Faculty/Staff

Catalog and Curriculum

The Academic Catalog is the primary source of information for student curriculum requirements. All students are subject to the Academic Regulations as listed in the Catalog and are governed by the program requirements (majors, minors, options, certificates) set by their catalog term.

The Academic Calendar lists registration deadlines for regular (11-week) and non-traditional (term extension, 5A, 5B, super term) courses.

Curriculum policies primarily apply to faculty/staff, with the exception of the Catalog Rights Policy which governs a student’s graduation requirements. Curriculum policies not listed on the APA website are enforced by the Office of the Registrar and exemptions are at their discretion.

Non-credit courses are transcripted learning experiences governed by the non-credit policy. Academic units have non-credit courses approved through an abridged curriculum proposal process.

Access curriculum changes for OrACRAO using our historical proposal system (CPS) or newest curriculum tool, CIM. Support for curriculum tracking is provided by the Catalog Coordinator.

Catalog Rights Policy

The Policy

For an explanation of the policy and procedural guidelines for catalog year implementation, see the official policy in the catalog.

Catalog Term Obsolescence

At the time of graduation, all students, including transfer students, must use a catalog that is not more than 10 years old. A student may petition to the head advisor of their college for any extension of a catalog greater than 10 years from their expected graduation term.

Catalog Term in the Curriculum Record

The catalog term of the curriculum record governs the catalog year used to evaluate baccalaureate core and university degree requirements in MyDegrees. The term here should reflect the term of the student’s admission and matriculation at a particular student level or their term of readmission at a particular student level. For Degree Partnership Program students, the first term the student is admitted to OSU will be the matriculation date and will determine the catalog year for institutional and baccalaureate core requirements.

Also, changing degree type (e.g., BA to BS degree) does not necessitate a change in the curriculum record unless that degree type was not available in that college and major at the original time of matriculation.

Field of Study Catalog Term

The 'field of study' is a major, minor, option, or certificate. Each field of study can carry a different catalog term from one another and from the curriculum catalog term. The field of study catalog term is determined by the term in which that particular field of study was officially declared by the student and entered into Banner. However, if the student is pursuing a major and option, the major and the first option associated with that major must have the same catalog term. If the option being declared did not exist at the time of the major declaration, then the major catalog term must be moved forward to the term the new option was declared. Subsequent majors/minors/options/certificates will be assigned a catalog term based on the term they were declared.

Students can choose to move their field of study catalog year forward by consulting with their academic advisor. The student's advisor can submit a program change with the new catalog year information in the comments. Catalog terms can be moved forward in time, but not backward, (with the exception of moving the first option back to synchronize it with the major).

For specific examples, refer to the attached document.

 

Curriculum policies

Prerequisite Policy

Course prerequisites and corequisites are established by curriculum proposals and enforced by Banner. Refer to the information on prerequisite enforcement.

  • No prerequisites or corequisites may be deleted from or added to a course or section without an approved curriculum proposal. Prerequisites for a section must be in place before registration for the term begins.
  • Prerequisites and corequisites may not be switched or changed without an approved curriculum proposal.
  • All sections of a course must use the same prerequisites and/or corequisites that have been approved for that course.
  • Departments may add prerequisites or corequisites to the X99 or blanket course section Comments field of the online Schedule of Classes prior to registration. These may be enforced by the instructor; they are not enforced by Banner Registration.
  • Undergraduate prerequisites for graduate-level courses cannot be enforced by Banner.
  • Recommendations may be deleted without an approved curriculum proposal. Once deleted, they may not be reinstated without a curriculum proposal. Email your request to the Catalog Coordinator.
  • Recommendations may only be added with an approved proposal.

Course Number Reuse Policy

Six-Year Moratorium on the Re-Use of Course Numbers

If a non-credit or academic credit-bearing course is discontinued, that course number may not be re-used within six years of the last time that course was offered at Oregon State University. Any exceptions to this rule are solely at the discretion of the University Registrar.

OrACRAO Curriculum Tracking

OrARCRAO Curriculum Tracking

Curriculum changes approved by Faculty Senate Curriculum Council are implemented according to the Catalog Year Policy. Proposals are submitted by academic units through the university's proposal system and are approved by Curriculum Council throughout the academic year (September to June).

New program proposals for majors and certificates approved prior to 2011 were reviewed and processed on paper. Contact the Office of Academic Programs and Assessment (APA) for assistance locating a historical proposal.

Proposals approved between 2011 and June 2020 are recorded in the archived Curriculum Proposal System (CPS). Curriculum Inventory Management (CIM) began a soft rollout in October 2019 but course proposals were approved in the CPS through June 2020.

Contact the Catalog Coordinator if you have questions.

Academic and Classroom Scheduling

Academic and Classroom Scheduling supports academic departments in the development of the Schedule of Classes and assignment of classroom space while maintaining and enforcing university and federal scheduling policies.

Classroom Scheduling

This section includes information about classroom features and reservations, classroom use policies, and scheduling procedures.

25Live Pro

In mid-2020, the Office of the Registrar transitioned from WebViewer to 25Live Pro (also referred to as simply 25Live) for event and classroom scheduling. WebViewer was completely phased out and replaced at the end of June 2020. Event CRNs will no longer be required or provided.


Questions regarding 25Live or this transition should be directed to the 25Live Schedule Desk.

What is 25Live?

25Live Pro is web-based scheduling and calendaring software. It can be used to view scheduled courses and events university classrooms, request events in classroom spaces, and publish events to calendars.

25Live is used by the Schedule Desk in the Office of the Registrar to schedule classrooms for academic courses, as well as by the Schedule Desk and academic department representatives to schedule non-course events in classroom spaces. Usage of 25Live may expand to other spaces on OSU campuses in the future.

Scheduled classes will be visible in 25Live but are not directly scheduled in 25Live other than during the optimization process. The Schedule Desk and Department Schedulers use CourseLeaf Section Scheduler (CLSS) to schedule classrooms for classes. For more information about scheduling classrooms for academic course sections, please see Scheduling Classrooms for Courses.

For more information and rules about scheduling events in Classrooms, please see Scheduling Classrooms for Events.

Who may use 25Live?

Any user with a valid ONID login may use 25Live to view classroom schedules.

Most students, faculty, and staff on Corvallis campus should contact their department scheduler if they wish to reserve a classroom for an event. The department or unit can sponsor an event on behalf of others. Other representatives from departments throughout campus, in addition to department schedulers, may also be given permissions to request GP classroom space on a case by case basis.

Approved schedulers for most OSU departments/offices/units/organizations can be found by searching for that organization in 25Live, viewing the organization details, and finding the Associated Contacts. Faculty/staff wishing to use 25Live to request events frequently should contact the 25Live Schedule Desk to inquire about gaining requesting privileges. Those individuals may instead be directed to department schedulers or others from their unit with requesting privileges at the discretion of the Schedule Desk.

Anyone designated as a department scheduler (or their backups) by the Schedule Desk will have access to request, at minimum, General Purpose classroom spaces for events in 25Live. Department schedulers who wish to use 25Live to schedule their own departmental spaces for events must request this access and complete training before they are able to schedule their rooms in the system - please reach out to [email protected] to start this process.

Approved student organizations may also use 25Live to request use of GP classrooms spaces (and some department classroom spaces). Each student organization should designate one or two individuals to be the “scheduler” for that group. A maximum of three students per organization will be given request capabilities in the software. Students should contact [email protected] to designate those schedulers and to determine if their organization is set up in the software.

How do I use 25Live?

Log in to 25Live with your ONID credentials by visiting https://25live.collegenet.com/oregonstate or https://beav.es/25Live.

All authenticated users will have view-only access unless they are approved for requesting privileges per the information above. 

Any users with requesting privileges in the software will generally be able to request use of some or all General Purpose (GP) classrooms. Departments may choose to have their spaces requestable in the software as well. Departments will be responsible for scheduling and approving use of their spaces in the software. Training is available on Canvas for department schedulers to gain access to 25Live to schedule their own rooms.

Please see the following PDF guides and instructions:

Please also see the following training videos for basic use and features in 25Live:

25Live Reports

Scheduled reports (including daily and/or weekly emailed building or classroom schedules) are available to interested university faculty and staff. Please contact [email protected] for more details if you are interested in receiving scheduled reports.

All users may also request reporting capabilities to run their own reports with 25Live data. Please email the 25Live Schedule Desk if you wish to request access to reports; this access is not given by default.

Classroom Policies

Room Assignment Process/Policies

Room Assignment Policies exist to have the most positive impact on the largest number of students at Oregon State University. The following standards are followed when assigning rooms:

  • Classrooms are assigned based on class size (with priority given to larger classes), requested room attributes, and departmental building preference.
  • Seminars, colloquiums, classes and other regularly occurring events with a history of zero (or low) enrollment will be scheduled shortly before the term begins (approximately five business days).
  • Classes offered for credit take priority over all non-class-related or non-credit events.
  • Class sections requesting significantly larger rooms than their current or expected enrollment requires may need to wait until start of term to make those requests.

The institution uses many other detailed rules for scheduling classes that can be found on our website related to zone scheduling.

Departmentally Controlled Classrooms

  • Departments that control classrooms or seminar rooms are expected to adhere to the time zones and to fully use those rooms before requesting a General Purpose Classroom.

Accommodations for Disabled Students

  • When an assigned classroom is determined to be inadequate for a disabled student or instructor, Disability Access Services will ask the Schedule Desk to reassign the class to a suitable classroom.
  • If a suitable available classroom cannot be found, another class may have to be moved to accommodate the request. In the event that a course section is moved (either to accommodate a student in that class or another class) the Schedule Desk will contact the department schedulers of the sections being moved. It is the department scheduler’s responsibility to communicate the relocation and the reason to the instructors of those courses.
  • If a section has been relocated to accommodate a student with a disability, the department scheduler should not request to move the class again except under very unusual circumstances.

Changes in Classroom Assignments

  • Any requests to change a classroom assignment must be made through the department’s designated scheduler. The department scheduler will submit the request to the Schedule Desk via email. Instructors may not move their class from an assigned room without prior approval from the Schedule Desk.
  • In case of an emergency evacuation of a classroom or building, the department should ask the Schedule Desk to relocate classes.

Passing Period

Faculty and instructors are responsible for sharing the ten-minute 'pass time' between classes. Every effort should be made to vacate the classroom in a timely way, allowing the following instructor to set-up and prepare, as well as allow the finishing instructor to make final remarks and gather materials. There is no 'ownership' of this time. Students should be encouraged to meet with the instructor during office hours rather than during the "pass time". Should conflicts develop, instructors should first attempt to resolve the concerns between themselves. If the result is unsatisfactory, conflicts must be mediated by department chairs.

Room Size and Configuration

  • Seating capacity is specified in accordance with state and city safety regulations. If it appears that student demand will surpass the scheduled room, departments should contact the Schedule Desk for alternate space. Overcrowding violates safety codes. It is unacceptable for students not to have appropriate seating.
  • Furniture and equipment such as overheads, chairs, and tables must not be removed from any classroom. If a room does not contain adequate facilities to meet the scheduled maximum enrollment or equipment needs, the instructor should contact the department scheduler for assistance. The department scheduler will work with the Schedule Desk to resolve the problem.
  • Departments should assess anticipated enrollment and base any adjustments on actual course enrollment during the previous corresponding term. Enrollment increases should not exceed 15 percent of the previous corresponding term. Departments projecting an increase greater than 15 percent must provide written justification to the Associate Registrar.

General Purpose and Classroom Use Policies

  • GP Classrooms may only be used for scheduled courses or confirmed events with the express permission of the Schedule Desk in the Office of the Registrar. Classes should not be moved or switched without the permission of the Schedule Desk. Permission for event reservations can only be given via email confirmation from the Schedule Desk.
  • Food and drink are not permitted in academic classrooms.
  • Study sessions for student organizations are not allowed in General Purpose classrooms.
  • If furniture is moved within the classroom for classes or events, it must be returned to its original position at the conclusion of the class or event.
  • Furniture should never be removed or added to a classroom without permission from the Schedule Desk.
  • Some events may be denied use of classroom space if the event is inappropriate for the purpose of the classroom.
  • The possession, consumption, or furnishing of alcoholic beverages or controlled substances is prohibited in all classrooms.
  • Noise must be kept to a minimum at all times, especially while classes are in session
  • Classes may be moved at the discretion of the Schedule Desk.

Classroom Maintenance

  • Academic Technology, 541-737-2121, maintains and repairs all audio/video technology in a classroom. For immediate assistance, pick up the help phone in the classroom for direct connection to the Academic Technology's Service Desk.
  • Facilities Services Work Coordination Center, 541-737-2969, handles classroom furniture requests, damage, seating, heating/air conditioning, or other maintenance issues.
  • Custodial Services, 541-737-2157 (most rooms) or [email protected] (BALE, BEXL, GILK only), for rooms needing chalk, dry erase markers, erasers, new light bulbs, or needing clean up.

Classroom Definitions

General Purpose (GP) Classrooms

General Purpose Classrooms are scheduled centrally by the Schedule Desk in the Registrar's Office through your college or departmental representative.

Departmental Classrooms

Departmentally controlled classrooms are assigned as requested and directed by departments. Maintenance, scheduling, and inventory of those classrooms is the responsibility of the controlling department.

Enhanced Classrooms

Enhanced classrooms are computer-equipped and networked to campus servers for classes ranging in size from 21 to 615. Enhanced Classrooms may have either ceiling projectors or wall mounted, flat panel displays. All Enhanced Classrooms include a document camera. A full-time support person is on-call to assist faculty with equipment or network problems. Please see 25Live for enhanced classrooms.

Remote Learning/Web Collaboration Technology

Most General Purpose classrooms and many Departmental Classrooms are now equipped with Remote Learning/Web Collaboration technologies, including various styles and setups of cameras and microphones. While most classrooms equipped with these technologies are "Remote Ready," meaning that individuals may use them to deliver classes and meetings remotely without assistance, while a limited number require either training to use or a technician to be present to assist. Camera setup may include front/instructor facing cameras, back/audience facing cameras, both, or a movable tripod camera or webcam. Microphones may include instructor lavalier (clip) microphones, ceiling microphones, both, or integrated webcam/computer/soundbar microphones. A number of portable kits (a.k.a. Flex Kits) are also available for classrooms without installed Web Collaboration Technology.

Computer Station Classrooms

There are five General Purpose Computer Classrooms available for departments to use for classes and events.

Please use 25Live to see room schedules or request use of GP Computer Classrooms (only authorized users will be able to make requests).

Building

Room No.

Capacity

Attributes

25Live Link
Bexell Hall 324 48 PC Computer Classroom BEXL 324
Kidder Hall 028 34 Mac Computer Classroom KIDD 028
Kidder Hall 033 29 PC Computer Classroom KIDD 033
Strand Agriculture Hall 363 29 PC Computer Classroom STAG 363
Withycombe Hall 205 24 PC Computer Classroom WITH 205

Hardware and software questions in computer classrooms? Send email to [email protected]

Instructors and students will need an ONID account to log in and use computers in these classrooms. Visit the room before your first class to insure it meets your needs and that the software you need is available.

Scheduling Classrooms for Courses

The Schedule Desk assigns classes to General Purpose (GP) classrooms using 25Live room scheduling software. Classrooms are also scheduled by the Schedule Desk and department schedulers in CLSS.

  • Departmentally controlled classrooms are assigned as requested by and at the direction of departments that control those classrooms. Departments wishing to borrow another unit’s classroom space should reach out to that department’s scheduler.
  • General Purpose (GP) classrooms are classrooms which are scheduled and controlled by the Office of the Registrar. These rooms should only be requested via approved department schedulers. They are available for use by any department for classes. These rooms are assigned to academic course sections based on class size (with priority given to larger classes), room features/attributes, and with regards to departmental building preferences. They may also be scheduled for meetings and limited events using 25Live (contact your department scheduler to request).

Subject Code Building/Partition Preferences

Building Preferences are buildings that your department overall would prefer to be in when assigned a General Purpose Classroom. These building assignments are not guaranteed and are only one factor that the scheduling software takes into account. To update or review building preferences for your department, have your department scheduler contact the Schedule Desk.

GP Classroom Attributes for Individual CRNs

Classroom Attributes are the attributes you require — not desire an assigned GP classrooms to have for a particular course section. Consider carefully which attributes are truly needed for a class and do not request combinations of attributes that do not exist or if there are not appropriately sized classrooms for the section you're scheduling. If you have very specific attribute needs, you should also consider scheduling during non-peak hours (peak hours are 10am-2pm weekdays, particularly Tuesday/Thursday) to increase your chances of getting that room. The Schedule Desk cannot guarantee particular room attributes for sections requesting GP classrooms, but we can work with departments to find a time where a desired room is available.

Any combination of up to three attributes may be included for individual CRN sections in CLSS. Attributes should be added in Plan or Proof Phase for the term (i.e. prior to Room Assignment Phase).

Also, be aware that all attributes are treated as "AND" requirements. For example, if you list requirements two conflicting attributes for one section such as "S1" (Tablet Arm Chairs (movable)) and "S3" (Tables/Chairs (movable)), the system will only find you rooms with both, of which there are none and the section may miss the first phase of room assignments.

We have supplied attributes to encompass many "OR" situations, such as the "S0" (Moveable Chairs (any)) attribute, which includes rooms with movable tables and chairs AND rooms with movable tablet arm chairs.

DO NOT request a combination that physically does not exist on campus. This is not the place to indicate to Facilities Services what kind of rooms we should have.

Room Attributes for Class Scheduling

Below is a list of current room attributes, their Banner code, their 25Live Feature translation, and (in most cases) a short definition of what the attribute is. Most of these attributes are things that a scheduler may wish to request for room assignment purposes using CLSS.

There are many attributes/features in 25Live that we track outside of this list but that we wouldn't expect or don't allow anyone to request for classes. Keeping these separate allows us to manage our inventory, help to assist with room selection in 25Live, while not overburdening our scheduling optimizer with too many options and combinations.

CLSS includes a list of pre-approved room attribute groupings that can be assigned to a CRN. If one does not exist in the system that you wish to request, please contact [email protected]. There may be groupings we will not allow or that do not exist. There may also be rules built into CLSS to prevent requesting specific attribute groupings if the max enrollment for the section is not appropriate for existing spaces with those attributes.

Valid Room Attributes

Banner/CLSS Code 25Live Feature Definition
GP Classroom - General Purpose General Purpose Room. We add this automatically when entering attributes. You do not need to write this, but you will see it on the report. You can also write this in if you wish the system to ignore departmental requirements and give you any appropriately sized and located GP room.
E111 AV - Enhanced Classroom - Ceiling Projector Enhanced Classroom Projector. Fully enhanced with projection onto an appropriately sized white screen.
E112 AV - Enhanced Classroom - Monitor Cart Monitor Cart. Monitor cart for displaying images/presentation. Generally does not include a computer (users must bring their own).
E110 AV - Enhanced Classroom - Flat Panel Monitor Flat Panel Monitor. The same basic technology as E111, except no ceiling projector. Images are shown on a large flat-panel monitor/screen on the wall instead.
GPC Computer Classroom - General Purpose General Purpose Computer Classroom. This is a classroom with computer stations for each student. Due to limited availability, these rooms are pre-assigned. As of Fall 2022, all GP Computer Classrooms have PC computers.
ILT Interactive Learning Technology Interactive Learning Spaces - Technology Enabled. Interactive learning environment that provide cooperative learning pods with one computer per pod and available laptop connections. These pods encourage student collaboration and peer teaching with technology that allows them to easily present work for review by peers and instructors.  Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.
ILS Interactive Learning Space

Interactive Learning Spaces. Interactive learning environment that provides cooperative learning pods without technology. These pods encourage student collaboration and peer teaching. Furniture is designed to facilitate small-group work and the ability for instructors to interactively coach students during activities.

Banner/CLSS Code 25Live Feature Definition
Z2 AV - Instructor Speech Amplification Instructor Speech Amplification. .
V15 AV - Interactive Display Interactive Display (SMRT). Ability to annotate over any computer image. This used to be listed as SMRT.
VPOD AV - Lecture Capture (Zoom) Lecture Capture. Ability to record presentation and instructor audio and upload into learning management systems. As of 2022, Lecture Capture is now available through the Zoom/Remote technology in the room.
VPWR AV - Power Outlets at Seats Power Outlets at Seats. For those who forgot to recharge all their electronic devices the night before.
DI AV - Projection - Dual Image Dual Image.  Ability to display two different images simultaneously in the classroom.
WP AV - Wireless Presentation Wireless Presentation.  Ability to present and control presentations from a tablet or mobile device.
IM AV - Image Magnification Image Magnification. Ability to project the screen images or activities from a demonstration table or hood.
SS AV - Surround Sound Surround Sound. Classroom equipped with surround sound for films/video playback.
WCRR AV - Remote/Zoom Ready Remote Ready. Room is set up for remote instruction needs. Generally self-service and able to be set up by the user without technical assistance.
MIC1 AV - Instructor Microphone Instructor microphone.
MIC2 AV - Ceiling Microphones Ceiling microphones.
CFF AV - Camera - Front/Instructor Facing Camera Front/Instructor Facing Camera. Camera mounted/positioned at the back of the room pointing towards the front. Good for recording/broadcasting lectures.
CBF AV - Camera - Back/Audience Facing Camera Back/Audience Facing Camera. Camera mounted/positioned at the front of the room pointing towards the back. Often used in videoconferencing.
Banner/CLSS Code 25Live Feature Definition
Z5 Board - White Whiteboard. Rooms that have at least one whiteboard of any size.
Z6 Board - White (No Chalk) Whiteboard Only (no Chalk). Rooms that have whiteboards, but no chalkboards.
Z7 Board - Chalk Chalkboard (Any Size). Rooms that have at least one chalkboard of any size.
Z8 Board - 25ft or Longer Board >= 24ft long. Rooms that have writing surfaces longer than 24 ft. This includes white boards and chalkboards, so you may wish to combine this with Z5 or Z7 if a specific type is desired. Also includes rooms where the board may be shorter than 24ft but has sections that can be raised and lowered as needed.
Banner/CLSS Code 25Live Feature Definition
S0 Seating - Chairs - Movable Moveable Chairs (any). This includes both S1 and/or S3 rooms. The perfect choice if you want to be able to move things around.
S1 Seating - Tablet Arm Chairs - Movable Tablet Arm Chairs (movable). Not bolted to the floor.
S3 Seating - Tables and Chairs - Movable Tables/Chairs (movable). Some tables are more movable than others. We tried to include those that can reasonably be repositioned to meet the needs of the class.
S10 Seating  - Round Tables Round Tables.  Round tables that seat 6 - 9 people.
Banner/CLSS Code 25Live Feature Definition
A4 Floor - Carpet Carpeted Floor. All or partially carpeted floors.
A6 Floor - Flat Flat Floor. May be carpeted, linoleum, wood, or concrete.
S5 Floor - Tiered Tiered Seating. Actually tiered or sloping, but generally fixed seating. Can be long tables, theatre style, starting flat and then going up, etc. Mostly large rooms.
A7 Raised Platform for Instructor Raised Platform for Instructor. Be aware that not all platforms are wheelchair accessible.
A8 Windows Windows. Some degree of natural light.
A9 Lighting - Room Darkening Capable Room Darkening Capability. This was somewhat of a judgment call. We didn't include any rooms with those wimpy white shades or blinds that won't close.
A10 Other - Ground Floor Room Ground Floor Room.
A2 Other - Air Conditioning Air Conditioning.
F2 Other - Demonstration Facilities Demonstration Facilities. Rooms with gas/air hookups, etc. Not just a long table to put your stuff on.
FH Other - Fume Hood Fume Hood.
F7 Other - Periodic Table of Elements Periodic Table of Elements.
SINK Other - Sink Sink used for class purposes.
Z03 AV - Screen - Powered Powered screen-up/down.
Z11 AV - Screen - Offset from Board Proj Screen Offset From Board. One of the more confusing attributes. It includes rooms where the projection screen is not dead center of the front of the room. The screen may be half the front (to one side) or at an angle. Also includes rooms with multiple screens and rooms with one screen and writing surfaces on more than one wall. With multiple screens, the screen for the enhanced projector may still be centered. Generally more restrictive than the "Z12" attribute.
Z12 AV - Screen - Blocks less than 50 percent of Board Proj Screen blocks < 50% board. Again, somewhat of a judgment call. We didn't include rooms where you have a bit of writing surface, the screen, and then a bit more of writing surface. We tried to include those where you can have the screen down and still have a single sizable chunk of writing area. Little whiteboards to the side don't count.

Scheduling Classrooms for Events

GP Classrooms may be scheduled for events for departments and approved student organizations after classroom assignments are finalized for a term. Rooms may be scheduled with a tentative status for the first two weeks of any term; classes are still being moved and added through this time and rooms must be available to make those changes.

Reservations are required to use General Purpose classrooms for everything other than scheduled classes (which must also be scheduled through the Schedule Desk via CLSS). This is to prevent scheduling conflicts, ensure the safety of students and faculty in case of an emergency, and manage crisis response effectively.

Jump to:

 

COVID-19 Information for Events in Classrooms

Events and meetings taking place in university classrooms are expected to follow all guidelines and protocols set forth by Oregon State University and the State of Oregon. See Oregon State University COVID-19 Safety & Success for Resources and Updates. Event requestors needing or wanting additional support for resumption of in-person events may fill out University Relations and Marketing's In-Person Event Resumption Form.

 

General Purpose (GP) Classroom use policies:

  • Food and Drink are not allowed.
  • Study sessions for student organizations are not allowed.
  • If you move furniture in the room, or make a mess, clean it up.
  • Do not “borrow” furniture from other rooms.
  • Some events may be denied use of classroom space if the event is inappropriate for the purpose of the classroom
  • Possession, consumption, or furnishing of alcoholic beverages or controlled substances is prohibited
  • Noise must be kept to a minimum, there may be classes/tests in session in nearby rooms.
  • If we receive confirmed complaints regarding your event, your organization may be barred from using GP classrooms for future events.

Important:

  • If your event takes place after building hours or on a weekend, the ADA/Accessible entrance to the building should be open. If you find that entrance is locked when you arrive, please contact Public Safety’s non-emergency line (541-737-3010) to have it unlocked; be prepared to provide them with proof of your reservation.
  • If your event will have attendees from off-campus (not affiliated with OSU), you must inform the Schedule Desk and email [email protected] with details about your planned event. You may need to work with University Events or Conference Services to ensure compliance.
  • All events and activities involving unaccompanied minors (under age 18, not OSU students) are required to register with the Office of Youth Safety & Compliance. Registration can be completed online at youth.oregonstate.edu.   
  • Please review the information on your confirmation email carefully to make sure it is correct (dates, days, times, room, etc.). Let the Schedule Desk know via email if there are any changes needed. You can verify your reservation is correct in 25Live after receiving your confirmation email. If you notice anything incorrect about your reservation, please let the Schedule Desk know as soon as possible.

 

Fees for events in classrooms

Certain GP classrooms may involve fees, including many LINC classrooms and Milam Auditorium (MLM 026). These fees are not controlled or assessed by the Schedule Desk. Contact the 25Live Schedule Desk for more information and to be directed to those assessing the fees.

 

Academic Departments

If you are part of an academic department (colleges, schools, departments) or are an instructor, you likely already have a department scheduler that can submit requests on your behalf. To request use of a GP classroom for any event (academic or non-course related), please find and contact your department scheduler. If you do not have a department scheduler listed, contact the Schedule Desk to request a contact from your college, school, or department.

You can also search for your office or department in 25Live and see if there are any Associated Contacts listed for that organization. Any contact listed as a requestor is able to make requests for GP rooms on your behalf. Access organization search by visiting beav.es/wwX. Click the name of your department in the search results, then find Associated Contacts on the Details page.

 

Other/Administrative Departments and Offices

If you are part of an administrative office or other department on campus and wish to request use of a General Purpose classroom, you may already have designated requestors for your organization in 25Live. You can search for your office or department in 25Live and see if there are any Associated Contacts listed for that organization. Any contact listed as a requestor is able to make requests for GP rooms on your behalf. Access organization search by visiting beav.es/wwX. Click the name of your department in the search results, then find Associated Contacts on the Details page.

If you cannot find your organization in a search, if your department does not have any associated contacts, or if you wish to become a requestor for your department, please contact the Schedule Desk to request permission to request spaces.

 

Approved Student Organizations

Student groups and organizations recognized for the current academic year are permitted to use General Purpose (GP) classroom space for meetings and events. Study sessions are NOT permitted in GP spaces.

Representatives from student groups interested in requesting GP space should first reach out to Student Clubs & Organizations (Experiential Learning  & Activities) to ensure their group and scheduling contacts are properly set up to request reservations in 25Live. Student groups are limited to three designated scheduling contacts. Student Organizations are responsible for completing those steps and submitting their own requests in 25Live - departments should not do this on their behalf. Department Sponsored Organizations (DSOs) may have the department submit requests on their behalf if desired, but student representatives are still encouraged to do so.

Each summer all student group organizations in 25Live will have their status set to "Unrecognized" at which point they will no longer be able to request events sponsored by that group. Any existing requests at that point may remain in the queue, but will not be scheduled until that group is recognized for that academic year. New requests will not be accepted until the group is recognized for the current academic year and their status is updated by Student Clubs & Organizations in the 25Live system, at which point any designated scheduling contacts will also be granted requesting privileges.

 

25Live Pro

Events in classrooms can be scheduled or requested using 25Live Pro. Please see 25Live Pro for more information.

Academic Scheduling

Courseleaf Section Scheduler (CLSS)

Courseleaf Section Scheduler (CLSS, pronounced as "Class") is our section scheduling software, which was brought online in early 2021 for Fall term 2021 Scheduling.

 

CLSS can be accessed here: https://nextcatalog.oregonstate.edu/wen/

Only authorized users can access CLSS. If you wish to have access, please contact [email protected].

Department Schedulers may access our Canvas site for guides and training materials.

 

CLSS Modes

Modes define how CLSS interacts with Banner. Different Scheduling Units can be in different modes at the same time.

Mode Description
Design Mode Changes made in CLSS are not immediately updated in Banner. Workflows are not triggered individually. Changes and workflows are only submitted when the entire scheduling unit is submitted for approval workflows - all changes made during Design Mode update in CLSS at the same time after submission and approval.
Refine Mode Individual changes made in CLSS are immediately submitted to workflow or updated in Banner. Changes that trigger workflows may experience a delay in updating Banner data.

CLSS Phases

Phases define how schedulers can interact with CLSS - i.e. what fields can be edited, what types of changes may trigger approval workflows, etc. All units are in the same mode at the same time for any given term.

Phase Description
Cleanup (Locked) Term is locked for scheduler edits while the Schedule Desk does maintenance/cleanup on rolled term in CLSS. Phase can be 1-2 weeks in length.
Plan First phase that schedulers are able to edit their units. All units start in Design Mode. Units will switch to Refine Mode during Plan phase if they submit their scheduling units early or on time. Unit submissions with initial edits are due as soon as possible but no later than published dates. Length of phase varies by term, but should be 4-6 weeks or more.
Proof All units that were not submitted or approved in Plan Phase will be administratively switched to Refine Mode for Proof Phase. Term is published to the Schedule of Classes at the beginning of Proof Phase. Units and instructors should proof their schedules carefully, especially any newly added sections. Schedulers should also take care to add room attributes to sections prior to Room Assignment Phase. Length of phase varies by term.
Room Assignment Term is locked for scheduler edits while the Schedule Desk assigns classrooms for the term. Phase can be up to 2 weeks in length.
Review Term is reopened for scheduler edits. Units and instructors should proof their schedules carefully, especially room assignments to ensure the assigned classroom fits the needs of the class. Grade mode and registration restrictions should also be carefully reviewed.
Registration Registration opens for a term. Adds and edits permitted, but may be more limited, especially for classes with registered students. Phase may begin up to one week prior to registration opening for the term to allow for section changes to be approved through workflow.
Term Coincides with term start. Term phases may be linked to specific weeks or ranges of weeks in a term. For example, section adds are permitted in CLSS through week 2 of a term, but not after. Only instructor changes are permitted in CLSS after week 2, and only through week 7.
Archive Term is archived in CLSS, no edits permitted.
Temporary Lock May be used at any time if the term needs to be locked for changes temporarily. This phase is only rarely used and department schedulers will be notified if it will be turned on for any reason.

 

How to Read the Schedule of Classes

Registration instructions can be found on the Office of the Registrar website.

Courses in the Schedule of Classes are arranged alphabetically and numerically by subject code (course designator). For example, ENG for English, MTH for mathematics.

Remote, Mixed, and On Campus Only Class Modality Filters

Class modality refers to how a class is currently planned to be offered by the instructor. Class modality is independent of schedule type. Modality encompasses all components (lecture, laboratory, recitation) of the section. Students will be able to register for classes with a clearer understanding of two key factors:

  1. whether or not a class is planned to require them to be physically present on campus at specific times
  2. whether or not a class is planned to require them to attend remote meetings at specific times
  • Remote Learning – 100% remote, excludes online. Students attend class sessions remotely at scheduled times (synchronously); no on-campus requirements.         

  • Mixed Learning – Anticipated to include both on-campus and remote elements. Anticipated that students attend class in-person and remotely. Some components may include synchronous remote learning.        

  • On Campus Only – 100% in-person instruction. Students primarily attend class in-person/on-site. Instruction is delivered in person at the schedule time and location.

  • Online – fully online (asynchronous) learning. Students participate via Canvas. Search classes by selecting Schedule Type = Online

Schedule of Classes Terms and Abbreviations

Avail = Remaining seats available

Baccalaureate / WIC Courses

All baccalaureate core classes in the Schedule of Classes have an asterisk * in the title. The course description also contains the note (Bacc Core Course).
All writing intensive course classes (WIC) have a carat ^ in the title. The course description also contains the note (Writing Intensive Course).

Campus

"Dx" = Ecampus - Distance Ed = An Ecampus course (Additional abbreviations may follow indicating a specific location or course level such as "LD" for lower division and "UD" for upper division)
"B" = Oregon State - Cascades = OSU Cascades Campus in Bend, Oregon
"C" = Oregon State - Corvallis = Corvallis Campus
"N" = Newport/HMSC = Hatfield Marine Science Center in Newport, Oregon
"L" = EOU = OSU courses taught at Eastern Oregon University in LaGrande, Oregon
"PDX" = Oregon State - Portland

Cap = Seating Capacity

Curr = Current Enrollment

Comments

Special instructions, textbooks required, etc.

Courses with Labs/Recitations/Studios

If a course lecture is "linked" to a noncredit lab or recitation or studio, you must register for all parts of the course. Web registration will not permit you to register for one part without the other. Likewise, you may not drop only one part of a "linked" course; if you do so, the other part will be dropped automatically. If you want to change one part of a multi-part course, you should drop the part and add a new part at the same time before processing your requested changes. Be sure to process the request after specifying the drop and the add.

Course Numbers

100/200 = Lower Division, Undergraduate
300/400 = Upper Division, Undergraduate
500 = Graduate, primarily Master’s
600 = Graduate, primarily Doctoral
700 = Professional, DVM, PharmD
800 = In-service courses for practicing professionals

CRN

The unique Course Reference Number identifying each class.

Cr = Credit

All credits listed in the Schedule of Classes refer to quarter credits.

If a course is taught for variable credits, for example 1–16 credits, Web registration will prompt you to enter the correct number of credits for which you want to enroll. If you need to change that number later, you may do so via the Web.

Day/Time/Date

Days of the week and hours the class meets (see Meeting Time below), and start and end dates of classes.

End Date

Last day of classes before finals week.

Fees

A list of course fee codes, their description, and the fee amounts are listed in the Catalog under Tuition, Fees and Payment. Additional information is in the Business Affairs website.

Instructor

Name of instructor or staff.

Location

See the campus map for building abbreviations and locations.

Meeting Time

Days of the week are abbreviated as follows:

M = Monday
T = Tuesday
W = Wednesday,
R = Thursday
F = Friday
S = Saturday
U = Sunday
TBA = To Be Announced

NSHD

No-show-drop will appear in the Comments column. A student who is registered for such a course who attends no meetings of the course during the first five school days of the term will be dropped from the course by the instructor, unless the student has obtained prior permission for absence. See Academic Regulation 9b.

P/N = Pass/No Credit

A class is graded A–F unless P/N appears, in which case Pass/No Credit grading applies.

All courses registered via the Web are given the A–F or P/N grade option as appropriate. Any change of the A–F option (to S/U) is done in-person at the Office of the Registrar after completing the Change of Grading Basis form. The deadline for these changes is the end of the 7th week of classes. See the Academic Calendar.

Restrictions

Prerequisites, corequisites, limitations to registration. See Registration Restrictions below.

Sec = Section

Section Title

Seminars, special topics, blanket courses and others may have course subject section titles.

Section Description

Description of what the topic covered.

Session

Summer term sessions, e.g., 8-week session.

Start Date

First day of class.

Status

Whether the section is open, closed, waitlisted or cancelled for registration.

TBA = To be announced.

Term

Su = Summer term
Fa = Fall term
Wi = Winter term
Sp = Spring term

Type

The method of instructional delivery.
A=Lecture
B=Discussion
C=Recitation
D=Laboratory
E=Seminar
F=Independent or Special Studies
FNL=Final Exam
G=Research
H=Activity
HYB=Hybrid (a combination of online and classroom)
I=Experimental
J=Internship
L=Tutorial
M=Practicum
MID=Midterm
N=Reading and Conference
O=Experiential/Co-op Education
P=Programmed Instruction
Q=Thesis
R=Studio
U=Externship
V=Examination for Credit
W=Workshop
Y=Online
Z=Modular

Weeks

Number of weeks in the term or summer session.

WL Avail = Seats available on waitlist

WL Cap = Waitlist capacity

WC Curr = Students currently on waitlist

Registration Restrictions

Prerequisites

Prerequisites provide the background necessary for successful performance in a course. Students may attempt a course without having prerequisites if they have obtained the consent of the instructor to do so. If the instructor’s consent is not obtained, then students who have not fulfilled published prerequisites may be disenrolled from the course during the first week of classes.

Departmental Approval

Special approval is required for this course; the student requests an "override" from the department teaching the course, and then the student registers for the course.

+/–

+ indicates "only." For example, under class limitation +1 means only freshmen, – indicates "no." Under college limitation, –1,7 means no students from College of Agricultural Sciences or the College of Pharmacy may register.

AL=Alphabetic Sections (Alpha sections for WR 121)

WR 121 course sections have registration limitations determined by the first letter of the student’s last name. These are marked in the comments or restrictions column with the following codes:

  • AL+AG = Students whose last names range from A to G may register that term.

  • AL+HN = Students whose last names range from H to N may register that term.

  • AL+OZ = Students whose last names range from O to Z may register that term.


CL=Class Standing.

The catalog system translates these codes into the following terminology:

1 = Freshman
2 = Sophomore
3 = Junior
4 = Senior
5 = Undergraduate nondegree
6 = Graduate nondegree
7 = Postbaccalaureate (undergraduate)
8 = Master’s candidate
9 = Doctoral candidate
G = Postbaccalaureate (graduate)
V = Professional

CO=College Codes

The catalog system translates these codes into the following terminology:

01 = Agricultural Sciences
02 = Business
03 = Education
05 = Forestry
07 = Pharmacy
08 = Science
09 = Graduate School
10 = Liberal Arts
11 = Defense Education (ROTC)
14 = University Exploratory Studies Program
15 = Veterinary Medicine
16 = Engineering
18 = Honors College
23 = Public Health and Human Sciences
24 = Earth, Ocean, and Atmospheric Sciences
EP = Intensive English Program

DG=Degree

If a course is restricted to students pursuing specific degrees, it will list a code of DG + – under the Registration Restrictions column. Degrees listed may include HBA (Honors Bachelor of Art), HBFA (Honors Bachelor of Fine Arts) and HBS (Honors Bachelor of Science).

LV=Level

The catalog system translates these codes into the following terminology:

01 = Undergraduate
02 = Graduate students
03 = Postbaccalaureate students
04 = Nondegree and Credential
05 = Professional students
06 = INTO OSU GE/AE/Pathways

Major Restrictions/Major Code Descriptions

Some courses are restricted to students enrolled in particular majors. Numerical codes of the majors students are restricted to are noted in the Restrictions section in the online Schedule of Classes.

College & Department Scheduling Contacts

Each academic department has at least one individual designated as their department scheduler. This individual usually edits sections for specific subject codes in CourseLeaf CLSS.

To reserve classroom space or schedule a new course section/CRN, or if you have questions specific to your department’s academic schedule, contact your authorized representative below.

Departments not listed here or other/administrative units should visit our 25Live information page to find out more about requesting General Purpose classroom reservations.

Click the Colleges below to find scheduling contacts. This list applies specifically to departmental/CRN/room scheduling. Please visit Course Area Subject Contacts for other questions related to classes, registration, or catalog updates.

Last revised 2022/11/18; for updates, contact [email protected].


