Student Records
Academic Program
Your academic program encompasses:
- Degree(s)
- Major(s)
- Minor(s)
- Certificate(s), and
- Any options you are pursuing in your studies at OSU
For those pursuing standalone certificates at OSU, please see FAQs here.
Use the general catalog, advising resources, and MyDegrees to track your program requirements and to make decisions about making changes to your program.
How do I change my major?
Undergraduate Students
See the academic advisor or advising office responsible for the major; the advising staff will submit a change of academic program through our online process.
If you decide to change your major after the add/drop deadline, the change will normally take effect for the next academic term. You can also request a change on campus through your advisor.
Graduate students
Those who wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.
Microcredentials
- Information for students about microcredentials is located on the Office of the Registrar Microcredentials webpage.
- Information for faculty and staff is located on the Office of Curriculum Management/Assessment and Accreditation Microcredentials webpage.
Standalone Certificates
For information on standalone certificates, check out the FAQs.
Advising
Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:
You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.
Academic Catalog
Check out the academic catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more.
Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and academic regulations.
Student status by credit hours
Student status is defined on the back of the OSU transcript.
|
Student Type |
Time Status |
Credit Hours |
|
Undergraduate/Postbaccalaureate |
Full time |
12+ |
|
Half time |
6–11 |
|
|
Part time |
1–5 |
|
|
|
||
|
Graduate |
Full time |
9+ |
|
Half time |
5–8 |
|
|
Part time |
1–4 |
|
|
|
||
|
General Education |
Full time |
18+ |
|
Half time |
15–17 |
|
|
Part time |
1–14 |
|
Academic Program
Your academic program encompasses the degree, major, minor, certificate, and any options you are pursuing in your studies at OSU. For those pursuing standalone certificates at OSU, please see FAQs here. Use the general catalog, advising resources, and MyDegrees to track your program requirements and to make decisions about making changes to your program.
How do I change my major?
Undergraduate students see the academic advisor or advising office responsible for the major; the advising staff will submit a change of academic program through our online process. If you decide to change your major after the add/drop deadline, the change will normally take effect for the next academic term. You can also request a change in campus through your advisor.
Graduate students who wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.
Advising
Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:
- Meet with your advisor once per term.
- Keep your PIN in a safe place.
- Take responsibility for learning your degree requirements.
You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.
Academic Catalog
Check out the academic catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more. Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and the academic regulations.
Microcredentials
- Information for students about microcredentials is located on the Office of the Registrar Microcredentials webpage.
- Information for faculty and staff is located on the Office of Academic Programs and Assessment Microcredentials webpage.
Standalone Certificates
For information on standalone certificates, please see this page.
Microcredentials
What is a microcredential?
A microcredential is a set of courses in a focused area of study. These courses are designed to develop specific skills and competencies. Upon completion, microcredentials provide validation of the skills and competencies achieved. Typically, microcredentials consist of at least three courses and eight credits, usually ranging from 8-12 credits. They are awarded digitally through a badging system that can be shared with employers.
Explore currently offered microcredentials at OSU.
Who can enroll in a microcredential program?
OSU microcredentials are available to:
- Non-degree-seeking students
- Undergraduates
- Graduates
- Non-traditional students
- Working professionals
Graduate-level microcredentials require a bachelor’s degree. While a college degree is not necessary for other microcredentials, some courses have prerequisites that would require previous college experience.
Enrollment Process
- You can apply to Oregon State as a non-degree student if you are not currently enrolled at OSU. Indicate on your application that you want to complete a microcredential.
- Current OSU students can enroll via this online Ecampus form prior to taking their final course required for the microcredential.
- Prospective students may contact Ecampus for more information.
Why enroll in a microcredential program?
Microcredentials allow students to distinguish themselves by mastering skills that enhance their knowledge and marketability in the workplace.
Format of Microcredential Programs
Typically, microcredentials consist of at least three courses and eight credits, usually ranging from 8-12 credits. Students must complete at least one of their microcredential courses after enrolling in the program. All microcredentials are offered online, while some microcredentials are also offered on-campus. Once you know which microcredential(s) you want, you can look in the OSU Schedule of Classes to see if the required courses are offered online, on-campus, or both.
Showing Completion to Employers
Learners who complete the requirements of a microcredential earn a digital badge verified by Credly, which can be shared with future employers.
