Catalog and Curriculum

The Academic Catalog is the primary source of information for student curriculum requirements. It is often referred to as the university's "contract" with students and in rare situations where there is a discrepancy between the Catalog and information distributed by colleges and academic units (such as advising guides), the Catalog is considered the accurate source. While the Catalog is primarily a student tool, it is also used by internal and external stakeholders for accreditation, compliance and transfer articulation.

Publication Schedule

The Academic Catalog is published on June 1 each year. If June 1 falls on a weekend, the Catalog is published on the Monday immediately following June 1. Curriculum changes follow Catalog Year Policy, with a deadline of May 1 for most course and program changes.

The following table outlines when changes are visible in the Catalog based on the requested term of an approved curriculum proposal. Please note, summer is the start of the academic year. When submitting a curriculum proposal, any effective term may be requested but the Catalog Coordinator in the Office of the Registrar will determine the final effective term in accordance with Catalog Year Policy, based on the approval date of the proposal. Effective term refers to the implementation date of the new or changed course or program. Refer to the following examples:

  • A course may request a change for winter term, this academic year, but Catalog Year Policy prevents mid-year changes so the effective term will be moved to summer of the following year.
  • A new course is approved for fall term, next academic year, but it will not be visible in the Catalog until next year's edition is published on June 1. 
  • A program being extended to a new location may request a fall term implementation but if that term has already commenced, the effective term will be moved to winter. 
  • A new program is approved for winter term, this academic year, but if it is approved after week 7 of fall term, the effective term will be moved to spring.

Proposers should always check the final effective term of their proposal when they receive the approval email notification.

Requested Term
New Courses
New Programs New Program Location Course & Program Changes
Summer, this academic year Effective term will be changed to fall term if approved before week 7 of summer Effective term will be changed to fall term if approved before week 7 of summer Effective term will be changed to fall term if approved before week 7 of summer Effective term will be changed to summer, next academic year
Fall, this academic year Week 7 of summer term Immediately, if approved before week 7 of summer term Immediately, if approved before week 7 of summer term June 1, next academic year
Winter, this academic year Week 7 of fall term Immediately, if approved before week 7 of fall term Immediately, if approved before week 7 of fall term June 1, next academic year
Spring, this academic year Week 7 of winter term Immediately, if approved before week 7 of winter term Immediately, if approved before week 7 of winter term June 1, next academic year
Summer, next academic year June 1, next academic year June 1, next academic year June 1, next academic year June 1, next academic year
Fall, next academic year June 1, next academic year June 1, next academic year June 1, next academic year June 1, next academic year
Winter, next academic year Week 7, next fall term Week 7, next fall term Week 7, next fall term June 1, next academic year
Spring, next academic year Week 7, next winter term Week 7, next winter term Week 7, next winter term June 1, next academic year

Curriculum Changes

Program pages in the Catalog (majors, minors, options, certificates) can only be changed through the curriculum proposal process. Some of the information on those pages is not subject to Catalog Year Policy because it is not curricular in nature, but a proposal is needed to make any changes. Examples include the overview content describing the program, formatting changes and spelling errors. The Catalog Coordinator will determine if the proposal is eligible to be expedited and if the change can be made immediately and/or if further review is needed.

College requirements and reorganizations, such as department mergers and name changes, impact programs and are therefore considered curriculum changes under Catalog Year Policy.

Academic Regulations (ARs) can only be changed with approval from Faculty Senate, on the recommendation of the Academic Regulations Committee. Changes to ARs appear in the Next Catalog, published on June 1.

Proposal Type

Required or Recommended
Submission

Approval
Deadline

UNDERGRADUATE COURSE PROPOSALS

Add Core Ed to an Existing Course

Nov 1 (Required)

March 1

New Core Ed Course with effective term no later than Summer 2025

Nov 1 (Required)

March 1

New Core Ed Course with effective term of Fall 2025 or later

Any time

Week 6 of each term

New Non-Core Ed Course

Any time

Week 6 of each term

Change or Drop Non-Core Ed Course

Feb 1

May 1

UNDERGRADUATE PROGRAM PROPOSALS

New Program

Any time

Week 6 of each term

Major or Option Core Ed Change

Nov 1 (Required)

March 1

Major or Option Non-Core Ed Change

Feb 1

May 1

Minor or Certificate Change

Feb 1

May 1

GRADUATE COURSE PROPOSALS

New Course

Any time

Week 6 of each term

Change or Drop Course

Feb 1

May 1

GRADUATE PROGRAM PROPOSALS

New Program

Any time

Week 6 of each term

Change Program

Feb 1

May 1

OTHER PROPOSALS

Microcredential

Any time

Any time

College or Department Change

Dec 1

May 1

Non-Curricular Changes

Information that does not appear on program or college pages in the Catalog, such as admissions, financial aid, advising and accreditation, can be changed during the annual non-curricular editing period. This typically opens in March and ends on May 1. During this time, approved faculty and staff are given access to the unpublished Catalog website and make changes using an online editing tool. The changes are submitted to the Catalog Coordinator for review and if approved, will appear in the Next Catalog, published on June 1. Faculty and staff can be added to the editor list with approval from a member of their academic unit's leadership team. Requests to be added as an editor and other editing inquiries should be directed to the Catalog Coordinator.