 

Academic Learning Services
ALS Academic Learning Services Anna Bentley 7-5707
 
UEXP University Experience Anna Bentley 7-5707
 
College of Agricultural Sciences
     Agricultural Education and Agricultural Sciences
AED Agriculture Education Elizabeth Thomas 7-2661
AG Agriculture-General Elizabeth Thomas 7-2661
AGRI Agricultural Science Paul Dorres 7-5655
LEAD Leadership Elizabeth Thomas 7-2661
     Animal and Rangeland Sciences
ANS Animal Sciences Sean Bodo 7-3011
RNG Rangeland Ecology & Management Sean Bodo 7-3011
     Department of Applied Economics
AEC Applied Economics Tjodie Richardson 7-1399
     Bioresource Research Program
BRR Bioresource Research Wanda Crannell 7-2999
     Department of Botany and Plant Pathology
BOT Botany and Plant Pathology Dianne Simpson 7-4147
BDS Biological Data Sciences Dianne Simpson 7-4147
     Department of Crop and Soil Science
CROP Crop Science Rachel Swindon 7-1286
CSS Crop & Soil Science (EOU & Ecampus only) Rachel Swindon 7-1286
SOIL Soil Science Rachel Swindon 7-1286
     Department of Environmental and Molecular Toxicology
TOX Toxicology Mary Mucia 7-9079
     Department of Fisheries, Wildlife, and Conservation Sciences
FW Fisheries and Wildlife Kristen Jennings 7-1936
     Department of Food Science and Technology
FST Food Science and Technology Deborah Gould 7-6486
     Department of Horticulture
HORT Horticulture Elaine Clark 7-5477
PBG Plant Breeding & Genetics Elaine Clark 7-5477
ENT Entomology Elaine Clark 7-5477
     Sustainability Program
SUS Sustainability Erica Elliott 7-5687
College of Business
ACTG Accounting Carrie Stampe 7-5916
BA Business Administration Carrie Stampe 7-5916
BANA Business Analytics Carrie Stampe 7-5916
BIS Business Information Systems Carrie Stampe 7-5916
DSGN Design Carrie Stampe 7-5916
FIN Finance Carrie Stampe 7-5916
HM Hospitality Management (Cascades) Konnie Handschuch 541-322-3195
MGMT Management Carrie Stampe 7-5916
MRKT Marketing Carrie Stampe 7-5916
SCLM Supply Chain & Logistics Management Carrie Stampe 7-5916
College of Earth, Ocean, and Atmospheric Sciences
ATS Atmospheric Sciences Julie Barlow 7-6238
ENSC Environmental Sciences Undergraduate Julie Barlow 7-6238
Graduate Renee Freeman 7-1201
 
GEO Geosciences Julie Barlow 7-6238
GEOG Geography Julie Barlow 7-6238
GPH Geophysics Julie Barlow 7-6238
MRM Marine Resource Management Julie Barlow 7-6238
OC Oceanography Julie Barlow 7-6238
OEAS Ocean, Earth, & Atmospheric Sciences Julie Barlow 7-6238
College of Education
AHE Adult Education & Higher Ed Leadership Gosia Wojtas 7-4317
COUN Counseling Gosia Wojtas 7-4317
ED Education Kathleen Lillis 7-4661
SED Science and Math Education Kathleen Lillis 7-4661
College of Engineering
EMGT Engineering Management Julie Nist COE Scheduling
ENGR Engineering Science Julie Nist COE Scheduling
OP Outdoor Products (Cascades) Konnie Handschuch 541-322-3195
     School of Biological and Ecological Engineering
BEE Biological and Ecological Engineering Julie Nist COE Scheduling
     School of Chemical, Biological, and Environmental Engineering
BIOE Biological Engineering Angela Keeton COE Scheduling
CBEE Chemical, Biological, Environmental Engineering Angela Keeton COE Scheduling
CHE Chemical Engineering Angela Keeton COE Scheduling
ENVE Environmental Engineering Angela Keeton COE Scheduling
     School of Civil and Construction Engineering
ARE Architectural Engineering Julie Nist COE Scheduling
CCE Civil and Construction Engineering Julie Nist COE Scheduling
CE Civil Engineering Julie Nist COE Scheduling
CEM Construction Engineering Management Julie Nist COE Scheduling
     School of Electrical Engineering and Computer Science
AI Artificial Intelligence Angela Keeton COE Scheduling
CS Computer Science Angela Keeton COE Scheduling
ECE Electrical and Computer Engineering Angela Keeton COE Scheduling
SE Software Engineering (Cascades) Konnie Handschuch 541-322-3195
     School of Mechanical, Industrial, and Manufacturing Engineering
AAE Aeronautical & Astronautical Engineering Julie Nist COE Scheduling
ESE Energy Systems Engineering (Cascades) Konnie Handschuch 541-322-3195
IE Industrial and Manufacturing Engineering Julie Nist COE Scheduling
HEST Humanitarian Engineering Sci & Tech Julie Nist COE Scheduling
MATS Materials Science Julie Nist COE Scheduling
ME Mechanical Engineering Julie Nist COE Scheduling
MFGE Manufacturing Engineering Julie Nist COE Scheduling
MIME Mech/Ind/Mfg Engineering Julie Nist COE Scheduling
ROB Robotics Julie Nist COE Scheduling
     School of Nuclear Science and Engineering
NSE Nuclear Science and Engineering Angela Keeton COE.Scheduling
College of Forestry
     Forest Ecosystems and Society
FES Forest Ecosystems and Society Misty Magers 7-1484
MNR Master of Natural Resources Misty Magers 7-1484
NR Natural Resources Misty Magers 7-1484
SNR Sustainable Natural Resources Misty Magers 7-1484
TRAL Tourism, Recreation, & Adventure Leadership Misty Magers 7-1484
TOL Tourism & Outdoor Leadership (Cascades) Konnie Handschuch 541-322-3195
     Forest Engineering, Resources, and Management
FE Forest Engineering Madison Dudley 7-1349
FOR Forestry Madison Dudley 7-1349
     Wood Science and Engineering
WSE Wood Science and Engineering Allison Culver 7-5091
College of Liberal Arts
AMS American Studies (Cascades) Konnie Handschuch 541-322-3195
EAH Environmental Arts & Humanities Jacob Hamblin 7-3503
LA Liberal Arts Cindy Wettengel 7-6233
LS Liberal Studies Cindy Wettengel 7-6233
     School of Communication
COMM Communication Kim Rossi 7-6115
NMC New Media Communications Kim Rossi 7-6115
    School of Visual, Performing, and Design Arts
ART Art Lei Xue 7-5395
GD Graphic Design Shannon Sauvage 7-2853
MUED Music Education Samantha Ramirez 7-4061
MUP Music (Studio) Samantha Ramirez 7-4061
MUS Music Samantha Ramirez 7-4061
TA Theatre Arts Shannon Sauvage 7-2853
     School of History, Philosophy, and Religion
HST History David Bishop 7-8918
HSTS History of Science David Bishop 7-8918
PAX Peace Studies David Bishop 7-8918
PHL Philosophy David Bishop 7-8918
REL Religious Studies David Bishop 7-8918
     School of Language, Culture, and Society
ANTH Anthropology Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
CSSA College Student Services Administration Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
ES Ethnic Studies Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
FCSJ Food in Culture & Social Justice Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
LING Linguistics Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
QS Queer Studies Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
SSCI Social Science (Cascades) Konnie Handschuch 541-322-3195
WGSS Women, Gender, and Sexuality Studies Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
 
WLC World Languages and Cultures Loretta Wardrip (Corvallis) 7-1571
Karen Mills (Ecampus) 7-3847
  WLC also includes: ASL - American Sign Language; CHN – Chinese; FR – French; GER – German; IT – Italian; JPN – Japanese; KOR – Korean; SPAN – Spanish
     School of Psychological Science
PSY Psychology Shirley Mann 7-1360
     School of Public Policy
ECON Economics Laura Relyea 7-2369
MPP Master of Public Policy LeAnn Headrick 7-6270
PPOL Public Policy LeAnn Headrick 7-6270
PS Political Science LeAnn Headrick 7-6270
SOC Sociology Cindy Huddleston 7-5371
     School of Writing, Literature, and Film
AJ Applied Journalism Clare Braun 7-3112
Amanda Bressler 7-1669
 
ENG English Clare Braun 7-3112
Amanda Bressler 7-1669
 
FILM Film Studies Clare Braun 7-3112
Amanda Bressler 7-1669
 
WR Written English Clare Braun 7-3112
Amanda Bressler 7-1669
 
College of Pharmacy
PHAR Pharmacy Amy Gagnon 7-5230
College of Public Health and Human Sciences
     School of Social and Behavioral Health Sciences
HDFS Human Development and Family Sciences Kara Keenan 7-2686
HHS Health and Human Sciences Nate Hill 7-3222
     School of Biological and Population Health Sciences
H Public Health Kara Keenan 7-2686
KIN Kinesiology Kara Keenan 7-2686
NUTR Nutrition and Food Management Kara Keenan 7-2686
NUR Nursing (Cascades) Konnie Handschuch 541-322-3195
PAC Physical Activity Courses Katelyn Kirk 7-3222
PT Physical Therapy/Therapist (Cascades) Konnie Handschuch 541-322-3195
College of Science
CH Chemistry MacKenzie Boyd 7-6707
MTH Mathematics Lisa Rogers 7-5132
PH Physics Kelly Carter 7-1674
ST Statistics Denice Huber 7-1981
     School of Life Sciences
BB Biochemistry and Biophysics Kimberly Webster 7-1830
BI Biology Traci Durrell-Khalife 7-5335
BHS BioHealth Sciences Amy Timshel 7-1833
GS General Science Traci Durrell-Khalife 7-5335
IB Integrative Biology Traci Durrell-Khalife 7-5335
MB Microbiology Amy Timshel 7-1833
SCI Science Traci Durrell-Khalife (BI) 7-5335
MacKenzie Boyd (CH) 7-6707
Z Zoology Traci Durrell-Khalife 7-5335
College of Veterinary Medicine
VMB Veterinary Medicine Biomedical Jason Tanenbaum 7-2268
VMC Veterinary Medicine Clinical Jason Tanenbaum 7-2268
Defense Education
AS Aerospace Studies Lauri Potter 7-3291
MS Military Science Lauri Morris 7-9298
NS Naval Science Lauri Morris 7-9298
Graduate School
GRAD Graduate Education Ashleigh Anderson 7-4652
IST Interdisciplinary Programs Maureen Childers 7-2033
MCB Molecular & Cellular Biology Maureen Childers 7-2033
WRE Water Resources Engineering Catherine Mullins 7-2041
WRP Water Resources Policy and Management Catherine Mullins 7-2041
WRS Water Resources Science Catherine Mullins 7-2041
Overseas Studies
INTL International Degree Stephanie Koser 7-2884
Honors College
HC Honors College Brittany Sundberg 7-3027
Other Contacts
Corvallis Campus Classroom Scheduling [email protected]
OSU Cascades Course and Classroom Scheduling Konnie Handschuch 541-322-3195
  All scheduling questions and requests for OSU Cascades Campus courses and classroom events can be directed to Konnie Handschuch.
Newport Campus (HMSC) Classroom Scheduling Tami O'Connor 541-867-0203
Portland Center Classroom Scheduling [email protected]
La Grande (EOU) Campus Scheduling Penelope Diebel 541-962-5317
Ecampus Scheduling [email protected]
Educational Opportunities Program (EOP) Urmila Mali 7-3929
INTO OSU Scheduling
(IEPA, IEPG, IEPH subject codes)
Bobbi Becker 7-1994
OSU GO (Global Opportunities)
Faculty Led Study Abroad
Julie Walkin 7-6407
University Exploratory Studies Program (UESP) Kerry Kincanon 7-8144
Curriculum Management Janice Nave-Abele or Meilianty Gunawan 7-1611 / 7-9560
Catalog Coordinator [email protected]
Conference Services Deb Weitzman 7-9300
Disability Access Services (DAS) Traci Bentley-Townlin 7-8965
Office of Youth Safety and Compliance Eric Cardella 7-9362
Student Clubs and Organizations Angel Le 7-2917
EHS - Fire Safety Officer Jim Patton 7-3066
Facilities Services - Work Coordination Center Travis Lafon 7-3138
Course Fees, Budget/Fiscal Planning Kayla Campbell 7-4763
Degree Partnership Programs ([email protected]) Rick DeBellis 7-2790
Center for Fraternity and Sorority Life Kelsey Elam-Geuting 7-5432
Information Services / Academic Technology Canvas Canvas Consultation 7-2121
Computer Classrooms ([email protected]) Richard Turk 7-4412
GP Classroom Technology and Milam Auditorium Don DeMello 7-4122
Scheduling Clarissa Amundsen 7-2120
Media Production Media Services 7-2121
Public Safety Emergency Line 541-737-7000
Business Line 541-737-3010

Scheduling Deadlines

Fall 2022 SOC (202301)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. February 4, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). March 4, 2022 at 5pm
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. March 18, 2022 at 8am
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. On or around March 21, 2022
Proof Phase Begins Schedulers should review their schedules carefully and prepare for room assignments, insuring classes are added, room attributes requested, and departmental room assignments are made. Enrollment capacities should also be set at expected enrollment during this time. March 21, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Early April 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Enrollment capacities may be dropped as needed in preparation for Registration Phase. Early April 2022
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Thursday, May 12, 2022
Registration Begins Students begin to register for classes on or before this date. Sunday, May 15, 2022
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Tuesday, September 20, 2022
Classes Begin   Wednesday, September 21, 2022
Term Archived in CLSS   Monday, December 12, 2022
Fall 2023 (202401) is expected to be rolled in early to mid January 2023. Unit submission due dates are tentatively planned to be late February or early March 2023.

 

Dates are subject to change and may be approximate.

Winter Term 2023 SOC (202302)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. April 27, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). June 3, 2022 @ 5pm
Scheduling Unit Re-Submissions Due Any unit that had a rollback must resubmit their unit by this date. June 10, 2022 @ 5pm
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. June 17, 2022 @ 8am
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. June 20, 2022
Proof Phase Begins Schedulers should review their schedules carefully and prepare for room assignments, insuring classes are added and assigned to appropriate times, zones are in balance, room attributes are requested, and departmental room assignments are made. Enrollment capacities should also be set at expected enrollment during this time. June 20, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Mid August 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Enrollment capacities may be dropped as needed in preparation for Registration Phase. Late August 2022
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Thursday, November 10, 2022
Registration Begins Students begin to register for classes on or before this date. Sunday, November 13, 2022
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, January 6, 2023
Classes Begin   Monday, January 9, 2023
Term Archived in CLSS   Monday, March 27, 2023
Winter 2024 (202402) is expected to be rolled in early to mid April 2023. Unit submission due dates are tentatively planned to be mid to late May 2023.

 

Dates are subject to change and may be approximate.

Spring Term 2023 SOC (202303)
Action Description Date
Plan/Proof Phase Begins All units begin in Design Mode and submit their scheduling unit after their initial schedule edits are completed, no later than the deadline below. ~Thursday, September 15, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). ~Friday, October 14, 2022
All Units Forced to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am ~Monday, October 31, 2022
Term published in Schedule of Classes Term published in Schedule of Classes on or around this date ~Monday, October 31, 2022
Room Assignment Phase Begins Term is locked in CLSS while the Schedule Desk runs room scheduling processes. Phase may take 1-2 weeks. Monday, December 12, 2022
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Tuesday, January 3, 2022 (or earlier)
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Sections can no longer be deleted in CLSS, only cancelled. Thursday, February 23, 2023
Registration Begins Students begin to register for classes on or before this date. Sunday, February 26, 2023
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Friday, April 1, 2023
Classes Begin   Monday, April 3, 2023
Term Archived in CLSS   Tuesday, June 20, 2023
Spring 2024 (202403) is expected to be rolled sometime during the summer of 2023. Unit submission due dates will depend on date rolled and other factors.

 

Dates are subject to change and may be approximate.

Summer Term 2023 SOC (202400)
Action Description Date
Plan Phase Begins All units begin in Design Mode and submit their scheduling unit for approval after their initial schedule edits are completed, no later than the deadline below. Thursday, November 3, 2022
Scheduling Unit Submission Due All units should be submitted no later than this date. No rollbacks will/should be done for units reviewed after this date (even if they were submitted prior to the deadline, if they are reviewed after this deadline they should not be rolled back). Friday, January 6, 2023
Unit Workflow Approvals Due/All units switched to Refine Mode All approvals in workflow for scheduling unit submissions are due no later than 8am. Please be aware of other workflow steps that come after yours. Friday, January 20, 2023
Term Schedule published in the online Schedule of Classes On or around this date, the Schedule of Classes will be updated with this term's course offerings. On or around Monday, January 23, 2023
Review Phase Begins Schedulers should review room assignments and continue to edit/add/delete classes as needed. Monday, January 23, 2023
Registration Phase Begins Registration phase may begin up to one week prior to registration opening. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. Sections can no longer be deleted in CLSS, only cancelled. Friday, April 14, 2023
Registration Begins Students begin to register for classes on or before this date. Sunday, April 16, 2023
Term Phase(s) Begin Term Phase(s) may begin up to one week prior to term start. Changes still in workflow may be pushed through or rolled back. Please plan updates accordingly. We do not want a change submitted in Review Phase and approved in Registration Phase as it may change the section after students have enrolled. On or around Friday, June 16, 2023
Session 6 (0 Week) Begins   Tuesday, June 20, 2023
Term Begins   Monday, June 26, 2023
Term Archived in CLSS   Monday, September 11, 2022
Summer 2024 (202500) is expected to be rolled in mid October 2023. Unit submission due dates are tentatively planned to be in early December 2023.

 

Dates are subject to change and may be approximate.

Scheduling Policies and Protocols

Jump to:

Classroom Protocols and Policies

For information specific to classroom policies, scheduling, maintenance, rules, and access for students with disabilities, please visit our Classroom Policies page.

Scheduling Changes After Registration

Departments are strongly encouraged to proof their schedules before priority registration opens for the term. Once registration begins, changes to the schedule are quite restricted.

Requesting changes to sections after registration begins:

  • Requests must be submitted via email stating the reason for the change and must have the support of the department chair.
  • Late day/time changes will only be approved under very unusual circumstances.
    • In the event a day/time change is approved, the section will be cancelled and a new section created. It will be the responsibility of the department to contact students to inform them of the change and invite students to enroll in the replacement section if the new day/time fits their schedule.
    • This cancellation process may be applied to other change types as well, particularly grade mode and section fees.
  • Courses newly approved through CIM, the curriculum proposal system, after registration begins will not be offered until the next term if there is an existing placeholder section with enrollment. Contact the Catalog Coordinator if you have questions about the effective term of a proposal.
  • Once registration begins, sections will no longer be deleted from the Schedule of Classes, but will be changed to “cancelled” status.
  • Faculty and departments must not change or trade assigned classrooms without approval from the Schedule Desk.       
  • Room changes are accommodated if an appropriate replacement is available. Departments should not continue to add students to a class with the expectation that a larger room will be found as there may not be one available.
  • In the event of an emergency closure of a classroom building, the Schedule Desk will attempt to relocate classes and will work with departments on this effort.

Related protocols: Changes to Courses and Academic Programs: Catalog Year Policy

Cancellation Guide and Policies

Once registration has opened for a term, sections are cancelled. This is generally done in CLSS, with limited exceptions where cancellation cannot be completed in CLSS (listed below).

Sections should be cancelled prior to the first day of classes for a term.

If a stand-alone section is being cancelled, and not replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • If there is enrollment: Contact students, notify that section is going to be cancelled and give them other options if possible.
  • Stand-alone sections can be cancelled with enrollment and should be cancelled as soon as possible.
  • Cancel section following cancellation process in CLSS

If a stand-alone section is being cancelled, and is being replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • Create new section in CLSS, put comment in Notes to Schedule Desk indicating that "the section will be replacing [specific section] that will be cancelled because [reason]."
  • Once new section is created, contact enrolled students with information that the section they are currently in is going to be cancelled, and provide new section information.
  • Stand-alone sections can be cancelled with enrollment and should be cancelled as soon as possible.
  • Cancel section following cancellation process in CLSS.

If one section of a linked (lec/lab, lec/rec, etc.) group is being cancelled, and has student enrollment, and is not replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • Contact enrolled students and inform them that the section is going to be cancelled and:
    • give options for other available sections, and,
    • give deadline of one week from date of email that section will be cancelled, and if the student is still enrolled in the section at that time, they will be dropped from the section and any linked sections (e.g. if canceling a lab, the student will be dropped from both the lab and the linked lecture).
  • Section cannot be cancelled with enrolled students on linked sections in CLSS.
  • If students drop/switch sections by deadline, section can be cancelled in CLSS.
  • If there are still students in the section after the deadline, email [email protected] with information on the section needing to be cancelled along with a copy of the correspondence that was sent to the students. Any remaining students will then be dropped from all linked sections.

If one section of a linked (lec/lab, lec/rec, etc.) group is being cancelled, and has student enrollment, and is being replaced with a new section:

  • Lower max enrollment (and waitlist, if applicable) to zero to prevent further enrollment.
  • Create new section in CLSS, put comment in Notes to Schedule Desk indicating that "the section will be replacing [specific section] that will be cancelled because [reason]."
  • Contact enrolled students and inform them that the section is going to be cancelled and:
    • give options for other available sections, including the newly created section, and,
    • give deadline of one week from the date of email that the section will be cancelled, and if the student is still enrolled in the section at that time, they will be dropped from the section and any linked sections (e.g. if canceling a lab, the student will be dropped form both tthe lab and the linked lecture).
  • Sections cannot be cancelled with enrolled students on linked sections in CLSS.
  • If all students drop/switch sections by deadline, section can be cancelled in CLSS.
  • If there are still students in the section after the deadline, email [email protected] with information on section needing to be cancelled along with a copy of the correspondence that was sent to the students. Any remaining students will then be dropped from all linked sections.

The first week of a term, the Schedule Desk will look at all the sections with enrollment max set at zero, but that have student enrollment.

  • Stand-alone sections with student enrollment will be cancelled.
  • For Linked sections, we will reach out to the department to verify that the section should be cancelled.

If a section is not cancelled through the Office of the Registrar, then it is not considered cancelled. An instructor telling students that their class is cancelled is not cancelling a section.

The process for canceling a section in CLSS is available in CLSS How-To Guides (authorized users only): https://canvas.oregonstate.edu/courses/1836431

Minimum class size policy: https://apa.oregonstate.edu/minimum-class-size

Credit & Contact Hours

Curriculum Management provides a definition of the correlation between credits and contact hours, which should be adhered to when scheduling course sections. 

Zone Requirements

Course section and classroom scheduling protocols help students to get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space. See our Zone Requirements for more detailed information.

Adding Course Fees to Sections

Please notify the Schedule Desk of new course fees by completing the course fees web form. Course fees will not be added to a course section until they are fully approved and listed in the fee book for the corresponding term.

Fees should only be added to credit bearing sections in a linked group (e.g. not to 0 credit labs or recitations).

Fees must be added to sections prior to registration. Fees will not be added to a section once there are students enrolled in that section. Departments wishing to add fees after registration must cancel the existing section and create a new one with the fee applied.

Waitlists

Waitlists should be maintained and monitored by the Department Scheduler.

Waitlists should not be added to sections with reserved seating applied.

If adding waitlists to linked sections (e.g. linked lecture with a zero-credit lab/recitation), the waitlist should be applied to the zero credit section(s) only in almost all situations. This allows students to waitlist the particular lab or recitation section that fits their schedule.

If adding waitlists to linked sections, waitlists may never be added to more than one schedule type in the linked group (e.g. a linked lecture lab cannot have a waitlist on the lecture and the lab, only on one section).

If you have students on a waitlist and you have available seats in that section, do not lower your enrollment capacity.

Crosslisting / Slash Listing

The Office of Academic Programs and Assessment (APA) describes parameters and guidelines with regards to crosslisting and slash listing courses at the catalog level; the Schedule Desk uses the term “crosslisting” interchangeably to describe both situations because they utilize the same types of crosslist codes. Sections are considered crosslisted at the section level when two or more sections are linked together via a crosslist code in Banner (consisting of two alphanumeric characters). Sections should only be crosslisted in Banner if they are taught in the same space at the same time, with limited exceptions for remote vs in person modalities.

While crosslisting in the scheduling world indicates mostly that two sections will be taught in the same space at the same time (classroom and/or Canvas site), the Schedule Desk also follows the spirit of those APA guidelines when determining which sections may and may not be crosslisted. At its very essence, crosslisting is intended for otherwise identical sections from different academic units, or for slash courses (graduate/undergraduate).

Crosslisting sections in CLSS and Banner allows for two (or more) sections to be scheduled in the same room at the same time. CLSS will also automatically sync up certain fields between all sections in the crosslist, including part of term, dates, meeting times, instructor, room assignment, and crosslist maximum enrollment.

Courses do not need to be described as crosslisted in the catalog in order to be crosslisted at the section level, but must, in most circumstances, follow those APA guidelines, including:

  • Matching or closely matching titles
  • Matching credit amounts and schedule types
  • Matching or closely matching course descriptions
  • Matching or closely matching prerequisite course requirements

Limited exceptions may be made if the spirit of the courses dictates that the sections should be taught in the same space while not necessarily following those guidelines listed above. Mentor/mentee, teacher/student, presenter/audience, or other similar situations, for example, may involve different titles or credit amounts, but should by their very nature be taught in the same room at the same time and must be crosslisted sections. These types of course relationships should, ideally, be noted in the catalog course descriptions. Special topics courses can also be crosslisted with standard courses with permission from the Schedule Desk.

Other Schedule Desk rules for crosslisting include:

  • Ecampus sections cannot be crosslisted with on-campus sections.
  • Any graduate level section crosslisted (“slash” listed) with an undergraduate section must include the section comment “Does not meet Graduate School’s stand-alone requirement” prior to students registering for the class.
  • Any crosslisted sections will have individual section maximum enrollments, as well as a combined crosslist max enrollment (also referred to as an “internal max”). Internal max should not exceed the sum of the enrollment maxes for all sections.
  • Crosslisted courses will be automatically combined into one Canvas course. Instructors may also choose to use the Canvas Course Merge Tool to merge some non-crosslisted sections of a course into a single Canvas course. Contact Canvas Support for more information about merging Canvas sites.


Class Notes

Class Notes are supplemental information that students should be aware of when registering for a class. These are not meant to advertise or fully describe the course, though short descriptions may be appropriate for special/variable topics courses. Class Notes should be brief, clear, and concise. The Schedule Desk will have final say on Class Note length and content, and may change, remove, add or update comments as needed.

Things that are appropriate, encouraged, or required for Class Notes:

  • Any meeting location information that cannot be scheduled directly on the CRN, such as:
    • Off campus meetings locations,
    • Grad-level courses with unspecified meeting times, or
    • Field trip locations.
  • Ecampus online sections with proctored exams comment (required).
    • For sections with proctored exams: "Proctored exam(s) required; may involve an additional fee."
  • Graduate School comments for grad level sections crosslisted with undergraduate sections (required).
    • For grad sections crosslisted with undergrad sections: "Does not meet Graduate School's stand-alone requirement."
  • Hybrid section comments (required).
    • For in-person hybrid sections: "Hybrid section; both on-site meetings and online component."
    • For remote hybrid sections: "Hybrid section; both virtual meetings and online component."
  • Who the section is meant for if registration restrictions cannot be applied for the group.
    • Ex: "EOP students only", "For incoming first-year students", etc.
    • Do not list "PhD students only" or "Student is x major only" or similar - there are restrictions for these.
  • "No-show-drop" or "Instructor's consent" comments where desired.
  • "Evening midterms" where applicable (do not list dates/days/times, those should be scheduled as a meeting pattern).
  • General departmental contact email addresses/phone numbers, if needed (e.g. [email protected] for Chemistry).
  • Hyperlinks using beav.es url shortener, if needed.

Things that should generally NOT go in Class Notes:

  • Do not list course descriptions on non-variable topic courses or excessive information from the syllabus.
    • Course descriptions for established courses should be listed and updated in the Academic Catalog.
    • Syllabus information belongs on the syllabus.
  • Do not list section fees or "additional fees."
    • Section fees should be listed only in the fees section; unapproved fees are not permitted.
  • Do not list extra materials, books, or software that will or may incur extra costs for students.
    • These should be listed with the OSU Beaver Store in accordance with House Bill 2919.
    • Bookstore adoptions are not limited to textbooks - required software, lab materials, other supplies etc. can and should also be listed.
  • Do not list specific meeting times/dates in most circumstances.
    • These should be scheduled onto the CRN as a meeting pattern.
    • If meeting times/dates are determined to be acceptable, they should always list the year in addition to month/day so it is easier to tell if the dates have been updated.
  • Do not list prerequisite/co-requisite/recommended courses.
    • These should be listed and updated in the Academic Catalog.
    • Variable topics courses may list these if desired, but because they cannot be enforced for registration SAPR restrictions are strongly advised.
  • Do not list specific references to other CRN (numbers) or terms:
    • Other courses section may be referenced if desired and appropriate (like "MTH 111"), but CRNs change from year to year and are often forgotten when updating sections.
    • Specific references to terms (e.g. Winter 2019) are discouraged - use general references like "previous winter term" or "following winter term."
  • Avoid person-specific department contacts, email addresses, or phone numbers. Use general, departmental contacts if at all.
  • Do not use non-shortened hyperlinks, and do not use shorteners like tinyurl or bit.ly. Use beav.es as a URL shortener instead.

 

Section Number Policy

Academic course sections will have section numbers based on the following protocols determined by campus and/or type.

  • 001-089 sections are for Corvallis campus
  • 090-099 sections are for EOP (Education Opportunities Program) Corvallis campus students
  • 100-179 sections are for Corvallis campus
  • 180-199 sections are for Corvallis campus exam for credit sections
  • 200-399 sections are not available for use
  • 400-449 sections are for Ecampus sections
  • 450-459 sections are for Portland/PDX Campus
  • 460-469 sections are for Ecampus INTO students
  • 470-479 sections are not currently used
  • 480-499 sections are for Ecampus Hybrid sections
  • 500-599 sections are for OSU-Cascades campus
  • 600-699 sections are for INTO OSU students
  • 700-799 sections are for EOU-La Grande campus
  • 800-899 sections are for HMSC-Newport campus
  • 900-979 sections are for Study Abroad / OSU GO
  • 980-999 sections are for Study Abroad / OSU GO Cascades sections

Section Title Policies

Only specific variable topic and blanket course sections may have their section title altered from the catalog short title. Any custom section title will include a required prefix to indicate the course type, or another prefix as determined/approved by the Schedule Desk (see table below and https://beav.es/3ku). Titles are system limited to 30 characters including those required prefixes, spaces, and punctuation. Some examples of these prefixes are listed below, but Department Schedulers should consult the Schedule Desk for guidance on custom section titles. All custom section titles are subject to review and edits by the Schedule Desk.

Course Type Prefix/Course Indicator
Special/Selected Topics ST/
Special/Selected Studies SS/
Topics TOPICS/ or T/
Advanced Topics AT/
Studies STUDIES/ or ST/
Research/Research & Conference RESEARCH/ or RES/
Thesis (403 only) THESIS/
Independent Study IS/
Writing & Conference W&C/
Reading & Conference R&C/
Projects PROJECT/ or PROJ/
Special Problems/Projects PROJ/ or SP/
Seminar SEMINAR/ or SEM/
Workshop WORKSHOP/ or WS/
Practicum PRACTICUM/ or PRAC/
Internship INTERNSHIP/ or INT/
Service Learning SERVICE LEARNING/ or SERV LRN/
Leadership LEADERSHIP/ or LEAD/
Overseas Study OS/

Schedule Types

Below is a list of commonly used schedule types, their definitions for scheduling, and the minimum number of contact hours required to be scheduled for them (if any). Types with "No Minimum" contact hours are typically expected to have scheduled meetings, but are not held to any specific guidelines for contact hours. Each credit earned requires 30 hours engagement per regular term. Contact hours vs outside of class requirements vary by schedule type. See credit hour policy

Schedule Type (Code) Description Scheduled Contact Hour Requirements
Activity (H) A course or educational procedure designed to stimulate learning via firsthand experience. No minimum
Discussion (B) A course that is used to facilitate consideration of a question or topic in open and informal debate. No minimum
Examination for Credit (V) A special examination for regularly enrolled student in good standing, either graduate or undergraduate; may petition for credit examination. See Academic Regulation 23 for details. None; exam period only
Experiential (O) A course relating to, derived from, or providing experience. None
Externship (U) An experiential course designed to provide on-the-job experience in an academic setting off campus, where students can earn academic credit. None
Hybrid (HYB) A section including both regularly scheduled on-site classroom meetings, and significant online out-of-classroom components that replace regularly scheduled class meeting time. 30-70% compared to traditional campus section
Independent or Special Studies (F) A course of organized instruction or research determined solely by a student and their instructor. None
Internship (J) An experiential course designed to provide on-the-job experience in an academic setting on or off campus, where students can earn academic credit. None
Laboratory (D) Part of a course set aside for experimentation, observation, or practice in a field of study. A proposal that goes through the full review process must be submitted to add the laboratory schedule type to a course. At least 2 hours per week per credit hour for a regular term
Lecture (A) An academic discourse given by an instructor before a group of students. 1 hour per week per credit hour for a regular term
Group Midterm Exam (MID) An examination held approximately halfway through the course and held at a different time than the regularly scheduled class. Group examinations are scheduled administratively. See https://registrar.oregonstate.edu/exams for more information. None; exam period only
Online (Y) A fully developed course where the dominant medium tool is the internet. Students spend a significant amount of time online in the areas of content, assessment, and interaction to the degree that the student must participate through the use of a computer to complete course requirements. None
Practicum (M) A course designed for the preparation of teachers and clinicians that involve the practical application of previously studied theory, knowledge, and skills under the supervision of a senior instructor. None
Project (S) A course with individualized instruction designed for students to complete an independent project of the students design. None
Reading and Conference (N) A course focused on designated subject matter to be read by a student and discussed in conference with an instructor. None
Recitation (C) Part of a course requiring a public exhibition of acquired skills and knowledge. At least 2 hours per week per credit hour for a regular term
Research (G) A course through which students earn credit for a studious inquiry or examination aimed at the discovery and interpretation of facts, revision of accepted theories or laws in the light of new facts or practical application of such new or revised theories or laws, and/or the collecting of information about a particular subject. None
Seminar (E) A course pursued by a small group of students under the direction of an instructor for the purpose of presenting and exchanging ideas or research findings via lectures, reports, and discussions. 1 hour per week per credit hour for a regular term
Studio (R) A course incorporating practical experience where students receive individualized instruction and lectures in a studio setting. At least 2 hours per week per credit hour for a regular term
Thesis (Q) A course designed to cover the thesis/dissertation research and writing. Students may register for thesis/dissertation credit each term. None
Workshop (W) A brief intensive course for a small group which emphasizes problem solving.  Classes are expected to provide academic engagement throughout the entire part of term in which it is scheduled. No minimum

Blanket Courses

Certain section numbers are reserved for blanket courses in the Catalog. These are:

  • 401/501/601: Research and Scholarship
  • 402/502/602: Independent Study
  • 403/503/603: Thesis/Dissertation
  • 404/504/604: Writing and Conference
  • 405/505/605: Reading and Conference
  • 406/506/606: Special Problems/Projects
  • 407/507/607: Seminar
  • 408/508/608: Workshop
  • 409/509/609: Practicum/Clinical Experience
  • 410/510/610: Internship/Work Experience

Blanket courses should have only one instructor listed per section, unless that section has meeting days and times and is being taught by more than one instructor. Multiple instructors should not be listed on blanket course CRNs to act as a "catch all." This avoids confusion as to which instructor should be grading which student when grades are due.

It is strongly recommended that blanket courses should have Departmental Approval (DP/SAPR) restrictions in place to avoid students registering for incorrect sections.

  • Banner/SYASECT rules (terms 202200 and earlier): Departments should not update instructors for 503/603 Thesis sections. Requests to update those sections should be sent to the Schedule Desk.
  • CLSS rules (terms 202201 and after): Departments should update their 503/603 Thesis instructors in CLSS, which will be reviewed by the Schedule Desk prior to being pushed to Banner. Thesis sections may not have "Staff" listed (i.e. may not have no instructor listed); all 503/603 sections must have an instructor listed at all times. 503/603 Thesis sections may only have one instructor listed.

Individualized blanket courses may be offered to students wanting to explore areas of special interest that are not provided in the existing curriculum. A faculty member and student must together negotiate a course of study. The department must then create an individualized CRN before the student can register. All individualized blanket courses must require special approval (SAPR-Departmental Approval). The department should request a CRN that will reflect the individual course of study (including a unique course title) and an assigned instructor of record. Please advise students to register for the section with their unique course title and instructor. Departments should not advise students to register for any available section as a placeholder. This will help to avoid late registration petitions later in the term. Incorrect registration could also negatively impact grade collection, end of term processing, academic history, and degree clearance.

Instructor of Record and Graduate Teaching Assistants

In consultation with the Faculty Senate Executive Committee, the following changes were implemented beginning with the Spring 2010 term:

Instructor of Record:

The “Instructor of Record” will be designated for all courses at Oregon State University by the primary instructor indicator flag assigned to that course. The “Instructor of Record” for a course will have the following requirements and responsibilities with respect to the recording of grades for that course:

  • The “Instructor of Record” will be responsible for the final determination, entry, and/or changing of all final grades associated with their course(s).
  • The “Instructor of Record” may not be a peer to other students taking that course (e.g., undergraduate to undergraduate, graduate to graduate, and/or professional to professional), except in cases where:
    • 1) the instructor of record is teaching a lower level course that another peer happens to take (i.e., graduate TA acting as an instructor of record for an undergraduate course that happens to have a graduate student taking that course), or
    • 2) an instructor of record is also simultaneously acting as a student pursuing either an undergraduate degree or graduate degree in another area that may be taught by another graduate TA.
  • The “Instructor of Record” may not be an undergraduate student with responsibility for either credit bearing or non-credit bearing portions of a course (lectures, recitations, 0-credit laboratories, discussions, etc.).
  • The “Instructor of Record” may not be an administrative staff member if they have no role in actually teaching the course (beginning in the Fall 2010). Emergency situations for an administrative staff to post grades for an individual course can be approved by a unit head each term. Those requests must be made to and approved by the Registrar.
  • Instructors occasionally ask that their graduate students be added as an instructor to a course, so that the graduate student can enter grades for them. Under no circumstances should a graduate student be added as an instructor for this purpose. To do so gives that graduate student access to FERPA protected information, and violates university policy by allowing someone other than the instructor of the course to enter grades. Instructors are required to grade the courses they teach.
  • Do not list any individual on any course, unless that individual delivers instruction in that course section.
  • The “Instructor of Record” may not knowingly provide to others their user account identification/passwords as per the Acceptable Use of University Computing Resources Policy.
  • The "Instructor of Record" must follow the guidelines for the release of student information outlined in the Guidelines for Release of Information.

Graduate Teaching Assistants:

  • Must complete the Family Education Rights and Privacy Act (FERPA) Online Tutorial, Online Privacy & Confidentiality Statement, and agree to the Online Acceptable Use of Computing components that are integrated with the online FERPA training.
  • Upon a graduate student’s completion of the online FERPA/Privacy/Acceptable Use of Computing tutorial, the graduate teaching assistant can be an “Instructor of Record” for an undergraduate course.
  • Or, upon completion of the Online FERPA/Privacy/Acceptable Use of Computing tutorial, the “Instructor of Record” can establish that graduate student as a teaching assistant using a course management system (i.e., Canvas). Appropriate roles allowed to such graduate teaching assistants are as a “tutor”, “course builder”, “grader”, and/or full graduate teaching assistant with all roles including “tutor”, “course builder”, and “grader” with grading privileges for assignments and exams for undergraduate students.

Adding/Activating Instructors and GTAs to Banner

When attempting to add an instructor to a CRN in Banner, you may come across the error "Person not an instructor," which will prevent you from saving the section. In order for Department Schedulers to assign instructors and GTAs to course sections, the instructor/GTA must first be given faculty status in Banner by the Schedule Desk. This is a manual process and does not take place unless a Department Scheduler initiates a request for it to be done via email. Instructors are never automatically given instructor status. Instructors must have passed a FERPA exam and have their results logged into Banner before they will be granted faculty status.

Likewise, in CLSS you may notice that and instructor is not showing up when you search for them. This is likely for the same reason as above - the instructor has not been activated in Banner yet, so they cannot be added as instructors to sections (and thus do not show up in CLSS Instructor searches). There are other reasons an instructor may not show up in search, but this is rare - in most cases it will be because they are not active for the term you are scheduling.

Undergraduate TAs are not added as instructors to Banner, but can be added to Canvas (contact Canvas support for guidance).

Steps for Activating an Instructor/GTA:

  1. Instructors/GTAs should take the FERPA training module if they have not already done so.
    • As much as possible, requestors should verify that the instructor has taken FERPA training and that their results have been recorded in Banner BEFORE they submit a request to add them as an instructor.
    • You can verify that training has been completed and recorded using CORE report BIC2911.
    • When taken correctly, the FERPA training will require the individual to log in with their ONID through my.oregonstate.edu.
    • After successful completion of training, results may take 2 to 3 business days to be recorded in Banner and begin showing up in CORE reports.
  2. When the training module has been completed, an email is sent to the Office of the Registrar (not to the Schedule Desk).
  3. Once received, their training results are manually logged into Banner and added to a skill completion page.
  4. The Department Scheduler (or another department designee) will then need to fill out the online request form (https://beav.es/3yk) to request that person be added to Banner as an instructor or GTA.
    • The following will be required on the form:
      • Instructor's full name
      • Their OSU ID number
      • Starting/effective term
      • Primary Department
      • Verification that the person being added has completed FERPA training
    • Important: Individuals are not activated as instructors in Banner unless a department requests them to be; simply completing FERPA training does not complete or initiate this process.
  5. Once a request has been received, the Schedule Desk will:
    • Verify whether FERPA training results are recorded in Banner
    • Verify student/non-student status
    • Add the individual as an Instructor or GTA in Banner.
      • Instructors are given Faculty and Grader status
      • GTAs are given Faculty status only
      • TAs are not added to Banner, but can be added to Canvas.
    • Respond to the requestor to verify whether they have been given Instructor/GTA status.
  6. Once this is completed, the Department will be able to add the instructor/GTA to course sections as needed.
  7. The database of instructors in CLSS will update overnight so a newly added instructor may not be available in CLSS searches until the following day.