Proposing a Microcredential
For more information on proposing a microcredential, visit the Curriculum Management Microcredential page.
Managing Access to Your Records
You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.
FERPA – Right to Privacy
What is FERPA? FERPA stands for the Family Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them.
Review the Student Records - Right to Privacy Notice in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.
Student Consent to Release Information
If you wish to release FERPA-protected information (e.g. grades) to an individual:
- Complete the Student Consent to Release Information form.
- This form does not expire until a student revokes it.
- When completing the form you must authorize the release of information to a specific individual(s).
Former students who cannot access the Student Consent to Release form should email our office ([email protected]) to request a PDF copy of the form.
Confidentiality Request
Current Students
Restrict Directory Information in People Search
Log in to Beaver Hub, click on the Resources tab, click Resources again. Locate My Profile, click on My Profile, then Personal Information. Here you may uncheck the box next to any item you do not wish to be displayed. Click Update to apply your changes. This will restrict what directory information appears in the online People Search.
Current and Former Students
Request Confidential Status
Submit a Confidentiality Request form, which will prevent employees of OSU from providing any information about you to other parties. Please review the important notes below before requesting confidential status.
Current and Former Students
Remove Confidentiality Status
Submit the Confidentiality Request form to revoke the restriction.
Important Notes for Confidential Status
-
You will be required to conduct university business
- In-person with photo ID,
- via your OSU email address, or
- via live video chat with photo ID.
- Employers and third parties will not be able to confirm your enrollment or degree through the National Student Clearinghouse or OSU.
- If anyone – including you – calls OSU, they will be told, “I have no information on that individual.”
- Your name will not be published in lists of Oregon State University students or graduates (e.g., newspapers, online sources, etc.).
- Confidentiality does not mean anonymity in classes at OSU.
- Employees and agents of OSU that “need to know” information to accomplish their tasks will retain access.
- It does not exclude you from mailing lists/listservs essential to enrollment at OSU.
- Your employee and student information will be suppressed.
- It has no effect on directory information released prior to the submission of this request.
- This authorization remains in effect until you revoke it or until you are deceased.
Diploma/Transcript Notarization & Apostille
An Overview
Students who apply for jobs or admission to universities in other countries often need to have their diploma or transcript certified for authenticity. The Office of the Registrar provides this certification and notary service for OSU student documents.
- Determine if certified and notarized documents are needed by the receiving organization or university
- Only the Office of the Registrar can notarize official Oregon State University documents
- Documents can be notarized but not require an Apostille
- If an Apostille is needed, the Oregon Secretary of State provides the additional authentication for student documents
Step 1:
Determine if certified and notarized documents are needed by the organization or university.
Many institutions and organizations are now accepting an electronic transcript or an eDiploma in lieu of a certified/notarized paper document. If certified and notarized paper documents are required from the Office of the Registrar, identify which documents you need.
Step 2:
Order your document(s)
- Order an official transcript being sure to set delivery destination to Local Pickup/In-Person Pickup. Enter Notary Service Request details: Notary (First Name), Service (Last Name) and 541-737-4331 (Telephone). Click here for ordering instructions details.
- Order a duplicate diploma with return to you or direct delivery to our office at this address: OSU Registrar-Notary Service, 1500 SW Jefferson Suite B102, Corvallis, OR 97331
Step 3:
Complete and sign the online Notary Service Request Form. Before you can complete your request, you will need to upload a copy of your Oregon State University or government-issued photo identification.
Step 4:
Submit your completed Notary Service Request by clicking Finish.
Incomplete requests (documents not ordered, no response to our messages, etc.) within 20 days of submission, will be voided.
Step 5:
When we have completed your notary request, the documents will be returned per your instructions or we will contact you for pick up in our office.
Require an Apostille?
If additional authentication (Apostille) is required, you will need to connect with the Oregon Secretary of State for this service. Once our notarization process is complete, you are responsible for continuing the authentication process as outlined by the Secretary of State Authentication/Apostille.
If at any time you decide notary service is not needed you can void your request.
On the DocuSign, screen locate Other Actions (drop-down menu) > Select Decline to Sign > Follow the steps to void/delete your notary request form
Office of the Registrar
Responsible for the certification and notarization of official Oregon State University documents.