Changes to contact information, such as phone numbers, can be made immediately by emailing the Catalog Coordinator

Other Resources

  • Academic Calendar: Lists registration deadlines for regular (11-week) and non-traditional (term extension, 5A, 5B, super term) courses.
  • Academic Policies and Procedures: Lists the curriculum policies.
    • Any curriculum policies not listed on the Curriculum Management website are enforced by the Office of the Registrar and exemptions are at their discretion.
  • Academic Regulations: All students are subject to the Academic Regulations as listed in the Catalog and are governed by the program requirements set by their catalog term.

Catalog Rights Policy

The Policy

For an explanation of the policy and procedural guidelines for catalog year implementation, see the official policy in the catalog.

Catalog Term Obsolescence

At the time of graduation, all students, including transfer students, must use a catalog that is not more than 10 years old. A student may petition to the head advisor of their college for any extension of a catalog greater than 10 years from their expected graduation term.

Catalog Term in the Curriculum Record

The catalog term of the curriculum record governs the catalog year used to evaluate baccalaureate core and university degree requirements in MyDegrees. The term here should reflect the term of the student’s admission and matriculation at a particular student level or their term of readmission at a particular student level. For Degree Partnership Program students, the first term the student is admitted to OSU will be the matriculation date and will determine the catalog year for institutional and baccalaureate core requirements.

Also, changing degree type (e.g., BA to BS degree) does not necessitate a change in the curriculum record unless that degree type was not available in that college and major at the original time of matriculation.

Field of Study Catalog Term

The 'field of study' is a major, minor, option, or certificate. Each field of study can carry a different catalog term from one another and from the curriculum catalog term. The field of study catalog term is determined by the term in which that particular field of study was officially declared by the student and entered into Banner. However, if the student is pursuing a major and option, the major and the first option associated with that major must have the same catalog term. If the option being declared did not exist at the time of the major declaration, then the major catalog term must be moved forward to the term the new option was declared. Subsequent majors/minors/options/certificates will be assigned a catalog term based on the term they were declared.

Students can choose to move their field of study catalog year forward by consulting with their academic advisor. The student's advisor can submit a program change with the new catalog year information in the comments. Catalog terms can be moved forward in time, but not backward, (with the exception of moving the first option back to synchronize it with the major).

For specific examples, refer to the attached document.

 

Curriculum Policies

Prerequisite Policy

Course prerequisites and corequisites are established by curriculum proposals and enforced by Banner. Refer to the information on prerequisite enforcement.

  • No prerequisites or corequisites may be deleted from or added to a course or section without an approved curriculum proposal. Prerequisites for a section must be in place before registration for the term begins.
  • Prerequisites and corequisites may not be switched or changed without an approved curriculum proposal.
  • All sections of a course must use the same prerequisites and/or corequisites that have been approved for that course.
  • Departments may add prerequisites or corequisites to the X99 or blanket course section Comments field of the online Schedule of Classes prior to registration. These may be enforced by the instructor; they are not enforced by Banner Registration.
  • Undergraduate prerequisites for graduate-level courses cannot be enforced by Banner.
  • Recommendations may be deleted without an approved curriculum proposal. Once deleted, they may not be reinstated without a curriculum proposal. Email your request to the Catalog Coordinator.
  • Recommendations may only be added with an approved proposal.

Course Number Reuse Policy

Six-Year Moratorium on the Re-Use of Course Numbers

If a non-credit or academic credit-bearing course is discontinued, that course number may not be re-used within six years of the last time that course was offered at Oregon State University. Any exceptions to this rule are solely at the discretion of the University Registrar.

OrACRAO Curriculum Tracking

OrARCRAO Curriculum Tracking

Curriculum changes approved by Faculty Senate Curriculum Council are implemented according to the Catalog Year Policy. Proposals are submitted by academic units through the university's proposal system and are approved by Curriculum Council throughout the academic year (September to June).

New program proposals for majors and certificates approved prior to 2011 were reviewed and processed on paper. Contact the Office of Curriculum Management/Assessment and Accreditation for assistance locating a historical proposal.

Proposals approved between 2011 and June 2020 are recorded in the archived Curriculum Proposal System (CPS). Curriculum Inventory Management (CIM) began a soft rollout in October 2019 but course proposals were approved in the CPS through June 2020.

Contact the Catalog Coordinator if you have questions.