 

Non-Traditional Course Offerings

View the Non-Traditional Course Academic Calendar

Non-traditional courses are defined as those learning experiences which do not adhere to traditional, full-length term dates. OSU evaluates and approves all non-traditional course offerings to ensure continued compliance with federal regulations related to federal student aid programs. Examples of non-traditional courses are:

  • Hybrid courses: on-campus courses with significant online, out-of-classroom components to replace 30-70% of scheduled meeting time
  • Term 5A/5B courses: offered in five week modules within a standard term
  • Term extension courses: are attached to an official term, but occur between traditional term dates
  • Summer Session courses: offered during summer term, with multiple sessions of varied lengths
  • Super Term courses: these span a traditional term length, plus the entirety of the approved extension for that term

Future term and session dates are available here.

 

All non-traditional term dates and Summer Session dates are established by the Office of the Registrar and must be adhered to. Proposals for a unique part of term must be submitted, at a minimum, in alignment CLSS Scheduling Unit due dates for the impacted term. Colleges should not publicize courses that do not fall into established terms or parts of term until they are approved by the Office of the Registrar and the Office of Financial Aid. The Office of the Registrar and the Office of Financial Aid will be the sole arbiters of whether or not a class is compliant, and will have final approval of all classes before they are published. This policy also applies to classes that ostensibly adhere to a published term or part of term, but in fact have notes embedded in the schedule that expand or contract the official meeting dates.

No exceptions can be made for classes that are out of compliance.

What are the requirements for offering these courses?

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

A course offered in modules is one that does not span the entire length of a period of enrollment (less than that of a standard term). 

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
  2. Must be part of a standard term. These dates are published in the term extension calendar.
  3. 5A modular courses must begin during Week 1 of the term (and have documented contact hours) and finish in Week 5 of the term. These courses will sit for finals during the last scheduled class meeting the fifth week of the term.
  4. 5B modular courses must begin (and have documented contact hours) during Week 6 of the term and finish in Week 10 of the term. These courses will sit for finals during finals week, according to the final exam schedule. 
  5. 5-week or modular courses must be within the zone scheduling requirements.
  6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published via the academic calendar.
  7. Exceptions to 5A, 5B or established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, send an email to [email protected] with details.

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

A term extension course refers to a course that happens between regularly scheduled terms. 

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
  2. Must be attached to a standard term and take place during established dates for extension. These dates are published in the term extension calendar.
  3. Courses must not overlap terms (e.g. cannot begin in summer term and end in fall extension).
  4. Cannot exceed two weeks and must encompass the entire length of the extension.
  5. Exceptions are allowed if a term extension course is part of an agreement with another institution that operates on a different academic calendar, or if a department has submitted a request via the normal scheduling process and received approval. Documentation of this agreement must be on file.
  6. Drop/add/withdraw deadlines for non-traditional courses will be based on a proportion of class equal to that for the standard full term. These dates will be established by the Office of the Registrar and published in the academic calendar.

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

A Summer Session course is one that is offered during summer term. All courses offered during Summer Session, except those in Session 1, are offered as non-traditional courses.

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion).
  2. Courses must adhere to established session dates, and must have academic engagement during all weeks of the session to which they are assigned. The session dates are published as part of the Summer Session calendar. Fall extension courses are not considered part of Summer Session and must be scheduled as part of fall term. 
  3. Courses must not overlap terms (e.g. cannot start in summer term and end in fall extension)
  4. Drop/add/withdraw deadlines will be based on a proportion of class equal to that for the standard 10-week term; deadline dates are established by the Office of the Registrar and published on the Summer Session website
  5. Summer Session courses will sit for finals during the last scheduled class meeting of the session.
  6. Exceptions to established summer sessions are allowed, however there must be a verifiable and bona fide reason that the course cannot meet within established dates. These exceptions will be handled on a case by case approval basis, with final decision authority residing with the Office of the Registrar. To request a schedule exception, submit a non-traditional course request to [email protected]

To ensure continued support of Federal Student Aid programs, non-traditional course proposals must follow these federal compliance guidelines, developed by the Office of Financial Aid, in collaboration with the Office of the Registrar.

  1. Ensure that the total number of contact hours/credits for the course is appropriate for the mode of instruction (e.g. lecture, lab, discussion)
  2. Courses must begin at the start of the full extension and end with the standard term to which it is attached.
  3. Courses must not overlap terms (e.g. cannot start in winter extension and end in spring extension).
  4. Courses offered during the Super Term will have customized registration deadlines. These dates will be established by the Office of the Registrar and published in the academic calendar.

Frequently Asked Questions (FAQ)

A term extension course refers to a course that happens between regularly scheduled terms. For example, if a course was offered over winter break, it would occur after finals week of fall term and before the first week of winter term. It would be an extension of winter term, as term extensions must be attached to the next standard term. View the term extension calendar

In order to allow students to obtain financial aid for these classes, they must comply with US Department of Education guidelines. These stipulate that courses must not overlap with terms for which aid is generated and distributed. These timeframes are published in the academic calendar, as well as the term extension calendar.

This will depend on the format of the class. For example, courses that are 5-weeks in length or are offered in modules may create scheduling difficulties for the remainder of a student's term, particularly if these courses span a longer block of time and/or overlap with peak class times. Additionally, students who receive financial aid may need to be considerate of the timeline for disbursements and how that may affect their ability to afford course expenses.

Grading is associated with the term that extension is tied to (ex. Fall Extension / Fall Term). Instructors will be able to post grades following the last day of the Term Extension, up through the grading deadline for the term with which the extension is associated (typically the Monday following finals week). 

If a department is interested in offering non-traditional courses online, please contact Oregon State E-campus first. E-campus has an online course proposal process for the development of new and refreshed online courses, which if approved, includes funding and instructional design support.

Oregon State University operates on the quarter system (10 weeks in length). If a college or department wants to offer a course with a start and end date that does not coincide with the start and end dates of the traditional 10-week term, or that operates outside of established summer term sessions, the course is considered a non-traditional course and must be approved. The Office of the Registrar, in conjunction with the Office of Financial Aid, must review and approve all non-traditional courses to ensure that the course complies with the OSU Academic and U.S. Department of Education regulations. 

Non-traditional course approval may be requested by emailing the Schedule Desk.

 

Zone Requirements and Standard Meeting Patterns

OSU Zones for Classes Needing Rooms

Percentages indicate maximum number of classes a department may schedule in each zone.

Scheduling Zone

 Percent

Time

Zone 1

20 percent

0800–0950

Zone 2

20 percent

1000–1150

Zone 3

20 percent

1200–1350

Zone 4

20 percent

1400–1550

Zone 5

20 percent

1600+

Click here for examples of standard meeting patterns.

This class and classroom scheduling protocol helps students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

Departments should not expect that faculty members will be assigned the same space on a continuing basis.

The Office of the Registrar coordinates all class scheduling and room assignments with departmental schedulers who, in turn, coordinate with their instructional faculty members. Academic departments should do the following:

  1. Determine class offerings and submit schedule information no later than the specified deadlines.
  2. Notify the Schedule Desk of section changes or cancellations immediately.
  3. Enter and maintain in Banner instructor information and maximum enrollment of all sections offered by the department.

Class Meeting Times and Zone Protocol

  1. Classes that meet two days per week for one hour and 20 minutes must meet on TR; or in zones 1 or 5 only on MW/WF/MF.
  2. Classes must begin on the first hour of the zone with the exception of TR Zones 1 and 5, which may start at 8:30 a.m. or 4:30 p.m.
  3. Classes that meet for longer than two hours (110 minutes) per session must be scheduled in Zone 5, or on Friday.
  4. Classes meeting for 4 contact hours should not meet for three-day meeting patterns (i.e. MWF).
  5. Class meeting times may not cross time zones. Departments may cross time zones when scheduling 500- or 600-level graduate classes that meet for longer than two hours per session if they use their own department-controlled classroom.
  6. Each department must distribute its classes across all five days of the week (approximately 20 percent per day) and across the full class day (according to the percentages defined for each zone). Each class day has five zones. All classes must comply with the zones whether they are assigned to general purpose classrooms or departmental classrooms.
  7. Non-credit sections (those sections that have zero credit) are scheduled after all credit-bearing sections are assigned rooms.
  8. Use of classroom facilities for non-academic events must be approved and assigned by the Schedule Desk.

Scheduling for Three- and Four-Credit Sections

Three-credit or four-credit lectures that meet for three hours per week can be scheduled in any zone if they are taught on MWF.

Three-credit or four-credit lectures that meet three hours per week on MW, WF, or MF will only be scheduled in Zone 5.

Four-credit lectures that meet for four hours per week can be scheduled in any zone if they are taught on TR, MW, MF, or WF.

Four-credit lectures that meet four hours per week on MWF will only be scheduled in Zone 5.

Scheduling for Sections Meeting One Day a Week

Because of the demand for classrooms in the middle of the instructional day, it will not be possible to schedule sections that meet one day a week except in Zone 5 or on Friday.

If a department can schedule additional sections of similar course capacity with "complementary" day and time schedules in the same time slot on different days, then we may be able to accommodate requests for one-day-a-week meetings. If, for example, one three-credit course is scheduled into a room on M at 10:00--11:50, then a different section can schedule its meeting from 10:00–11:50 on W or WF in the same room.

Scheduling Classes on Fridays

Fridays are often used for department meetings, instructor office hours, research responsibilities, or other tasks related to instructional work. However, Friday is primarily an instructional day and the zone percentages specifically take Friday into account, asking for 20 percent of sections for each day.

Please make use of Friday as an instructional day. The increased use of Friday for class sections makes more effective and efficient use of classrooms.

Scheduling in Departmental Classrooms

The zone percentages were established for two reasons—to assure student access to classes, and to ease the difficulty in assigning rooms. Though the zone percentages are applied regardless of whether the sections are scheduled in general purpose or departmental classrooms, if you can schedule sections in departmental rooms, which will alleviate some of the pressures on assigning GP classrooms.

Using departmental rooms is not an option for all departments, and departments may not be able to assign all sections to departmental rooms; however, if you are able to assign sections to departmental rooms, please do so.

Degrees and Graduation

University faculty, advisors, and staff play an important role in guiding students to degree completion. Learn about the tools available to you for reviewing degree requirements and the degree clearance process and associated deadlines. Also, learn more about the commencement ceremony and the availability of diplomas.

Degree Clearance

Application for Graduation

Undergraduate students are automatically evaluated for graduation through institutional awarding. Graduate students, however, must apply for graduation via the Apply to Graduate link in their MyOregonState account. It is recommended that graduate students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements.

Please note: Undergraduate students that are registered for courses for a term subsequent to the term in which their degree is awarded must apply for admission under a new status. If an application for a new status is not completed, the status will be changed to non-degree for the future term in which they are enrolled.

Double Degrees, Dual Majors, Honors Degrees, Certificates

According to Academic Regulations 26, a student may earn two or more degrees simultaneously. A student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Students may also earn two or more majors within a single degree program, per Academic Regulations 27. Students completing the Honors College curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English.

Advisor & Registrar Roles in Degree Clearance

The Office of the Registrar monitors institutional requirements as defined in Academic Regulation 25, while the academic college and departmental advisors monitor baccalaureate core, college, major, option, and minor requirements.

Degree Clearance Timeline

Degree clearance deadlines, reports are produced, communications are sent, degrees are awarded, and more.

Degree Clearance Process Graphic


MyDegrees Exceptions Access Policy

Individuals with the authority to make exceptions for students in MyDegrees should familiarize themselves with the terms of our exceptions policy.

Graduation FAQs

How does a student have Holds removed from their MyDegrees audit that are no longer relevant? 

The Office of the Registrar audits graduation applicants for deficiencies in Week 10 of the prior term and in Weeks 0, 3, and 8 of the current graduation term.  We will end and/or apply holds as needed. The student can wait for those auditing periods to see the holds removed or they (or you) can email us at [email protected].

Advisor & Registrar Roles

The Advisor Role
  • Select students from the Week 10 Institutional Awarding reports
  • Review audit for accuracy and completeness
  • Notify students if curriculum change is needed (i.e., add a minor)
  • Create Substitutions and exceptions (click to download PowerPoint How-to) for major, option, minor or bacc core for area of responsibility
  • Create Checklist Notes for Registrars (IA, DEGR1, DEGR2, DEGR3)
  • Goal is completed Degree Audit Checklist. Intro to MyDegrees documentation is available to assist you in the use of the sytem.
The Registrar Role
  • Create the Week 10 Institutional Awarding reports
  • Review IA Checklist Notes from Advisors
  • Load students into the graduation pool based on MyDegrees information
  • Add/remove deficiency holds
  • Communicate progress to students and advisors:
    • Email ONID account with information about graduation status and any existing deficiencies.
    • Provide graduation pool and deficiency reports to advisors
  • Perform final reviews and award degrees
  • Produce PDF of Final Audit for storage in OnBase

Double Degrees, Dual Majors, Honors Degrees, Certificates

Double Degrees

A student may earn multiple, different degrees simultaneously. Additional degrees may also be earned after your first degree was awarded. The degrees may be offered by the same college, or by different colleges. To earn a double degree, or for each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees.

On the student’s academic record, each degree awarded will be recorded as a separate degree with its major, e.g., Bachelor of Science in Mathematics, Bachelor of Arts in English. The student will also receive a separate diploma for each degree awarded (See Academic Regulation 26).

Some double-degree programs — Education (BA, BS, HBA, HBS), Innovation Management (BA, BS, HBA, HBS), Sustainability (BS, HBS), International Studies (BA, HBA) — require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though requirements for the other degree have not yet met. The double degree may be earned concurrently or subsequently. (See Academic Regulation 26.)

Dual (or Multiple) Majors

Though less common, a student may receive a single degree with multiple majors. Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.

When the degree is awarded there will be one degree award with two majors recorded on the student’s record. The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (See Academic Regulations 27).

Honors Degrees

Students completing the honors college curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases it might be possible for an Honors College student to earn multiple degrees simultaneously, each of which would be recorded as an Honors degree.

Students seeking an honors degree must meet the requirements of the Honors College in order to receive their degree. Students that complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g., Honors Bachelor of Science, etc.).

Certificates

Students completing a certificate concurrently with their major must apply for graduation twice — one graduation application for the major and another graduation application for the certificate.

When the certificate is awarded, it will be recorded on the student’s transcript.

MyDegrees Exceptions Access Policy

MyDegrees allows advisors to apply exceptions to a student's audit to clear degree requirements. These exceptions are part of the audit trail of the degree clearance process.

Users with exceptions privileges may apply exceptions only in their areas of responsibility.

Exceptions may not be applied to university level requirements; these are the responsibility of the Office of the Registrar.

Users applying exceptions privileges inappropriately will receive a warning and the exception will be reversed. Continued violations will result in revocation of the user’s exceptions privileges.

Degree Requirements (Faculty)

OSU General Catalog

The OSU General Catalog contains detailed program and university degree requirement information.

MyDegrees

MyDegrees is a degree planning and clearance tool for students and advisors. The degree checklist and academic planner are tools for advisors to use in helping students plan their schedules and to clear degree requirements for pending graduates. From the beginning of their academic career at OSU students should be using this sytem to plan their enrollment and monitor their progress.

Faculty/staff login to Online Services, choose a term, identify a student, and you will be taken directly to MyDegrees to see the student's information.

Detailed information about this system is provided in the Intro to MyDegrees for Advisors documentation provided to assist faculty and staff in the use of this system.

Updating MyDegrees

Advisors: Please email [email protected] and type "mydegrees support" in the subject box.

Undergraduate Students: Contact your advisor to answer questions and resolve problems.

Changes to academic program requirements require curriculum proposals reviewed and approved by the University Curriculum Council. The Office of the Registrar receives notification of approved curricular changes from the curriculum proposal system and automatically adjusts your department's program requirements.

Grading and Advising

Online Grading

Grade submission is critical to many functions of the university; not least of which is the ability for advisors and students to evaluate their progress towards a degree. This section provides detailed information about who may submit grades, how to submit grades, when grades are due, and how errors may be corrected. You may also view video grading tutorials here.

Faculty access to Banner Self Service is requested via the Instructor Access Request form.

Advising

Advisors with appropriate access may use Web for Advisors to view more information about students.

Training Requirements

FERPA training is required before requesting access to Grading or Web for Advisors. You must first complete the tutorial and submit a Request for Access form before you may have access to any student information systems.

Grades and Commencement

Information and timeline for preliminary grades for degree candidates

Grade Submission

Final Grades Submission

Review this section to find out when grades are due, who can enter grades, how to monitor grade processing within a department, and for detailed instructions about how to enter grades online.

Grade Records Retention

All academic departments must comply with the Oregon Administrative Rule (section 166-475-0110 Student Records) governing instructors' grade records.

Incomplete Grade Policy

As stated in Academic Regulation 17 if circumstances exist which are acceptable to the instructor and the rest of the academic work is passing, an incomplete grade may be assigned and additional time granted for completion of course work. The additional time granted shall not exceed one year. At the time the incomplete is submitted, an alternate grade that represents the grade the student would receive in the course if no further course work is completed, will also be submitted. If the incomplete is not removed within the one-year deadline the alternate grade will become the grade of record.

Online Grade Change

Who, when, and how to submit an online change of grade is explained.

OSU's Grading System

Academic Regulation 17 defines the OSU grading system. Additional information is provided both on this site and in the Grades, Regulations, & Records section of the OSU General Catalog.

Final Grades Submission

Grade Deadlines

Consult the Faculty Grade Deadlines charts to find out when grades are due for the term. Note: In Summer term the deadlines vary according to the session in which the course is being held.

How to Enter Grades Online 

Keyed Entry, File Upload, and Faculty Grade Entry are options available for instructors to submit their final grades.

Who Can Submit Grades

Find out who is eligible to submit grades for a course. Also, we provide detailed instructions for how to assign an instructor to a course that they may submit grades.

Monitoring Grade Processing

Our office greatly appreciates the assistance of departmental staff in the monitoring of grade processing in their departments. This section provides methods and instructions for obtaining missing grade reports.

Web Grading FAQ's

Have a question not answered in the sections above? See if the answer is in the frequently asked questions.

Faculty Grade Deadlines

Final Grade Deadlines

Online grading for full-term courses will be available beginning the Monday morning of Finals Week.

Online grading for shorter courses that do not last the entire term, such as 5-week courses or courses that meet only during the Term Extension, will generally open when the course is officially complete (according to the term dates designated in the Academic Calendar).

For the benefit of students, please submit grades as soon as possible following the completion of the courses. 

The final grade submission is 5:00 p.m. on the dates listed below. 
Summer 2022
Part of Term Grading Open Grade Submission Deadline
Session 6 — 1 Week Jun 16 Jun 20
Session 1 — Full Term Jun 20 Sep 6
Session 2 — 1st 4 Weeks Jun 20 Jul 18
Session 3 — 8 Weeks Jun 20 Aug 15
Session 4 — 2nd 4 Weeks Jun 20 Aug 15
Session 5 — 3 Weeks Jun 20 Sep 6
Fall 2022
Part of Term Grading Open Grade Submission Deadline
Term Extension Sep 20 Sep 26
Full Term Dec 5 Dec 12
1st 5 Weeks Oct 28 Oct 31
2nd 5 Weeks Dec 5 Dec 12
Super Term  Dec 5 Dec 12

Faculty Grade Entry

Faculty Grade Entry

Faculty Grade Entry provides a user-friendly experience for entering midterm and final grades in Banner.

Faculty Grade Entry highlights are:

  • Display of all gradable courses as one list.
  • Easy navigation between multiple courses and rosters.
  • Multiple system notifications informing of missing grades, errors in grade submission, and status of grading process for each course.
  • Improved Grade File Upload process.
  • Less time spent searching for courses and students.
  • Course Details Tab with pertinent information about the selected course.

Logging into Faculty Grade Entry

In MyOregonState, the Final Grade Entry link is under Resources > Academic. The Final Grades Menu link routes to the Final Grade page in Self Service Banner, which includes a link to Faculty Grade Entry.

Once logged in, click on one of the courses displayed as a list to load the student roster. Grades can be entered directly in student roster Final Grade column or through File Upload process. See below instructions on grade entry.

Entering Grades

There are two ways to enter grades in Faculty Grade XE: Keyed Entry and File Upload process for both Final Grades and Midterm Grades.

Keyed Entry

For keyed or manual entry of grades, simply click on the grade box and select a grade from the drop-down list of grades. Alternatively, a grade can also be typed in. Last Date of Attendance information is required for the grades F, N, I/F, I/N. Last Date of Attendance must be within Monday of week one and Friday of week ten (Dead Week) of the term. Finals week does not count for this process. Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 05/05/2017 and 12/05/2016.

keyed entry

File Upload

Grades can be entered by uploading an excel file with student roster and grades. It is highly recommended that Export Template function and download the class roster from Faculty Grade Entry to prepare the grade file for entering grades To download the class roster, select the course in the course list and click on the "gear" icon on the top right corner of the page. Select Export Template. Save the class roster as an excel file on your computer desktop to enter student grades and last date of attendance information. Preparing the grade file following these steps will reduce grade entry errors in the system and will eliminate the step of mapping the file columns for the grade upload process as in step three below.

Import Expor1

Expor as excel

 

Excel file inside

Last Date of Attendance information is required for the grades F, N, I/F, I/N. Last Date of Attendance must be within Monday of week one and Friday of week ten (Dead Week) of the term. Finals week does not count for this process. Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 05/05/2017 and 12/05/2016.

File must contain term, CRN, student ID, grade, and last date of attendance. In the "gear" icon on the right corner of the screen next to the logout button, select Import from drop-down list. Grade Import Wizard will start the file upload process.

Step One: Select the file with grades from your computer. And click Continue.

wizard step 1

Step Two: Preview the file that you have selected within the Grade Import Wizard for accuracy, and click Continue.

wizard step 2

Step Three: Select the required columns needed for grade submission and click Continue.

wizard step 3

Step Four: This step provides a validation report and any errors that occurred while processing the grade file. An excel file with errors can be downloaded to review the errors. If no issues, click Continue. Otherwise correct the errors and start the process over with step one. Click the Cancel button on the top right corner of the grade wizard if there are issues that must be resolved before submitting the grades.

wizard step 4

Step Five: Click Finish, and address any errors separately.

wizard step 5

Information Tabs

Getting Started, Course Details, and Student Details provide brief information and tips on grade submission, links to related tutorial webpages, course start and end dates, number of grades needed, missing grades, and student information.

Information tabs

Search Function

Search for students or courses in the two search fields in Faculty Grade Entry. Search for students in the student search field by entering students name or OSU ID number. Search for courses by entering either one of these keys: CRN, subject code, or course title. The first three characters entered start narrowing down the search results.

search

Sorting

Course list and student rosters can be sorted. Sort any column by alpha A to Z or Z to A, or by number lowest to highest and highest to lowest.

Grade Status Indicator

Each course in Faculty Grade Entry has a Grading Status Indicator. Final Grades have two indicators: Indicator "Grading Status" shows grade entry process status. Indicator “Rolled” shows if entered grades have rolled to academic history. When grade entry has been successfully completed, "Grading Status" indicator turns green. "Rolled" indicator remains gray until the submitted grades have fully rolled to academic history by Office of the Registrar.

TIP: You can also sort your classes by Grading Status bar indicators.

grade status bars

Notifications

Faculty Grade Entry displays system notifications. Notifications appear when grades are submitted successfully, grades have not been saved, or entered grade or last date of attendance date format is incorrect.

notification successful

notification grade not saved

notification last day attendance

Still Under Development

Currently, we cannot change submitted grades that have already rolled to academic history using Faculty Grade Entry. Grades that have rolled to academic history must be changed through the old method using Online Services link Final Grades-Change Posted Grade.

Helpful Grading Related Sites

Grading and Web Services

Grade Submission

Grading Videos

Contact Us

Email us at [email protected] with grade submission related questions. Grading team will be happy to assist you with your question.

FAQs

Q: When I click in Last Date of Attendance box to enter last date of attendance for the student, a message pops up in Notification Center that says “Student has not withdrawn from the class.” Why do I get this message?

A: Faculty Grade XE provides this message to indicate that student has not withdrawn from the course and therefore needs a last date of attendance if receiving any of the grades F, I/F, N, I/N.

Q: If I enter grades for the same class in both systems at the same time, would there be a problem?

A: Yes, this will cause an error and your grades will not be saved.  You will have to re-enter your grades.

File Upload

Process

Text files must contain a minimum of OSU Student IDs (the 9-digit SIS number) and Grades, formatted as either Comma Separated Values (CSV) of Tab Separated Values (TSV) on the same computer.

For the typical example, an instructor downloads his/her class list from Faculty & Advisors Menu Class List Download or the Student Data Warehouse as a Comma Separated Values (CSV) file. This file would then be uploaded into Excel. Each student would be loaded into a Row and each data element for that student would be loaded into the Columns of that Row.

The instructor would then save the completed document, with final grades, as a CSV file.

Using the Final Grades - File Upload process, the instructor uploads his/her complete grade book file. The instructor only has to identify the locations (columns) of the data needed for grading. All other data columns are ignored. For example if the CRN was in Column 1, Student ID (9-digit SIS number) in Column 2, and Final Grade in Column 19, those would be the only columns needed to be identified in the Grade Upload forms.

After processing the file, there will be a summary presentation of each record in the file and the results (success or failure) of that individual record. Records that fail are displayed with messages indicating the errors.

Grade book files could be submitted more than once. However, once a student's grades have been processed into their record, subsequent records that attempt to change that grade will be rejected.

Course Identifiers

Courses to be graded must be identified by using only one of the following four methods. The first and second methods are universally applied to the grade book file submitted and are external to it; the values are selected on the final grade upload Web page. The third and fourth methods require the selection criteria to be included with the grade book file for each record, and as such, the grade book file could contain grades for different courses.

  1. Subject/Course: An instructor who teaches multiple sections of the same course sometimes treats the combination of all sections as "one" course and maintains only one grade book file for all students in all sections. Using the Subject/Course selection criteria, the upload process will attempt to match each student in the grade book file to the course taught by this instructor, with a matching Subject and Course, regardless of the Section Number.
  2. CRN: Using the CRN selection criteria, the upload process will attempt to match each student in the grade book file to the course taught by this instructor matching this specific CRN.
  3. Data Items Subject/Course/Section: The upload process will attempt to match the student, subject, course number and section number in each file record to the course taught by the instructor.
  4. Data Item CRN: The upload process will attempt to match the student and CRN in each file record to the course taught by this instructor.
Instructions
  1. Log on to MyOregonState using your ONID username and password. For assistance with your GAP, call or email the Service Desk, 541-737-8787, [email protected] or http://is.oregonstate.edu/service-desk.
  2. Under 'Resources,' type 'grades.' You will see 'Final Grades Menu.' Click and it will take you to Online Services.
  3. Choose the Final Grades - File Upload option
  4. Select the appropriate term from the drop down menu, and then click "Submit."
  5. The classes you teach will appear in a drop down box. Select the CRN for which you want to process grades, and then click "Submit."
  6. Follow the steps outlined on this form to submit your file.
    • Enter path/file name
    • Indicate file type (comma separated values or tab delimited values)
    • Identify course identifiers common to all student grade entries, if not included in each entry.
    • Indicate the position of data elements in a student grade entry (subject code, course number, section number, CRN, student ID number (the 9-digit SIS number), student name, grade)
  7. Click on "Process File." This "submits" your grades to Banner.
  8. Review of Final Grade Upload Process - This screen indicates the results of your file submission. If an entry failed to complete successfully, a descriptive error message will be displayed. To immediately enter or correct grades (or to review your work), return to the Faculty and Advisors menu and choose the "Final Grades - Keyed Entry" option. Be sure to "submit" your corrections. (You may also make corrections by resubmitting your file, through Final Grades - File Upload process. If so, be sure to check results of this submission).
  9. Missing Grades - If there are students registered for one of the classes just processed who did not receive a grade, that information will be listed at the end of the Review of Processing page. You may make corrections by accessing "Final Grades - Keyed Entry", making the changes, and then clicking on "Submit."
  10. Changing Grades on a Later Day - Grades submitted to Banner are processed (rolled) into a student's record nightly from the first day of finals through the final date. Accessing the "Final Grades - Keyed Entry Form" you will see a column called "Rolled," If a Y appears in that column, you know that the grades have already been entered into the student's record. To change a grade that has been rolled, use the Change Posted Grades option in the Final Grades menu.
Tips
  • Large files may take a few minutes for processing before the Review of Processing screen appears.
  • Be sure to correct any problems or missing grades.
  • Click on a "student's name" to access the student's address and phone number.
  • If the word confidential appears next to a student's name, all of the student's information, in addition to grades, is to be kept confidential.
  • Be sure to use the student's 9-digit ID

Keyed Entry

Step 1 – To access grade menus and rosters:

  1. Log on to MyOregonState using your ONID username and password. (If you need assistance with logging into MyOregonState, please contact the Service Desk, 541-737-8787 or [email protected] or http://is.oregonstate.edu/service-desk)
  2. Go to the Academic Resources tab.
  3. Click on Final Grades Menu. Please then see Step 2 for grade roster entry instructions below.

  4. This will open a new tab. Select the appropriate term from the drop-down menu, and then click "Submit."

Screen print for select term

6. The classes you teach will appear in a drop-down box. Select the CRN for which you want to process grades, and then click "Submit."

Screen shot of Select CRN

7. This will open the grade roster.

Step 2 – How to enter the grades once you have opened the grade roster:

  1. Your grade roster will display with twenty-five students per page.
  2. Enter a grade for each student by selecting a grade from the drop-down list in the Grade column. Only those grade marks valid for the section will appear as choices. You may need to scroll down to see the entire list of grade options. If you are not a mouse clicker, you can tab through the grade roster and type in the grade.
  3. Highlight the first student's grade box. Type in the grade (A, B, etc.). If you wish to award a plus or minus, continue typing the grade until the correct variation appears. (That is, hit B twice for B+ and three times for B–). Tab twice to grade the next student.
  4. If a grade appears for a student, the student has already been graded. Withdrawn classes ('W' grades), or thesis classes ('R' grades) are recorded (rolled) prior to the grading period and are not available for update.
  5. You will need to enter the last date of attendance for all F, N, and I/F grades. Dates must be entered with leading zeros – e.g., 01/01/15.
  6. Scroll down to the bottom of the roster and click on "Submit" to input the page of grades to Banner. Choose the next record set to get to the next page.
  7. Continue entering grades and submitting the pages until you are finished.
  8. When finished, click on View Missing Final Grades to see if you omitted any grades. If so, enter the grade and resubmit the page of grades.
Useful Tips
  • If the word Confidential appears next to a student's name, all of the student's information (in addition to grades) is to be kept confidential.
  • There is a 60-minute time limit per page. Save changes regularly!
  • Click on View Missing Final Grades to see if you have omitted any grades.
  • Click on a student's name to view the student's address(es) and phone(s).

Monitoring Grade Processing

Several tools are available to departments for monitoring grade submission by your faculty.

Class List

This report provides an avenue for printing class lists for the current term and also a grade roster for a department once grade processing is complete.

  • For Class List — log onto Banner Data Warehouse. Select SIS Student - SIS Reports. Select Current Term Class List. Fill in the parameters. Print the report.
  • For Grade Roster — log onto Banner Data Warehouse. Select SIS Student - SIS Reports. Select Past Term Class List. Fill in the parameters. Print the report.
Missing Grade Report

This report helps departmental staff monitor which grades are outstanding. Departmental staff who wish to monitor every grade roster should print the report at the beginning of grade submission (Monday of Dead Week) and continue to run the report as needed to review the department's submission progress.

AWA Submission Process:
Run Term Select Banner Term Code.
Example:
201900=Summer 2018 
201901=Fall 2018 
201902=Winter 2019 
201903=Spring 2019

Print Mode

Select "Detail" button

Part of Term

Enter "1" for Corvallis campus. Enter "B1" for Bend Campus. For Summer term, run report for each part of term separately. Please refer to the session numbers as listed in the Summer Schedule of Classes.

Department

Select department or school code: ART

Campus Code

Enter campus code:
% = all; C = Corvallis; D% = Ecampus courses; B = OSU-Cascades; for others contact the Office of the Registrar, 541-737-4048

  1. To access and run the Missing Final Grades job, go to the Banner Login page and log into AWA.
  2. Under My Catalog, select SFR2700, Missing Final Grades, then click the Execute button.
  3. Under Results, click on the job request.
  4. Fill in the parameter values. See above for example.
  5. Click the "Submit" button.
  6. The report results will be emailed to you automatically as a csv and lis file. The subject line of the email will look like this: [PROD] JOBP.STUDENT.SFR2700.
Preliminary Grades

Departments are able to run Spring Term Preliminary Missing Grades by using SFR2690 in step 1. The Spring Term Preliminary Missing Grades does not have the part of term parameter.

Web Grading FAQ's

  • Faculty members who have been listed by their department as the primary instructors.
  • Non-primary instructors with a percent workload responsibility of greater than 0%, who have been identified in Banner as "graders" and are cleared for online grading access.

If a faculty member that should be able to grade is not able to grade, they may not be formally listed as an instructor on the CRN. Contact the department scheduler for that section to have an instructor activated and/or added as an instructor to a course section.

You may use a PC or a Mac, a desktop or a laptop and any operating systems (Windows, NT, even Linux) You may access online rosters from on campus in offices or computer labs, from your home, or anywhere in the world. Minimally, you need an Internet connection, Netscape or Internet Explorer version 4.X or higher, and your Web browser set to accept cookies. (This service supports only MS Explorer and Netscape. It does not support AOL or Safari.) If you have problems with the redirection process, connect directly to Banner Self Service and choose "Student Registration and Records."

  • Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the OSU Computer Helpdesk at 541-737-3474. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
  • Select the Resources tab.
  • Select Web for Advisors.
  • Choose from the menu of services available.

You need to be listed as a primary instructor or grader for each course you are teaching and grading. Check with your departmental office to correct.

If you have clicked the "submit grades" box at the bottom of a page, that page is saved within Banner. If you have not "submitted" your grades, your entries will not be saved.

As long as you have "submitted" prior to logging off from your computer, your previously entered grades will be available for update prior to any grade processing done by the Office of the Registrar. The Office of the Registrar will process grades nightly during Finals Week until grade processing is finished from 2 a.m.–6 a.m. As a further check to see if grades have been processed, access Final Grades-Keyed Entry and check the column on Rolled; Y means grades are processed (rolled), N means grades are not processed (rolled). If the column has a Y (yes), the grade has already been processed. If the grade has been processed grade changes and removals of incomplete can be made online via the Online Grade Change featurePlease note that the Online Grade Change Feature will be disabled from 5:00 p.m. Friday of Finals Week until the following Thursday morning, to allow for end of term processing. Once the feature is reengaged you will be able to enter the system and make any necessary changes.

Grades are available to students on the Web following the nightly processing by the Office of the Registrar. The final posting of grades and the updating of GPAs and academic standings are done the Tuesday night following Finals Week.

It is the responsibility of the instructor of the course to assess the students, calculate the appropriate grade, and submit grades for the their students. Only the instructor of record can submit grades for a course. In no circumstances should you share your General Access PIN (GAP) with another person.

Which one of us has access to online grade rosters for our course? If your department office has designated more than one instructor with teaching and grading responsibilities, both persons should be able to grade. Check with your departmental staff if there is a problem.

Students in thesis courses are pre-graded with R grades and do not need updating by the instructor.

Faculty members may upload files of grades into the Web. You will need to create a file from the data on your spreadsheet. See Help for File Upload of Grades.

If paper copies are desired, you may copy the grades from your Web forms page by page. These grades will remain accessible to you on the Web for 5 terms. Or, after grading has been completed on June 18, you may access the Data Warehouse. Select SIS Student - SIS Reports. Select past term and click on class list button. Fill in parameters. Print the report.

For assistance or if you have a question you think should be added here, email [email protected].

 

Grade Records Retention

It is important that all instructors who assign grades to students, and all academic departments, comply with the Oregon Administrative Rule (section 166-475-0110 Student Records) governing instructors' grade records.

Incomplete Grade Policy

The “incomplete” grade policy as stated here is effective for incompletes assigned Fall 2007 forward. To reference the incomplete policy for prior years consult archived copies of the general catalog. Refer to Academic Regulation 17 for more information.

Requesting an Incomplete

A student may request that an incomplete (for a course that has not been completed) be granted by an instructor, if the reasons for the incomplete are acceptable to the instructor, and the student is passing the course at the time of the request. It is recommended that when an incomplete is granted the instructor and student complete a Contract for Completion of I Grade to define the terms under which the incomplete course work will be completed.

The Incomplete/Alternate Grade

The incomplete that is filed by the instructor at the end of the term must include an alternate/default grade to which the incomplete grade defaults if the student does not make an effort to resolve the incomplete course work within one year of recording the incomplete. Examples of the incomplete grades are I/A, I/A–, I/B+, I/B, I/B–, I/C+, I/C, I/C–, I/D+, I/D, I/D–, I/F, I/P, and I/N. Satisfactory/Unsatisfactory (S/U) grade options are converted after the “I/Alternate Grade” is submitted by the instructor. For example, if the student requested an incomplete and opted for an S/U grade, the instructor will submit an “I/Normal Grade” (e.g., I/B+) at the end of the term. The Office of the Registrar will subsequently convert the “I/Normal Grade” to an “I/S” or “I/U” in accordance with the grading option chosen by the student.

Calculating the Alternate/Default Grade

Calculation of the Alternate/Default Grade is determined by the work to be completed for the course over the entire term. For example, while a student may be passing at the time the incomplete request is granted, the Alternate/Default Grade is NOT what the student has earned up to the point of the incomplete request. The instructor must submit the grade the student will earn if the missing work is not completed. That alternate grade will become the default grade if the missing work is not completed.

Example

A student has earned a “B” through the eighth week of the term, but requests an incomplete for the rest of the term. The remaining work would comprise 50% of the final grade. Without completing the remaining work the earned grade would have been an “F”. The student, consequently, would have an “I/F” filed by the faculty/instructor at the end of the term when grades are reported to the Office of the Registrar.

Outcomes:

A. If the student does not complete the assigned work within one year’s time or within the time allotted by the faculty/instructor, the instructor can change the grade to an “F” or the grade would default to an “F” after a year.

B. If the student completes the work, the instructor will submit the appropriate grade the student earned.

Secure Submission Guidelines for Removal of Incomplete Forms After One Year

All Removal of Incompletes over one year require that a form be completed and submitted to the Office of the Registrar. The form must be signed by an instructor of record and the department chair. An instructor of record is defined as an individual who delivers instruction for a course and is listed as an instructor on the section of the course  in Banner screen SSASECT. The departmental grade contact is not considered an instructor. Incorrect or missing information on the form will cause a delay in processing.

The form may be submitted via one of the following methods:

  • In Person: Forms signed by the instructor and department chair may be brought to the Office of the Registrar. The instructor, departmental grade contact or department chair may deliver the form in person. Photo ID will be verified. Verification of the instructor, instructor signature, and grade mode listed on the form will also be verified at the time the form is turned in.
  • Campus Mail or US Postal Service: Forms signed by the instructor and department chair may be forwarded to the Office of the Registrar via campus mail or US Postal Service. All signed forms must be received in a sealed departmental envelope with the signature of the instructor, or departmental grade contact, or department chair across the seal. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.
  • Departmental Fax: Forms signed by the instructor and department chair may be faxed to the Office of the Registrar accompanied by a departmental fax cover sheet signed by the instructor, or departmental grade contact, or department chair. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted. 
Impact on Degree Conferrals:

Another aspect of the revised Incomplete Policy in Academic Regulation 17 affects the degree audit completed for students who have applied to graduate from Oregon State University. Since Fall 2007, all pending applications for graduation include a review of any incomplete grades with an alternate/default grade. If an “I/Alternate Grade” is currently outstanding at the time a pending graduate’s file is being reviewed for graduation (which happens after grades are processed for the term in which the student is graduating), that review will take into account the automatic default of the incomplete to the Alternate/Default Grade. This automatic default may impact a student’s ability to graduate, if by its inclusion, the student’s GPA (major GPA or institutional GPA) or other major/institutional requirements are altered. This encourages the student to ensure that all “I/Alternate Grades” are resolved with their instructor prior to the last day of Dead Week for the term in which they are graduating. Note: Academic Regulation 17 specifically states: “Under no circumstances shall a student who earns an A–F grade or an N or U grade have their grade changed retroactively to an I grade.”

Extension of Time to Remove Incomplete Grade

A student may petition via the Office of the Registrar for an extension of the one calendar year deadline with the concurrence of the faculty. An approved petition will grant an extension of a single additional term, with a maximum of three total extensions being possible. An approved petition for an extension of time to remove an incomplete will be voided at the time of degree conferral. The petition must be submitted before the one-year deadline is reached.

To request an extension, complete the Extension of Time to Remove Incomplete Grade Petition. Instructor and departmental approval is required. Submit the completed petition to the Office of the Registrar. If the instructor and department approve, and the student is eligible, an extension of a single term will be granted. To request an additional term extension the process must be repeated.

Incomplete Grade FAQs

Q: When is the last point at which an incomplete grade can be resolved by the student?

A: Typically, it is within a time period established by the instructor. If the instructor has not established a deadline, then the student has until the last day of Dead Week before finals begin, to submit the required work to the faculty a year after the term in which the student received the incomplete. For example, if a student received an “I/Alternate Grade” in Fall 2016 without any specified deadline by an instructor, they have until the last day of Dead Week of Fall 2017 to turn in the completed work to the instructor to complete the “Incomplete”. The instructor has until the last day of term (normally Friday of Finals Week) to submit the removal of an incomplete to whatever grade the student earned to the Office of the Registrar.

Q: What happens if the instructor is no longer at the institution a year after the “I/Alternate Grade” was recorded?

