of the OSU transcript.

Student Type

Time Status

Credit Hours

Undergraduate/Post Baccalaureate

Full time

12+

Half time

6–11

Part time

1–5

 

Graduate

Full time

9+

Half time

5–8

Part time

1–4

 

General Education

Full time

18+

Half time

15–17

Part time

1–14

Transcripts

**“During our suspension of walk-in services, the option for in-person paper pick-up of transcripts is not available. Please choose either the PDF e-transcript or paper mailed transcript option when placing your transcript order.**

As a current or former student you can:

  • Securely request transcripts online 24/7.
  • Track your request online.
  • Receive email notifications when transcripts are processed and delivered.
  • Request electronic delivery of your official transcript.

 

Official Transcript Delivery Methods and Fees:

PDF eTranscript: No additional fee.

Paper Transcript, Mailed: $10 fee (includes USPS standard shipping).

Paper Transcript, Picked-Up: This service is currently suspended as our office moved to fully remote operations on March 23, 2020.

Third Party Order, PDF e-Transcript: $20 fee.

Expedited Shipping Options:

  • USPS International Shipping: $5.00
  • FedEx Domestic Overnight: $25.00
  • FedEx International: $47.50

 

Ordering Official Transcripts

For release of your transcript, your student account must be current with no past due balances. Transcript orders will not be released if you have a financial hold on your student account. If you have questions about your account balance please contact Student Accounts at (541) 737-3775 or you can use their Contact Us Form online to send them an email.

Current students
  1. Log into MyOregonState.
  2. Once you have successfully logged in, select the Academics tab.
  3. In the Academics, select Academic Resources. You may have to click on "View more academic resources."
  4. Click on the Order Official Transcript link.
  5. Click on Access the Transcript Ordering Site link. If this is your first time logging in, confirm your contact information.
  6. Follow the on screen prompts to order your official transcript(s):
  • Select Destination Type (organization or school, yourself, or another individual)
  • Select Product Type (PDF eTranscript, paper mailed. Paper pick-up services are suspended because our office is closed to visitors.)
  • Enter Order Details and Payment Information
  • Review, Confirm, and Submit Your Order
  • A confirmation receipt will be emailed to you
 
Former students
  1. Start at the Transcript Ordering site.
  2. Create an account or log in as a returning user. This does not require that you use or recall your OSU log-in credentials.
  3. Follow the on screen prompts to order your official transcript(s):
  • Select Destination Type (organization or school, yourself, or another individual)
  • Select Product Type (PDF eTranscript or paper mailed. Paper pick-up services are suspended because our office is closed to visitors.)
  • Enter Order Details and Payment Information
  • Review, Confirm, and Submit Your Order
  • A confirmation receipt will be emailed to you
 
Third Party Requests

Third Party Transcript Requests: Colleges, universities, or businesses who are requesting official transcripts on behalf of a student must upload a records release signed by the student (electronic signatures are not accepted) as a part of the order. You’ll be asked to enter the student's:

  • name
  • previous names
  • dates of attendance
  • date of birth
  • last 4 digits of their SSN

Third parties cannot receive transcripts via fax or PDF eTranscript.

 

FAQs

 

For currently enrolled students: use the MyOregonState student portal.

  1. Once you have successfully logged in, select the Academics tab.
  2. In the Academics tab, select Academic Resources.
  3. Click on the View Unofficial Academic Transcript link.

For prior, not currently enrolled, students: use Online Services. Unofficial transcripts are not available for students enrolled prior to Fall Term 1991.

You can request a copy of your official Oregon State University transcript and use it for unofficial purposes as well. Please see instructions for Current and Former students above.

Yes. You can order your transcript now and request that it is not delivered until your current term grades are posted. Or if you’re graduating, you can request that your transcript is delivered after your degree is awarded (this happens after grades are posted). To do this, select the Hold for Grades or Hold for Degree option during the ordering process. If there is a cost with your transcripts, your credit/debit card will be charged now. Your transcripts will be processed and delivered after the current term has ended.

One option is to use the Search bar on the Select Documents screen to find another college or university. Your search results will display that institution’s email address(es) where your transcript will be sent. Once you’ve selected an institution, the delivery method will default to eTranscript. If the institution requests a paper transcript to be mailed, that option is available by choosing Switch to Mail Delivery. The preferred mailing address will be displayed but you can edit that address if your transcript should be sent to another individual or office within the institution (other than the admissions office).