- We are unable to certify and notarize copies of documents you provide except your original diploma
- We are unable to notarize pdf or electronic documents
- Documents will be returned to you through mail delivery or available for pick up in the Office of the Registrar
Student
Responsible for delivering notarized documents to any organizations or agencies by their required deadline.
- Submit requests for notarization two weeks prior to your graduation term
- If an additional authentication (Apostille) of your documents is required, submit your documents to the Oregon Secretary of State
Frequently Asked Questions (FAQs)
If you do not have access to your original diploma, a duplicate diploma may be ordered. Please visit the diploma page for more information. If ordering a duplicate diploma, please allow for an additional 10 business days processing time.
Processing can take up to 10 business days from the date of notary service request form receipt by the Office of the Registrar. Processing may be longer if the request is awaiting degree conferral or awaiting the arrival of your diploma.
Please visit the diplomas and degrees webpage for estimated timelines on when your graduation date will appear on your transcript and when your diploma can be ordered. You will need to add 10 additional business days for the notary request, assuming your request form was submitted at least two weeks before the end of the term.
There is no fee for notarization but there are fees for transcripts, duplicate diplomas and specialty verifications.
To keep this service free of charge our notarization service is limited to documents generated by the Office of the Registrar.
If you require an Apostille, the Oregon Secretary of State will also require you to complete a request form found at the Secretary of State Authentication/Apostille web page.
To ensure the timely and safe return of your documents from the Oregon Secretary of State, request your diploma and transcripts be returned directly to you from our office. You can then deliver them to the Oregon Secretary of State with your payment and request form in one package.
OSU Honor Roll by Term
Honor Roll at OSU
Oregon State University announces undergraduate and postbaccalaureate students who have made the Scholastic Honor Roll.
These students have earned a B-plus (3.5) or better to make the listing.
To be on Honor Roll, students must enroll and complete at least 6 graded hours of undergraduate coursework.
Student Status by Credit Hours
Student status by credit hours is defined on the back of the OSU transcript.
|
Student Type |
Time Status |
Credit Hours |
|
Undergraduate/Post Baccalaureate |
Full time |
12+ |
|
Half time |
6–11 |
|
|
Part time |
1–5 |
|
|
|
||
|
Graduate |
Full time |
9+ |
|
Half time |
5–8 |
|
|
Part time |
1–4 |
|
|
|
||
|
General Education |
Full time |
18+ |
|
Half time |
15–17 |
|
|
Part time |
1–14 |
|
Transcripts
As a current or former student you can:
- Securely request transcripts online 24/7.
- Track your request online.
- Receive email notifications when transcripts are processed and delivered.
- Request electronic delivery of your official transcript.
Official Transcript Delivery Methods and Fees:
PDF e-Transcript: $5 fee
Paper Transcript, Mailed: $10 fee (includes USPS standard shipping).
Paper Transcript, Picked-Up: $10 fee.
Third Party Order, PDF e-Transcript: $20 fee.
Expedited Shipping Options:
-
USPS International Shipping: $5.75
-
FedEx Domestic Overnight: $33.00
-
FedEx International: $60.00
Ordering Official Transcripts
Check the status of your transcript order using the same link you use to order official transcripts. You can view the status of your order from the Parchment Storefront under the Orders tab.
Current students
- Log into Beaver Hub.
- Once you have successfully logged in, select the Resources tab and Select Resources from the dropdown menu.
- Select the Academic tab.
- Scroll down and click on the Order Official Transcript.
- Follow the on screen prompts to order your official transcript(s):
- Select Destination Type (organization or school, yourself, or another individual)
- Select Product Type: PDF eTranscript or paper mailed.
- Enter Order Details and Payment Information
- Review, Confirm, and Submit Your Order
- A confirmation receipt will be emailed to you
Former students
- Start at the Transcript Ordering site.
- Create an account or log in as a returning user. This does not require that you use or recall your OSU log-in credentials.
- Follow the on screen prompts to order your official transcript(s):
- Select Destination Type (organization or school, yourself, or another individual)
- Select Product Type: PDF eTranscript or paper mailed.
- Enter Order Details and Payment Information
- Review, Confirm, and Submit Your Order
- A confirmation receipt will be emailed to you
Third Party Requests
Third Party Transcript Requests: Colleges, universities, or businesses who are requesting official transcripts on behalf of a student must upload a records release signed by the student (electronic signatures are not accepted) as a part of the order. You’ll be asked to enter the student's:
- name
- previous names
- dates of attendance
- date of birth
- last 4 digits of their SSN
Unofficial Transcripts
For currently enrolled students
Use the Beaver Hub student portal.