A: The student should meet with the department chair who offered the course to reinstate the expectations of what would need to be completed (and by when it needs to be completed) for the incomplete to reflect the earned grade for that course.

Q: What if the student requests an “I/Alternate Grade” but also intends on graduating that very same term?

A: The student should know whether the Alternate/Default Grade will impact their ability to graduate that same term. If it does, the student should withdraw the request to graduate at the Office of the Registrar before the last day of final exams for that term, until the incomplete has been resolved at some future date/term and an earned grade has been recorded. Subsequent to the earned grade replacing the incomplete, the student can then re-file to graduate.

Q: What if the student has applied to graduate, final grades have been processed for the term the student wished to graduate; and the “I/Alternate Grade” defaults to a grade that does affect their graduation status. Can the student request the Alternate Grade revert back to an incomplete?

A: No. Academic Regulation 17 specifically states: “Under no circumstances shall a student who earns an A–F grade or an N or U grade have their grade changed retroactively to an I grade.” Students need to pay careful attention to “I/Alternate Grades” that are clearly displayed on all unofficial (and official) transcripts and the “Grade Term Report” via the Student On-Line Services web site where a student’s grades can be accessed by the student. If the student suspects or is informed by their academic advisor or the Office of the Registrar that the “I/Alternate Grade” will negatively impact their ability to graduate, they should go to the Office of the Registrar to withdraw their application to graduate. This request to withdraw the application to graduate must be made before all grades are processed for the term in which the student wishes to graduate.

Q: What if an instructor does not turn in their grades on time, will the instructor still be able to submit an “I/Alternate Grade for the student?

A: Yes. While 99.7% of all grades are turned in by the required deadline for each term, if the instructor misses the cutoff for turning in grades the Office of the Registrar will be able to process these late grades (including the “I/Alternate Grade”) and ensure they are correctly attributed to the students affected.

Q: Will other incomplete (“I”) grades from terms prior to Fall 2007 also default to an alternate grade (i.e., an “F”) after a year or when a student applies to graduate?

A: No. The revised Academic Regulation 17 goes into effect for Fall 2007 and all future terms. It is not retroactive to previous terms. Incompletes for all terms prior to Fall 2007 are at the discretion of the instructor and can either be changed to an earned grade or remain as an incomplete indefinitely. These grades are clearly identified by the lack of an alternate grade. For example, an “I” denotes the incomplete was assigned by the instructor prior to Fall 2007. All incompletes from Fall 2007 on would be reflected as an “I/Alternate Grade” (I/A, I/A-…I/F, I/P, I/N, etc.).

Q: Does Academic Regulation 17 apply only to undergraduate students, or are other student populations similarly affected?

A: All students are held to the same grading systems. Academic Regulation 17 will apply equally to undergraduates, post-baccalaureates, graduate, non-degree seeking students, etc.

Q: What will we see on our unofficial and official transcripts?

A: Students will see the incomplete and the alternate grade (i.e., I/A, I/A-…I/F, I/P, I/N, etc) in the grade field. However, until the incomplete is resolved, it will retain all of the same characteristics of an incomplete grade. In other words, the incomplete will not count in credits earned or a student’s institutional GPA. This will ensure that a student will not have an incomplete grade count in their credit totals or have it affect their GPA until the incomplete is resolved or defaults to the Alternate Grade.

Q: If a student selected a grading option of Satisfactory/Unsatisfactory (S/U), will the instructor assign an “I/S” or “I/U” during the submittal of the grades for that term the incomplete was requested?

A: No. Satisfactory/Unsatisfactory (S/U) grade options are converted after the submission of the “I/Alternate Grade” is determined by the instructor. For example, if the student has requested an incomplete and has opted for an S/U grade, the instructor will submit an “I/Normal Grade” (i.e., I/B+) at the end of the term. The Office of the Registrar will subsequently convert the “I/Normal Grade” to an “I/S” or “I/U” in accordance with the grading option chosen by the student.

Q: What happens if a course had received an “I/Alternate Grade” the first time the course was taken, but the student retakes the course for a grade?

A: According to Academic Regulation 20 (Repeated Courses), both courses would appear on the student’s academic record (transcript), but only the second grade would be counted in the cumulative GPA and toward graduation requirements. Even if the “I/Alternate Grade” were to subsequently default to the Alternate Grade, the second taking of the course would be the one that counts.

Q: What happens if a student’s academic progress in a given term is interrupted by an emergency situation (serious illness, accident, or death of a family member)? Can the student request incompletes for all his/her courses?

A: Yes. Subsequent to the revision to Academic Regulation 17, the Faculty Senate also approved a revision to Academic Regulation 13c that allows the student to withdraw within the last four weeks of the term with incompletes in all subjects. The student (or family member), however, must submit evidence of the emergency situation to the Registrar for consideration. The Office of the Registrar is then charged with contacting each instructor and recording the individual “I/Alternate Grade” for each course the student is still enrolled for that term.

Q: Can a student petition for an extension to resolve the incomplete in excess of the one year?

A: Possibly. The instructor must be willing to provide an extension. However, if the instructor does not agree to extend the timeline, it is unlikely anyone else would supersede that decision. If the instructor is willing to extend the timeline, the student can complete the Petition Extension of Time to Remove Incomplete Grade. The petition requires the signatures of the course instructor and department chair, and potentially, the approval of the Academic Requirements Committee to gain approval of the extension.

Q: Who can the student talk to for specific questions regarding the changes to Academic Regulation 17?

A: The students are encouraged to ask questions of their departmental or college advisors and/or to contact staff in the Office of the Registrar. Students are encouraged to call by phone (541-737-4331), utilize email ([email protected]), or visit the office in-person, B102 Kerr Administration Building.

OSU's Grading System

The OSU grading system is described by 3 academic regulations.

Academic Regulation 17 Lists and defines grades in the OSU grading system.

Academic Regulation 18 Describes the alternative grading system. Knowing how alternative grading is applied will help you make informed decisions regarding your academic record. 

Academic Regulation 19 describes the point system and provides an example of how to perform the calculation. You should understand how your GPA is calculated.

Grade

Grade Points

Notation

A

4.0 grade points per credit

Exceptional

A-

3.7 grade points per credit

 

B+

3.3 grade points per credit

 

B

3.0 grade points per credit

Superior

B-

2.7 grade points per credit

 

C+

2.3 grade points per credit

 

C

2.0 grade points per credit

Average

C-

1.7 grade points per credit

 

D+

1.3 grade points per credit

 

D

1.0 grade point per credit

Inferior

D-

0.7 grade point per credit

 

F

0.0 grade point per credit

Failure

G

No grade point per credit

Reserved for Graduate Credit*

I/Alt Grade

Incomplete, no grade points or credits

If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade.

N

No grade point per credit

No Credit

P

Credit given, no grade points

Pass

R

Credit given, no grade points

Thesis in Progress*

S

Credit given, no grade points

Satisfactory*

TR

 

Accepted Transfer Credit

U

No credit or grade points

Unsatisfactory*

W

No credit or grade points

Withdrawal (passing)*

AUD

No credit or grade points

Audit*

WAU

No credit or grade points

Withdrawal from Audit

WC No credit or grade points Complete withdrawal

* Grade mark not enterable by faculty. Entered by the Office of the Registrar.

Online Grade Change

Online Grade Change

The online change of grade function will allow changes of grade, for corrections to initial grades, submission of late grades and removal of incomplete grades within the one year deadline. View the step-by-step instructions for additional information.

Change of Instructor

If a change of grade or removal of incomplete is necessary for a section where the original instructor is no longer with the university, the academic department will have to add the faculty member who is reviewing the course material to the section.

Any questions on adding instructors to a section should be addressed to the department chair or the department grade contact.

Online Grade Change Restrictions

An online change of grade cannot be completed for students who have graduated. A request to change a grade within three months of the final degree conferral must be approved by the Office of the Registrar.

An academic record where no other degree objective is being pursued is permanently locked/frozen three months after the final degree conferral, and all subsequent grade change requests will be denied.

Grade Changes in Excess of One Year

Online changes to grades will be allowed for up to one academic year from the term when the course was taken. See Academic Regulation 17. Any changes that are for a course older than one year will need to be reviewed and approved by the University Registrar. Contact the Office of the Registrar at [email protected] to request the specific form for faculty to complete for a grade change in excess of one year and for more information about the process.

Questions?

Any questions related to final grade submission or online grade changes can be directed to the Office of the Registrar at [email protected].

Online Grade Change Instructions for MyOregonState

 

  1. To correct a grade via the online process, first login to your MyOregonState account.
  2. Once you are logged in, click on the Resources tab.
  3. Under Academic Resources, click on the "Change Posted Grades" link.
  4. Select the Term in the pull-down menu, and click Submit.
  5. A pull-down menu will appear with all the courses you have access to.
  6. Select the Course from the pull-down menu, and click Submit.
  7. The class list will appear with all students for the term and their current grades. Note: Incomplete grades from previous terms will normally show as I/*. For example, I/F or I/N.
  8. Select the Student whose grade you need to change.
    • Students are listed alphabetically in sets of 25 students per page.
    • You can choose any set of students. If the student is near the bottom of the class list, select the group of students that includes the student you are looking for.
  9. Correct the Grade in the New Grade column.
    Select the correct grade from the pull-down Grade menu and click Submit. Only the applicable grades will display based on the grade mode for the course:
    • A–F grading: A, A–, B+, B, B–, C+, C, C–, D+, D, D–, F
    • P/N grading: P and N
  10. Review and Confirm the Grade Correction. You must do this for each grade that you change, or your changes will not be saved.
    • Once you submit the grade correction, a confirmation page will display. If the grade is correct, click Submit again, and the change will be processed.
    • If the change is not correct, select the correct grade and click Submit again. The confirmation page will re-display with the updated grade.

Last Date of Attendance FAQs

Oregon State University does not require that professors take attendance; however, the U.S. Department of Education nevertheless requires (34 CFR 668.22) the Office of Financial Aid to determine if a student who receives financial aid and fails to earn a passing grade in a course has actually attended and/or completed the course, or if they withdrew from a course without providing the university official notification. In addition, for students who officially withdraw we are required to document that they also began attending the course(s) from which they withdrew in order to determine the type and amount of financial aid they may be eligible to retain. Because a student could be a financial aid applicant at any point during the academic year, we must collect this information for all students, so that financial aid eligibility can be accurately determined.

F grades, N (no pass) grades, I/N and I/F grades require a last date of attendance.

Who must provide the Last Date of Attendance information?

Since the instructor is the only person at the institution who can document whether a student attended class or participated in an academically-related activity, this documentation must come from the instructor.

If you do not take attendance, you should provide the date of the last known academically-related activity. Definition of Academic related activity is below.

Indicate the student did not attend. According to federal regulations 34 CFR 668.21(c), the student is considered to have not begun attendance if the institution is unable to document the student’s attendance.

Indicate the student did not attend. According to federal regulations 34 CFR 668.277(I)(7)(I & ii) if there is no documented attendance or academically-related activity, you must identify that the student “Never Attended”.

If attendance is not taken, provide the date of the last academically-related activity. Definition of Academic related activity is below. The student is considered to have not begun attendance if the institution is unable to document the student’s attendance. 34 CFR 668.21(c)

Online course CRNs are set up to end on the last day of Dead Week or tenth week of the term, online course CRNs do not include the final exam week because online courses do not require a physical space on campus for the exam date and time. Therefore, if a student attended the online course, participated in final exam and still received a non-passing grade, the last date of attendance would be the last day of Dead Week, or tenth week of the term.  The dates entered in grade book as the last date of attendance for online courses that are after the tenth week will not be accepted by the system.

Last date of attendance can be corrected through the change posted grades feature.

Yes. Please indicate either the last date of attendance. If attendance cannot be documented through actual attendance records, your memory of the student’s attendance or an academically-related event, you must report that the student never attended. 34 CFR 668.21(c)

34 CFR 668.22(c)(3)

34 CFR 668.22(l)

The last activity may include, but is not limited to:

  • Class attendance.
  • Turning in a class assignment.
  • Taking an exam, tutorial or computer-assisted instruction.
  • Attending a study group that is assigned by the institution.
  • Participating in an online discussion about the course.
  • Initiating contact with a faculty member regarding the course material.

Academically-related activities do not include:

  • Living in institutional housing.
  • Participating in a school’s meal plan.
  • Logging in to a distance education course without any other active participation.
  • Academic counseling or advising.

Have a question you think should be added here? Email us!

Registration

FAQs: Fall Term Start, Tuition Refund, and Drop/Withdraw Dates

Start Date Related:

Q: Why is the fall quarter starting two days early when Veterans Day is only one day?

A: Due to the loss of class time for multiple holidays observed, Veterans Day and Thanksgiving Day, the OSU academic calendar for fall term was changed for all campuses. The first day of class will now take place during Welcome Week. The following week will officially be referred to as Week 1. These changes were necessary to both honor veterans and to maintain the number of class days in the term.

 

Q: What is a Welcome Week and is it only for incoming freshmen?

A: Welcome Week includes events that go on for the new and continuing students at OSU.

 

Q: Are winter and spring quarter start dates changed?

A: No, only the fall term start date was changed. Other term start dates remain the same as before.

 

Q: Is Welcome Week considered the first week of the fall term?

A: No, the first full week of the quarter is considered the first week of the quarter. For fall term, it is the first full week after the first day of fall classes.

Tuition Refund Related:

Q: When is the last day to receive a 100% tuition refund according to the new refund deadlines?

A: Last day to drop a class and receive a 100% tuition refund is on Sunday, 11:55 p.m., after the first full week of classes.

 

Q: When is the last day to receive a 50% tuition refund for classes I withdrew from?

A: Last day to withdraw from a class and receive a 50% tuition refund is Sunday, 11:55 p.m., after the third full week of classes.

 

Q: Are there any other tuition refund deadline tiers besides 100% and 50%?

A: No, there are only 2 tiers to tuition refund: 100% and 50%.

 

Q: Why did the refund periods change?

A: The new pro-rated tuition period now aligns with the new deadlines. For unexpected individual circumstances, the tuition appeal process will still be available.

Add/Drop/Withdraw Date Related:

Q: Why did the date change for drop and withdraw deadlines?

A: The shorter time frame encourages student success by solidifying schedules earlier in the term and increasing time in class.

 

Q: What happens if I want drop a class during week two?

A: W grade will be recorded on your transcript if you withdraw from a class starting Monday of the second full week onwards. 

 

Q: What other deadlines around registration have changes?

A: The changes are around drop and withdraw dates. No changes have been made to the course add deadline. To view all term dates, please visit the Academic Calendar in the Office of the Registrar's website.

 

Q: I get an error message when I try to add during week 2, what is happening?

A: You need instructor permission and a departmental override to add a course during week 2. Please contact the department offering the course for assistance.

 

Q: What do I do once permission is received?

A: You should register for the class as usual through Online Services.

Finding Courses

Prerequisite Enforcement

More information on prerequisites can be found in the Prerequisite Policy. Questions should be directed to the Catalog Coordinator in the Office of the Registrar.

Definitions
  • Prerequisite — courses or test scores that must be satisfactorily completed before enrolling in another course.
  • Concurrent prerequisite — a prerequisite course that may be taken prior to or concurrently with the course requiring it.
  • Corequisite — a course that must be taken concurrently with another course.
Enforcement
  • All sections of the same course carry the same prerequisites. Prerequisites should only be enforced where there is substantial evidence that it is essential for success in a given class. Departments should be selective and targeted in their decisions.

 

  • Prerequisites cannot be applied to special topics or blanket courses because they cover multiple topics. Section restrictions such as 'Departmental Approval' may be used to control registration for these courses.

 

  • Avoid adding corequisites to undergraduate courses with honors versions. Banner can only use ‘and’ logic for corequisites and it is therefore not possible for a student enrolled in the honors version to have their corequisite recognized. A prerequisite with concurrency would prevent the need to grant an exception in that case.

 

  • Enforcing prerequisites for 100 and 200-level courses should be limited, with the exception of certain courses such as math and foreign language. Students will have difficulty fulfilling Bacc Core requirements in a timely manner if many of these courses require the completion of prerequisites. Also, students who are dually enrolled at another institution will be disadvantaged because their partner school enrollments are not entered into their Banner records until after the beginning of the next term.

 

  • Departments are encouraged to review their decisions regarding OSU equivalents for transfer courses and make certain they are up-to-date and complete. Revisions and changes to transfer equivalencies are coded into Banner by the Office of Admissions. Up-to-date transfer equivalencies help reduce the number of students seeking exceptions. Most students have transfer credits in their academic history.

 

  • Be prepared to handle exceptions and appeals from students in a rapid manner. Students register 24 hours a day, 7 days a week, and often must compete for available space in classes. A delay of 2 or 3 days could mean the student loses the window of opportunity to claim a seat in a class.

 

  • Expect slightly lower enrollments in courses with prerequisites. Drops in enrollment may be temporary for the first few terms of enforcement or they may indicate permanent patterns. Some students will shy away from elective courses that have enforced prerequisites.

 

What prerequisites will be checked during registration?

The only prerequisites checked during registration are those approved for the course, with a specific subject code and number, such as MTH 111, that have been completed with the passing grade indicated in the Catalog. The minimum passing grade for most courses is D– or better, achieved prior to registration or concurrent with the course being registered for. Some colleges have higher minimum passing grade requirements, such as the College of Engineering which requires a C. All courses used to satisfy Math prerequisites must be completed with C- or better.

 

How does prerequisite checking work during registration?

Banner checks the student's academic record, including transfer credit, to see if the prerequisite course has been successfully completed with a passing grade. If the course was not successfully completed, the student will be told the prerequisite has not been met and they will not be allowed to register for that course. Prerequisite checking occurs for all students who attempt to register for the course, regardless of level, rank, or college.

 

Banner also counts as "satisfied" any prerequisite that the student is currently enrolled in. However, if the student fails to satisfactorily complete the currently enrolled prerequisite course after registration, they will be removed from the next term's course.

 

Banner can enforce the following:
  • Specific OSU courses with subject code and number that are satisfactorily completed, e.g., MTH 111 with a grade of C– or better.
  • Transfer equivalents to OSU courses articulated by the Office of Admissions.
  • Standardized placement test scores that have been recorded in Banner.

 

Banner cannot enforce the following:
  • Generic courses, such as a "social science course."
  • Courses not offered by OSU.
  • Transfer credit that has not been articulated to a specific OSU subject/number, such as LDT and UDT course numbers.
  • Older OSU courses (pre-1990) that are no longer listed in Banner.
  • Courses for which the student received a mark of N, W, I, F, U, AU, Y.
  • Undergraduate-level prerequisites for graduate-level courses. The system does not search the undergraduate transcripts of graduate students.
Can prerequisites be recommended but not enforced?

No, prerequisites by nature are enforced. However, recommendations can be added to courses and they display in both the Catalog and Schedule of Classes. Recommendations are established through curriculum proposals and may be deleted but not reinstated without an approved proposal. They are mostly used to indicate prior knowledge or experience that cannot be enforced by Banner, such as “Completion of Western Culture BCC requirement” or “One year of biology” but you can request specific OSU courses be recommended as well.

How do transfer credits satisfy prerequisites?

Transfer credits are brought into a student's OSU record when the Office of Admissions articulates those credits to OSU equivalents as directed by departments. Where there are no direct equivalents, the transfer credit cannot count toward prerequisite checking during registration but students can be granted an exception at the discretion of the department.

How to handle exceptions and appeals?

Some students who do not meet prerequisites may wish to appeal to the offering department for an exception. Departments are able to grant exceptions by entering overrides into Banner. Overrides allow the student to continue with their registration. If desired, override permissions may be entered into Banner in advance to the start of registration, with an override code of PREQ.

Priority Registration

What is priority registration?

Students are assigned registraton dates and times according to their student status and credits earned. The registration schedule is separated into two phases.

  • Phase I: Undergraduate students are eligible to enroll in a maximum of 16 credits and waitlisting is not available. You may enroll from your eligibility date until the end of Phase I. At the close of Phase I, registration is closed for a business day while the system is enabled for Phase II.
  • Phase II: You may waitlist courses that have waitlisting available and the maximum credits for undergraduates is raised to 19.
The priority registration schedule

The schedule displayed in the online catalog represents a range of dates and times during which students will be eligible to register depending on their status and credits earned. To view your assigned registration date and time, log in to MyOregonState, click on the Academics tab. Under Resources select Check Your Registration Status.” Here you will see the specific dates and times assigned to you for Phase I and Phase II of registration. Your registration status and times will be available approximately one week before registration begins.

Phase 1 & II Priority Registration Calendars by Term: http://registrar.oregonstate.edu/priority-registration

When and how are PINS assigned?

The Office of the Registrar assigns registration PINS to students at the beginning of the current term for the next available registration term:

Flow chart for PIN assignment

PINs are assigned to students on the following timescale:

Week 3
(After add/drop deadlines)
From the beginning of week 3 onwards, PINs start being assigned to students automatically based on the term PIN rules set up for individual colleges.
Weeks 3–4

Some students are assigned PINs manually based on a particular status, e.g., disability access students, First-Year Experience students, student athletes, international Exchange students, etc.

This takes up to two weeks because information must be gathered from many departments. During this time, it is possible that a student’s PIN will be updated from one that was automatically assigned to one that reflects a particular status.

Week 4 At the end of week 4, the Office of the Registrar informs all advisors that PIN assignment processes have been completed.
Weeks 5–7 Advisors meet with students to distribute PINs and plan registration schedules.
Week 7 Priority registration phase 1 opens at the end of week 7.

Restriction Overrides

This procedure allows a student to register for a course they are otherwise restricted from enrolling in.

  1. Type "SFASRPO" into the Direct Access box on Banner's General Menu screen in order to access the Student Restriction Permit-Override Form.
  2. Fill in the ID and Term boxes.
    Term example: ID of Student needing restriction override, Term: 201801
  3. Page Down to Student Permits and Overrides box.
  4. Enter Permit-Override Code. (See codes below.)
  5. Tab to CRN box and enter specific course CRN.
  6. Save the entry to complete your transaction.
  7. The students can now register themselves on the Web.
Restriction Permit—Override Codes
ALP Alpha Section Override
ATT Attribute Override
CAM Campus Override
CAP Capacity Override
CLA Class Override, i.e., Freshman, Sophomore
COL College Override, i.e., Business, Liberal Arts
DEGR Degree Override, i.e., BS, BA
DUP Duplicate Section Override
FOS Field of Study Major/Minor/Option Override
LEV Level Override, i.e., undergraduate, graduate
LKL Linked Lab Override (capacity)
LKR Linked Recitation Override (capacity)
PREQ Prereq/Coreq override
SAPR Special Approval Override (use for Department Override)
TIM Time Conflict

Waitlisting Courses

If the course you want to enroll in is closed, see if it has an available waitlist. Courses can be waitlisted online during Phase II registration; refer to the priority registration calendar.

Watch a how-to video about how to waitlist courses

If you’ve never waitlisted a course before, watch the Waitlisting Video to get started.


If you know the CRN of the course: Login to MyOSU, click on the Student tab, and under Registration Tools choose Add/Drop classes, scroll to the bottom of the page, enter the CRN and click submit. The page will reload. Scroll to the bottom, use the action column to choose waitlist, and click submit again. Scroll to the bottom of the page and verify that you have been waitlisted for the course.

When waitlisted for linked courses such as lecture and laboratory or lecture and recitation, both CRNs, for lecture section and laboratory/recitation section must be present. If a laboratory/recitation section is waitlisted, from the dropdown menu for the waitlisted section of course select “Register” AND enter the CRN for the Lecture in the CRN box before you click “submit changes” to register. If you are waitlisted to the lecture, select “Register” from the dropdown menu AND enter CRN for the laboratory/recitation section in the CRN box before clicking “submit changes” to register for the linked course.

To waitlist a course using the Class Search feature: Login to MyOSU, click on the Student tab, and under Registration Tools choose Add/Drop classes, scroll to the bottom of the page, and click Class Search. Here you can define the criteria for the course you are looking for. Once the course is identified select it and click Add to Worksheet. The Add/Drop classes page will reload. Submit the request. Scroll to the bottom, use the action column to choose waitlist, and click submit again. Scroll to the bottom of the page and verify that you have been waitlisted for the course.

Waitlist Information

With the exception of Summer term, waitlisting will be available only in Phase II of the priority registration schedule.

Not all classes have waitlisting. Departments choose which sections will have a waitlist. The online schedule and course look up will display waitlist details for each section including the waitlist maximum and the remaining waitlist seats.

All registration restrictions (prerequisites, major/minor/option, etc.), with the exception of Duplicates, Links, and Time conflicts, are enforced at the time a student waitlists the course. However, any duplicates, links, and time conflicts must be resolved at the time the student enrolls in the waitlisted course.

Waitlisting remains active through Sunday midnight at the beginning of the second week of classes. Students may waitlist up to 3 courses.

Check out our WL FAQs for more information.

How does it work?

Once you are on the waitlist for a course, monitor your ONID email account frequently.

When an opening becomes available you will receive an email directing you to return to your registration and enroll in the course within the designated 24-hour window.

If you do not enroll in the course within 24 hours, you will be removed from the waitlist.

At the time you attempt to register for the course the system will check for registration errors including Time Conflicts, Duplicates, and Link Errors. If you have a registration error, you must resolve it and enroll within the 24 hours or you will be removed from the waitlist and the available seat will be passed on to the next student on the waitlist.

Web for Advisors & Faculty

Provides access to:
  • Class lists
  • Student schedules and basic student information including student email addresses
  • Access to transcripts, advising worksheets, MyDegrees
  • Student PINs
Web for Advisors

Advisors who have Banner access for advising are eligible to use Web for Advisors. You will be able to access some basic student information (name, address, email, major, etc.), unofficial student transcripts, advising worksheets, degree evaluations (degree audit/progress reports), student advising PINs and student schedules. If you do not currently have Banner access for advising, you may submit a Request for Access to the Computing Center, followed by a short mandatory training session. (Click here for the Request for Access, OSU Systems form.)

Click here for training sessions information and sign up. (Enterprise Computing Services Workshop Descriptions)

To access Web for Advisors:

  • Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the Service Desk at 541-737-8787 or [email protected]. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
  • Select the Resources tab, then under Academic Resources, click Web for Advisors.
  • Choose from the menu of services available.

Reminder: Please follow OSU guidelines for release of student record information.


Web for Faculty

Faculty members who have been officially assigned as instructors for a class or classes will have access to the class lists for those courses. Also available will be basic information (name, address, email, major, etc.) about students in your classes. If you have not been officially assigned as an instructor for the course, contact your department for assistance.

    To access Web for Faculty and Advisors:

    • Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the OSU Computer Helpdesk at 541-737-3474. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
    • Select the Resources, then the Academic tab.
    • Choose from the menu of services available.
      Downloading a Class List from the Web
      1. Log into MyOregonState
      2. Click on the Resources tab
      3. Click on the Academic tag
      4. Click on Class List/Grade List File Download
      5. Select term, click Submit
      6. Select Course you wish to download
      7. Choose File Type (Comma Separated or Tab Separated)
      8. Select any additional information you wish by selecting in Field choices
      9. Click Create Class List
      10. Click Save
      11. Choose file to save in and create a meaningful name for the file
      12. Click Save
      13. Repeat if necessary (5 through 11)
      14. Exit Online Services if you have completed all downloads
      15. Go to the folder on your computer where you stored the file
      16. Open File — an error window will appear, choose "Select the Program From a List"
      17. Click OK
      18. Select Excel form the list
      19. Adjust column widths
      20. Save Excel File
      21. You are ready to use the class list in Excel

      For questions, you may contact Jennifer Ketterman, 541-737-2830.

      Who Can Submit Grades

      Who Can Enter Grades Online?

      Faculty members who have been listed by their department as the primary instructors. Non-primary instructors with a percent workload responsibility of greater than 0 percent, who have been identified in Banner as "graders" and are cleared for online grading access.

      What if the instructor is unable to access the course?

      If a faculty member is not able to obtain their CRN online for grading purposes, it may be because this person has not been formally listed as an instructor for a course section in Banner. To remedy this, follow the steps below.

      • Contact your Department Scheduler. They should go to CourseLeaf Section Scheduler (CLSS) to assign the instructor to the section. Only Department Schedulers or other scheduling representatives will have access to make section updates in CLSS.
      • If the instructor does not come up in a CLSS search, the Department Scheduler should fill out the Instructor Add form (https://beav.es/3yk). Once the Schedule Desk has given the individual faculty status in Banner, they should show up in a CLSS search the following day.
      • If the individual you are adding does not have teaching responsibility, you must change the percentage from 100 to zero. If they do have teaching responsibility, you may adjust the percentages so they equal 100 percent.
      Secure Submission Guidelines for Grade Changes and Removal of Incomplete forms.

      All Change of Grade and Removal of Incompletes over one year require that a form be completed and submitted to the Office of the Registrar. The form must be signed by an instructor of record and the department chair. An instructor of record is defined as an instructor listed on the section of the course on SSASECT in Banner. The departmental grade contact is not considered an instructor. Incorrect or missing information on the form will cause a delay in processing.

      The form may be submitted via one of the following methods:

      1. In Person: Forms signed by the instructor and department chair may be brought to the Office of the Registrar. The instructor, departmental grade contact or department chair may deliver the form in person. Photo ID will be verified. Verification of the instructor, instructor signature, and grade mode listed on the form will also be verified at the time the form is turned in.
      2. Campus Mail or US Postal Service: Forms signed by the instructor and department chair may be forwarded to the Office of the Registrar via campus mail or US postal service. All signed forms must be received in a sealed departmental envelope with the signature of the instructor, or departmental grade contact, or department chair across the seal. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.
      3. Departmental Fax: Forms signed by the instructor and department chair may be faxed to the Office of the Registrar accompanied by a departmental fax cover sheet signed by the instructor, or departmental grade contact, or department chair. Once received by the Office of the Registrar, all information is verified including the grade mode. If any information is incorrect the form is sent back to the department to be corrected and resubmitted.

      Notices to Students

      Notices to Students: The Office of the Registrar periodically notifies students about services and deadlines via their ONID email accounts. Advisors may see which messages are sent to particular students and the dates the Office of the Registrar anticipates sending the notice.

      View Notice to Students Regarding Privacy of Records

      Click here for emails sent to student populations via student communications.

      Sent

      Purpose

      Description

      Who receives notice

      Multiple times throughout the term

      Withdrawn Course Limit Reminder Notice

      Notifies the student of how many courses they have withdrawn from, and how many they may withdraw from in the future in accordance with AR 12 (A student may withdraw from no more than 12 courses while an undergraduate (including terms as a postbacc student).

      Students who have withdrawn from a course for the term.

      Multiple times throughout the term

      Withdraw from Term Confirmation Notice

      Notifies students they were successfully withdrawn from the term by the Office of the Registrar after taking the ‘Withdraw from the Term’ survey.

      Students who have successfully completed the ‘Withdraw from the Term’ survey.

      Multiple times throughout the term

      Withdraw from Term Unsuccessful Notice

      Notifies students they unsuccessfully completed the ‘Withdraw from the Term’ survey. Informs them that if they intend to withdraw from the term, they will need to successfully retake the survey or no further action will be taken by the Office of the Registrar.

      Students who did not successfully complete the ‘Withdraw from the Term’ survey and need to retake it if they intend to withdraw from the term.

      Week 2 of term

      Notifies students using Chapter 33 benefits that tuition and fees will be certified to the VA

       

      Notifies students using Chapter 33 benefits that the School Certifying Officials are beginning the process to certify tuition and fees

       

      Students coded in Banner for Chapter 33 benefits. Includes Yellow Ribbon.

       

      Week 3 of Spring Term

      Summer term VA Certification Information

       

      Notifies students collecting VA benefits about the Summer Term Certification Process. The student must notify our office in writing if they do not want to use their VA benefits for Summer Term.  Also lets them know when we will pull our Certification Report and how the VA will pay out benefits for Summer Term. Summer Term has 6 different sessions instead of the standard 11-week term.

      All students coded in Banner for VA benefits during Spring and Summer Term.

       

      Week 8 of term

      Future term VA certification information

      Notifies all current students when we will pull registration reports for the upcoming term. Advises the student to please be fully registered at that time. If they cannot complete registration at that time they are asked to notify our office for a certification hold.

      All students coded in Banner for VA benefits.

      Week 9 of term

      Notifies Choice Act recipient of requirements to remain eligibility once benefits have exhausted

      Notifies students with the Choice Act that If they do not remain continuously enrolled or if they change their program/major after transferred VA education benefits end, they will be changed to the non-resident rate code and be billed accordingly.  

      Students coded in Banner for Choice Act benefits who no longer receive transferred VA education benefits and who are not registered in the upcoming term or have changed their degree program.

      Week 13 of term

      Academic Warning/Probation notices to VA students

      Notifies students that they are either on Academic Warning or Probation and informs them of available resources on campus for tutoring or learning assistance. Also explains that if their academics continue to decline they will no longer be able to use their VA benefits.

      Any student who receives VA education benefits and is currently on Academic Warning/Probation.

      Week 1 of the term

      "I/grade" One-year Notices

      Notifies students that their "I/grade" will revert to the letter grade at the end of the term because the one-year deadline will expire. Intended to give students ample warning to complete the course before the grade reversion.

      Students who have an "I/grade" that will revert to the letter grade at the end of the term because the one-year deadline is about to expire.

      Week 3 of the term

      "I/grade" Graduation Notice

      Notifies student who intend to graduate at the end of the current term that they have outstanding "I/grade(s)" that may affect their graduation and/or permanent record if they are unresolved at the end of the term.

      Students who have an active graduation application for the current term and have an unresolved "I/grade".

      Week 4 of the term

      3 Term Clean Up for accurate VA numbers

      Notifies student who has not registered for a class within the past three terms (including the current term), asking if they are still an active student at OSU. Before the email goes out we remove any future term coding in Banner designating them as a Veteran student collecting a VA benefit. If they are still active then we ask that they respond to the email and let us know.

      Any student who has not had registration at OSU for at least 3 terms.

      Week 5 of the term

      Reverse Transfer Notice

      Notifies students who are part of the DPP program with LBCC that we are sending their OSU transcripts to LBCC. The purpose is to see if the OSU courses help the student qualify for an Associate’s degree through LBCC.

      Students who are enrolled at OSU and are part of the DPP program with LBCC.

             

      Week 13 of the term

      "I/grade" Received for the Term Notice

      Notifies the student that they have received an "I/grade" for the term. It also provides information on how to resolve the "I/grade", information about deadlines, and what will happen when the grade reverts to the alternate grade.

      Students who receive an "I/grade" for the term just completed.

      Week 13 of the term

      Removed from a Course for Not Meeting the Prereq Notice

      Notifies students that the Office of the Registrar has removed them from a course in the current/future term because they have failed to meet the course prerequisite(s), often by failing the prerequisite course in the term that just ended.

      Students who have been removed from a course for failure to meet the prerequisites.

      Week 13 of the term

      Academic Warning/Probation/Suspension Notices

      Notifies students who have been placed on warning/probation/suspension the reason for their current academic standing. Lists resources to help improve their academic standing, and what will happen if their academic standing does not improve.

      All students who have been placed on academic warning/probation/suspension for the term just completed.

       

      Graduation Notices to Students

      Sent

      Purpose

      Description

      Who receives notice

      Week 0 of the term

      Institutional Awarding

      Notifies students who may graduate within the next few terms. This reminds them to check MyDegrees to review their progress toward graduation.

      Seniors and post-bacc students close to graduation.

      Week 3 of the term

      Candidate for Graduation Notice

      Notifies students who are put in the graduation pool after the course add deadline to let them know they are a graduation candidate for the current term.

       

      All students that are enrolled in their final courses to graduate, or those with an IA advisor note.

      Week 4 of the term

      Deficiency Notice regarding Graduation Requirements

      Notifies students of their missing requirements to ensure that they are fully informed of any issues that might prevent them from graduating this term. This gives them the opportunity to consult with their advisors and the Office of the Registrar to resolve these issues.

      All students with holds who are graduation candidates for the current term.

      Week 4 of the term

      "I/grade" Graduation Notice

      Notifies student who intends to graduate at the end of the current term that they have outstanding "I/grade(s)" that may affect their graduation and/or permanent record if they are unresolved at the end of the term.

      Students who have an active graduation application for the current term and have an unresolved "I/grade".

      Week 2  of Spring Term

      Grad Fair Reminder and Financial Aid Repayment Information

      Notifies students of upcoming opportunities at the Grad Fair and provides dates of important financial aid repayment workshops.

      All students are candidates for graduation during Spring term or who have graduated during the prior Fall or Winter terms.

      Week 10 of Spring Term

      Graduation Holds and Commencement Participation

      Notifies students that there are graduation holds in place that will prevent students from receiving their diploma at the Commencement ceremony.

      All students who have been added to the graduation pool in Spring term, are participating in the Commencement ceremony, and have graduation holds in place.

      Week of 10 Spring Term

      Commencement Instructions for Future Summer and Fall Term Expected Graduates

      Notifies these students that they will not receive their diploma at the Commencement ceremony, and that pending completion of their degree, their diploma will be available after degree clearance has been completed. This also includes information about how to obtain diplomas once degrees are cleared and awarded.

      All students who have applied to graduate in the future Summer or Fall terms, and have registered to participate in Commencement.

      After degrees have been awarded – multiple times a term

      Congratulations, You’ve Graduated!

      Congratulates graduates of OSU and to provide answers to questions regarding diploma, transcripts, etc.

      All students whose degrees are awarded.

      After degree audit process is complete

      Cancelled Graduation Application Notice

      Notifies students that their graduation application was cancelled due to unresolved deficiencies, and gives instructions about next steps.

      Students who have graduation applications that were cancelled by the Office of the Registrar.

       

       

       

       

       

       

       

       

       

       

       

       

       

       

      [ARCHIVE] Log of Emails Sent to Students via Student Communications 2019-2020

      The emails below were approved by the OSU Registrar to be sent to Student Communications listserves in the 2019-2020 school year.

      OSU students,

       

      The start of fall term within Oregon State University is just around the corner.

       

      While this year will undoubtedly be like no other given the pandemic, attention to racial injustice and inequalities nationally, and recent very serious wildfires and smoke affecting much of the state, I write to assure you that OSU will continue to deliver unwavering quality in all we do. We will inspire all of our students to learn and discover in supportive, engaging environments. OSU research, innovation and outreach will be more important than ever as we address humanity’s most pressing challenges. In the face of the pandemic and other matters of importance facing our state and nation, it will take each of us to be at our best.

       

      The university’s Board of Trustees approved OSU’s Resumption Plan on Aug. 14, 2020, and we submitted the plan as required to the state’s Higher Education Coordinating Commission. This fall, we are planning for nearly 95% of instructional activities on the Corvallis campus to be conducted remotely. At OSU-Cascades, about half of all classes are planned to be offered on-site/in-person or in a blended format, with both on-site/in-person and remote instruction. Through limited on-site instruction, OSU is working to maintain low on-site density on our campuses. We also will provide expanded virus prevalence testing at OSU campuses and centers in Corvallis, Bend and Newport; support local county contract tracing efforts; provide for isolation and quarantine services; engage in extensive public health promotion; and promote adherence to new policies for Face Coverings and Physical Distancing. Here is a link to a video on what fall term will look like. Please share this link with fellow students, as well as with family and community members.

       

      Through the work of our Continuity Management Team, as well as continued engagement with community stakeholder groups, health authority partners, and statewide coordination teams, OSU remains laser-focused on the health of students, employees and local communities.

       

      We ask that you stay informed; participate in prevalence testing; adhere to—and encourage others to adhere to—OSU’s public health measures; and remain flexible. To keep you informed, we have added a COVID-19 dashboard located on the COVID-19 Safety and Success website. This dashboard includes important public health and other metrics that will be updated each week and inform adjustments in our plans.

       

      On Sept. 16, 2020, we will host a webinar to provide an overview of the OSU’s testing strategy. At the center of this strategy is measuring the prevalence of the virus on campuses in Corvallis and Bend and at the Hatfield Marine Science Center. As part of this effort, we will conduct weekly random prevalence testing through the TRACE OSU team. While participation in random prevalence testing will be voluntary, for safety’s sake, we encourage you to participate when invited. Understanding the prevalence of the virus is key to having the data necessary to inform operational plans. Details on how to participate in the webinar will be shared in the next few days and will be available on the COVID-19 Safety and Success website.

       

      I remain both confident and realistic about OSU’s strategy. I have studied the resumption plans of numerous universities nationally and talk daily with university presidents across the nation. OSU’s plans are in alignment with the nation’s most prepared institutions. I recognize that it is inevitable that we will see more cases of COVID-19. When they do occur, be assured that we will engage in rapid testing, support local county contract tracing, and work to contain cases.

       

      Success depends on each and every one of us. We must act together as a community by engaging in and modeling protective personal and public health behaviors. Here is a video indicating my commitment and that asks each of you to join me. I hope you do join me and please share this video with others.

       

      Together, we help build a safer and healthier community.

       

      Sincerely,

       

      F. King Alexander

      President

      OSU faculty, staff and students,

      Due to prolonged smoke and ash conditions resulting from numerous wildfires in the Pacific Northwest, the following university facilities in western Oregon will close until further notice beginning at 3 p.m. today, Sept. 9, 2020:

      • All non-essential Corvallis campus educational, research, administrative, OSU Extension programs and campus operations. 
      • All non-essential Hatfield Marine Science Center operations in Newport. 
      • All non-essential county Extension offices and programs in western Oregon and all non-essential Agricultural Experiment Station operations in western Oregon.
      • The OSU Portland Center.

       

      Essential operations at these university facilities will be designated by department managers and include on-going critical research, University Housing and Dining Services, public safety and facility services operations. Programs and centers serving children, including camps and child care centers on OSU’s Corvallis campus, will remain open today until designated parents or family members are able to pick-up their children.