Alternatively, on the Select Documents screen you can chose the option below the Search bar to enter your own email or mailing address. Click on the link “Send to Yourself, Another Individual, or Third Party.” Then select the Product Type and on the Order Details screen you’ll enter the email or mailing address.

You can attach up to 10 pages of supporting documents to paper mailed transcripts and PDF eTranscripts (please verify with the recipient that they will accept a PDF eTranscript). Simply attach your completed form or other supporting document when entering your Order Details in Parchment. Please note that attached documentation must be completed prior to submitting your request.

If you are submitting your transcripts to AMCAS, LSAC, NursingCAS, PhorCAS, SOPHAS or another centralized application service you will be given the opportunity to enter your applicant ID or account number.

If you selected the paper pick-up option, please email the completed form or other supporting document to registrars@oregonstate.edu the same day you place your transcript order online.

If there is a cost associated with your transcript order, your credit/debit card will not be charged until your financial account hold is removed. You have 30 calendar days from when your order was placed to resolve your financial account hold. If you do not resolve your account hold within 30 days, your transcript order will be canceled. If you have questions about your account balance please contact Student Accounts at (541) 737-3775 or you can use their Contact Us Form online to send them an email.

No. Official and Unofficial transcripts will display all of your coursework history while at Oregon State University. This includes: non-credit, undergraduate, post-baccalaureate, and graduate coursework.

Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the website for transcript information at Portland State University.

Yes. PDF eTranscripts are secured with a passcode. The recipient will receive an email notifying them that your transcript is available. The recipient will then use a generated passcode to access your transcript.

 

Mailed paper transcripts arrive in a secure envelope and are considered official as long as the seal isn’t broken.

Because of the significant disruption of COVID-19 on teaching and learning during the spring term, the Office of the Registrar has inserted Spring 2020 transcript notation to provide the viewer of the transcript additional context for students’ performances during this term.

The note  references the relaxation in the S/U restrictions which normally limit the use of the S/U grading basis in many OSU degree programs. Because these restrictions were loosened during spring, this transcript notation provides additional context regarding this unprecedented term.

While the unofficial web transcript duplicates the notations for students who are taking courses across levels in the term, the official transcript displays these notations appropriately on each level section of the official transcript.

Questions about the transcript notation may be directed to kristin.benson@oregonstate.edu.

Transfer Credits

Did you complete courses at another institution or are you thinking about taking a class to transfer back to OSU? Learn more about equivalencies between other institutions and OSU. The Office of Admissions processes transfer credits. Visit these websites for more information:
Transfer Course Equivalencies

For information on courses from Oregon colleges and universities that are accepted in transfer to OSU, see Oregon colleges and universities course equivalencies page. You can also view equivalencies for schools outside of Oregon.

Baccalaureate Core Course Equivalencies

For information on courses from Oregon community colleges that transfer to OSU as baccalaureate core credit (courses that meet general education requirements) see the baccalaureate core course equivalencies page.

Reverse Transfer

Oregon State University has partnered with several community colleges to help identify and award associate degrees to students who have completed the degree requirements but may be unaware of this achievement. This is called reverse transfer.

Annually, our office will send OSU transcripts of qualifying degree partnership program students to our community college partners at the select schools listed below. They will evaluate the course work to determine if requirements have been met for an associate degree at their institution and will contact eligible students.

The transfer of records from OSU to these schools will cease once a student has been awarded an associate degree or applied for their baccalaureate degree from OSU.

We know our students work hard and we wish to see them justly awarded for the degrees they have earned.

If you have questions about this process you may contact:

  • Linn-Benton Community College: Christine Acker, ackerc@linnbenton.edu or call 541-917-4237
  • Tillamook Bay Community College: Rhoda Hanson, rhodahanson@tillamookbaycc.edu or call 503-842-8222 x 1110
  • Mt. Hood Community College: John Hamblin, john.hamblin@mhcc.edu or call 503-491-7384
  • OSU Registrar’s Office: registrars@oregonstate.edu or call 541-737-4331
Transfer of Credits Taken as an Undergraduate to a Graduate Program

Beginning academic year 2013/2014, the Office of the Registrar no longer hosts a Reservation of Credit form or process.

The Graduate School allows students to apply graduate courses taken as an undergraduate/postbaccalaureate student towards a graduate program utilizing their transfer credit policy and procedures. Students wishing to pursue this option will now work directly with the Graduate School. Review the specific Graduate School Transfer Credit criteria in the OSU General Catalog for more information.