- Once you have successfully logged in,
- Search for Unofficial Transcripts and click on the link
- Select All Levels and WWW Unofficial
- You can save a PDF of your unofficial transcript by clicking on the print icon in the upper right corner and printing to a PDF
For prior, not currently enrolled, students:
You can request a copy of your official Oregon State University transcript and use it for unofficial purposes as well. Please see instructions for Current and Former students above.
You can use the following link to request a copy of your unofficial transcript: beav.es/pew
Unofficial transcripts are not available for students enrolled prior to Fall Term 1991.
FAQs
Yes. You can order your transcript now and request that it is not delivered until your current term grades are posted. Or if you’re graduating, you can request that your transcript is delivered after your degree is awarded (this happens after grades are posted). To do this, select the Hold for Grades or Hold for Degree option during the ordering process. If there is a cost with your transcripts, your credit/debit card will be charged now. Your transcripts will be processed and delivered after the current term has ended.
One option is to use the Search bar on the Select Documents screen to find another college or university. Your search results will display that institution’s email address(es) where your transcript will be sent. Once you’ve selected an institution, the delivery method will default to eTranscript. If the institution requests a paper transcript to be mailed, that option is available by choosing Switch to Mail Delivery. The preferred mailing address will be displayed but you can edit that address if your transcript should be sent to another individual or office within the institution (other than the admissions office).
Alternatively, on the Select Documents screen you can chose the option below the Search bar to enter your own email or mailing address. Click on the link “Send to Yourself, Another Individual, or Third Party.” Then select the Product Type and on the Order Details screen you’ll enter the email or mailing address.
You can attach up to 10 pages of supporting documents to paper mailed transcripts and PDF eTranscripts (please verify with the recipient that they will accept a PDF eTranscript). Simply attach your completed form or other supporting document when entering your Order Details in Parchment. Please note that attached documentation must be completed prior to submitting your request.
If you are submitting your transcripts to AMCAS, LSAC, NursingCAS, PhorCAS, SOPHAS or another centralized application service you will be given the opportunity to enter your applicant ID or account number.
If you selected the paper pick-up option, please email the completed form or other supporting document to [email protected] the same day you place your transcript order online.
No. Official and Unofficial transcripts will display all of your coursework history while at Oregon State University. This includes: non-credit, undergraduate, post-baccalaureate, and graduate coursework.
Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the website for transcript information at Portland State University.
Yes. eTranscripts are sent as a secured PDF that cannot be altered.
Mailed paper transcripts arrive in a secure envelope and are considered official as long as the seal isn’t broken.
OSU joins other institutions across the state of Oregon in adding transcript notations for terms occurring during the COVID-19 pandemic. The pandemic has caused students numerous stressors that may have affected their studies, including a shift to remote learning in some instances. Below we list the transcript notation and the term for which it appears. Additionally, we offer explanation for why this notation was added.
Spring 2020: “COVID-19 disruption: Remote-learning and S/U policy extension.”
During this term, OSU offered all courses via remote learning or Ecampus classes. The pivot to remote learning was disruptive for many students. The stressors from the COVID-19 pandemic negatively affected learning for many students, resulting in increased withdrawals, and/or increased use of the S/U grading option. During this term, the university relaxed restrictions and deadlines for the S/U grading option. For this term only, degree requirements could be completed with “S” grades in programs where that is not normally permissible.
Summer 2020, Fall 2020, Winter 2021: “COVID-19 disruption: Remote learning.”
In these terms, OSU offered a majority of courses via remote learning of Ecampus classes. Remote learning was disruptive for many students. The stressors from the COVID-19 pandemic negatively affected learning for many students, resulting in increased withdrawals, and/or increased use of the S/U grading option.
While the unofficial web transcript duplicates the notations for students who are taking courses across levels in the term, the official transcript displays these notations appropriately on each level section of the official transcript.
Questions about the transcript notation may be directed to [email protected].
We can provide a PDF transcript for students who attended prior than 1991.
Whether you are a current or former student, you can submit a request for a notarized transcript using our online request form. Visit the Diploma/Transcript Notarization & Apostille webpage for more information and step-by-step instructions for completing your request.