      Even while we prepare to close these operations, air quality in university buildings continues to meet federal and state standards. However, OSU is closing these facilities to enable university personnel to shut down air circulation systems in buildings that do not serve research activities that must be sustained or students within UHDS facilities. This will limit anticipated extensive damage to air circulation systems from infiltration of heavy ash and smoke residue. As a result and until further notice, all other non-essential OSU employees should work from home if their work can be performed remotely and with their supervisor’s knowledge. If an employee is unable to perform their work remotely, please see additional guidance as provided by on the Hazardous Conditions, Inclement Weather matrix.

      During this air quality crisis, we encourage you to be mindful of your health, as well as the health of your family and friends, by adhering to public health advisories.

      We acknowledge that this week’s fire-related impacts are occurring during the COVID-19 pandemic, and are affecting university community members and communities that OSU serves. For updated information about fires throughout Oregon, visit the Oregon Office of Emergency Management Facebook page. For air quality and smoke information, visit the AirNow website. You also may visit your local county website for other pertinent local information regarding emergency management and evacuations.

      For additional support and confidential assistance, students should contact Counseling & Psychological Services (CAPS) at 541-727-2131 or visit the CAPS website for information about counseling services. Employees seeking confidential support may contact Beyond Benefits, OSU’s new employee assistance program, at 855-327-4722 or visit its website. Note that OSUbeyond is the organization web ID needed for initial registration for the Beyond Benefits program.

      You may seek ways to help those directly affected by these wildfires. Anyone wishing to volunteer or contribute food or other supplies to evacuees located at the Benton County Fairgrounds should call 541-224-1339 or visit this website for more information. OSU employees living outside of Corvallis should visit their local county emergency operations website to provide assistance to others impacted by the fires.

      According to air quality monitoring sites in western Oregon, air quality in some locations will improve some tonight and tomorrow while remaining in the hazardous range. In the meantime, please take care of yourselves.

      We will provide further updates on the OSU Home Page and by e-mail in the days ahead.

      Sincerely,

       

      Michael J. Green

      Vice President for Finance and Administration

      Chief Financial Officer

       

       

      Office of the Vice President

      Division of Finance and Administration

      Oregon State University

      640 Kerr Administration Building

      Corvallis, OR 97331

      Ph: 541-737-2447

       

       

      Dear Students,

       

      As you prepare to return to campus, make sure to pack your masks or face coverings. OSU has a face coverings policy for common indoor spaces and outdoor spaces where physical distancing is not possible. OSU also has a physical distancing policy to contribute to the safety of the university. Make sure to keep 6 feet between others to help support a safer and healthier community.

       

      For information on how to obtain a face covering, please see this site for a list of distribution sites and times.

       

      For more guidance on navigating campus safely, please see the COVID-19 Safety & Success for Students site. For immediate assistance or answers to COVID-specific questions, call the COVID-19 hotline: 547-737-7211.

       

      Timely announcement:  The Valley Library, scheduled to re-open today, has postponed its reopening due to a HVAC system issue. Please see the Valley Library Hours page for up-to-date information.

       

      Thank you,

       

      Oregon State University

      Students are asking questions about what the different course delivery modalities mean. In a previous message to students, we showed you how to search for courses based on course delivery method:

      Filter remote or blended learning classes

      We offer more information on what these modalities mean below.

      Remote Learning: These classes are 100% remote and exclude Ecampus courses. Students attend class sessions remotely at scheduled times (synchronously). There are no on-campus requirements. Students must be prepared to block class meeting times in their schedule and participate during those times. Class times listed in the Schedule of Classes use the Pacific Time zone.        

      Blended Learning: OSU is planning for these classes to consist of both on-campus and remote elements. Unless health conditions change such that classes return to fully remote, students will attend class in-person and remotely based on a schedule from the instructor. Some components may include synchronous remote learning. Students must block class meeting times in their schedule and participate during those times. Class times listed use the Pacific Time zone.        

      On-Campus Only: OSU is planning for all instruction in these courses to be delivered in-person. Unless health conditions change such that classes return to fully remote, students primarily attend class in-person/on-site. Instruction occurs at the scheduled time and location listed in the schedule of classes. Students must block class meeting times in their schedule and participate during those times. Class times listed use the Pacific Time zone.        

      Ecampus: These classes consist of fully online (asynchronous) instruction and learning. Students participate via Canvas. Students meet regular deadlines and milestones throughout the course, but can participate in the course based on their schedules. Synchronous class meetings are not required.

       

      If you have any questions about a particular course, please contact the instructor or the department offering the course.

       

      Sincerely,

      The Office of the Registrar

      Dear OSU Community,

      University Information and Technology is making two changes to help protect Oregon State’s e-mail from cyberattack and SPAM: 

      Beginning this past Monday, August 31, a notification now appears at the top of e-mails when they are sent from outside Oregon State University.  The notification looks like this:

      [This email originated from outside of OSU. Use caution with links and attachments.]

      The notification is intended only to signal that the e-mail is from a domain other than Oregon State University and that care should be taken when clicking on links and attachments.  Some trusted services OSU uses that send e-mail, such as DocuSign and Zoom, will appear with the notification, too. If you have any concerns about an e-mail you receive, please contact the Service Desk.

      In the coming weeks, Duo will be applied to the Microsoft Office 365 services on campus, which will add two factor authentication (or log in).  This improvement in security will help protect our community from abuse and assists in our compliance requirements.

      In addition to these changes, you may notice less spam email going to your inbox.  With this change, a review of your Junk Mail folder may be warranted to see if e-mail you wish to receive was placed there.  More details about managing your Inbox/Junk folder are listed below.

       UIT is committed to ensuring our information technology infrastructure and services are resilient, high- quality, and conducive to a safe and productive learning, teaching, and working environment.  If you have any questions or concerns, please contact your IT Department or the Service Desk at 541-737-8787.

      Sincerely,

      David McMorries

      David McMorries, Chief Information Security Officer, Office of Information Security

      Oregon State University | University Information and Technology | 541-737-9561

      As you get ready fall term, we want to be sure that you are technologically prepared for your class requirements.

      The technology checklist provides you with a guide to prepare for technology requirements you may need to engage in remote learning. Take time to ensure you have the hardware, software and accessories listed. If you need technology support, contact the IS Service Desk.

      If you need assistance with affording technology and textbook access, OSU’s Human Services Resource Center (HSRC) can help. If you are a student at OSU-Cascades, the campus library can lend you a computer. You can also search the Schedule of Classes for courses based on course material cost.

      You can also search the Schedule of Classes for courses based on course material cost.

      filter by material cost

      Lastly, check to ensure you have your correct contact information listed for the OSU Alert system to stay informed about any emergency notifications. To sign up or update your information, please visit the OSU Alert Portal page.

      More technology resources and guidance are listed on the COVID-19 Safety & Success for Students website. For immediate assistance or answers to COVID-specific questions, call the COVID-19 hotline: 547-737-7211.

      August 24, 2020

       

      Dear OSU Students,

      I am writing to provide attention to important updates to OSU’s COVID-19 safety policies. 

      Physical Distancing Policy:

      Statewide mandates on gatherings and social get togethers have also been updated by the governor and OSU has updated its policy to align and supplement these requirements.

       

      Additionally, as we have seen across the nation, social get-togethers continue to take place without the necessary precautions of keeping physical distance. Large crowds gathering in spaces not suited for adequate physical distancing may create greater risk to the university and local communities.

       

      With that risk in mind, OSU’s Physical Distancing Policy now provides requirements for students on gatherings and social get-togethers, on and off campus. Until further notice, and enforceable through the Code of Student Conduct, students must restrict their attendance at and hosting of social get togethers to 10 people or fewer, indoor and outdoor, while residing or participating in an activity in the state of Oregon, regardless of whether the get together is related to University business or on University property, unless a more restrictive law or Oregon Health Authority guidance applies.  While not accountable to the Student Code of Conduct, we ask OSU faculty and staff also to observe the university guideline prohibiting indoor and outdoor social gatherings to no more than 10 people.

      Face Covering Policy:

      We appreciate the OSU community’s commitment to adhering to the university’s important public health measures regarding face coverings. With Gov. Kate Brown’s August issuance of statewide mask, face covering, and face shield guidance, OSU has updated its policy to align with the state of Oregon’s requirements and limited exceptions.  Moving forward, requests from individuals to not comply with the university’s policy or otherwise be exempted will require approval through our existing disability accommodation processes. Employees who seek an exemption based on a disability can direct their accommodation request through the Office of Equal Opportunity and Access.  Students may contact Disability Access Services for an exemption request for accommodation based on disability. Requests not based on a disability may directed to the OSU Coronavirus Response Coordinator at [email protected].

       

      In addition, please be aware that in some instances, OSU’s Face Covering Policy may be more restrictive than state of Oregon guidance.

      Please familiarize yourself with both updated policies. Through continued adherence to Gov. Kate Brown's Executive Orders, OHA Guidelines and OSU policy and the OSU Resumption Plan, we will continue to seek to minimize the risk and spread of the virus that causes COVID-19.

      Thank you,

       

      Dan Larson

      Vice Provost for Student Affairs

      OSU Coronavirus Response Coordinator

      Dear Students,

      As OSU prepares for fall term, we will provide timely updates on important topics. 

      OSU’s Corvallis campus is planning to offer most classes remotely, but is planning to offer some in-person class options. OSU-Cascades plans to offer approximately 50% of classes in-person or with blended remote and in-person instruction. You may search for remote classes and blended classes in the Schedule of Classes. Blended classes are anticipated to include a mix of in-person and remote learning.

      In the Schedule of Classes, remote classes will display “Remote Learning RL” in the Meeting Info or in the Attribute Description section. Blended Learning classes will display in the Attribute Description section.

      remote learningblended learning

      Once you have your class schedule, you can also see the location where the class will be held or if a class is remote through MyOregonState in the Academic Resources tab. You can do so two ways:

      Click ‘My Week at a Glance.’

      my week at a glance

      It will take you to Online Services, where you can enter a date during fall term to see your schedule:

      schedule by day and time

      Or, you can click ‘View Your Class Schedule in Detail.”

      view your class schedule

      This will also take you to Online Services, where you can select fall 2020 and see details about your class:

      detailed schedule

      If your physical campus-based course does not display “RL or Remote Learning,” it means that you will follow the regular class schedule, attending in-person. If for some reason this presents challenges for you, you may wish to talk with your academic advisor about a schedule that accommodates your needs. Just be sure to do so within the add/drop period as published on the Academic Calendar.

      You can use the Scheduler to help you create a schedule that fits your needs.

      For more information on student resources and guidance, please see the COVID-19 Safety & Success for Students website. For immediate assistance or answers to specific COVID-19 questions, call the OSU COVID-19 hotline: 547-737-7211.

       

      Oregon State Students:

       

      Back in June, we told you about MyOregonState - the modern, friendly and personalized dashboard built to replace MyOSU. Starting today, all students will be directed to MyOregonState by default. 

       

      Really putting the "my" in MyOregonState

      MyOregonState is designed for YOU. It goes where you go, whether that's on your laptop or phone, in the library or on the go. It's personalized and tailored to fit your preferences based on your profile. And there's a lot more coming; we're constantly developing new features — requested by you! — and working on ways we can enhance your Oregon State University digital experience.

       

      Getting Started

      We built MyOregonState to be intuitive and easy-to-use. If you can't find what you're looking for, try searching under Resources. You can favorite any resource by clicking the heart icon; your favorites will show up in your Favorites on the Overview page. For more tips on using MyOregonState, see our Getting Started Guide: https://beav.es/oS4

       

      A gift for you

      Many of you sent us feedback and suggestions about MyOregonState after our initial email in June. By far the most-requested enhancement request was "dark mode" and we heard you. Thanks to a talented student developer employee, dark mode for MyOregonState is here — enable it today in your profile menu!

       

      What about that other portal?

      Don't worry, you'll still be able to access MyOSU through September. However, starting today, MyOregonState is the official platform and we are beginning to retire the old MyOSU portal for good. You can learn more about the transition to MyOregonState here: https://is.oregonstate.edu/dx/my/launch

       

      Have an idea for us?

      We're always happy to hear from you. And if you have any suggestions on how we can make MyOregonState even better, let us know: https://beav.es/o5y.

       

      Thanks,

       

      dw

       

      Derek Whiteside, Director, Web and Mobile Services

      Oregon State University | University Information and Technology

      Aug. 14, 2020

       

      Oregon State University is announcing a revised Title IX Investigation and Resolution Process in response to the U.S. Department of Education’s new Title IX regulations that are effective Aug. 14, 2020 and apply to OSU. The new Title IX regulations redefine what behavior is federally prohibited.

       

      We recognize that concern has been expressed regarding these federally required Title IX changes. We also write to share that OSU remains strongly committed to fostering safe and inclusive living, learning and working environments for all members of the university community through processes that are fair and equitable. For example, all university policies remain in effect regarding allegations of sexual misconduct and discrimination by students and employees and the existing expectations for behavior found in the Code of Student Conduct (Code) continue.  What this means is that reports or concerns that allege violations of those policies or the Code that fall outside the new Title IX definitions will continue to be addressed through OSU’s existing student and employee sexual misconduct processes.

       

      By way of background, the university’s Title IX process was formerly found in two documents titled “Sexual Misconduct and Discrimination Investigation and Resolution Process for Complaints against Students (Student Process)” and a similar “Sexual Misconduct and Discrimination Investigation and Resolution Process for Complaints against Employees (Employee Process).” OSU also updated University Policy 05-001, Sexual Misconduct and Discrimination to include the revised Title IX definitions of prohibited conduct. In addition, OSU is issuing a revised Code reflecting the changes required by the new Title IX regulations. 

       

      The revised Title IX Investigation and Resolution Process can be found here https://eoa.oregonstate.edu/sites/eoa.oregonstate.edu/files/title_ix_process_final_8.14.20.pdf

       

      The university’s Title IX Investigation and Resolution Process includes these changes mandated by federal law:

      • Revised definition of Title IX sexual harassment.
      • Clarification of jurisdiction as related to responding to complaints under Title IX.
      • Introduction of a new hearing process involving 1) live hearings and 2) live cross-examinations for formal Title IX complaints.
      • The requirement that both complainant and respondent (formerly reporting and responding parties) have an advisor at the live hearing to conduct cross-examination. The university will provide an advisor for any party who does not have one for the live hearing.
      • Clear delineation of roles for university offices involved in Title IX matters – Equal Opportunity and Access will no longer reach factual findings on the allegations.  Factual and policy findings will be reached by hearing officers from Student Conduct and Community Standards (for student matters), and by Employee and Labor Relations (for employee matters).
      • Clarified procedural protections and support resources for both parties.
      • Clearer descriptions of the voluntary facilitated resolution process option.

       

      Going forward, the Office of Equal Opportunity and Access will continue to work in collaboration with the Office of Student Conduct & Community Standards, the Office of the Dean of Students, Employee and Labor Relations within Faculty Affairs and University Human Resources, the Office of General Counsel, and the Office of Audit, Risk and Compliance. These partners will develop outreach programs and education opportunities to inform all members of our university community of our shared expectations for behavior and the processes that will be used for addressing allegations of sexual misconduct, including the new Title IX definitions. 

       

      Staff in the Office of Equal Opportunity and Access, Student Conduct & Community Standards, and Employee and Labor Relations, are available to provide information, guidance and support.

       

      We encourage you to reach out to Equal Opportunity and Access at [email protected] or by calling (541) 737-3556. You also may contact Student Conduct & Community Standards at [email protected] or by calling (541) 737-3656, if you would like to learn more about changes to the Code and the student process. If you have questions about the employee process, contact Employee and Labor Relations at [email protected] or by calling (541) 737-3103.

       

      As the new academic year begins, we look forward to engaging with our new and returning students, academic faculty, professional faculty, graduate assistants, classified staff, and student employees and working to foster an environment that supports student and employee success.

       

      Sincerely,

       

      Kim D. Kirkland

      Executive Director and Title IX Coordinator

      Office of Equal Opportunity and Access

      Oregon State University

       

      Kevin A. Dougherty

      Associate Vice Provost & Dean of Students

      Oregon State University

       

      Carol Millie

      Director, Student Conduct & Community Standards

      Oregon State University

       

      Heather Horn

      Associate Vice Provost-Sr. Director Employee & Labor Relations

      Oregon State University

       

      OSU community members,

       

      I write you regarding the university’s efforts to improve public safety services on our Corvallis campus, including licensed law enforcement.

      OSU considers the safety of all students, faculty, staff and visitors as a top university priority. As you may recall, university leaders and the OSU Board of Trustees decided in spring that public safety services on the Corvallis campus should include well-trained police officers, who are university employees and whose work each day supports the university’s educational mission and community values.

       

      Here is an update on OSU’s efforts to advance public safety.

       

      • Numerous meetings with stakeholder groups involving faculty, staff and students have been held this summer to gather input regarding public safety needs, concerns and values. These meetings have engaged university administrators, including myself, and public safety leaders. I greatly appreciate this community input as it helps inform and guide our path forward.

       

      • Edgar Rodriguez, OSU’s interim associate vice president for public safety and chief of police, has decided to leave his position at OSU effective Aug. 21, 2020.

       

      While at the university, Chief Rodriguez made significant progress with the development of our OSU police department and we are thankful for his efforts. We wish him the best as he pursues new opportunities.

       

      I have directed that we begin a nationwide search to fill the permanent Associate Vice President for Public Safety and Chief of Police position. Until such time that this position is filled or an interim appointment is made Paul Odenthal, senior associate vice president for administration, will oversee the operations of the Department of Public Safety, including the current recruitment of sergeants and officers.

       

      • The university’s public safety advisory committee made up of students, faculty and staff continues to meet regularly and provide review and recommendations on public safety programs and best practices on other campuses.

       

      As you know, our contract with the Oregon State Police to provide licensed law enforcement services on our Corvallis campus ends on Dec. 31, 2020. Let me be clear about our plan to replace our contract with OSP: we will have a university-employed and directed police force serving the Corvallis campus and that serves the university’s educational mission and community values.

       

      The safety and security of our campus requires us to be able to respond to criminal activity promptly with appropriately trained and equipped police. In order to protect our students, faculty, staff and visitors, we must be able to deter and intervene in criminal acts and properly investigate those acts. OSU’s public safety staff cannot adequately provide these services, nor can local law enforcement agencies.

       

      OSU’s Corvallis campus police force will follow the best practices and standards for community policing within higher education. We will hire outstanding people and train them to operate in accordance with our educational values and policies. We will hold our force accountable to those values and policies, and we will fund, hire and train staff to prioritize student, faculty and staff engagement, transparency, inclusivity, equity, crime prevention and partnership with campus and area social and health services.

      We also recognize it is important to appropriately fund wellness, mental health and other social services for our students, faculty and staff. An evaluation of campus mental health, wellness and other support programs is underway. Once completed, we will move to expand these services and increase collaboration among public health, student support services, police and public safety programs to improve how we address campus underserved community needs.

      I understand and respect that some members of our university community hold different views about law enforcement than the approach I have described.

      As we move forward, I ask that we continue to share our views on how OSU public safety programs can serve the university’s mission and values, and the safety of the OSU community. The opportunity to build a wholly new public safety program and police department will take all of us working together to get it right.

      Sincerely,

       

      F. King Alexander

      President

       

       

       

       

       

       

       

      Dear OSU Corvallis students,

      We write to announce important decisions regarding instruction for the fall term.

      Based on careful monitoring of the status of the COVID-19 locally, throughout Oregon and nationally, we have decided that OSU’s Corvallis campus will deliver approximately 90% of courses remotely in the fall, making it possible for you to live and study from home if that is the best option for you.

      This approach will contribute to student wellness and educational success, help limit the density of activity on-campus and in the Corvallis community, and help minimize the possible spread of COVID-19. The university’s COVID-19 Safety and Success website and this video offer details on what OSU will look like this fall. The following provides an outline of fall term.

      Choice: To the greatest extent practicable, we are providing you with the ability to decide the location that works best for you to pursue your studies. If you feel safest living at home and taking OSU courses remotely and online, almost all of our instruction will support that choice. If you choose to live on campus while you pursue your studies (mostly remotely or online), you are welcome at OSU.

      Courses offered on-site will primarily be those that have a heavy experiential learning component, such as labs and field courses. Therefore, some students—especially advanced undergraduates and graduate students—may need to return to Corvallis to order to take those courses and continue progressing in their degree programs. The OSU Schedule of Classes lists the instructional modality or format for each course: on-site/in-person, remote, a blend of on-site/in-person and remote, and online through Ecampus. Regardless of instructional mode, courses will be compelling and engaging, supporting you in achieving your academic goals.

      Living on campus: Residence halls will be open for students who decide that living on campus is their best and safest option. We will offer only single and double occupancy rooms and create space for use in isolating and quarantining, should it be needed. We have adjusted our First Year Experience Live-on policy so that all first-year students otherwise subject to this policy may make the choice to remain at home. If students elect to stay at home and attend OSU remotely, no exemption request is required. Students with a current UHDS contract who decide to stay home must cancel their contract by emailing [email protected].

      Buildings with classrooms and teaching laboratories for in-person instruction and applied learning will be open during fall term, along with the Memorial Union, Dixon Recreation Center, Valley Library, buildings that provide students with student services and study spaces, child care, health and wellness, food services and emergency assistance. Student advising will be provided mostly remotely.

      Financial assistance and student fees: The OSU Board of Trustees froze tuition rates for the 2020-21 academic year for continuing undergraduates enrolled at Corvallis, Bend, Portland and at Eastern Oregon University and we are increasing need-based financial aid assistance for eligible students. As well, fees associated with Student Fee-funded programs are now under review by student leaders. Information on any student fee reductions will be provided after student fee committees complete their review.

      Living near campus. We know that many students remain in and around Corvallis during the summer months while others will return in fall in order to utilize the university’s facilities, information technology infrastructure, and support programs while taking remote or online courses. Therefore, the campus will be open under modified conditions to support those students, and we will have public health measures and COVID-19 testing protocols in place.

      We ask all students and living in the Corvallis community to become a public health champion and vigilantly follow university and state guidelines indoors and outdoors regarding face coverings, social and physical distancing and indoor and outdoor social gatherings. In addition, we ask students this fall to conduct daily health screenings and stay home if they are experiencing symptoms of illness or have been exposed to someone with COVID-19.

      Public health measures: In addition to face covering and physical distancing requirements, this fall OSU will provide enhanced cleaning protocols within university buildings; isolation and quarantine rooms in residence halls; improved HVAC filtration, where possible; expanded availability of hand sanitizer; and other public health measures recommended by local and state health officials. These measures are working well and have helped OSU to keep selected programs and services on-site and in-person over the summer.

      On campus testing: We will test continuously for the prevalence of the virus that causes COVID-19 on the Corvallis and OSU-Cascades campuses and at the Hatfield Marine Science Center with the expert guidance of OSU researchers leading the TRACE-COVID-19 project. In addition to prevalence testing, we will monitor wastewater on our campuses and at HMSC for the presence of the virus. We are also exploring providing an initial test to students who choose to live on campus in Corvallis and students arriving from out-of-state hotspot communities.

      We certainly had hoped that we would be at a different place in the national battle with COVID-19 by this point in the summer, such that we would be able to return to a significant complement of on-site and in-person instruction for fall term. However, we believe that in shifting to a primarily virtual instructional format, while also offering a limited mix of on-site teaching that facilitates students’ continued progress toward their degree, we will maintain a low density of activity on campus and help minimize the spread of COVID-19. Of course, we are prepared to pivot to fully remote operations if public health considerations dictate such a decision.

      We sincerely appreciate your patience and understanding as we adjust to ever-changing pandemic conditions and public health circumstances. Thank you in advance for remaining flexible and adaptable as we continue to prioritize your health and educational success.

      As resilient members of Beaver Nation, we will continue to respond, adapt and recover from these challenging times and become an even stronger community and better university for our students and all we serve.

      Sincerely,

      F. King Alexander                                                                             Edward Feser

      President                                                                                            Provost and Executive Vice President

       

       

       

       

       

       

       

      Dear OSU-Cascades students,

      We write to announce important decisions regarding instruction for the fall term.

      Based on careful monitoring of the status of the COVID-19 locally, throughout Oregon and nationally, we have decided that OSU-Cascades will deliver about half of all classes in blended or in-person formats. On-site courses will be coupled with remote learning options, making it possible for you to live and study from home if that is the best option for you.

      This approach will contribute to student wellness and educational success, help limit the density of activity on-campus, and help minimize the possible spread of COVID-19. The university’s COVID-19 Safety and Success website and this video offer details on what OSU-Cascades will look like this fall.

      Choice: To the greatest extent practicable, we are providing you with the ability to decide the location that works best for you to pursue your studies. If you feel safest living at home and taking OSU-Cascades courses remotely and online, almost all of our instruction will support that choice. If you choose to live on campus while you pursue your studies, you are welcome at OSU-Cascades.

      About half of all classes will be offered in blended or in-person formats. In addition, almost all courses offered on-site will include a remote learning option. Some courses with a heavy experiential learning component, such as labs and field courses will require in-person learning. Therefore, some students—especially advanced undergraduate and graduate students—may need to be in Bend in order to take those courses and continue progressing in their degree programs. The OSU Schedule of Classes lists the instructional modality or format for each course: on-site/in-person, remote, a blend of on-site/in-person and remote, and online through Ecampus. Regardless of instructional mode, courses will be compelling and engaging, supporting you in achieving your academic goals.

      Living on campus: Residence halls will be open for students who decide that living on campus is their best and safest option. We will offer only single occupancy rooms and create space for use in isolating and quarantining, should it be needed. We have adjusted our First Year Experience Live-on policy so that all first-year students otherwise subject to this policy may make the choice to remain at home. If students elect to stay at home and attend OSU-Cascades remotely, no exemption request is required. Students with a current housing contract who decide to stay home must cancel their contract through the myHousing portal.

      Buildings with classrooms and teaching laboratories for in-person instruction and applied learning will be open during fall term. The Fitness Center, Beaver Dam and Study Grounds will be open as long as public health conditions permit. Co-curricular and extra-curricular programs will be offered in controlled, reduced density environments; transactional offices (cashier, transportation, front desk, etc.) will offer reduced in-person hours of operation; and remote services, including advising, will be provided remotely.

      Financial assistance and student fees: The OSU Board of Trustees froze tuition rates for the 2020-21 academic year for continuing undergraduates enrolled at Corvallis, Bend, Portland and at Eastern Oregon University and we are increasing need-based financial aid assistance for eligible students. As well, fees associated with Student Fee-funded programs are now under review by student leaders. Information on any student fee reductions will be provided after student fee committees complete their review.

      Living near campus. We know the majority of OSU-Cascades students live in and around Bend while others will return to the area in order to utilize the university’s facilities, information technology infrastructure, and support programs, or to take in-person classes. To serve these needs, the campus will be open under modified conditions to support those students and will feature public health measures and access to telemedicine through OSU Student Health Services.

      We ask all students living in the Bend community to become a public health champion and vigilantly follow university and state guidelines indoors and outdoors regarding face coverings, social and physical distancing and indoor and outdoor social gatherings. In addition, we ask students this fall to conduct daily health screenings and stay home if they are experiencing symptoms of illness or have been exposed to someone with COVID-19.

      Public health measures: In addition to face covering and physical distancing requirements, this fall OSU will provide enhanced cleaning protocols within university buildings; isolation and quarantine rooms in residence halls, HVAC filtration that meets CDC recommendations; expanded availability of hand sanitizer; and other public health measures recommended by local and state health officials. These measures are working well and have helped OSU-Cascades to keep selected programs and services on-site and in-person over the summer.

      On campus COVID-19 testing: We will test continuously for the prevalence of the virus that causes COVID-19 on the Corvallis and OSU-Cascades campuses and at the Hatfield Marine Science Center with the expert guidance of OSU researchers leading the TRACE-COVID-19 project. In addition to prevalence testing, we will monitor wastewater on our campuses and at HMSC for the presence of the virus.

      We certainly had hoped that we would be at a different place in the national battle with COVID-19 by this point in the summer, such that we would be able to return to a significant complement of on-site and in-person instruction for fall term. We believe that by shifting to an instructional model that reduces on-site teaching will maintain a low density of activity on the OSU-Cascades campus and help minimize the spread of COVID-19. Of course, we are prepared to pivot to fully remote operations if public health considerations dictate such a decision.

      We sincerely appreciate your patience and understanding as we adjust to ever-changing pandemic conditions and public health circumstances. Thank you in advance for remaining flexible and adaptable as we continue to prioritize your health and educational success.

      As resilient members of Beaver Nation, we will continue to respond, adapt and recover from these challenging times and become an even stronger community and better university for our students and all we serve.

      Sincerely,

      F. King Alexander                     Edward Feser                                                                Becky Johnson

      President                                    Provost & Executive Vice President                      Vice President, OSU-Cascades

       

       

       

       

       

       

       

      Office of the Vice Provost for Student Affairs

      Dear Students –

       

      I hope your summer is going well despite the current health crisis, and you are finding ways to safely enjoy summer. As fall approaches, we want to ensure you have up-to-date information on OSU’s planning for fall. With that in mind, we have set up a Safety & Success at OSU Instagram account. Follow this account to stay connected to Beaver Nation and for helpful tips and the latest updates related to campus operations. 

       

      We have updated our COVID-19 Safety & Success website where you will find in-depth information and ways we will support your success. This includes a dedicated Students website FULL of helpful information to support you academically. Additional social media pages you might want to follow are below. We will be using all of these channels to help you prep for a successful fall term!

       

      OSU Registrar for registration information

      Twitter: https://twitter.com/osu_registrar

       

      Admissions information for new and incoming students

      Twitter: https://twitter.com/beavervip

      TikTok: https://www.tiktok.com/@beavervip

      Instagram: https://www.instagram.com/beavervip/

      Facebook: https://www.facebook.com/BeaverVIP/

       

      Memorial Union for study and socially distanced in-person connection spaces

      Facebook: https://www.facebook.com/OSUMU/

      Instagram: https://www.instagram.com/osu_mu/

       

      OSU Experience for information about how to engage on campus

      Facebook: https://www.facebook.com/OSUexperience/?fref=ts

      Instagram: https://www.instagram.com/osuexperience/

       

      Recreational Sports to keep health and fitness part of your routine

      Facebook: https://www.facebook.com/osurecsports/?fref=ts

      Twitter: https://twitter.com/OSURecSports

      Instagram: https://www.instagram.com/osurecsports/

       

      Counseling & Psychological Services to stay updated on mental health resources

      Facebook: https://www.facebook.com/CAPS.OSU
      Twitter: https://twitter.com/OregonStateCAPS
      Instagram: https://www.instagram.com/oregonstate_caps/

       

      Student Health Services to keep your health top of mind

      Facebook: https://www.facebook.com/OregonStateSHS/

       

      University Housing & Dining Services for fun and informative campus information

      Facebook: https://www.facebook.com/OSU.UHDS/?fref=ts

      Instagram: https://www.instagram.com/osuhousing/

      Twitter: https://twitter.com/osuhousing

       

      INTO OSU for international student information

      Twitter: https://twitter.com/into_osu?lang=en

      Instagram: https://www.instagram.com/intooregonstate/?hl=en

      Facebook: https://www.facebook.com/into.oregonstate/

      WeChat: https://mp.weixin.qq.com/s/fLQobAPLzxd0EsKsJGSC8g

       

       

      Sincerely,

       

      Dan Larson

      Vice Provost for Student Affairs

       

       

      Oregon State University

      Office of the Vice Provost for Student Affairs

       

      studentaffairs.oregonstate.edu

       

       

      On Friday, July 17th the nation lost two iconic civil rights leaders, the Reverend C.T. Vivian and Representative John Lewis. We ask the university community to join us in recognizing the significant contributions of both men who devoted their lives to social justice and whose sacrifices brought about changes to better the lives of African Americans and all Americans that we enjoy today.

       

      At the young age of 23, Reverend C.T. Vivian participated in his first nonviolent action to desegregate lunch counters in Peoria, Illinois. He became a minister because of his conviction that racism and segregation were moral issues. In 1955, he co-founded the Southern Christian Leadership Conference (SCLC) in Nashville, Tennessee. The SCLC’s work centered on teaching students how to be leaders and activists to end segregation by engaging in a number of sit-ins and leading the first march of the Civil Rights Movement.

       

      In 1961, he joined the Student Nonviolent Coordinating Committee (SNCC) members in the Freedom Rides in Jackson, Mississippi where he was violently beaten by police. Dr. Martin Luther King Jr. asked him to assume leadership of the SCLC in 1963 and he worked alongside Representative John Lewis to advance and eventually pass the Civil Rights and Voting Rights Acts. After being punched by Sheriff Jim Clark on the steps of the courthouse in Selma he is quoted as saying, “You can turn your back on me, but you can’t turn your back on the ideals of justice…you cannot beat down justice.” President Barack Obama honored Reverend Vivian with the Presidential Medal of Freedom in 2013.

       

      As a college student, Representative John Lewis was a founder of SNCC and its first president. Additionally, he was one of the Freedom Riders. Representative John Lewis organized the March on Washington and delivered a stirring address to the nation on the steps of the Lincoln Memorial. In 1965, he led the march across the Edmund Pettus Bridge in Selma, Alabama a day that is forever remembered as “Bloody Sunday”. Representative Lewis was severely beaten that day by Alabama state police. The beatings he endured never dampened his pursuit for civil rights and voting rights.

       

      Representative John Lewis introduced many pieces of legislation in congress. Legislation designed to support the poor, create jobs, gun control and universal health care. His legislation enabled the creation of the National Museum of African American History and Culture in Washington. This bill was first introduced in 1988 and failed many times before President George W. Bush signed the bill in 2003.

       

      Sadly, many of us have forgotten what these men had to endure to secure our civil and voting rights. They suffered beatings that we can only imagine today as our collective voices continue to denounce efforts to deny the rights of others to vote and in the Black Lives Matter movement across the country. Let us honor them by remembering to vote and encouraging others to do so. I end with the final words from his address on Washington:

       

      “We will march through the South; through the streets of Jackson, through the streets of Danville, through the streets of Cambridge, through the streets of Birmingham. But we will march with the spirit of love and with the spirit of dignity that we have shown here today. By the force of our demands, our determination, and our numbers, we shall splinter the segregated South into a thousand pieces and put them together in the image of God and democracy. We must say: Wake up America! Wake up! For we cannot stop, and we will not and cannot be patient.”   Rep. John Lewis, Speech at the March on Washington (28 August 1963).

       
      Rest in power, Reverend C.T. Vivian and Representative John Lewis.

       

       

       

      Charlene Alexander, Ph.D. 

      Vice President, Chief Diversity Officer

      [email protected]

       

       

       

       

      Office of the Provost and Executive Vice President

       

      20 July 2020

       

      Dear OSU community,

       

      President Alexander and I recently wrote with an update explaining the principles and indicators the university is using to monitor the status of COVID-19 and decide the level of onsite activity at OSU locations. We emphasized that the health of students, faculty, staff and community members remains our top priority as we navigate the pandemic.

       

      In response to questions received since our message, we have created an additional tool to clarify how we are determining specific levels of university onsite activity. The tool defines four public health condition levels, from Level 1—a condition in which a reliable vaccine and/or treatment is available—to Level 4, in which the governor has issued a stay-at-home order because an outbreak of the virus is in imminent danger of overwhelming health response systems. Details on how the health condition levels are defined, the extent of onsite activity associated with each level, and the indicators we are using to monitor changes in level are available on the university’s COVID-19 Safety and Success website.

       

      At present, the University has designated most of its locations statewide as operating at Level 2: COVID-19 cases are present but they are relatively few, protective measures are working, and public health systems have adequate capacity to respond. Looking ahead to fall term, a Level 2 designation means we will teach using a variety of modalities, with a majority of instruction held online and via remote means. At Level 2, research and engagement activities and programs may take place onsite when physical distancing and other health measures are effective in providing for health and safety.

       

      At this time, trends in some OSU locations are tracking toward Level 3, a condition characterized by protective measures under significant stress and public health response systems at or near capacity. For locations designated at Level 3, fall term activities would be characterized by very limited in-person instruction and very low onsite density of OSU employees, students and visitors.

       

      As COVID-19 conditions across the state change, we will consult local staff and health authorities and make decisions regarding changes in public health status levels for OSU locations. Our Safety and Success website will continuously update the current public health level for all OSU locations. In this video message, Dan Larson, vice provost for student affairs and OSU’s COVID-19 response coordinator, explains how OSU will utilize the Level 1-4 tool in evaluating conditions by county and determining the extent of local OSU onsite activities.

       

      I want to stress the following:

       

      • The definition of public health condition levels is an information resource that complements our OSU Resumption Plan. We continue to follow the plan, which is guiding our efforts under modified return as of July 14.
      • OSU has locations in every Oregon county. As conditions statewide may vary, the level of onsite OSU activity may vary, depending on location.
      • Barring a Governor’s stay-at-home order and a Level 4 condition, we anticipate having some onsite activity at our Corvallis and Bend campuses in the fall, including instruction, research, extracurricular and co-curricular activities, and residential living. What continues to evolve is the nature and extent of that activity. All of our academic and administrative leaders are prepared to guide faculty and staff in adjusting plans as conditions change.

       

      As always, our responses to COVID-19 will remain in full alignment with the guidance provided by state and county health authorities. Please see the OSU COVID-19 Safety and Success website for additional information.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President

       

       

      Oregon State University

      Office of the Provost and Executive Vice President

       

      624 Kerr Administration Building, Corvallis, Oregon, 97331

      leadership.oregonstate.edu/provost

       

       

       

       

      Dear OSU faculty, staff, and students,

       

      Oregon State University believes that the safety of all students, faculty, staff and visitors is a top priority.

       

      We recognize this is a unique and important time in the history of America. Much has changed as our nation and community grapples with the May 25 killing of George Floyd at the hands of the Minneapolis police. At OSU, we are fully considering the implications of these events on our approach to public safety.

       

      The university provides public safety services in many ways at OSU facilities throughout Oregon, including efforts to advance building safety, educational programs, campus patrols in Corvallis and Bend, support services to employees and students, emergency crime response and law enforcement services on the Corvallis campus, and collaboration with local agencies for fire and medical first response. OSU has a history of providing public safety services on its Corvallis campus since the mid-1930s and law enforcement services since 1974, including the Oregon State Police (OSP) providing licensed law enforcement services since 1989.

       

      The provision of public safety on OSU’s Corvallis campus is transitioning while we engage our community in dialogue and manage the change from OSP providing law enforcement services on the Corvallis campus. As we take these steps, we assure that public safety services will reflect the university’s values and vision while supporting OSU’s teaching, learning and research.

       

      With this in mind, we have reviewed our community dialogue and engagement plans to embrace further community input and feedback into the design of public safety programs and law enforcement services.

       

      University leaders and the OSU Board of Trustees have determined that to serve OSU’s values and mission, address community needs and support public safety as a priority, it is important to bring law enforcement for the Corvallis campus in-house and provide university management of those services consistent with OSU’s values and principles and educational mission.

      Given the requirements to implement its police services—and to ensure thorough and thoughtful community engagement—OSU extended its agreement with OSP for Corvallis campus law enforcement through the end of this year. To provide its own law enforcement services on Jan. 1, 2021, OSU will resume a comprehensive recruitment, hiring and training process for sworn officers that will include bias, diversity and de-escalation training.

      We recognize the unique challenges of campus policing and are mindful of the national debate on best practices and standards for public safety within higher education. While the public often compares campus police with state or local law enforcement, there are distinct differences at OSU where campus partnerships are the foundation of public safety programs and law enforcement. We are committed to building trust through the sharing of information, transparency and open lines of communication and engagement with the campus community. 

       

      As OSU began to develop the structure of this new department, we did so intentionally with Corvallis campus community listening sessions in March and April. Data obtained from these listening sessions provided the OSU Public Safety Advisory Committee – a collection of faculty, students and staff—with an understanding of community sentiment regarding campus public safety. We also acknowledge the concerns shared recently by community members of color regarding policing. Community engagement has been and will remain a core part of the process to evaluate and recommend future public safety needs. Edgar Rodriguez, OSU’s new associate vice president for public safety and chief of police, already is meeting with many faculty, staff and students. Over the next month or more, he will hold meetings with more than two dozen OSU student, faculty, staff and community groups on the Corvallis campus to share his transition plan and receive valued community feedback to inform public safety programs and the future of OSU’s Department of Public Safety. This public safety outreach will include meetings with stakeholders at OSU-Cascades, the OSU Portland Center and the Hatfield Marine Science Center.  

       

      We welcome this opportunity for engagement with Chief Rodriguez as it will help inform, guide and transform his department to advance inclusive excellence and contribute to the safety and success of all members of the Corvallis campus community.

       

      We will continue to provide updates in the months ahead and encourage you to participate in upcoming public safety meetings and regularly visit an updated Department of Public Safety website to be launched on Monday, July 20. Thank you for your interest and engagement in this very important process for the university.

       

      Sincerely,

       

      Michael J. Green

      Vice President for Finance and Administration

      Chief Financial Officer

       

       

      Office of the Vice President

      Division of Finance and Administration

      Oregon State University

      640 Kerr Administration Building

      Corvallis, OR 97331

      Ph: 541-737-2447

       

       

      July 15, 2020

       

      Dear OSU students,

       

      We recognize the many challenges students and employees face during the pandemic due to a lack of available childcare services, youth programs and other caregiver resources.

       

      We write to share that we are providing additional support and new programs for parents and families by expanding our youth-related programs and childcare service offerings. We know these services will be very important with the expected fall hybrid delivery of K-12 education in the communities in which OSU community members live.

      OSU Child Care Centers at the Corvallis campus:

      Childcare centers nationally are especially hard during this pandemic, and OSU’s childcare centers are no exception. OSU is working with existing university-based third party childcare providers so that services will resume as soon as possible. With our support and facilitation, we are hopeful that these contractors will re-open both the Azalea Child Care Center and Beaver Beginnings Child Care Center within Oregon Health Authority guidelines in early August. Please contact the Family Resource Center for information on service levels, safety precautions and other details.

      Short-Term Child Care Options:

      NEW! The Family Resource Center (FRC) provides short-term drop-in care for OSU students, called Our Little Village (OLV). Due to COVID-19, this program is no longer a drop-in childcare program and will be provided on a reservation-only basis. The university is allocating funding to expand this program to support childcare services for faculty and staff and provide for more availability for students. Faculty and staff will be able to reserve 3.5-hour time slots, up to 3 times a week, at a reduced cost. This program continues to be no cost at time of service for student parents. A location for this new service will be announced and program details are under development. We anticipate this program being available in late summer, pending space readiness. Contact the Family Resource Center for more details and visit the center’s website for updates on this exciting new offering.

      NEW! OSU’s Family Resource Center and KidSpirit will collaborate to offer a short-term reservable childcare program for school-aged children in Langton Hall. The program will offer childcare by reservation and is due to open in early September. OLV|KidSpirit will provide OSU faculty and staff short-term, hourly rate childcare that can be reserved morning or afternoon, for 3.5 hours per day Monday through Friday. For students who are parents, OLV childcare will continue be provided at no cost at time of service. For more information, please contact Kristi King, student family coordinator at [email protected].

      NEW! The Family Resource Center is offering a new resource to facilitate connections between families in need of childcare. In addition, this program will help parents connect with other parents, enabling the sharing of tips, resources and solutions. One of these solutions could be to share the cost of childcare. Visit the Family Resource Center website for more information.

       

      Care.com

      Students at all OSU locations have free access to Care.com, which provides helpful childcare provider referrals. Additionally, students may view a parent resource guide created by Care.com to learn about finding summer childcare and to explore summertime activities and classes for kids.

      Student Parent Connections

      Connect with other OSU student parents on Thursdays from 11 a.m. to noon  through Zoom.  You can ask questions of other student parents, share resources, tell the group about your success and challenges as a student parent … and more!  This is a great opportunity to meet other OSU Student Parents and build community.  Contact Kristi King, Student Family Coordinator at [email protected] for the Zoom link and password. Kristi is also available for one-on-one consultation through email, phone or Zoom, if you want to learn more about how the programs/services offered through the Family Resource Center can support you during your time at OSU.

       

      Student Child Care Assistance

      The Family Resource Center offers childcare assistance each term. If you are paying for childcare (center-based, family provider, babysitter/nanny), after school care, summer programming, etc., you may qualify for need-based assistance. Learn more at: https://familyresources.oregonstate.edu/student-financial-resources.    

       

      Financial Assistance:

      In collaboration with the OSU Foundation, the university is offering emergency financial assistance grants through Beavers Care. This fund helps students at all OSU locations with unexpected needs during this unprecedented time. Voluntary charitable donations and contributions from donors and others enable this fund to assist OSU students facing unexpected financial challenges. The program responds to specific needs related to the pandemic, so response is not available for general financial assistance.

      Students should contact their college or the Financial Aid Office for more information. 

      As we progress through summer, we will continue to provide updates on these services and programs.

      Sincerely,

       

      Dan Larson

      Vice Provost for Student Affairs

      Coronavirus Response Coordinator

       

       

      Oregon State University

      Office of the Vice Provost for Student Affairs

       

      studentaffairs.oregonstate.edu

       

       

       

      Office of the Provost and Executive Vice President

       

      14 July 2020

       

      Dear faculty, staff and students,

       

      I am very pleased to share that today the U.S. government rescinded proposed restrictions issued last week on international students taking online college courses while in the United States.

       

      The new policy would have been effective for fall term, requiring international students to take at least one in-person class, even amid the pandemic. The policy threatened the education and wellness of OSU international students and hundreds of thousands of more students across the nation. Certainly, that was of great concern to all of us at OSU and caused needless stress for our nearly 3,400 international students.

       

      This important, nationwide resolution was reached in a court case brought by Harvard University and the Massachusetts Institute of Technology. On Monday, OSU and 19 other west coast universities jointly filed a similar lawsuit in federal court in Eugene.

       

      This resolution reinstates for now federal provisions adopted last spring that allow international students to take courses online while in the U.S. or abroad while retaining their immigration status. The willingness of the federal government to return to its March policy is heartening considering the serious harm the proposed restrictions would have had on students and many universities and colleges.

       

      Oregon State University’s decision to support the needs of its international students by opposing the unfair federal restrictions in court was consistent with the mission of the university and the global economy and culture within the state of Oregon. We strongly believe that through the education of students from throughout Oregon, the nation and the world – and research, teaching and public engagement with international faculty, universities and communities – OSU advances its transformative impact as an internationally recognized 21st century university.

       

      We will never waver in our support for our international students, faculty, staff and scholars.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President

       

       

      Oregon State University

      Office of the Provost and Executive Vice President

       

      624 Kerr Administration Building, Corvallis, Oregon, 97331

      leadership.oregonstate.edu/provost

       

       

       

      Dear faculty, staff and students,

       

      I am writing to share that today OSU – along with 19 other western United States universities – filed a lawsuit today in federal court in Eugene to keep the U.S. Department of Homeland Security from enacting proposed restrictions on international students taking online college courses while in America.

       

      It is in keeping with Oregon State University’s mission as a global land grant university that we seek to protect the educational status of nearly 3,500 international students attending OSU. Here is a link to news release on the university’s case. 

       

      The federal government’s proposed restrictions are reckless and arbitrary, and without notice put at risk the education and wellness of thousands of international students.

       

      As you know well, because of the COVID-19 pandemic, OSU and many U.S. universities and colleges transitioned in spring from in-person to remote instruction. At the time, the federal government provided more flexible immigration rules that allowed international students to take courses online while in the U.S. or abroad while retaining their immigration status due to the pandemic. The U.S. Department of Homeland Security has announced it will issue new orders to reverse the COVID19-related flexibility provided since March.

       

      If enacted, the federal order could unfairly force students to return to their home countries during a global pandemic and to relocate to their home countries – some of which have unstable political and public health conditions. Meanwhile, some students no longer have homes in those countries.

       

      The federal government should not place such burdens on international students and America’s universities and colleges without notice, considerations of the impact and well-reasoned explanations, all of which he said are required by federal law.

       

      I will continue to provide updates to the university community on this matter, as new information is available.

       

      In closing, I want to be clear: enrolling and educating international students will remain a core element of the global mission of Oregon State University. As a former international graduate student myself, I want our international students to remain focused on their studies during this difficult period and not the arbitrary threats coming out of the U.S. Department of Homeland Security.   

       

      Engagement of international students, researchers and educators in education and the open and interdisciplinary pursuit of research and discovery is foundational to OSU’s mission and the education of students from throughout Oregon, the nation and the world to succeed in a 21st century economy and culture.

       

      Sincerely,

       

      F. King Alexander

      President

       

       

       

       

       

       

       

       

      OSU faculty, staff and students,  

      University telecommunications staff will perform an upgrade to the OSU Corvallis campus telephone system on Saturday, July 11, 2020, that will result in the campus telephone system being out of service from 10 to 11 a.m.

       

      One-Hour Service Impact:

      During the outage, all campus telephones will be out of service. Any incoming calls will receive a busy signal until the system comes back up. This one hour outage will also apply to softphone programs that use web-based programs for making telephone calls.

      • Outgoing calls will not be possible during this time.  
      • The OSU voicemail system will be inaccessible for incoming callers and voicemail only users.  
      • Users with integrated voicemail/e-mail accounts will be able to access and listen to any voicemails they already have in their e-mail inbox, but will not be able to listen to voicemails by phone. This interruption also will impact voice mail users located at the Hatfield Marine Science Center, OSU-Cascades and Portland locations.
      • Corvallis building alarms, Blue Light phones, dorm entrance phones (Yellow Box), classroom phones and elevator phones will be out of service.
      • Phone systems located at the HMSC, Bend and Portland locations will be able to make and receive calls, but will not be able to call any OSU Corvallis campus extensions.

       

      Important Emergency Info:

      During this outage, calls to the Corvallis campus Public Safety Department will be interrupted. If you have an emergency, please call 911 using your cell phone. For all non-emergency matters, call the Corvallis campus public safety dispatcher at 541-602-0419.

       

      Throughout Saturday, July 11, OSU telecommunication staff will be performing additional upgrade activities. While no additional service interruptions are anticipated campus wide, it is possible that service to portions of campus may be affected for a short time. Updates on phone system status information on July 11 can be provided by going to: https://status.is.oregonstate.edu/.  

       

      If you find you are having any telephone service issues following the completion of Saturday’s upgrade maintenance, which is scheduled to be concluded at 7 p.m., please call 541-737-4357, or send an email to [email protected] or submit a TD ticket

       

      Thank you,

      Steve Fowler

      ​​Mgr-Operations, Telecom & Data Centers 

      University Information and Technology

      Oregon State University

      541-737-9630

      Dear OSU students,

       

      As the university proceeds to gradually increase onsite activities in the weeks ahead to support summer and fall term programs, we want to assure you we are tracking the increased prevalence of COVID-19 cases across the country, as well as localized and regional outbreaks on college and university campuses.

       

      Like you, we see disconcerting trends in states and regions that reopened quickly and, in some cases, with only limited public health measures.

       

      We believe the public health measures we are taking at OSU to minimize student and employee density through remote work and instruction, face covering and physical distancing requirements, hygiene measures, contact tracing, and follow-up isolation and quarantine protocols will be effective as we slowly resume onsite activity.

       

      In some cases, outbreaks observed elsewhere have been mostly contained utilizing these kinds of measures. Over the next month, we will observe how colleges and universities operating on semesters and returning to campus in early to mid-August finalize their plans. As those institutions decide whether and how to resume onsite activity, we will have the opportunity to apply their lessons learned to our own strategies.

       

      We know that in-person engagement and activity is very important for undergraduate and graduate student learning, research and success. As such, we have a mission-centered obligation to consider every possible strategy to return to a level of onsite activity while also striving to preserve and protect the health of the OSU community.

       

      At this time, and in consultation with county and state health authorities, we believe our plan to implement low density, mixed modality instruction and activities – facilitated by the public health measures noted above – is a sound approach. Yet, we recognize that we may need to alter our plan if the course of the virus changes in Oregon or experience elsewhere advises a different strategy. OSU’s Resumption Plan is designed to be flexible and anticipates the possible need for adjustments.

       

      As we consider how to ramp up onsite activity, our principle guides will be indicators on the infection itself. As well, we will be guided by the readiness and capacity of the university and local counties to effectively respond to outbreaks through rapid testing of symptomatic and close contact cases, support county health authorities with contact case investigations, and isolate and contain cases.

       

      We anticipate that by the middle of August, we will have a much better sense of the precise level of onsite instruction and activity that will be viable for fall term. However, if pandemic spikes and cases in Oregon, our neighboring states, and among many peer universities get much worse, we are prepared to act sooner regarding the precise level of onsite activity for the fall term. 

       

      We know the uncertainty this pandemic is introducing is challenging. But we believe it is critical that we continue to proceed cautiously, listen to and align with local and state public health authorities, and consider the many impacts of each decision we make.

       

      In the coming days, we will provide you with more information on our resumption plan and associated public health measures, and we will provide regular updates through the summer. Please share your feedback and questions as we navigate this challenge by writing to [email protected].

       

      Sincerely,

      F. King Alexander

      President

       

      Edward Feser

      Provost and Executive Vice President

      Dear Corvallis students,

      Hopefully you have settled into summer and were able to enjoy a short break after you finished spring term classes. OSU recognizes that spring term was perhaps your most challenging term and we want to thank you for your resilience, flexibility patience and dedication to your education during a pandemic.

      COVID-19 has deeply affected our lives and our daily work. As we receive additional guidance from state and local health authorities, we are updating the university’s plans for to provide a safe and high quality environment for you to keep learning. This email serves as a follow up to information you received in late May about the fall schedule.

      Remote learning sections

      As of July 1, many courses that will be taught remotely in the fall are now designated that way in the Schedule of Classes. If you wish to check your courses, your schedule will list Remote Learning in the spot where you would normally see the building/room location if the course was scheduled to be held remotely. If there a building and room location is provided at this time, that means your class is scheduled to be held on-campus or at a site location.

      We expect that nearly all courses identified as Remote Learning will remain remote. Some on-campus courses may shift to Remote Learning based on the changing public health environment, so it is important to regularly check your schedule.

      Viewing this information online

      If you wish to check your schedule, log into self-service to look at the meeting location for your classes. If you wish to use the schedule of classes online, you can select a section and then scroll down to the Meeting Info to look at the classroom location or Remote Learning notice.

      Information will be continually updated in the Schedule of Classes over the summer, so it is important to check back periodically.

      Fall term campus classes

      We expect that by early August classroom assignments for on-campus classes will be completed. Out of an abundance of public health caution, classroom assignments will be made with the following values:

      • Utilize physical distancing standards that meet or exceed the Oregon Health Authority guidance.
      • Provide for campus density that is much lower than pre-COVID-19.
      • Provide transitions between class times to support a low density model and guide students to use specific doors for entering and exiting buildings.

      Your advisor is always your best point of contact for questions about your schedule and the Office of the Registrar also has significant information about classes on its website: registrar.oregonstate.edu. We encourage you to utilize resources available so that you are ready to start classes this fall.

      Please enjoy your summer and be well.

       

      Sincerely,

      Rebecca Mathern
      Associate Provost and University Registrar

       

       

      Dear Oregon State University community,

       

      I am very pleased to become a member of the OSU community and am inspired to serve as the university’s 15th president.

       

      I look forward to working with each of you and those we serve as Oregon’s statewide university to advance the momentum and impact of this outstanding and internationally recognized land grant research institution. I pledge to listen and learn; to be accessible, transparent and accountable; and to engage as a partner.

       

      Together, we will build on more than 150 years of faculty excellence, research scholarship and innovation, and outreach and engagement. By doing so, we will serve our mission to promote economic, cultural, social and environmental progress for the people of Oregon, the nation and the world.

       

      I recognize and thank the OSU Board of Trustees and President Emeritus Ed Ray for their outstanding and difference-making leadership of OSU.

       

      The times we live in and that remain ahead are like none other. As one of our nation’s great public universities, Oregon State University and our community must commit to reforming systemic racial issues here at home and across America.

       

      As a land grant university, we must accept that the societal, public health and economic challenges of our state, nation and world are also OSU’s challenges and responsibilities. The tools that we have within the university are powerful: teaching, research and service. They also are intergenerational and, if we act, these tools will produce lasting positive impact within the university community and beyond for those that need assistance the most.

       

      I encourage your engagement in addressing these challenges. And ask that you join me to advance OSU’s values of inclusivity and diversity and a culture of collaboration and innovation to provide for transformative education that is accessible and successful for all learners. However, it will be through action not words or promises that we will affirm that Black Lives Matter and end injustice, violence and racism across America. And create an inclusive community that provides justice, equal opportunity and lasting changes for Black, Indigenous, and people of color communities.

       

      Today, our society faces additional challenges both old and new. The COVID-19 pandemic has exposed our nation and world to how vulnerable we are to current and future health crises. It has placed on display the vast health disparities that still plague Black, Hispanic, Indigenous and other underrepresented populations. The pandemic also has exposed vast disparities and has created a recession that will intensify the great divide in economic and educational opportunities among members of our society. And this divide will only grow due to unemployment and fiscal neglect of our public educational systems.                           

       

      It is our responsibility as members of the Oregon State University community to address these challenges head on through teaching, research and public service.

       

      As I look ahead, I am very impressed by how our university community continues to work effectively and collaboratively to address the fiscal and other impacts that the pandemic is causing for OSU’s educational, research, outreach, athletics and other programs. I thank each of you for your resilience and flexibility. The behavior of the virus will dictate what lies ahead and what actions will be needed. But I am confident that as students, faculty, staff and stakeholders, we will proactively seek to address matters of health and wellness, while sustaining and advancing student success, faculty excellence, research, and outreach and public service. 

       

      We will not achieve these outcomes alone. It will require the commitment of institutions and individuals. We will continue to work with communities, partners and higher education stakeholders statewide. We also must receive greater support from state and national leaders to address the impacts of the pandemic, provide for lasting social change, support student success for all learners, and advance research innovation and public service.

       

      As a new Oregonian and as OSU’s 15th president, I am committed to working collaboratively with you by listening, learning and addressing these challenges and opportunities together.

       

      Sincerely,

       

      F. King Alexander

      President

       

      Dear OSU community members,

       

      While I conclude my service today as OSU president, there are important actions underway, including next steps to advance diversity, equity and inclusion within Oregon State University.

       

      President-elect King Alexander and I agree it will take each member of the university community to achieve transformational reform, support Black Lives Matter and end systemic inequality and discrimination against the Black community and other communities of color. We ask that you join us in committing to action and persistence to provide equal opportunity and success for all faculty, staff and students.

       

      First, we fully support policing reform legislation adopted last week by the Oregon Legislature.

       

      As well, OSU will utilize extensive community dialogue and engagement sessions to design future Corvallis campus public safety services and programs that are based on OSU community values and needs, and the educational mission of the university.

       

      As a community, we will design a public safety program that includes Corvallis campus law enforcement services that provide for community oversight, accountability, transparency, ongoing community engagement and conversation, ongoing training, and a commitment to advancing inclusivity, diversity and justice, and ending bias in law enforcement. In doing so, we will change and continue to improve public safety within the university.

       

      Community outreach sessions to help design public safety services will be held throughout July. Meanwhile, Edgar Rodriguez, OSU’s new associate vice president of public safety, will engage personally in meetings with the Associated Students of Oregon State University, the offices of Diversity and Cultural Engagement, including the seven student cultural resource centers, Equal Opportunity Access and Institutional Diversity, the Faculty Senate, student-athletes and many other faculty, staff and student organizations.

       

      You likely know that we sought by July 1 to transition from contracted law enforcement services provided by the Oregon State Police.

       

      Mindful of the change in policing long overdue and required in America – and fully emphasized by the May 25 killing of George Floyd by police – two weeks ago we put on hold the development of OSU’s law enforcement program and related hiring of personnel until we fully engage the community in dialogue and public safety design programs. At the same time, we must continue to protect the university community and provide emergency response to reported incidents on the Corvallis campus, including matters such as robbery, sexual assault, vehicle accidents, building and vehicle break-ins, and other reports of violence against people, while providing potential law enforcement response for the OSU research nuclear reactor.

       

      Therefore, following the recommendation from Mike Green, vice president for finance and administration and the OSU public safety advisory committee – which is made up of faculty, staff and students – we will continue OSP services through Dec. 31, 2020. At that time, we will move to university-provided law enforcement services to be designed in the weeks ahead with community involvement.

       

      On Thursday, July 2, from noon to 1 p.m., Mike Green, Edgar Rodriguez, and Paul Odenthal, senior associate vice president for administration, will hold a virtual community town hall on this public safety transition. Here is a link to that virtual community meeting: https://oregonstate.zoom.us/j/97869030477

       

      The extension of OSP services will disappoint and concern some members of our university community and I sincerely appreciate that concern. At the same time, I ask that you trust that we are moving to address what must change and do so in a complete, transparent and caring manner that will provide long-term change while providing needed community protection.

       

      Looking ahead, we will continue to engage in collaborative conversations with communities of color to address meaningful reform in other aspects of the university, including required training for all faculty and staff; hiring more Black faculty and staff; and improving the ways we support and increase the support of Black faculty, staff and students and other faculty, staff and students of color.

       

      I know that much more is needed to advance diversity, equity and inclusion within OSU and share some of the efforts already underway.

       

      This summer, we are launching Leading Change for Diversity, Equity and Inclusion as a core offering in OSU’s Academic Leadership Academy. This program will help prepare academic unit leaders – including deans, school directors and department heads – to effectively lead the organizational change that is needed to achieve OSU’s diversity, equity and inclusion goals. The program complements additional trainings available from the offices of Faculty Affairs, Human Resources, Student Affairs, Institutional Diversity and Equal Opportunity and Access.

       

      We are in the final stages of hiring a director for talent acquisition in the Office of Human Resources to develop and carry out strategies for increasing diversity in hiring. Much work has already taken place to review and improve our search and selection process. For example, this year the President and Provost’s Leadership Council spent the year developing toolkits for diverse faculty and staff recruitment and retention.

       

      Within Counseling and Psychological Services, a current counselor vacancy will be redesigned to serve as a specialist in supporting Black/African-American students.

       

      We know that We Have Work to Do to achieve an inclusive, diverse and equitable university culture that we are proud of. An example of such action – even if a small gesture – is that we announced jointly last week with the University of Oregon that we will discontinue the use of “Civil War” in promoting athletic events between OSU and UO. Additional actions being taken and planned by the university will be shared in the week ahead.

       

      To be fully successful in advancing this work and outcomes will take the effort and engagement of every member of OSU community. Any less is not acceptable. We must each continue to be in conversation and action as a community to advance our goals and university values. We must persist, persist, persist!

       

      I am confident that by working together, we can transform the university experiences of all students, faculty, staff, alumni, stakeholders, future members of the university community and Oregonians that we serve.

       

      Sincerely,

       

      Edward J. Ray

      President

       

       

      Members of OSU community,

       

      I am writing to share that Oregon State University and the University of Oregon have agreed that effective immediately the term “Civil War” will no longer be used to promote any athletic competition between the universities.

       

      As you likely know, “Civil War” has been used for football and basketball games and other sports competition between OSU and UO since the phrase was first referenced in the 1930’s.

       

      Changing this name is overdue as it represents a connection to a war fought to perpetuate slavery. While not intended as reference to the actual Civil War, OSU sports competition should not provide any misconstrued reference to this divisive episode in American history.

       

      In recent years, some students, faculty, alumni, student-athletes, OSU stakeholders and community members have questioned the appropriateness of this term. That we did not act before to change the name was a mistake. We do so now, along with other important actions to advance equal opportunity and justice for all and in recognition that Black Lives Matter.

      President-elect King Alexander and I are in full agreement with this decision. So is UO President Mike Schill, OSU Vice President and Director of Athletics Scott Barnes, and UO Athletics Director Rob Mullens, as well as numerous current and past student-athletes from both universities.

       

      In the months ahead, OSU and the University of Oregon will engage collaboratively to involve their respective students, faculty, staff, student-athletes, alumni, donors, community partners and athletics sponsors to consider other, more appropriate names, if any, to call the athletics rivalry between our two great universities.

      I encourage your support and engagement in this naming transition, as we work to identify other areas where our references, practices and norms do not represent our values of diversity and inclusivity. 

       

      Sincerely,

       

      Edward J. Ray

      President

       

       

      Dear OSU community members,

       

      I write to provide additional information about the U.S. Supreme Court’s decision on June 18 in Department of Homeland Security v. Regents of Univ. of California regarding the Deferred Action for Childhood Arrivals (DACA) program.

       

      The decision ensures that for the time being, the DACA program will continue. In its opinion, the court found that the manner used and the rationale offered by the Department of Homeland Security in 2017 to repeal DACA was “arbitrary and capricious,” and violated federal law. However, the court did not determine whether DACA should continue permanently, leaving that question to the presidential administration and Congress. Instead, the court made a procedural decision which has the effect for now of keeping DACA in place. It is possible that further attempts may be made by the presidential administration to curtail or end the program.

       

      OSU President-elect King Alexander and I are in full agreement that students and employees with DACA, undocumented students, and students from mixed-immigration status families are valued and essential members of the university community. They are part of the fabric of this university. While the Supreme Court’s decision is undoubtedly a relief for them and their families, Dr. Alexander and I fully commit that the university’s work to support these OSU community members must and will continue.

       

      Consistent with OSU’s land grant mission, the university is committed to providing access to higher education for all residents of Oregon. And OSU will continue advocating for federal legislative action to end the uncertainty and protect DACA recipients. We will advocate for maintaining DACA in partnership with state and Oregon Congressional leaders, the President’s Alliance on Higher Education and Immigration, and the Association of Public Land Grant Universities.

       

      As we learn more about the effects of the court’s decision, information will be updated on the Deferred Action for Childhood Arrivals (DACA) and Undocumented Student FAQs website.

       

      OSU’s Dreaming Beyond Borders Resource Center part of the university’s Educational Opportunities Program at [email protected] and the Office of Human Resources at [email protected] remain available to provide guidance, support and referral to university resources for students and employees with DACA, undocumented students, and students from mixed-status families, regardless of location.

       

      Sincerely,

       

      Edward J. Ray

      President

       

       

       

      Department of Public Safety

      Dear OSU community members,

       

      The Department of Public Safety wants you to know that we feel the pain, the outrage and the impact of the tragic and avoidable death of George Floyd. As a country, we have witnessed too many examples of this racist behavior, and it continues today despite demands from the public for police reform.

       

      I am writing today to share my commitment and approach to community partnerships within the OSU community.  

       

      At this time, each of us bears the societal responsibility to do everything in our power to change the abhorrent reality confronting communities plagued with systemic inequality and discrimination against the Black community and other communities of color. We must rise and speak out. If not we are bystanders to prejudice, and we must commit to educating all on the importance of inclusivity and equality. We also need to actively protect those among us who are most vulnerable. 

       

      While I am new to Oregon State University, I know that we are a university founded on comprehensive excellence for all people. I also believe we must hold one another accountable for our actions and encourage courageous conversations about the most challenging topics that arise. And I believe that our public service foundation must be built upon trust, openness and civility to truly protect and serve our unique university community.

       

      The foundation of public safety and law enforcement in a campus setting starts with building trust through sharing of information, being fully transparent, fostering positive and personal relationships, and maintaining daily lines of communication. I assure that at OSU, public safety will be in line with the university’s values and principles.

       

      As OSU’s public safety leader, I shall set a clear expectation for the entire department on how we move forward with community engagement. My pledge to the university community is that we will create an approach to public safety that is friendly, caring, safe and understanding. In doing so, we will help all community members know they are welcome, safe and belong here.

       

      We will hold all Public Safety Department employees accountable by developing measurable goals that are consistent with university values and build a system to ensure greater effectiveness and accountability to the OSU community through training, discipline, and commitment to achieve results.

       

      One of my first initiatives will be to create a Community Oriented Results and Expectation Committee (CORE). The purpose of this committee is to collaborate with OSU community members to address their issues and concerns through cooperative effort and review of community needs, and by discussing expectations and responses relative to public safety services, quality-of-life issues and community-oriented policing. In the days and weeks ahead, I will continue to share my developing concepts and plans for public safety and Corvallis campus police services, and seek and listen to input from students, faculty and staff.  Before then, I want the OSU community to know that I hear your concerns regarding Black Lives Matter, racial inequality and policing nationally. Please know that I will engage you in creating public safety and community policing services that represents what is best for the university, students, faculty and staff.

       

      As a member of the OSU community myself – and in my role leading public safety – I look forward to building a personal and trusting working relationship with our student cultural resource centers, leaders within student government and all students, faculty and staff. 

       

      In closing, I want you to know that I chose to become a police officer 30 years ago after witnessing first-hand, the mistreatment of my father by police. I made a commitment to make a positive difference and be a public servant for my community. 

       

      I believed then – just as I believe now – that through transparency, accountability and collaboration with the very communities that we collectively serve, we can provide appropriate, trusted and valued community and public safety services. I remain committed to safety, diversity and inclusivity for all, and I am fully committed to help rebuild the law enforcement community across America into a noble and trusted profession.

       

      Working together with university community members and collaborators, I am confident that we will set an exemplary standard and lead the way. Please join me in this effort and I invite you to reach out to me personally at [email protected].

       

       

      Respectfully,

       

      Edgar Rodriguez

      Interim Associate Vice President of Public Safety and Chief of Police

       

       

      OSU Department of Public Safety

      Division of Finance and Administration

      Oregon State University

      200 Cascade Hall

      Corvallis, OR 97333

      Ph: 541-737-3010

       

       

      OSU community members,

       

      I am writing to share that the United States Supreme Court this morning released its opinion in the Department of Homeland Security v. Regents of the University of California case regarding the future of the Deferred Action for Childhood Arrivals (DACA) program.

       

      We are strongly supportive and appreciative of the court’s opinion, which sustains DACA – an essential protection for approximately 700,000 DACA recipients nationwide, including valued members of the OSU community who are students, alumni and employee colleagues.

       

      The Supreme Court’s ruling is greatly valued during these challenging times in America.

       

      DACA is a program created in 2012 that provides temporary protection from deportation and eligibility to work for certain young undocumented immigrants brought to the United States as minors. In 2017, the federal government rescinded the DACA program. This rescission was challenged in court and is the subject of the Supreme Court opinion.

       

      We are in the process of closely analyzing today’s opinion to determine its impact on OSU community members. In the coming days, we will provide additional information, resources and updates. Even then, I want to make clear that Oregon State University’s support for our DACA recipients remains strong and unwavering. 

       

      As I stated in a 2017 community message, OSU will continue to enroll and support DACA students, as well as undocumented students and students from mixed-immigration status families.

       

      OSU’s Dreaming Beyond Borders Resource Center – part of the university’s Educational Opportunities Program – at [email protected] and the Office of Human Resources at [email protected] remain available to provide guidance, support and referral to university resources.

       

      As members of the university community, I ask each of us to be informed about this development for DACA recipients and act with understanding and compassion. Faculty, staff, students and alumni can learn more by reviewing the university’s DACA and undocumented students FAQ web page.

       

      I call upon each of us to remain committed to providing a safe and inclusive community where all can learn and thrive. Please join me in our efforts to support all Oregon State University students, graduates, employees and community members.

       

      Sincerely,

       

      Edward J. Ray

      President

       

       

       

      MyOregonState is a new digital experience just for you, one that's modern, friendly and personalized. It will be officially replacing MyOSU this summer — and this is just the beginning. 

       

      Check out the beta version now at my.oregonstate.edu. 

       

      Trade in your browser bookmarks and sticky notes for MyOregonState 

      MyOregonState is here to help you navigate your digital campus life.  

      • Want to double check that you're ready to register for next term? Check your registration date and view holds through MyOregonState
      • Not sure where your lecture is? MyOregonState will show you exactly where it is on the campus map.  
      • Need to check your financial aid status? That's one click away with MyOregonState

      Really putting the "my" in MyOregonState 

      MyOregonState is designed for YOU. It goes where you go, whether that's on your laptop or phone, in the library or on the go. It's personalized and tailored to fit your preferences based on your profile. And there's a lot more coming; we're constantly developing new features — requested by you! — and working on ways we can enhance your Oregon State University digital experience. 

       

      We've been approved by your fellow Beavers 

      During fall 2019, we soft-launched a beta version of MyOregonState to small groups of students across campus. And according to them, we've passed the test and are ready to activate MyOregonState for everyone

       

      What about that other portal? 

      Don't worry, you'll still be able to access MyOSU through September. However, beginning August 19, 2020, MyOregonState will become the official platform and we will begin to retire the old MyOSU portal for good. You can learn more about the transition to MyOregonState here: https://is.oregonstate.edu/dx/my/launch 

       

      Have an idea for us? 

      We're always happy to hear from you. And if you have any suggestions on how we can make MyOregonState even better, let us know: https://oregonstate.teamdynamix.com/TDClient/1935/Portal/Requests/TicketRequests/NewForm?ID=ZpgUdtILMxQ_ 

       

      Log in and experience the new MyOregonState today! And don't worry — if you don't access it over the summer, MyOregonState will be waiting for your return in the fall. 

       

      Thanks, 

       

      Derek Whiteside, Director, Web and Mobile Services 

      Oregon State University | University Information and Technology | 541-737-0729 

       

       


      OSU community members,

       

      I write to invite you to join me on Wednesday, June 10, in a national daylong initiative to support Black students, faculty, staff and community members within Oregon State University and at U.S. colleges and universities.

       

      Entitled #ShutDownSTEM, this effort importantly seeks to shine a light and help eradicate racism in American higher education and STEM programs.

       

      As a university community completing spring term final examinations, thesis defenses, papers and projects, I encourage each of us to find time to participate in this movement. Each of us can pause to reflect on the injustice, violence and racism that has been seen across America; to reflect on  and listen to  the voices of anguish and protest that we have heard since the horrific May 25 killing of George Floyd by police in Minnesota; and to reflect on and commit to take action to provide real and lasting changes providing justice, safety and equality for the Black community throughout the university, in STEM and all OSU programs, in our communities and workplaces, and across the nation.

       

      Together, let’s make Wednesday, June 10, about listening and altering the course of America. Such community opportunities have occurred the past two Sundays with peaceful protests in downtown Corvallis. And they occurred in a community gathering in front of the Memorial Union Monday night when hundreds of students, OSU employees and community members served as peaceful and diverse voices for real change.

       

      Here are ways that you can help change higher education by engaging in #ShutDownSTEM:

       

      • Visit the #ShutDownSTEM website for ideas to engage in demonstrations, and for suggested activities and reading materials regarding racism in higher education and American society.
      • Create your own plan to help make a difference for the Black community and share your plan with others. In turn, ask others what plans they may have.
      • Share your plans and thoughts in social media posts, letters to media editors and with university and elected officials.
      • Share and retweet posts you see from OSU community members regarding #ShutDownSTEM.
      • If you are a faculty member, consider how to incorporate justice, equality and efforts to end racism in your teaching for future terms.
      • Support Black students, faculty and staff who continue to grieve, hurt, feel angry and are exhausted by what has transpired … and is still occurring across our nation.

       

      Wednesday, June 10, is but one day and by itself is not enough. But by participating in initiatives such as #ShutDownSTEM, each of us can serve the future by helping to initiate lasting change.

       

      Sincerely,

                                                                             

      Edward J. Ray

      President                                                    

       

       

       

       

      OSU Student Town Hall: Reflection on Racial Injustice

      Wednesday, June 10, Noon-1 pm

       

      ASOSU president Isabel Nunez Perez and Dr. Charlene Alexander, vice president and chief diversity officer, invite Oregon State University students to a virtual town hall event to discuss issues of race, protest and public safety. It is an opportunity for students to share, connect, reflect, and plan for the upcoming year.

       

      This virtual event will feature ASOSU student leaders in conversation with Dr. Alexander. Please send questions in advance to the Office of Institutional Diversity, [email protected].

       

      Pre-registration is required for this event: https://beav.es/4KM.

       

      For requests related to accommodations, please email [email protected].

       

      To our Oregon State Community,

       

      Wake up. Speak up. We need to be better.

       

      Our hearts are heavy with what has been happening around the country. There are no words that can express how difficult and surreal these times are. As the Associated Students of Oregon State University we are in solidarity with Black Lives Matter and are here to advocate for OSU students, especially in times like these. We mourn alongside you about the unjust stolen life of George Floyd. We must also say the names of Tony McCade, Duanna Johnson, Breonna Taylor, Trayvon Martin, Atatiana Jefferson, Korryn Gaines, Eric Garner, Sandra Bland, Michael Brown, Tanisha Anderson, Ahmaud Arbery and countless more...

       

      We recognize that we cannot claim that we represent all the students of OSU if we do not speak about racial injustice and systems of violence and oppression that threaten our students. As the ASOSU we do not tolerate discrimination on the basis of ability, age, color, ethnicity, gender identity/expression, marital status, national origin, parental status, race, religion, sex, sexual orientation, citizenship status, or veteran status...

       

      As the ASOSU we condemn these actions that terrorize and traumatize our Black Students.

       

      There are many systemic issues of injustice that damage the physical and psychological well-being of our Black Students. This is nothing new. Police brutality, intimidation, and acts of racism constantly pose a direct threat to our Black Students, faculty and staff. How do we expect generational trauma to remain bottled up? How can we expect these feelings of constant anger, belittlement and injustice to manifest themselves in a digestible way for mass media?

       

      The current demonstrations have shown us that we are living in a global civil rights movement. These acts of solidarity have been nothing short of impressive, brave, beautiful and powerful. If you are participating in these demonstrations, please remember that we continue to be in a global pandemic and it is important to protect yourselves and others from COVID-19 by wearing a mask and following social distancing guidelines. Practice self-quarantine following participation and if you are able, and please get tested for the virus if you can.

       

      Remember, this fight is a marathon, not a sprint.

       

      We also understand that these past few months have been difficult - a worldwide pandemic has overwhelmed and thrown us into an uncertain future. This virus has further exposed the systemic inequalities in our society. We will get through this and come out STRONGER TOGETHER.

      As the ASOSU, as your peers, as your neighbors, as your community, as students, as people, from the bottom of our hearts we are declaring our support. Our ASOSU administration is in solidarity with Black Lives Matter and are here to advocate for you.

       

      Allies, please remember your place in these spaces of advocacy and recognize your privilege. Take the time to educate yourselves on the racist history of Oregon and this country. Find resources and organizations that you can help promote and contribute to.

       

      Amplify and elevate Black voices, grassroots organizations and activists. Follow their leadership as you support this fight.

       

      Faculty we ask you to listen to your students, to support and comprehend, but most importantly be HERE NOW for us. Students, we have attached an email template where you can insert your name and information to send to your professors. Additionally, here is some information about incompletes: https://registrar.oregonstate.edu/incomplete-grade-policy

       

      There’s so much that we want to do and provide you with, we want to go beyond making a statement and challenge ourselves as the ASOSU. We are currently brainstorming and researching ways to better provide sustainable resources to our Black Community.

       

      As in the ASOSU mission, we are committed to the growth and development of our student body, and we are constantly looking to improve our engagement methods.

       

      We welcome feedback and ideas for how we can help cultivate open communication between students and campus administrators.

       

       

      Healing Resources for Black, Indigenous,& People Of Color organizers & Allies Taking Action for Black Lives

      Black Lives Matters

      Join Campaign Zero

       

      Counseling and Psychological Services 

      Beavers Support Network

      Wellness Coaching

      Human Services Resource Center

      Student Health Services

      Academic Success Center

      SOL: LGBTQ+ Multicultural support Network

      Diversity and Cultural Engagement

      AYA: Womxn of Color support Network

       

      Please take time for yourself and practice self-care.

       

      ASOSU is here for YOU.

       

      BLACK FUTURES MATTER. BLACK CHILDREN MATTER. BLACK DREAMS MATTER. BLACK TRANS LIVES MATTER. BLACK LIVES MATTER.

       

      • Associated Students of Oregon State University

       

                  Isabel Nuñez Pérez                                                 Metzin Rodriguez

      2020-2021 ASOSU President                            2020-2021 ASOSU VicePresident

       

      Please, do not hesitate to reach out to us at:

      [email protected] and [email protected]

       

       

       

       

      8 June 2020

       

      Dear OSU students,

       

      I am writing to share that we plan in late summer and fall term to gradually resume onsite instruction and in-person activity within OSU’s campuses and facilities for faculty, staff and students.

       

      We believe that taking slow steps towards resuming onsite activity while following state and health authority guidance is critical to supporting student success while serving the university’s land grant mission.

       

      This will require a commitment from each of us to embrace OSU’s comprehensive public health strategy and continue to address risks presented by the pandemic. Taking steps to minimize the risk of COVID-19 infections (or any other spread of disease) is a shared responsibility. This means adhering to OSU measures that are in keeping with national, state, and local health guidelines and requirements.

       

      We will continue to emphasize a Culture of Care approach to respond to – and acknowledge – the many impacts that the pandemic is having on the lives of students, faculty and staff. Many in our community are physically disconnected from their family, friends and support networks and resources.  Moreover, COVID-19 has disproportionately impacted those who are most at risk, including those with underlying medical conditions or other risk factors. Due to historic and systemic health disparities, communities of color are facing even greater impacts from the pandemic locally and across the nation.

       

      At times such as these, it is critical that we continue institutional efforts to create safer, healthier and supportive living, learning and working environments, while individually committing to the respect, care and protection of those around us.

       

      OSU's Resumption Plan provides guidance on how OSU onsite and in-person functions and activities will be phased beginning June 14, 2020, once Gov. Kate Brown’s Executive Order regarding the operation of higher education institutions expires. We will continue to update the Resumption Plan throughout the summer and adjust how and when we resume onsite activities as necessary, incorporating updated guidance from health authorities. In many cases, OSU’s standards may exceed statewide guidelines for colleges and universities.

       

      Below are several highlights of this plan, which can be found on the OSU COVID-19 Resumption website. 

       

      Information and Reminders as we resume onsite activities:

      1. The health and safety of the university community remain our top priority. With your participation, we will collectively use a variety of measures to help protect students, faculty, staff and visitors.  Measures include testing for the prevalence of the disease in our communities, creating greater physical distance in our classrooms and other university environments, isolation and quarantine protocols, and responding quickly to contact tracing requests.  More information on OSU’s strategies can be found on the . Your familiarity with these strategies, as well as your participation, will be a critical factor in our return to onsite operations.
      2. Until there is a vaccine or reliable treatment, OSU will utilize low-density and mixed modality approaches within our campus environments. This means OSU will provide in-person instruction, activities and engagement where it has highest impact, and use technology as a complement and/or alternative. 
      3. Beginning June 14, OSU's policy on face coverings in public and common settings will take in effect. This policy requires faculty, staff, students and visitors across all OSU locations to use masks or cloth face coverings, or an appropriate alternative, when in enclosed public and common areas, unless an exception is met. Face coverings will be provided to the OSU community as a supplement to each individual’s personal supply.
      4. On June 2, OSU held a student forum on our resumption plan.  If you were not able to join, we encourage you to watch the recording video, available on
      5. We must remain flexible and adaptive.  Our path to resume onsite and in-person activity will altered if there are changes in local public health conditions and will remain in alignment with state and health authority guidance.