Graduate School Transfer Credits
Readmission
Overview
Undergraduate, Undergraduate non-degree, & Postbaccalaureate students
- Those who previously attended Oregon State University but have not been enrolled at OSU for four terms (not including summer) and wish to re-enroll in courses must apply for readmission.
- Readmission is at the same student level, college and academic program as the last term of attendance.
- Returning students are subject to the current catalog year at the time of readmission.
Graduate & Non-degree graduate students
- Graduate students should contact the Graduate School.
- Non-degree graduate students can submit a new admissions application.
- Questions can be directed to [email protected].
Application Deadline
Readmission applications must be submitted to the Office of the Registrar two weeks prior to the beginning of the term in which you plan to resume studies at OSU.
Applying for Readmission
The readmission application process includes:
- Complete and submit the Readmission Application to the Office of the Registrar.
- Use your current, non-OSU primary email address. Your OSU email is inactive until after you are readmitted.
- You will need to attach your government-issued photo ID.
- $25 non-refundable application fee will be charged to your student account
Important Notes
Holds: All holds (e.g., financial, student health, student conduct, and academic holds) must be cleared in order for readmission to be processed and to be eligible to register.
Confirmation: When the readmission application process is complete, a confirmation email will be sent from the Office of the Registrar with information on registration, ONID access, and other steps for a successful return to the university.
Process Time: Please allow 5-7 business days for processing.
Academic Suspension: Students who were placed on Academic Suspension and plan to return to OSU must request reinstatement. See Academic Suspension and Reinstatement for more details about the reinstatement process.
Readmission Application Instructions
Step 1: Make sure the email address you use is correct and your primary email address. If the email address is incorrect, you will not be able to validate the form and will need assistance by emailing [email protected].
Step 2: Complete the required asterisk fields.
Step 3: Once all required fields have been entered on the form, select the Begin Signing link. Make sure you double check email.
Step 4: Once the form loads, select the Continue link to proceed with filling in the required fields. Items highlighted in red are required to complete the form.
Step 5: You will need to attach your government-issued photo ID for authentication purposes. When finished attaching your ID, select Done.
Step 6: When finished completing the form, select the Finish button at the top of the page upper right-hand corner.
Step 7: Select the Close button. The form will route to the Office of the Registrar for review and processing.
When the readmission application process is complete, a confirmation email will be sent from the Office of the Registrar with information on registration, ONID access, and other steps for a successful return to the university. You can also download this Readmission Guide outlining these next steps.
Screenshots of Process
Make sure the email address you use is correct and your primary email address. If the email address is incorrect, you will not be able to validate the form and will need assistance by emailing [email protected].
Complete the required asterisk fields. Once all required fields have been entered on the form, select the Begin Signing link. Make sure you double check email.
Once the form loads, select the Continue link to proceed with filling in the required fields. Items highlighted in red are required to complete the form.
You will need to attach your government-issued photo ID for authentication purposes. When finished attaching your ID, select Done.
When finished completing the form, select the Finish button at the top of the page upper right-hand corner.
Select the Close button. The form will route to the Office of the Registrar for review and processing.
When the readmission application process is complete, a confirmation email will be sent from the Office of the Registrar with information on registration, ONID access, and other steps for a successful return to the university. You can also download this Readmission Guide outlining these next steps.
Frequently Asked Questions (FAQs)
Readmission is at the same student level, college and academic program when you were last enrolled. If you wish to change your academic program after you have been readmitted, you must meet with an advisor to request a program change. See the Academic Advising page to find an advisor by college.
If you attended other institutions while away from OSU, send your official transcript from each college or university to OSU Office of Admissions.
If your application for readmission has been approved and you do not enroll in classes for that term, you will be placed in an inactive status and need to apply for readmission again (including the $25 application fee) for the term you wish to return.
Students occasionally take time off from their coursework for a variety of reasons. Check in with your academic advisor for guidance on any steps you may need to follow to ensure a smooth return to OSU. If you are away for four or more terms (not including summer), you are placed in an inactive status and unable to register for courses – follow the steps outlined above for applying for readmission.
Check in with Financial Aid for any information about your financial aid award.
Yes, when a student withdraws from all their classes on or after the first day of the term, this indicates registration exists and counts as an enrollment attempt. This applies to undergraduates/non-degree undergraduates and postbacc students.