       

      Phased Resumption:

      OSU is planning to resume onsite activity over three phases, with phase one called “Restricted Return.”  The subsequent phases are called “Modified Operations” (July 14 to Aug. 31) and “Fall Operations” (beginning Sept. 1). During Restricted Return, the following guidelines apply:

      1. Please be aware that while we anticipate beginning resumption as of June 14, that does not mean the university will resume “normal” operations. OSU will slowly resume onsite activity over the summer, as conditions allow.
      2. Service units whose operations require on-site administration – such as Dixon Recreation Center, childcare centers and Extension offices – may begin to resume onsite delivery of services in alignment with the OSU Resumption Plan. Visit program websites for information on expected date of resumption.
      3. Most university facilities and offices will remain closed during the ‘Restricted Return’ phase until mid-July, except where onsite and in-person services have resumed.
      4. Remote delivery of summer term courses will remain in effect until sessions 4 and 5. We are mindful of the importance of the onsite and in-person experience.  As such, we will strive to provide you with campus-based opportunities to engage with faculty and your peers in learning, co-curricular and extra-curricular activities.  
      5. On the Corvallis campus, fall term face-to-face teaching will end on Wednesday, Nov. 25, 2020. Week 10 and fall term final exams and activities will be delivered remotely. Corvallis students will not need to return to campus after the Thanksgiving break to complete the fall term. While this requires additional flexibility and preparation by faculty, staff and students, it will provide an additional important measure of public health protection for students, faculty, staff and the Corvallis community. Residence halls will remain open for students who need a place to stay throughout winter break.

       

      In keeping with OSU’s Culture of Care commitment, I encourage that all members of the university community see their behaviors and commitment to public health in the context of the greater good. We are in this together. Our individual commitment to follow good public health measures will protect ourselves and others.

      We recognize that resuming on-campus learning and engagement will bring some risk, just as will the reopening of the communities in which we live. We have the tools, knowledge and ability to mitigate risk if we do so together. Collaboration as has always been our way.

       

      Sincerely,

       

      Dan Larson

      Coronavirus Response Coordinator

      Vice Provost for Student Affairs

       

       

        

       

       

       

       

       

       

       

      Dear OSU-Cascades community,

      These are challenging times for many of us, but particularly for the Black community and other people of color. In addition to the impacts of the coronavirus pandemic – which disproportionately affect communities of color and include an increase in anti-Asian bias – our colleagues of color are facing brutal and constant reminders of the threats of racism.

      Over the past week, we’ve witnessed a nation mourning the police killings of Black people including George Floyd, Tony McDade, Breonna Taylor, Ahmaud Arbery, and most recently, David McAtee, and demanding an end to the systemic racism that has plagued this country since the arrival of the first white settlers.

      First and foremost, I want to extend open-ended and open-hearted support to our students, staff and faculty of color, and encourage my white peers to do the same. 

      To our students and staff of color: I see you and I stand with you. Please don’t hesitate to reach out for support, whether to me or to other resources.

      To all my colleagues: We have work to do. As Vice President Becky Johnson mentioned in her recent message, we must all do our part to create a community that is equitable, inclusive and safe for all.

      It is in that spirit that I share these resources to support our collective efforts to create a culture of care and a diverse, equitable, and inclusive campus. This collaborative living document includes opportunities to engage, connect, take care, read, and listen.

      I invite you all to join me in creating a web of support for one another and showing up in solidarity with communities of color.

      With gratitude,

      Erin

      Erin Rook | Diversity Coordinator
      Pronouns: He/Him or They/Them
      Oregon State University – Cascades

       

      Dear Students,

       

      We are writing to encourage you to read through the message Provost Feser sent last night—we’ve placed it below this message for your convenience. He wants you to be aware of the advice he gave the faculty, encouraging them to allow appropriate flexibility in the form and timing of assignments, final exams and other requirements.

       

      Please do not hesitate to reach out to your instructors if you need this flexibility. Also remember that the option to switch to S/U grading is available to you through noon tomorrow, Friday, June 5.

       

      Sincerely,

      Alix Gitelman

      Vice Provost for Undergraduate Education

       

      Philip Mote

      Vice Provost and Dean of the Graduate School

       

       

      PROVOST FESER’S MESSAGE:

       

       

      Office of the Provost and Executive Vice President

       

       

       

      3 June 2020

       

      Dear OSU Community,

       

      I am writing on behalf of myself and President Ray regarding actions to be taken immediately here at Oregon State University to address the needs and concerns of our community. President Ray issued a statement on Sunday to address the changes in policing that must occur across this country and he has written to the National Governors Association to take up that call to action immediately. Here at Oregon State University, we must take action now.

      The killing of George Floyd, repeated acts of police brutality against the Black community, and the disproportionate impacts of the COVID-19 pandemic on people of color: this is what systemic racism looks like. Blacks, African-Americans and other people of color live this tragedy—and are called upon to be the central agents in fighting it—every day. Those of us who identify as white and who believe ourselves allies in the fight against racism have the luxury of engaging in times and places of our own choosing, when we are able to muster the attention and energy from other concerns and causes, the foresight and understanding, or the courage. That too is what systemic racism looks like.

      Our Black students, faculty, and staff are hurt, grieving, exhausted, frustrated and angry. What is playing out in our cities and in our media—yet again stark evidence of the creeping slowness by which our society is coming to grips with what it is and what it faces—is all too viscerally familiar. Yet our Black colleagues and students continue to work, teach, conduct research, serve Oregon’s communities, attend to their families and friends, and learn. Their bravery and resilience are humbling and an example for everyone.

      Whatever the color of your skin, open your eyes and ears to your Black colleagues and students. See them, listen and seek to understand. Lend your voice to the cause of challenging systemic racism and police violence. Question and actively oppose historical, cultural and institutional practices that perpetuate racism. Bring your ideas, your time and your resources to help achieve real change within OSU and in America. I also ask our deans and department heads to recognize that our Black faculty need additional support and flexibility during this time.

      As teachers, we oversee the progress of our students. These are trying times for them and they may need adjustments in how they meet their responsibilities. Whether you are teaching a campus-based remote class or on Ecampus, please allow appropriate flexibility in the form and timing of assignments, final exams and other requirements. Remind all of your students of their option to switch their courses to S/U grading—a policy put in place in response to COVID-19. They have this option through the end of this week. Encourage your students to talk with you. It is true that students must meet their academic responsibilities; yet, current circumstances warrant flexibility in how they meet those responsibilities.

      Twelve weeks ago you began our sudden and massive shift to remote operations, supported by our dedicated staff. We now approach the end of this unprecedented spring term, deep in planning for what is next in our uncertain future. We are also faced with addressing intersecting and mutually compounding crises as a society and nation. It is almost trite to say that this is a challenging and stressful time.

      But it is not equally challenging for all of us. Many of us experience privilege and safety simply by virtue of the color of our skin. Some of us do not. The lasting strength and positive impact of our university community depends on each and every one of us coming to terms with this fundamental injustice and at last addressing it with the commitment and urgency it demands.

      Sincerely,

      Edward Feser

      Provost and Executive Vice President

       

          

           624 Kerr Administration Building, Corvallis, Oregon, 97331

           leadership.oregonstate.edu/provost

       

       

       

       

       

       

       

       

       

      Office of the Provost and Executive Vice President

      3 June 2020

       

      Dear OSU Community,

       

      I am writing on behalf of myself and President Ray regarding actions to be taken immediately here at Oregon State University to address the needs and concerns of our community. President Ray issued a statement on Sunday to address the changes in policing that must occur across this country and he has written to the National Governors Association to take up that call to action immediately. Here at Oregon State University, we must take action now.

      The killing of George Floyd, repeated acts of police brutality against the Black community, and the disproportionate impacts of the COVID-19 pandemic on people of color: this is what systemic racism looks like. Blacks, African-Americans and other people of color live this tragedy—and are called upon to be the central agents in fighting it—every day. Those of us who identify as white and who believe ourselves allies in the fight against racism have the luxury of engaging in times and places of our own choosing, when we are able to muster the attention and energy from other concerns and causes, the foresight and understanding, or the courage. That too is what systemic racism looks like.

      Our Black students, faculty, and staff are hurt, grieving, exhausted, frustrated and angry. What is playing out in our cities and in our media—yet again stark evidence of the creeping slowness by which our society is coming to grips with what it is and what it faces—is all too viscerally familiar. Yet our Black colleagues and students continue to work, teach, conduct research, serve Oregon’s communities, attend to their families and friends, and learn. Their bravery and resilience are humbling and an example for everyone.

      Whatever the color of your skin, open your eyes and ears to your Black colleagues and students. See them, listen and seek to understand. Lend your voice to the cause of challenging systemic racism and police violence. Question and actively oppose historical, cultural and institutional practices that perpetuate racism. Bring your ideas, your time and your resources to help achieve real change within OSU and in America. I also ask our deans and department heads to recognize that our Black faculty need additional support and flexibility during this time.

      As teachers, we oversee the progress of our students. These are trying times for them and they may need adjustments in how they meet their responsibilities. Whether you are teaching a campus-based remote class or on Ecampus, please allow appropriate flexibility in the form and timing of assignments, final exams and other requirements. Remind all of your students of their option to switch their courses to S/U grading—a policy put in place in response to COVID-19. They have this option through the end of this week. Encourage your students to talk with you. It is true that students must meet their academic responsibilities; yet, current circumstances warrant flexibility in how they meet those responsibilities.

      Twelve weeks ago you began our sudden and massive shift to remote operations, supported by our dedicated staff. We now approach the end of this unprecedented spring term, deep in planning for what is next in our uncertain future. We are also faced with addressing intersecting and mutually compounding crises as a society and nation. It is almost trite to say that this is a challenging and stressful time.

      But it is not equally challenging for all of us. Many of us experience privilege and safety simply by virtue of the color of our skin. Some of us do not. The lasting strength and positive impact of our university community depends on each and every one of us coming to terms with this fundamental injustice and at last addressing it with the commitment and urgency it demands.

      Sincerely,

      Edward Feser

      Provost and Executive Vice President

       

          

           624 Kerr Administration Building, Corvallis, Oregon, 97331

           leadership.oregonstate.edu/provost

       

       

       

       

       

       

       

       

       

       


      Oregon State students, faculty and staff,

       

      I am very pleased to share that in collaboration with the OSU Foundation, we have surpassed our goal to raise $150 million for student success scholarships and initiatives.

       

      Four years ago, I announced that the university would make student success a top priority and achieve new horizons of inclusive student success and excellence for all students. We committed to increase first-year retention rates and graduation rates and expand student experiential learning and other programs to help all students reach their full potential in the classroom, in the community and in life after graduation. As a first-generation student myself, I knew it was essential that OSU provide for the success of each and every student.

       

      In response, the university launched the Undergraduate Student Success Initiative (USSI) and also made success for all undergraduate and graduate students a foundational element of  OSU’s Strategic Plan 4.0. The OSU Foundation collaborated by quickly pledging to raise $150 million to support student success strategies and scholarships. Others, including the USSI Steering Committee, have also been leaders in addressing many factors related to student success.

       

      Meaningful results are occurring as more students are completing their degrees. Our six-year graduation rate has improved from 63.3% to 67.1% with last year’s graduating class. First-year retention rates increased as well – from 83.4% in 2015 to 85.4% in 2018. These improvements are occurring with the leadership, engagement and passion for student success by our faculty, student advisors, Student Affairs staff and colleagues throughout the university.

       

      In four years, generous philanthropic support from OSU alumni, faculty, staff and others has created more than 475 new scholarship and fellowship funds – nearly a 27% increase – as well as funds to support experiential learning, including internships and study abroad opportunities. In addition to need- and merit-based financial support, this philanthropy also provides emergency funding assistance.

       

      While we have more work to do to advance student success at OSU, it is important to note improvements to date, thank our donors, celebrate this remarkable fundraising achievement and recognize the OSU Foundation for its outstanding leadership. For more details, please visit the foundation website, read the news release and view this video.

       

      Recognizing that there is still unmet need, Oregon State has created a new match program by providing $10,000 in scholarship resources to students for each new qualifying endowed gift of $50,000 made by donors. The university will commit up to $1 million toward this effort, which will inspire at least $5 million in new endowed funds.

       

      We know that our graduates are OSU’s most important contribution to the future. And by helping each and every OSU student meet their academic goals, we will advance OSU’s education, research and engagement mission.

       

      I thank each of you for helping to advance the student success initiative so that we may provide a transformational experience for every student attending this great university.

       

      Sincerely,

                                                                             

      Edward J. Ray

      President                                                    

       

       

      Dear OSU students,

      I hope this note finds you well as we near the end of a very unusual spring term.

      You may have already seen announcements within other sources, but I wanted to personally invite you to a student information session to be held this afternoon related to OSU’s resumption plans for on-campus student learning, activities, research and residential life.

      The information session will include updates by ASOSU and university leaders, is specifically designed with student interests in mind, and will include time for you to ask questions, and share suggestions and any concerns.

      The student forum takes place today, June 2, from 3 to 4 p.m., via Zoom at https://oregonstate.zoom.us/j/95105825919.

       

      Sincerely,

      Dan Larson

      Vice Provost

      Student Affairs

       

       

       

      Dear OSU-Cascades students,

      I hope this note finds you well as we near the end of a very unusual spring term.

      You may have already seen announcements within other sources, but I wanted to personally invite you to a student information session to be held this afternoon related to OSU-Cascades’ resumption plans for on-campus student learning, activities, research and residential life.

      The information session will include updates by ASCC, campus and university leaders, is specifically designed with student interests in mind, and will include time for you to ask questions, and share suggestions and any concerns.

      The student forum takes place today, June 2, from 4 to 5 p.m., via Zoom at https://oregonstate.zoom.us/j/96666276545

      Sincerely,

       

      Becky Johnson

      Vice President

      OSU-Cascades 

       

       

      Dear OSU-Cascades students,

       

      By now, you likely have heard about the tragic death of George Floyd, an unarmed black man in Minnesota, and the widespread outrage sparked by this latest violence against people of color in our country. I want to echo OSU President Ed Ray in expressing care for our colleagues of color and in calling us to act to create a different future.

       

      As President Ray noted in his message sent Sunday, this violence is not new. Nothing will change unless we take action to eradicate racism and all forms of bias. He described some of the actions he is taking to advocate for police reform and to ensure that public safety at OSU is conducted in alignment with our values of promoting equity.

       

      I implore each of you to reach out and support campus community and local community members of color during this time and find ways to contribute to a community that is equitable, inclusive and safe for all. I ask you to join me in taking advantage of trainings and programming offered on our campus, and I will ask Erin Rook to provide specific opportunities available to our community. These are offered regularly and can teach us to recognize bias - in ourselves and in others - and how to speak out when we witness discrimination or harassment.

       

      As a society - and members of an OSU campus community - we must all do our part to ensure that everyone is safe and valued, and has the opportunity to realize their full potential.

       

      Sincerely,

       

      Becky Johnson

      Vice President

       

       

       


      Members of the OSU community,

       

      The primary role of police in America is to provide for the safety of all people by protecting them from criminals and to hold each of us accountable to the law. We expect police to apprehend criminals and work within the legal system to make certain that justice is blind and all are held accountable to the law.

       

      We all have watched in horror videos being replayed over the past week showing the life of George Floyd brutally taken from him by a white police officer in Minneapolis, Minn., while three other officers sworn to uphold the law looked on in indifference. The officer who killed Mr. Floyd was arrested and all four of the officers were fired, but the other three officers simply went home.

       

      Sadly, this horrific event is just the latest in a seemingly endless stream of acts of violence against Black and other people of color by police who are sworn to protect and serve them.

       

      Mr. Floyd’s death comes on the heels of the Feb. 23 fatal shooting of Ahmaud Arbery by armed white residents as he was out jogging in a neighborhood in South Georgia. As well, the March 13 death of Breonna Taylor, who was shot in her Louisville, Ky. home by police. And the reporting to police last week of an African American man threatening a white woman when in fact he was in New York City’s Central Park to watch birds and simply asked her to keep her dog on a leash.

       

      We continually hear speeches and testimonials about how unacceptable and terrible these acts are and how our leaders feel the pain of the Black community. Yet, nothing changes much and we act as if these horrific events are singular or isolated events. But these are not one-offs. They are the product of a failed justice system that perpetuates racism in America and too often a culture of silence within police forces that protects incompetent and hateful people simply because they wear the badge. We are condemned to relive these tragedies unless we make real change a priority throughout this country.

       

      America must be a land of personal and equal freedom, safety and opportunity for all people. And to be certain, the police exist to protect us from predators and not to control us. That attitude should be universal in this country regardless of who we are, where we live or what we look like.

       

      But how can we expect America and all people who live here including communities of color to thrive in the midst of such violence and injustice? How many times must we write the same messages expressing our outrage and hurt, sharing our thoughts and prayers for those harmed, and pleading for an end to injustice? How many acts of discrimination, injury and death must occur before our country confronts the realities of the lived experiences of people of color in our society? All of this must stop and that requires action not speeches.

       

      Policing is a local function, but our system of policing requires systematic change across the country. On Monday, I will write the National Governors Association and urge the association and other groups to develop rules, training programs and disciplinary codes for appropriate policing to be enforced throughout America and for unions to step up and support the justice system in weeding out bad officers. Most police are good, dedicated, under-paid and hard working men and women, who risk their lives every day for the well-being of all people. They deserve our thanks and respect and they should not be subject to public scorn because we are incapable of holding some police accountable to the laws of our country and communities simply because they wear a badge. 

       

      As a university community, we must join together to ensure that all members of the OSU community students, faculty, staff and visitors not only feel welcomed and safe, but experience our community as a place to thrive. Each and every member of our community must know they are valued, that they belong here, and that we celebrate the rich diversity that they bring to Oregon State University. We should not tolerate anything less.

       

      Our new police chief, Edgar Rodriguez understands that police must be a community partner that provide a sense of safety in the university and broader community.  As we hire officers for our police force, the Office of Institutional Diversity will continue to provide training to OSU public safety officers on implicit bias, foundations of power, privilege and oppression to ensure that our public safety practices are congruent with OSU’s values regarding inclusivity and opposing oppression. University leaders also will to seek to achieve agreements with police agencies in communities where OSU operates so that we may mutually advance inclusive justice for all people.

       

      The novel coronavirus pandemic has made all of us look at the inequities in our society. We call people essential workers and yet we systematically pay them less than living wages and deny them critical health care and quality education for themselves and their children, and we act surprised that they are disproportionately vulnerable to death from the COVID-19 pandemic because of pre-existing conditions and that they are disproportionately people of color. When do we get disgusted enough with what we have created and say enough?

       

      We have a policing problem in America, but it is part of a much deeper and broader failure of this society to live up to the promise of America, which continually eludes us.

       

      As I prepare to step down as university president on June 30, I am confident that our university and the OSU community are in the right hands with incoming president King Alexander. He and I talk often and I know he shares my personal values and leadership commitment to inclusivity, safety and opportunity for all. I know that as OSU’s next president, he will be unwavering in helping advance the work of inclusive justice and opportunity for all that must be part of life within OSU and across America.  Together with Chief Rodriguez, he will help us move in the right direction in our little part of the world.

       

      In closing, I ask that each of us continue to participate in dialogue, leadership and understanding as we seek to alter the direction of society. I know this will not happen overnight, but by God it needs to happen soon.

       

      Sincerely,

                                                                             

      Edward J. Ray

      President                                                    

       

       

      Dear OSU-Cascades students,

      I am writing to share information about summer sessions 4 and 5 and fall term.

      With the best information we have available now, we are preparing summer and fall registration plans while prioritizing public health and personal safety on our campus for our students, faculty, staff and the public. Please note that these plans are subject to change pending higher education guidance anticipated from Governor Kate Brown and public health authorities.

      Summer term:

      1. Many courses in summer sessions 4 and 5 will use remote instruction modality, while some courses will be held on campus. Details will be available in the schedule of classes next week.

       

      1. To assure public health and personal safety, all in-person instruction will be conducted with strict capacity restrictions within classrooms and labs, physical distancing requirements, and a face covering standard to guide students, faculty, staff and guests on when and where face coverings are required. Detailed information will be shared in the coming weeks.

      Fall term:

      1. We will deliver as many class sections as possible with in-person instruction, as long as public health guidelines are met. Students may see a mix of class sections including those that are fully in-person, those where students meet each week in-person and remotely, and those that are fully remote.

       

      1. We expect many (though not all) class sections with enrollments 40 and below to be delivered in-person.

       

      1. We expect most class sections with enrollments over 40 will be delivered using a remote instruction modality.

       

      1. Details about course delivery will be available in the schedule of classes in late June. 

       

      1. Classes that typically end 50 minutes after the hour will end 45 minutes after the hour to allow for a slightly longer transition time between classes to facilitate lower density and crowding during transition times.
      2. During fall term, we will continue to use strict capacity restrictions, physical distancing requirements and a face covering standard that will guide students, faculty, staff, and guests on when and where face coverings are required.

      I want to emphasize that our plans are being guided by principles regarding public health and safety, successful experiences for first-year and transfer students, and progression to graduation for all undergraduate and graduate students. There is a comprehensive listing of our principles on the Keep Learning website.

      In closing, I am very impressed by your academic work, patience and commitment to public health during these challenging times. I recognize that students and faculty are achieving great feats this term by successfully completing courses remotely that typically are conducted on campus. Your transition and successful progress this term was nothing short of extraordinary.

      I thank you for your continuing efforts and patience as we adjust academic programming and student services during this unprecedented situation.

      Sincerely,

      Becky Johnson

      Vice President

       

       

      Summer term:

      1. Many courses in summer sessions 4 and 5 will use remote instruction modality, while some courses will be held on campus or at an OSU-approved location. Details will be available in the schedule of classes next week.
      2. To assure public health and personal safety, all in-person instruction will be conducted with strict capacity restrictions within classrooms and labs, physical distancing requirements, and a face covering standard to guide students, faculty, staff and guests on when and where face coverings are required. Detailed information will be shared in the coming weeks.

      Fall term:

      1. We expect many (though not all) class sections with enrollments 50 and below to be delivered in-person.
      2. We expect nearly all class sections with enrollments over 50 will be delivered using a remote instruction modality.
      3. Classes that typically end 50 minutes after the hour will end 45 minutes after the hour to allow for a slightly longer transition time between classes to facilitate lower density and crowding during transition times.
      4. Face-to-face teaching on the Corvallis campus will end on Wednesday, Nov. 25, 2020. Week 10 classes and fall term final exams and activities will be delivered remotely. You will not be required to return to OSU’s Corvallis campus after the Thanksgiving break for the remainder of fall term.
      5. During fall term, we will continue to use strict capacity restrictions, physical distancing requirements and a face covering standard that with guide students, faculty, staff, and guests on when and where face coverings are required.

      We want to emphasize that our plans are being guided by principles regarding public health and safety, successful experiences for first-year and transfer students, and progression to graduation for all undergraduate and graduate students. There is a comprehensive listing of our principles on the Keep Learning website. We are very impressed by your academic work, patience and commitment to public health during these challenging times. We recognize that students and faculty are achieving great feats this term by successfully completing courses remotely that typically are conducted on campus. Your transition and successful progress this term was nothing short of extraordinary.

      Thank you for your continuing efforts and patience as we adjust academic programming and student services during this unprecedented situation.

      Sincerely,

       

      Alix Gitelman

      Vice Provost for Undergraduate Education

       

      Rebecca Mathern

      Associate Provost and University Registrar

       

      Dear OSU Corvallis students,

      We are writing to share information about summer sessions 4 and 5 and fall term for Corvallis campus as well as Portland and Hatfield locations.

      With the best information we have available now, we are preparing summer and fall registration plans while prioritizing public health and personal safety for our students, faculty, staff and the public. Please note that these plans are subject to change pending higher education guidance anticipated from Governor Kate Brown and public health authorities.

      Summer term:

      1. Many courses in summer sessions 4 and 5 will use remote instruction modality, while some courses will be held on campus or at an OSU-approved location. Details will be available in the schedule of classes next week.
      2. To assure public health and personal safety, all in-person instruction will be conducted with strict capacity restrictions within classrooms and labs, physical distancing requirements, and a face covering standard to guide students, faculty, staff and guests on when and where face coverings are required. Detailed information will be shared in the coming weeks.

      Fall term:

      1. We expect many (though not all) class sections with enrollments 50 and below to be delivered in-person.
      2. We expect nearly all class sections with enrollments over 50 will be delivered using a remote instruction modality.
      3. Classes that typically end 50 minutes after the hour will end 45 minutes after the hour to allow for a slightly longer transition time between classes to facilitate lower density and crowding during transition times.
      4. Face-to-face teaching on the Corvallis campus will end on Wednesday, Nov. 25, 2020. Week 10 classes and fall term final exams and activities will be delivered remotely. You will not be required to return to OSU’s Corvallis campus after the Thanksgiving break for the remainder of fall term.
      5. During fall term, we will continue to use strict capacity restrictions, physical distancing requirements and a face covering standard that with guide students, faculty, staff, and guests on when and where face coverings are required.

      We want to emphasize that our plans are being guided by principles regarding public health and safety, successful experiences for first-year and transfer students, and progression to graduation for all undergraduate and graduate students. There is a comprehensive listing of our principles on the Keep Learning website. We are very impressed by your academic work, patience and commitment to public health during these challenging times. We recognize that students and faculty are achieving great feats this term by successfully completing courses remotely that typically are conducted on campus. Your transition and successful progress this term was nothing short of extraordinary.

      Thank you for your continuing efforts and patience as we adjust academic programming and student services during this unprecedented situation.

      Sincerely,

       

      Alix Gitelman

      Vice Provost for Undergraduate Education

       

      Rebecca Mathern

      Associate Provost and University Registra

      Dear OSU students,

      We wanted to inform you about a change to our student information system that will result in displaying your photo ID to advisors and faculty as of June 1st. Previously you could opt-in to display this photo to your instructors and advisors. With a change in our student information system, we consulted ASOSU representatives about switching from an opt-in to an opt-out process for ID photos; ASOSU representatives supported this change.

       

      Now your ID photo will display to your advisors and instructors in the student information system. *Please note: your student ID photo is not directory information and will not be released to those who do not have a legitimate educational interest.*

       

      You have the ability to opt-out if you would like to starting June 1. To do so, go to the ‘Update Personal Profile’ section on the Welcome screen of MyOSU. Click ‘OSU Directory Preferences.’ [see image below]


       

      Once you click this, it will take you to a screen in Online Services that says ‘Directory Profile,’ where you can decide what displays in the directory. At the bottom, you will see where it says ‘Photo Viewable.’ If you uncheck that box, your photo will not be viewable. **ID photos are not directory information and will not be displayed publicly.**

       

      If you have questions about the change in this process, please contact the Office of the Registrar.

       

      Sincerely,

      Rebecca Mathern, PhD

      Associate Provost and University Registrar

      Oregon State University

       

      Dear Students,

       

      As we enter the weekend and fall registration opens, we want to update you on the current planning for fall term. This is an unprecedented time and that means some of our long-standing practices at OSU might change. Due to the COVID-19 pandemic, we aim to limit changes to the student experience but appreciate everyone’s flexibility where changes are necessary. Fall term course planning is being managed by several overarching principles.

       

      Safety is the number one priority. That includes multiple strategies for how we support classroom teaching this fall such as: providing for physical distancing in and out of the classrooms, limiting large gatherings, careful room scheduling, and an aggressive cleaning and sanitation plan for campus. The second principle is prioritizing students’ progression towards degree; this can affect students differently.

       

      Please understand that course offerings are subject to change based on health authority guidance, room availability, and instructor availability. Possible changes could include locations, times, and availability of courses. OSU is cautiously and intentionally moving ahead with the current updates for fall term registration: 

       

      • At the present time, classes larger than 100 are scheduled as remote. This number may be reduced upon further guidance from the Governor and Oregon Health Authority.

       

      • Lab and activity courses will require unique approaches developed by faculty in each department. This may result in having to adjust class size; prioritization may need to be given to students closest to graduation. 

       

      • The vast majority of necessary adjustments to the fall schedule will be finalized by Labor Day (Sept 7, 2020).

       

      As we have said earlier, your continued safety and progress toward your attainment of your educational goals are our top priorities. Other information about financial resources can be found on the financial aid website about COVID-19.

       

      Sincerely,

       

      Alix Gitelman                                                             

      Vice Provost, Undergraduate Education                                

       

       

      Rebecca Mathern

      Associate Provost and University Registrar

       

      Office of the Provost and Executive Vice President

      14 May 2020

       

      Dear OSU Students,

       

      In the days ahead, we expect to receive additional guidance from Oregon Governor Kate Brown specific to the resumption plans of the state’s universities and colleges. This guidance will provide clarity on how OSU’s resumption activities may intersect with the reopening plans of counties in which the university operates. In the meantime, please be aware that OSU’s activities remain restricted until June 13 under Executive Order 20-09 to remote instruction and only on-site critical functions, regardless of the re-opening of any Oregon counties. As counties do reopen, the university will evaluate its activities within those counties we operate and advise our faculty, staff and students accordingly.

       

      Thank you and stay well.

       

      Dan Larson

      Coronavirus Response Coordinator

      Vice Provost for Student Affairs

       

          

           624 Kerr Administration Building, Corvallis, Oregon, 97331

           leadership.oregonstate.edu/provost

       

       

       

       

       

       

      Dear OSU students,

       

      I am pleased to announce that Edgar Rodriguez has been selected to serve as Oregon State University’s interim associate vice president for public safety and chief of police beginning May 25, 2020.

       

      Edgar currently is the associate vice president and chief of public safety and emergency management at Quinnipiac University in Hamden, Connecticut, where he has served in that role since 2014. He is responsible for the leadership, direction and administration of the university’s Department of Public Safety and develops and implements programs to ensure the safety and security of a diverse campus community.

       

      Edgar’s appointment is a very important step in OSU’s process to establish a law enforcement department on the Corvallis campus that is in keeping with the university’s culture and educational mission.

       

      As you are likely aware, the Oregon State University Board of Trustees last month approved the establishment of a Corvallis campus police department. The new department will operate within the Department of Public Safety and begin operations on July 1, as contracts with the Oregon State Police for law enforcement services end on June 30, 2020.

       

      With more than 32 years of progressive law enforcement experience, Edgar brings a vast background and deep knowledge of campus-based engagement, public safety and community policing, law enforcement leadership and emergency management to Oregon State. Throughout his career, he has served in various positions with the Department of Public Safety at Quinnipiac University, the Connecticut State Police and the Beacon Falls Police Department in Connecticut.

       

      Edgar is committed to establishing and fostering strong communications, engagement and positive working relationships with OSU students, faculty, staff and the greater Corvallis community. One of his top priorities will be to lead, train and equip licensed law enforcement employees as part of OSU’s public safety department.

       

      His hiring is contingent on the completion of customary OSU hiring requirements over the next week.

       

      Edgar is expected to serve in this interim role for two years, leading the university’s planning and development of community-based law enforcement and public safety services and programs on the Corvallis campus. Please join me in welcoming Edgar to Oregon State and Beaver Nation.

       

      Sincerely,

      Mike

       

      Michael J. Green

      Vice President

      Chief Financial Officer

       

       

      Office of the Vice President

      Division of Finance and Administration

      Oregon State University

      640 Kerr Administration Building

      Corvallis, OR 97331

      Ph: 541-737-2447

       

       

      The Office of the Registrar is launching a new online Change of Grading Basis form to better serve students when changing their grading basis (A-F to S/U or S/U to A-F).

      This new process provides students and advisors with a seamless experience. Students are now able to:

      •             Choose desired grading basis from their online schedule of classes.

      •             Digitally sign and submit the form, which is routed to their advisors, from email.

      •             Receive email confirmation that the request was approved, denied or processed

      For details on the step-by-step process to change your grading basis, visit our website here

      The deadline for students to select the S/U grading option for spring term 2020 is noon on Friday, June 5.

      If you have questions or need assistance with the changing of grading basis process, please send an email to [email protected] or contact the Office of the Registrar at (541) 737-4331.

       

      Office of the Provost and Executive Vice President

       

      11 May 2020

       

      Dear OSU students,

       

      I am writing to update you on the university’s plan to resume in-person teaching during the last few weeks of summer and the fall term.

       

      OSU is prioritizing your health and safety. On-site university activities will resume in phases. We are building the capacity to adjust our phasing to changes in the status of COVID-19 without disrupting your learning significantly.

       

      Everything we do will be in alignment with guidance of the Oregon Health Authority and local health authorities.

       

      Summer Term

      • All courses starting in June (sessions 1, 2, 3, and 6) will be delivered through remote instruction.
      • Starting in July and August (sessions 4 and 5), we are planning for most courses to be delivered on-site and some remote. Full information about summer term course delivery will be available by June 1 in the summer schedule of classes. For more information about summer term at OSU visit this website.

      Fall Term

      • We are planning to provide on-site, in-person instruction this fall.
      • Many courses may involve a combination of in-person and remotely delivered components, so we can maintain appropriate physical distancing and provide as much in-person instruction as possible.
      • We have created an option for international students new to OSU to being their course of study online and ease the transition to the university once travel conditions permit.

      Campus Life

      Some aspects of your campus experience this fall will be different from previous terms as a result of COVID-19. But we are planning for much to be the same:

      • Students will live on campus and be able to meet friends in the dining and student centers on our Corvallis and Bend campuses.
      • Recreation facilities and the craft center on our Corvallis campus will be open, and students in Corvallis and Bend will be able to engage in clubs, organizations and student leadership.
      • You will be engaged in learning and discovery in classrooms, labs, OSU research forests and farms, and on the ocean and nearby waterways.
      • Along the way, you will receive in-person support from faculty, academic advisors and other student affairs advisors and staff.

      Public Health Measures

      The following are public health measures we will have in place:

      • We will use OSU’s innovative TRACE-COVID-19 project to monitor the prevalence in the university community of the virus that causes COVID-19.
      • We will enhance cleaning and sanitation of university facilities.
      • As a caring community, we will prioritize and promote effective personal hygiene, including regular hand-washing.
      • We will provide recommendations regarding the use of face coverings as part of our comprehensive public health strategy.
      • We will practice appropriate physical distancing.
      • We will provide testing in our Student Health Center for students in Corvallis, and work with local health providers for testing in Bend.
      • We will support local health authorities by engaging in contact tracing related to anyone infected by COVID-19 so that they may be isolated and monitored for illness.
      • We will provide support for students who become symptomatic and require self-isolation or quarantine space, if they have been exposed. 

       

      To view our detailed resumption plan, please visit the OSU COVID-19 website to view a PowerPoint presentation and video detailing the plan and check out responses to frequently asked questions. This site also includes a link to information about the federal CARES Act funding that OSU received to help students in need of financial assistance during this difficult time.

       

      As members of Beaver Nation, we will take care of each other and continue to change the world for the better through our study, research and service.

       

      Stay well and see you soon,

       

      Edward Feser

      Provost and Executive Vice President

       

          

           624 Kerr Administration Building, Corvallis, Oregon, 97331

           leadership.oregonstate.edu/provost

       

       

       

       

       

       

       

       

       


      OSU faculty, staff and students,

      Many members of the university community – both students and employees – continue to face serious personal, family and financial hardship as a result of the COVID-19 pandemic. 

      During this time, Beaver Nation’s caring, can-do and resilient spirit is stepping up remarkably to support those in need. I am writing with a deep sense of appreciation to share an update on such efforts underway, indicate how you can reach out for help if you are in need, and share how you might provide assistance if you are able.

       

      We estimate that up to one-third of OSU’s students will be financially impacted by the pandemic. To date, more than 2,300 OSU students have applied for federal CARES Act and OSU emergency funding relief through the Financial Aid Office. Unfortunately, federal regulations do not allow us to distribute CARES Act funds to students enrolled solely in Ecampus prior to March 13, 2020, students who are not U.S. citizens or eligible non-citizens, DACA and undocumented students, and those not eligible for federal financial aid.

       

      As well, I know that some faculty and staff are experiencing hardship.

       

      All OSU students and employees are important. To assist as many community members as possible, the OSU Foundation – in collaboration with the university – has launched a fundraising initiative called Beavers Care with donors contributing over $500,000 to date in emergency funding for students and employees. We also are committing additional institutional resources to support students in need.

       

      While students should apply for assistance through the Office of Financial Aid, employees may apply for COVID-19 relief assistance through the Office of Human Resources.

       

      I am grateful to the OSU Foundation and the many generous donors who have stepped forward to make contributions. University senior leaders and OSU Athletics coaches have joined me to personally pledge over $932,000 to support student emergency aid, faculty and staff assistance programs and the university’s auxiliary units most severely impacted by COVID-19.

       

      You already may have made a gift. If you have not, I ask you to consider making a personal contribution to the Beavers Care initiative. I know these are uncertain times for each of us but believe that any amount you can pledge will make a difference for someone in need.

       

      Today is an opportune time to do so as the world comes together in a global day of giving in response to the unprecedented need caused by COVID-19: #GivingTuesdayNow. By contributing online to Beavers Care, you can direct your gift to any OSU area you choose, including a student emergency fund in the Dean of Students’ Office, college or OSU unit of your choice, or the faculty and staff fund. You also can make a gift to Beavers Care through payroll deduction if you are an employee.

      By collaborating, we will support those in need and inspire others to assist those among us who are struggling.

      Thanks for all you do as members of the Oregon State University community. I hope that you, members of your family and your friends are well during these challenging times.

       

      Sincerely,

                                                               

      Edward J. Ray

      President 

       

       

       

       

      We are here for you


      Though I know that the spring term has presented many challenges, Oregon State University remains here for you with programs and services to assure your success.

      Our offices are open remotely and ready to help regardless of your learning and living location. Below you will find a broad range of student support services and engagement opportunities to support you and help you stay connected. If you need assistance navigating university resources, please contact Student Care via text or Zoom.

      Kevin A. Dougherty, Ed.D.
      Associate Vice Provost and Dean of Students 

       

       

      hands typing on laptop

       

      Find connection


      It's easy to feel disconnected from one another when we can't be together physically. Try meeting up with friends virtually at an Oregon State event, or show off your creative skills by sharing your art and craft projects with the Craft Center. For more ideas on how to connect with friends or family, or engage in some intentional time on your own, visit the OSU Experience website.
       

       

      Academic support services


      Finish spring term strong by utilizing OSU’s remote support services. The Academic Success Center can help with time management, motivation and studying strategies, while the Writing Center offers consultations and support to help throughout your writing process. Check out the Keep Learning site for a broad range of remote learning resources.
       

       

      Lease and rental agreement assistance


      ASOSU realizes the impacts of COVID-19 are numerous and unpredictable. The ASOSU Student Legal Services office is open and ready to assist if you are unable to pay rent due to loss of employment; have questions about the state of Oregon's eviction moratorium; need to know how to terminate your lease agreement early; or if you have a unique situation that needs legal consultation. 

      Your well-being


      Wherever you are, OSU offers a broad range of resources for your well-being. BEavers Here Now livestreams 15-minute meditation sessions at 3 p.m. on Tuesdays and Wednesdays. The Beavers Belong Support Network creates connection and community through weekly peer-led groups. And wellness coaching offers support for navigating transitions and overcoming challenges. 
       

       

      Keep your career development on track


      Many students are worried about how the COVID-19 pandemic will impact their post-graduate careers. The Career Development Center offers a number of resources to help you stay on track — from remote career workshops to résumé and cover letter advising sessions via Zoom to a micro-internship program that allows you to explore career paths.
       

       

      Financial support resources


      The COVID-19 pandemic has created financial uncertainty for many of our students. Oregon State University is here to help you learn about federal and local resources, including emergency funding. Need help navigating resources? Contact the basic needs navigator at the Human Services Resource Center for assistance filing for unemployment, applying for SNAP benefits and more.
       

      Stay active

      Spring has arrived, which means the sun is shining more, reminding us of the importance of staying active and getting outdoors. You can still go outside for a walk, run or bike ride — just remember to maintain a safe social distance of at least 6 feet. Recreational Sports offers lots of other options for staying active and engaged. You can take free fitness and training classes remotely, participate in virtual intramural sports or attend an Adventure Leadership Institute class that teaches outdoor preparedness skills.

       

       

       

      Office of the Provost and Executive Vice President

       

       

       

      4 May 2020

       

      Dear OSU undergraduate and graduate students,

       

      I am writing to update you that the university has now received federal funding for students available through the recently passed CARES Act, which offers financial relief due to COVID-19 impacts. The Office of Financial Aid is preparing to disburse these funds, which may be used to offset costs of housing, food, course materials, technology, health care and child care, among other eligible expenses.

       

      To learn more about this program and apply for CARES Act assistance, please visit OSU’s CARES Act web page and apply using the emergency funding request. Note that there are eligibility requirements associated with the CARES Act, such as being eligible to receive federal financial aid and having a current FAFSA on file. If you have not filed a FAFSA for the 2019-20 academic year, you may still do so at this website.

       

      Unfortunately, the provisions of the federal regulations do not allow OSU to distribute CARES Act funds to students enrolled solely in Ecampus, international students, DACA and undocumented students, and those not eligible for federal financial aid.

       

      These students are also important members of the university community. To assist them and others, the OSU Foundation has launched a fundraising initiative called Beavers Care with donors contributing over $400,000 to date in emergency funding for students and OSU employees. In addition to the Beavers Care initiative, OSU is dedicating additional philanthropic and institutional funds to supporting students. To apply for this assistance, students should complete an emergency funding request through the Office of Financial Aid and may also learn more about assistance through their college advisors.

       

      Please know that during this time of uncertainty, we’re here for you and remain committed to your well-being and doing all we can to assist you. Your continued safety and progress toward your attainment of your educational goals are our top priorities.

       

      I hope you and your families are well.

       

      Edward Feser

      Provost and Executive Vice President

       

          

           624 Kerr Administration Building, Corvallis, Oregon, 97331

           leadership.oregonstate.edu/provost

       

       

       

       

       

       

      Dear OSU community,

       

      I know this message reaches you during challenging and uncertain times. The COVID-19 pandemic is impacting our own lives, and the lives of our families and loved ones, in ways that we continue to grapple with and understand.

       

      I am heartened to observe the resilience of the Oregon State University community as we together respond to shifting needs and support efforts to mitigate the risk and spread of COVID-19.

       

      During this remarkable time, our responsibilities include continuing to pursue and promote a culture of care for all, while protecting the health and well-being of all members of the OSU community. This means ensuring that equity remains at the heart of who we are and our work.

       

      Colleges, numerous divisions, units and offices throughout the university are working to support students, faculty and students in this difficult time – from maintaining services to students facing food and housing insecurity, to facilitating the rapid movement of instruction to remote environments, and countless other incredible examples. These efforts are truly exceptional.

       

      To support our community’s efforts, a group of OSU faculty and staff collaborated recently to reflect on a set of guiding principles. These principles are found on the Office of Institutional Diversity website. These principles are drawn from a set of foundational statements created by the Council of Chief Diversity Officers at the University of California, and were enhanced by OSU stakeholders with the  permission of University of California colleagues. We encourage you to reflect on these principles as they articulate ways that each of us can advance a welcoming and supportive community of care and wellness for all during this difficult time.

      Please visit the university’s COVID-19 website for up-to-date information on the university’s response to the pandemic and resources to support our collective work in this time. Please join me in addressing this crisis in a compassionate and inclusive fashion to help meet the needs of all members of our community.

      Please be well.

       

       

      Charlene Alexander, Ph.D. 

      Oregon State University

      Vice President, Chief Diversity Officer

      510 Kerr Administration Building

      Corvallis Oregon 97331

      Phone: 541-737-5936

      [email protected]

       

       

       

       

      Dear Students,

       

      We've recently seen an uptick in employment scam emails targeting students. These are easy to spot when you know what to look for, but can be very dangerous if you don't know about them. If you see an email with any of the following traits, there's a good chance it’s a scam.

       

      • It comes from someone claiming to be a researcher or professor who is abroad and needs to hire an intern here
      • They offer a seemingly high weekly salary for only a small amount of office type work
      • They say that you'll need to purchase things for them, for which they'll send you money
      • They ask you to respond back with your name, number, address, and other personal information
      • They ask you to respond to a different “personal” email address

       

      Legitimate employers won’t send you an email out of the blue asking you to do easy work for a high pay. If something seems too good to be true it usually is. If you receive an email like this that you’re suspicious of, please forward it as an attachment to [email protected] and we’ll be happy to take a look. If you’re looking for real jobs at OSU jobs.oregonstate.edu is one of the best places to start.

       

      If you want more quick tips on cybersecurity check out our minisite: beav.es/infosec

       

      What kind of stories do we see?

       

      It was the first thing in the morning and I was trying to get through all of my email.  I received yet another email from payroll for a document I needed to complete to start direct deposit for my student job, or so I thought.  I rapidly read through the email, clicked the link, and tried to login, but it didn’t work.  So I tried again.  Then it hit me, this wasn’t a legitimate email.  I read through the email again and it was embarrassing to notice how many signs were there that I had glossed over in my rush to get my direct deposit set up.

       

      I got a Facebook message from a Professor at OSU, asking if I was interested in supporting a research project, and I was thrilled!  The Professor let me know that they were travelling over the next several weeks and asked if I buy some supplies for them, and they would pay me back.  I did as they asked and I was reimbursed.  The professor then asked for my bank information so they could arrange for direct deposit…a week later, my bank called letting me know that someone was trying to empty my account!  It turned out the “Professor” was a fraudster.

       

       

      David McMorries | Chief Information Security Officer | Office of Information Security

      | University Information and Technology | Oregon State University

      1500 SW Jefferson Avenue | Corvallis, OR 97331 | Phone: 541-737-9561

      https://uit.oregonstate.edu/ois

      https://beav.es/infosec

      OSU Students,

       

      We hope your spring term is going well while we navigate the unprecedented circumstances of COVID-19. As we advance through the term, we would like to share a reminder regarding religious holidays which students may observe. Oregon State University is committed to providing support for students, faculty and staff in our community whose observance of their religious beliefs may have an impact on classes, schedules and dietary needs.

       

      We request that faculty work with students as outlined in OSU’s Religious Accommodation of Students Policy. It is incumbent on the student making the request to notify the faculty member as soon as possible prior to the need for the accommodation. Students should work directly with their faculty member on these requests according to OSU’s religious accommodation policy. Meanwhile, faculty and staff are able to approve requests for religious accommodations but must first contact Equal Opportunity & Access if denying a request.

       

      Because of the timing of some holidays, we recognize it may not always be possible for students to contact faculty and staff for accommodations in advance as outlined in our religious accommodations policy. For this reason, we request that faculty work with students who miss required activities due to these religious holidays, and provide accommodations to make up any missed work deliverables or course material within a reasonable amount of time. In particular, due to the unique circumstances of the university’s COVID-19 response, flexibility should be given to students and offices to navigate accommodation processes under changed circumstances.

       

      In addition to the above information, with this email, we are providing information about different dining and food options available on our campuses in Corvallis and at OSU-Cascades.

       

      If you have any questions, concerns or recommendations, please do not hesitate to directly contact the Office of the Dean of Students or OSU’s Office of Equal Opportunity and Access.

       

      I wish you all a great remainder of your spring term.

        

      Kevin A. Dougherty, Ed.D.

      Associate Vice Provost for Student Affairs & Dean of Students

      [email protected]

        

        

       

       

      Dining and Food Options: Corvallis UHDS and OSU-Cascades dining locations are open for take-out service spring term.

       

      Food in all UHDS dining centers is labeled for dietary preferences and allergen needs. UHDS carries many Halal and Kosher certified packaged goods as well as a variety of whole foods (fruits, vegetables, dairy and grains) at Cascadia Market in the International Living Learning Center building. For more information about all available food options, restaurants and menus, please visit the University Housing & Dining Services website.

       

      Any student in Corvallis practicing a Halal or Kosher diet who needs to develop a plan that will meet dietary needs for current holidays and beyond; who has suggestions about specific foods that could be added to our convenience stores and dining halls; or who needs to discuss access to space for meal preparations, etc., should contact Tara Sanders, registered dietitian in University Housing & Dining Services by calling 541-737-3915 (office) or 541-602-9736 (cell).

        

      OSU-Cascades: Contact Dining Manager Marta Givens  for assistance with special food needs. Housing Manager Amy Snyder can help students living on OSU-Cascades campus who need access to meal preparation space.

       

      To request this information in an alternative format please contact [email protected].

      OSU community members,

       

      The 2020 Primary Election is right around the corner. Oregon’s vote-by-mail system makes it easy to exercise your right to vote even during these unprecedented times. In order to vote in the May 19 election, you must register to vote by Tuesday, April 28.

       

      If you are not registered to vote, we encourage you to do so through ASOSU’s TurboVote. This system makes it efficient for OSU students, faculty and staff to register to vote, update registration information, and receive election reminders.

       

      If you are already registered to vote in Oregon, please take a moment to review your voter registration information through the Secretary of State’s website.

       

      It is especially important to ensure your mailing address is updated to where you will be in residence on May 19. In Oregon, it is legal to have ballots mailed to your current mailing address even if that location is different from your residential voting address. Additionally, if you have changed your signature, or party registration, you must update your voter registration information with the Secretary of State.

       

      If you are registered in a different state and residing in Oregon, you will need to apply for an absentee ballot through your home county or state’s elections office. It is not legal for anyone, including the post office, to forward your ballot.

       

      More information for student voters can be found here.

       

      Please take the time to register to vote — and once registered, please participate in the election. If you have questions or need information about voter registration, please visit the appropriate elections office website:

       

      Benton County Elections Department:

      (541) 766-6756, https://www.co.benton.or.us/elections 

       

      Deschutes County Elections Department:

      (541) 388-6547, https://www.deschutes.org/clerk/page/elections-and-voting          

       

      Lincoln County Elections Department:

      (541) 265-4131, http://www.co.lincoln.or.us/clerk/election-history 

       

      For all other county elections offices in Oregon: http://sos.oregon.gov/elections/Pages/countyofficials.aspx

       

      Sincerely,

                                                                 

      Edward J. Ray

      President 
      Oregon State University                                                        

                                                              

                                                                                                                     

      Associated Students of Oregon State University

       

      Associated Students of Cascades Campus

                                               

      OSU Faculty Senate                               

       

      United Academics OSU

       

      SEIU Local 083                                                            


      Coalition of Graduate Employees

      Members of the OSU community,

       

      I am writing to announce that this weekend Oregon State University scientists will launch a public health study in Corvallis to determine the community prevalence of the virus that causes COVID-19. 

       

      This effort is called TRACE-COVID for short and is among the first of its kind in the nation to understand an entire community’s COVID-19 wellness.

       

      The study is evidence of how OSU faculty, staff, and community and private sector partners are quickly and effectively contributing to multiple efforts to reduce the risk and spread of the virus.

       

      TRACE-COVID will launch in pilot phase on Sunday and beginning April 25 will safely test 960 local residents weekly at their households over four consecutive weekends. The results of the tests will be shared confidentially within 7 to 10 days with those tested and will be provided to the Benton County Health Department. Each week, the aggregate results of each weekend’s sampling will be shared on an OSU website thereby indicating if the prevalence of the virus in Corvallis is growing, staying the same or declining.

       

      Importantly, this study will be among the nation’s first to measure the prevalence of the virus among people who are both symptomatic and asymptomatic. Most commonly now, tests are provided only to symptomatic individuals. With this more comprehensive information, public health and government leaders will be able to better guide efforts they are waging against the virus.

       

      Here is a link to the TRACE-COVID website and a link to a news release being distributed to media nationally today.

       

      We hope that OSU will find additional funding and partners to expand the TRACE-COVID study beyond Corvallis to other communities in Oregon and nationally.

       

      Clearly, this type of information is vitally important – not only in real time data today – but to inform future decisions by Gov. Kate Brown and others to begin to re-open our communities and the state’s economy as social and physical distancing and other measures take hold and substantially reduce the risk of COVID-19.

       

      TRACE-COVID is a joint effort by OSU’s colleges of Science, Public Health and Human Sciences, Agricultural Sciences and the Carlson College of Veterinary Medicine, and is in partnership with the Benton County Health Department. This effort is aided by a collaboration with Willamette Valley Toxicology Lab in Corvallis, which will run the diagnostic test samples provided by each community participant. The study is being initially funded by OSU and a grant from the David and Lucile Packard Foundation, and has been aided by collaboration with the OSU Foundation and OSU Alumni Association.

       

      Please join me in acknowledging the work being done throughout OSU to address the pandemic – and applauding the efforts of the TRACE-COVID team to understand the prevalence of the pandemic virus in the Corvallis community.

       

      I am confident this work will help save lives and contribute to next steps to restore a new normal in our community.

       

      Sincerely,

       

      Edward J. Ray

      President

      Dear OSU students,

      There is a planned information systems maintenance outage planned between 6:30 a.m. and 5 p.m. on Saturday, April 18, 2020. Some of the tools that you use will be unavailable or will have limited functionality during this time.

      Unavailable:

      §  Scheduler

      §  MyOSU

      §  MyDegrees

      Available (with limited functionality):

      §  Canvas – available for normal schoolwork while some add-on tools will be unavailable

      §  Student Registration, Student Records, Student Accounts Tool (also known as Online Services)

      §  Duo self-service tools – only available for basic log in use.

      During this planned outage, a maintenance screen will be displayed for MyOSU to provide links to commonly used systems and processes. If the maintenance work is completed sooner than planned, all systems will be returned to their normal operation and will be accessible as usual.

      If you have questions regarding this message, or issues following the scheduled maintenance please contact the service desk at: http://beav.es/help

      April 14, 2020

       

      OSU Corvallis students,

       

      As you may be aware, the Oregon State University Board of Trustees has approved the establishment of a Corvallis campus police department to be managed within the culture and educational mission of the university and its community. The new department will operate within the Corvallis campus Department of Public Safety and begin operations on July 1, 2020, as contracts with the Oregon State Police for law enforcement services end on June 30, 2020.

       

      Community engagement plays an important role in this process, and input was initially gathered during four community listening sessions in March. You are invited to participate in two additional remote community input sessions to consider the values, principles and expectations regarding public safety and the new Corvallis campus police department.  The OSU Public Safety Advisory Committee—made up of students, faculty and staff—will take stock of this input in providing final recommendations to university leaders.

       

      In keeping with OSU’s commitment to reduce the risk and spread of COVID-19, these sessions will be conducted through Zoom.

       

      Community Input Sessions:

      • 4:30 to 6 p.m., Wednesday, April 22, 2020
      • 11:30 a.m. to 1 p.m., Thursday, April 23, 2020

       

      OSU students, faculty and staff who wish to participate in these community input sessions can register here. Please visit the public safety website for more information.

       

      I hope your remote learning experience and spring term have started well.

       

      Sincerely,

       

      Kevin A. Dougherty, Ed.D.

      Associate Vice Provost for Student Affairs

      Dean of Students

       

      OSU students,

       

      As testing for the virus that causes COVID-19 becomes more available and frequent, we likely will hear of more positive cases of COVID-19 involving university students, faculty and staff.

       

      While it is important to keep our community informed about COVID-19 matters involving the university, we do not believe it helpful to provide continued general university notifications for every positive future case involving an OSU student or employee. Such notifications will only duplicate daily COVID-19 updates being provided by the county and regional health authorities in which OSU has campuses and facilities. 

       

      As well, we believe that each of us already recognizes that communities worldwide are in a state of public health emergency where the risk is already high.   

       

      Going forward, OSU will focus its communications and support regarding positive cases to address the risk and spread of COVID-19 among potentially affected faculty, staff and students, who may have come in contact with those who test positive. While we do this -- and continue to collaborate with local county health departments– we will fulfill all applicable federal reporting requirements, such as Clery emergency notifications. Specifically, when a first COVID-19 case occurs for an individual working or studying at OSU’s campuses in Corvallis and Bend, and at the Hatfield Marine Science Center, a Clery emergency notification will be issued once, such as was the case with a communication sent Saturday, March 28, 2020, involving the OSU Corvallis campus. Beyond a first notice, future Clery emergency notifications will be issued, if the university determines such a notification is required due to the circumstances of a specific case, including the extent, immediacy or location of possible exposure, such as, for example, within an occupied residence hall.

       

      By managing its general response and communications regarding positive cases in this way, OSU will provide immediate response, communications and service to those OSU units, locations and individuals who may have had a potential contact exposure. Privacy will continue to be maintained, and only broad details of where and when a potential exposure may have occurred will be provided to potentially affected faculty, staff and students. Support will be provided to potential contacts by the county health department and OSU departments.  As is the case now, we will continue to contact and support deans and unit department leaders whose staff or student groups may have been exposed. Additionally, if potential exposure involves facilities owned and operated by the university, building and facilities will be further cleaned and sanitized.   

       

      In closing, we appreciate the commitment and efforts that each member of the OSU community is taking to reduce the risk and spread of COVID-19.  Staying home and creating physical distance from people outside your household, monitoring yourself for symptoms of illness and seeking medical advice if you have concerns, and washing your hands frequently remain the best actions you can take.

       

      Questions or comments may be sent to [email protected].  Questions regarding our communication process can be found on our COVID-19 website.

       

      Sincerely,

       

      Dan Larson                                                   Mike Green                                                  Steve Clark

      COVID-19 Response Coordinator          Vice President                                             Vice President

      Vice Provost                                                Finance and Administration                    University Relations

      Student Affairs                                                                                                                    and Marketing

       

       

      10 April 2020

       

      Dear OSU Students,

       

      I am writing to make you aware of two key changes for summer term 2020:

       

      1.       Registration for summer term 2020 will open on Friday, April 24.

      2.       Summer sessions 1, 2, 3 and 6 (all with start dates in June) will be offered entirely remotely.

       

      DETAILS

       

      Summer term registration. We are delaying the start of summer term registration to April 24 to give faculty time to prepare for remote delivery of summer sessions 1, 2, 3 and 6.

       

      Remote delivery. The four summer sessions that begin in June — sessions 1, 2, 3 and 6 —will be delivered remotely. For now, we are hopeful that the remaining two summer sessions — sessions 4 and 5 — may be offered face to face later in the summer, with a July and August start, respectively. Of course, our decision about sessions 4 and 5 will ultimately be based on health guidance from the state of Oregon and county health officials. We will make a final decision on the delivery of these two sessions by June 1, 2020.

       

      We hope that if we can return to classroom delivery for sessions 4 and 5, some courses that involve lab work, site visits, internships, etc. can be held during the latter part of the summer.

       

      I know that our shift to remotely delivered instruction has required you to adapt to many changes in a short period of time. Certainly it has been a challenge for our faculty and staff as well. However, we are seeing hopeful signs that the pandemic is slowly coming under control and fewer people are falling seriously ill. At OSU, in many different ways, we are doing our part to help that happen while also delivering our mission. Thank you for your understanding and good luck with your studies.

       

      Edward Feser

      Provost and Executive Vice President

       

       

       

      10 April 2020

       

      Dear OSU Students,  

       

      We know some of you may be facing significant financial challenges as a result of the COVID-19 pandemic and its economic impact. Oregon State University is committed to doing all it can to help you navigate those challenges so that you may reach your educational goals.

       

      Using funding through the federal CARES Act, institutional funds and philanthropy, we have assembled emergency financial assistance for currently enrolled students. If you need help, please reach out right away. Contact the Office of Financial Aid or the Human Services Resource Center in the Office of the Dean of Students:

       

      §  https://financialaid.oregonstate.edu/financial-aid (look for the chat box where you can make specific inquiries)

       

      §  https://studentlife.oregonstate.edu/hsrc

       

      We applaud your resiliency and persistence during this difficult time and we stand behind you as you work to complete your education.

       

      Sincerely, 

       

      Edward Feser

      Provost and Executive Vice President

       

      Mike Green

      Vice President, Finance and Administration

      April 10, 2020

       

      Dear OSU students,

       

      Welcome to the very different sunny days of spring term 2020.

       

      COVID-19 has changed your spring … and mine. That means each of us must be physically distanced while socializing and engaging in recreation, sports, studying, volunteering and participating in group activities – including social gatherings -- indoors or outdoors.

       

      This is not just a good public health practice. It is state law and university policy to reduce the risk and spread of a virus that nationally is killing more than 1,200 people each day. And I hope you agree, it’s our obligation to ourselves, our friends and community. 

       

      Until further notice, and in compliance with the Governor’s Executive Order, we are taking down the volleyball nets near Dixon Recreation Center and closing the gates to Student Legacy Park on the Corvallis campus. Meanwhile, in our communities in and around Bend, Newport and Corvallis, I ask each of us to show Beaver Nation pride and leadership by modeling appropriate social distancing measures in our communities. Social gatherings included. It is more important now than ever to take care of ourselves, be mindful of our friends and families, and support and maintain personal networks for overall health and well-being, while engaging in appropriate social distancing.     

       

      Thank you, Beaver Nation. For your patience and for doing your part each day to reduce the risk and spread of COVID-19.

       

      Sincerely,

       

       

      Dan Larson

      Vice Provost for Student Affairs

       

      Becky Johnson

      Vice President, OSU-Cascades

       

      OSU faculty, staff and students,

      In light of Gov. Kate Brown’s announcement today extending social distancing and remote learning regulations for the state of Oregon through June 12, 2020, it is not possible to hold OSU’s Corvallis Commencement ceremony on June 13 or OSU-Cascades’ Commencement ceremony on June 14 in Bend.

      Therefore, I write to share that Oregon State University’s 2020 Commencement exercises in Corvallis and Bend will be postponed until a later date, possibly to be held in the fall. This decision is in keeping with the university’s measures to help reduce the risk and spread of COVID-19 and is in compliance with Gov. Kate Brown’s executive orders addressing the pandemic.

      This was not an easy decision to make. OSU Commencement is a tradition that was begun 150 years ago with three students and now celebrates the distinguished achievements of more than 7,000 graduates annually and is attended by more than 25,000 guests and university faculty and staff. Yet, postponing Commencement to a healthier time is the right choice and is strongly supported by our students. This postponement decision also acknowledges that the university has never cancelled Commencement in its history.

      A survey recently conducted among Corvallis students on track to graduate this spring by the President’s Office and ASOSU President Rachel Josephson received more than 2,500 responses. Of this total, 66% supported rescheduling Commencement to a later date; 24% supported holding a virtual ceremony; and 10% supported cancelling Commencement as a result of COVID-19. At OSU-Cascades, a similar survey was conducted by the President’s Office, OSU-Cascades Vice President Becky Johnson and Associated Students of the Cascades Campus President Ben Chavez. The OSU-Cascades survey received several hundred responses, indicating 76% favored rescheduling Commencement to a later date; 10% favored holding a virtual ceremony; and 7% favored cancelling Commencement.

      Moving forward, I will ask university staff to plan for Corvallis Commencement 2020 to be held on an alternative future date based upon our public health recovery from COVID-19 and the availability of Reser Stadium; and to plan for OSU-Cascades’ Commencement to be held on an alternative date based upon public health and the availability of a suitable location in Bend.

      We will provide you information on these dates as soon as possible.

      Until then, join me in continuing to support all OSU students on their path to graduate this spring and in future years.

      And as the invited speaker for our Corvallis 2020 Commencement – and as an attendee at OSU-Cascades’ Commencement – I invite you to join me in being Beaver strong and Beaver loud when celebratory 2020 commencement events are held in future months for our more than 7,000 graduates.

      Sincerely,

      Edward J. Ray
      President

      Dear OSU faculty, staff and students,

      I write to share that the university’s Board of Trustees on Friday made several important decisions that fully serve the mission and values of Oregon State University.

       

      In recognition of the impacts of the COVID-19 pandemic on students and their families, trustees voted to freeze tuition rates for currently enrolled undergraduate students in Corvallis and Bend for summer session and the 2020-21 academic year.

       

      The board also agreed to consider in late May whether OSU is financially able to provide tuition relief to new students enrolling this fall. As well, the board approved reductions in spring term 2020 student incidental fees for Corvallis and OSU-Cascades – following recommendations from student leaders at each campus. Here is a link to a news release regarding the full board meeting.

       

      Each of the decisions regarding OSU’s COVID-19 response reflect the uncertainty of the times that we live in and the university’s commitment to assist students in their progress to graduation. These commitments include the Oregon State University Pledge for our graduate and undergraduate students. Even in times of global crisis, I believe that an OSU education and diploma remain a great value for all students and a pathway to success in life, career and community.

       

      Teaching, research, Extension and community outreach continue throughout the university.

       

      Last week, 1,300 OSU faculty and hundreds of graduate teaching assistants remarkably launched nearly 4,000 remotely delivered courses and sections. At its peak, remote teaching provided 1.5 million minutes of daily instruction to class sections large and small, including to 573 students participating remotely in a class section at one time. As well, OSU research and community service programs, such as OSU Extension, are being provided remotely as faculty and staff observe OSU’s social distancing and remote work policy.

       

      At the same time, the university is actively evaluating steps to mitigate the significant financial impacts of the pandemic. Already this year, we froze compensation for senior administrative leaders, including the president, provost, vice presidents, deans, vice provosts and others. In the weeks ahead, we will evaluate fully and announce implementation of other specific measures that will rein in university expenses and reduce administrative costs.

       

      On Friday, the Board of Trustees also voted to establish an OSU police department within our Corvallis campus Department of Public Safety as contracts with the Oregon State Police for law enforcement services end on June 30, 2020.

       

      This decision is fully in keeping with the university’s values of being a safe and welcoming community for all. I support this decision and have been in frequent contact with president-elect King Alexander about public safety matters. We agree that public safety is the university’s first priority, and that public safety services at OSU should reflect and support the university’s culture and educational mission.

       

      Four community listening sessions in March and work by the university’s Public Safety Advisory Committee, which I convened last fall, informed the board’s decision. Future community input sessions will be held this month to gather additional student and community input on priorities for public safety. Managing our own law enforcement, public safety services and values aligns Corvallis campus public safety with the University of Oregon and all Pac-12 conference members, which each operate their own departments.

       

      In closing, please continue to join me in staying home. By doing so, each of us will help reduce the risk and spread of COVID-19. As I have said before, lives depend on our actions.

      Please remain well during this difficult time.

      Sincerely,

      Edward J. Ray
      President

      Hi Beavs, 

       

      To start, we hope that you are doing well as we all begin to navigate this very different spring term. We are writing to inform you of an 11.33% reduction for a new student incidental fee of $353.30 for spring term 2020 for OSU Corvallis students. The incidental fee funds the Associated Students of OSU, Family Resource Center, Human Services Resource Center, Student Experiences and Engagement, Performing Arts, Intercollegiate Athletics, Recreational Sports, and the Memorial Union. 

       

      To get here, we asked each unit’s budget manager to work with student leaders in their unit to come up with a reduction to their incidental fee following the principle of maintaining set operational costs, other fixed costs and student payroll in a proposed reduced budget. All reductions were created completely by the units and their student leaders themselves. We did this to ensure that units will be able to plan for and have a successful fall term; for fee-funded student employees to be able to retain their jobs; and to lessen the financial cost of this term for Corvallis students by only making cuts that do not disparage these units, which will still be offering many services at this time. We have created a centralized Canvas page for students to be able to access the services being provided by the various units receiving incidental fee funding. 

       

       

      After the reductions were finalized by each unit after being internally vetted twice, the Student Fee Committee approved the budget reduction and the ASOSU Congress unanimously approved a reduction resolution. The ASOSU President signed the resolution and it was approved by President Ray and then presented before the Board of Trustees for their final approval. We greatly appreciate the speed at which the student fee-funded units and students involved in this process worked to efficiently and effectively to create a new budget for this term to relieve some financial struggles during this difficult time. 

       

      For a more thorough update on the student fee, please visit: https://asosu.oregonstate.edu/covid-19

       

      If you have any questions regarding this change and its impact to your student account, you can contact “Student Accounts” through the email: [email protected]. You can also visit their website at https://fa.oregonstate.edu/business-affairs/students. We welcome your questions during this time, and we are excited to share this fee reduction with you.

       

      Best, 

      Safi Ahmad, Student Fee Committee Chair 

      Rachel Josephson, ASOSU President 

      Kylie Boenisch, ASOSU Vice-President 

       

      Dear OSU students,

       

      We have now kicked off a term filled with rapid change, a focus on staying healthy individually and as a community, and the need for mutual support and resilience. These are challenging times for everyone, and Oregon State University is committed to ensuring your continued academic progress. To this end, I write to inform you of changes the university is making to provide you with more flexibility at this time. In addition to committing to the Oregon State University Pledge for graduate and undergraduate students graduating at the end of this term, we are taking the following actions.

       

      • The drop deadline for courses has been extended for all students through the end of the second week of spring term. The new deadline to drop a course and receive a full refund with no W on your transcript is Sunday, April 12. You may make those changes online using MyOSU.

       

      • Extension of the time allowed to select the S/U grading option for courses taught in spring term that use the normal grading mode (A-F). Students now have through week 10 to select S/U. Additionally, for undergraduate courses taken during spring term, we have lifted the restrictions on S/U for major requirements and the 36-credit hour limit. For graduate students, S/U grading may now be used for spring term courses within a student’s program of study.

       

      There are some exceptions and considerations to spring term allowance for S/U grading. Unfortunately, due to program requirements, this option is not available to students within the colleges of Pharmacy or Veterinary Medicine. For graduate students, S/U grading only should be used in exceptional circumstances. Please talk with your major professor or program director prior to requesting the S/U grading option. More details about S/U grading will be shared in the near future on the Office of the Registrar website and from your advisor. Please look for that information in the next 10 days, as technical details are still being finalized. Additional policy accommodations for graduate students may be found at https://gradschool.oregonstate.edu/coronavirus-info-graduate-students.

       

      I wish you and your families and friends continued good health during this time. Please utilize the OSU resources available to you, stay well, and know that we are here for you, proud of your achievements, and committed to doing all we can to ensure your academic success.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President

      Students,

       

      The official URL for Canvas recently changed. The new URL is https://canvas.oregonstate.edu.

       

      As a result of this change, we discovered an issue with the integration between Canvas and Zoom. Depending on which Canvas link your instructor used when setting up Zoom sessions, you may not be able to see the Zoom meeting information for your course. 

       

      We're sorry about this...we know the last thing you need this term is a technical glitch. 

       

      If you can't immediately find your course Zoom info, look for details in the course calendar and/or announcements. If you are still unable to find the meeting information for your class, please contact your instructor for the link.

       

      These are difficult times - we are here to support you and help you find success. If you require any assistance, please contact the Service Desk: https://is.oregonstate.edu/help.

       

      Be well,

       

      David McMorries, UIT COVID Coordinator

      Oregon State University | University Information and Technology

       

       

      Hello Fellow Beavers,

      During this time of great uncertainty – both in the world and locally – we want you to know that we are in this together.  As we adjust to our new realities, it is important to find new ways to stay connected and support each other’s needs, including health, remote learning, financial, and social distancing. Let’s commit to making personal decisions that take good care of ourselves and our community. To that end, we’ve included some suggestions below for ways you can cope with challenges you may face, as well as some resources. This list is just a starting point. As you figure out other helpful ways to cope and adjust, please consider sharing them with your friends, communities and on social media.

       

      Things you can do to take care of yourself (source: CDC):

      • Maintain your normal routine as much as possible, even when you’re at home all day. Set an alarm, eat regular meals, go to sleep at your normal time and make sure to make time for self- care.
      • Hearing about the pandemic repeatedly can be upsetting. Take breaks from watching, reading or listening to news stories, including social media. Use an app to set screen time limits.
      • Take care of your body. Take deep breaths, stretch or meditate. Try to eat healthy, well-balanced meals, exercise regularly, get plenty of sleep and avoid alcohol and drugs.
      • Make time to unwind. Take part in safe activities that you enjoy.
      • Connect with others. Talk with people you trust about your concerns and how you are feeling and check in with others you care about.

       

      Some activities to combat social isolation:

      • Stay connected to Beaver Nation by checking out the Student Experience website to see how we’re taking the OSU Experience to the virtual world.
      • Check in with friends and family via video chat or phone (host a video chat party).
      • Get outside and check out something new.
        • Take a walk, roll or run. Consider visiting a walking path or local trail.
        • Please remember to limit activities—such as a soccer game—to members of your household while remaining socially distant.  Avoid contact with plastics and metals found on playgrounds and keep direct contact with others to a minimum. 
      • Download Sanvello and get access to free premium meditations with a valid .edu email address.
      • Take a few  virtual field trips; more than 30 are available.
      • Take a virtual tour of 12 famous museums.
      • Get in touch with your creative side. Listen to music or create your own playlist; work on or take up a new hobby; learn a language--anything that inspires you.

       

      Unity is an important aspect of wellness during these times. 

      • Nationality has no influence on COVID-19.  Look out for your fellow students and remember that you can submit a Bias Incident Report if you experience or witness an act of bigotry. Let’s all remember to respect one another.
      • A public health crisis like COVID-19 can cause uncertainty and stress for people of all ages and identities. For some communities already at greater risk of anxiety, depression and negative health outcomes, the pandemic can exacerbate challenges they already face. Social distancing and isolation necessary to stop the spread of the virus can also increase feelings of loneliness and need for support. As you take care of yourself, remind your friends and family to take care of themselves. Offer your support and look for ways to connect with those who may be struggling.

      Resources:

       

      We wish you the best as we embark on spring term. We are all in this together!

       

      Sincerely,

       

      Dan Larson

      Rachel Josephson

      Vice Provost for Student Affairs

      ASOSU President

      OSU Corvallis community members,

       

      We are informing the OSU Corvallis community that today the university was made aware that an Oregon State University Corvallis student has tested positive for the COVID-19 virus.

       

      The student self-isolated following testing the week of March 16, 2020, does not presently reside within the Corvallis community, does not present symptoms at this time and is reported to be doing well.

       

      The university is working with the Benton County Health Department communicable disease team to assist the county in its standard case investigation processes, including examining any potential virus exposure involving this student and members of the Corvallis university community.

       

      The Benton County Health Department will announce this case within its standard reporting schedule on Monday, March 30, 2020, at 1 p.m. 

       

      If you think you have been exposed to COVID-19 and have symptoms, stay home; avoid close contact with others; and contact your health care provider, Student Health Services, or an emergency medical care provider.

       

      For more information about the university’s COVID-19 response and services, please visit this website.

       

      For non-emergency medical assistance related to COVID-19, contact OSU Student Health Services by calling 541-737-7211 or the Oregon Health Authority by dialing 211.

       

      Sincerely,

       

       

      Dan Larson

      OSU Coronavirus Coordinator

      Vice Provost for Student Affairs

      March 26, 2020

       

      Dear OSU students,

       

      In compliance with Oregon Gov. Kate Brown’s Executive Order 20-12, Stay Home, Save Lives, until further notice, Oregon State University faculty, staff and students are required to stay within their place of residence, with few exceptions.

       

      During this time, OSU remains open as permitted by the governor’s Executive Order 20-09, and will continue to provide for remote instruction and continuity of research, service and operations.  However, on-site access to OSU campuses and facilities will be greatly limited.

       

      The keep learning web site has many resources for students, and the OSU Service Desk is your first stop if you need help with your personal devices or you need questions answered about Zoom, Canvas or other technologies.

       

      For students who live on campus in Corvallis and Bend, OSU will provide spaces to support learning, housing and dining needs.  Additionally, both OSU campuses will maintain modified mail and parcel shipping services, technology support, as well as building and campus security.

       

      On the Corvallis campus, the following student services are provided to support critical learning activities:

      • Residence halls, student family housing and dining centers.
      • Memorial Union for use of internet.
      • Milne Computing Center for use of computers and access to internet.

      On the Bend campus, the following student services are provided: 

      • Tykeson Hall for access to internet services.
      • Obsidian Hall for food service.
      • The residence hall.

      All in-person services are provided in accordance with appropriate social distancing requirements, which may include physical spacing between individuals, limited hours and services by appointment only. Please check online for the most current information for a service office.

       

      It is critically important that all members of the OSU community practice social distancing. The university has implemented a Social Distancing Policy. On-campus or engaging in OSU activities, OSU community members are expected to comply with this policy until further notice.  Specifically, OSU students are expected to maintain a distance of 6 feet between individuals to the greatest extent possible and be in compliance with requirements outlined in Gov. Kate Brown’s Executive Orders 20-09 and 20-12.

       

      We know that this remains a challenging time for all. Thank you for your patience, flexibility and resilience as we all do our part to reduce the risk and spread of COVID-19.

       

      Sincerely,

       

       

      Dan Larson

      OSU Social Distancing Officer

      OSU Coronavirus Coordinator

      Vice Provost for Student Affairs

      Dear students,

       

      We hope you are well and enjoying your spring break while adjusting to disruptions resulting from the COVID-19 outbreak. In anticipation of the need for continued precautions through spring term, we request your feedback on several alternatives regarding OSU-Cascades’ 2020 Commencement.

       

      Oregon State University is deeply proud of you and every graduate. Commencement has long been one of our most important opportunities to celebrate student accomplishments. Indeed, the university has never failed to hold commencement. At this time, it appears likely that prohibitions on holding events with more than 25 people will continue into June. Unfortunately, it is clear we will be unable to hold our traditional commencement ceremonies in Corvallis and Bend.

       

      In response, we are considering alternative ways to acknowledge our graduates and celebrate with them, while also ensuring OSU community members, family members and guests remain safe.

       

      We welcome your feedback regarding three options for the 2020 OSU-Cascades Commencement:

       

      1. A video-recorded ceremony held in June that would be digitally streamed for viewing. While details would have to be worked out, this option could include a commencement platform party and speaker, acknowledgement of awards, and reading of graduates’ names. Graduates, family members, friends and faculty would be able to watch the ceremony online.

      2. A full commencement ceremony scheduled to be held on a later date, possibly in the fall 2020;

      3. Cancellation without holding a 2020 Commencement ceremony.

       

      We have set up the following survey link to provide for your feedback. The survey will be open for responses through Friday, April 3rd.

        

      Sincerely,

       

      Edward J. Ray, President

      Becky Johnson, Vice President OSU-Cascades

      Ben Chavez, ASCC President

       

      25 March 2020

       

      Dear OSU faculty, staff and students,

       

      President Ed Ray and I are pleased to announce that Oregon State University will no longer require that undergraduate applicants submit standardized test scores – the ACT or SAT – for freshman admission consideration.

       

      This policy is effective for fall term 2021 and will allow students applying for admission the option of determining whether a standardized test score is reflective of their academic accomplishments and ability.

       

      The university is implementing this change following broad consultation with university leaders and stakeholders, including OSU’s Board of Trustees, student leaders, alumni, and the Faculty Senate, which voted 70-1 in favor of this change on Feb. 13, 2020.

       

      Across the nation, more than 1,000 four-year universities and colleges, including almost 400 top-tier four-year universities and colleges, have either abandoned standardized testing altogether or now provide students the option to take such tests.

       

      Going to test-optional admissions is consistent with OSU’s values as a land grant research university that is committed to inclusive excellence. Research conducted nationally for many years has demonstrated that standardized admissions are very limited in predicting a students’ academic performance in college. As well, research shows that standardized tests results might not be inclusive.

       

      The university’s decision follows extensive review of standardized testing and its reliability in undergraduate admissions. The leadership of Vice Provost for Enrollment Management Jon Boeckenstedt was instrumental in advancing this work. Vice Provost Boeckenstedt’s thorough white paper detailing the rationale behind test optional admissions helped guide the university’s deliberations.

       

      In addition, today OSU joined all of Oregon’s public comprehensive universities and Oregon Health & Science University in announcing that, starting with fall term 2021 admissions, no Oregon public university will require freshman applicants to submit SAT or ACT scores to be considered for admission.

       

      Eastern Oregon University, Oregon Institute of Technology, Southern Oregon University, Western Oregon University, and OHSU – for applicants applying to undergraduate nursing programs – had previously allowed students the option of not submitting test results. Oregon State University, Portland State University and the University of Oregon officially joined the other five Oregon institutions today.

       

      More information on OSU’s test-optional admissions practices can be found on the university’s Admission Office website.

       

      At a time filled with so much uncertainty in America and around the world, we are hopeful that OSU’s decision to allow undergraduate applicants the option of submitting standardized test results will serve as some relief for students and families as the nation and world battles the risk and spread of COVID-19.

       

      President Ray and I assure all members of the university community – and prospective students and their families – that Oregon State University will continue to examine everything it does to ensure that OSU best serves students’ educational goals and provides maximum opportunity for all students to succeed.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President

       

      Dear OSU faculty, staff and students,

      Today, Oregon Gov. Kate Brown issued an executive order requiring Oregonians to stay home in response to the increasing spread and risk of COVID-19.

      I fully support this order and thank the governor for her leadership and continued efforts to provide for public safety in these challenging times. I assure you that Oregon State University will comply with this and other executive orders.

      As your president, please join me in complying with this order. It is our personal duty as clearly, lives are at stake at this time.

      If you are already at home, stay there. If you are not at home, go home, and follow the governor’s order. For some students, I realize that home may mean residing with family within a student’s home community, in a rented residence nearby to OSU, or in a university residence hall.

      Looking ahead, remain confident that OSU continues to operate and will assist fully all of our undergraduate and graduate students in their pathway to earn a valued, high-quality OSU degree.

      Throughout OSU, faculty, advising staff and academic leaders are preparing to fully provide for remote classroom instruction and student support throughout spring term. Research faculty and staff are preparing to manage critical work. OSU Extension and outreach faculty and staff are preparing to provide critical community programming remotely.

      Over the next two days, Provost and Executive Vice President Ed Feser and I have asked all OSU supervisors and leaders to complete a detailed plan to continue the critical onsite functions of the university on its campuses in Corvallis and Bend, and at facilities in all of Oregon’s 36 counties. This plan will be in compliance with the governor’s executive orders issued today and on March 18 that suspended in-person instruction and on-site operations at universities and colleges.

      I realize that the work that each of our employees engages in is very important. But at this time of public health crisis, we must realize that some functions are more critical to be performed on-site, while others can be provided remotely from home. OSU’s continuity plan to be issued mid-week will define those critical on-site functions, roles and building locations.

      For the foreseeable future, join me in staying home and remaining well. By doing so, each of us will reduce the risk and spread of COVID-19 locally and among colleagues at OSU, who are required to work on-site by their critical function.

      Please stay out of community environments where maximum social distancing is not possible. I ask our students and employees to put spring break, social gatherings and family events on hold.

      While the governor’s order provides for civil and criminal penalties for not complying with this order, I think we all know the most compelling reason to comply with this order: Lives depend on our actions.

      Please continue to make a positive difference in this difficult time.

      Sincerely,                                                        

      Edward J. Ray
      President           

       

      UPDATE SUMMARY

      • Please respond to survey assessing student needs.
      • OSU defining critical functions.
      • Student health and wellness services remain active.
      • Student employment updated.
      • Student remote learning guidance and assistance available here.

       

      Dear OSU Students,

       

      I hope each of you are doing okay during these challenging local and global times. I know that it has been a difficult end of winter term, and I am sorry for the disruption, anxiety, frustration and fear that you may feel.

       

      We recognize that there is much uncertainty for each us, as well for our families and friends due to COVID-19. The reality is, it likely will be quite some time until we feel our community is back to normal.

       

      I want you to know that we are here for you, and will do everything we can to help you advance in your progress to graduation and to stay engaged in the OSU community, albeit for now, remotely. Let’s stay connected, support each other, our families and friends, and keep ourselves and each other well.

       

      SURVEY ASSESSES STUDENT NEEDS

       

      Please visit this web page to participate in a survey to help us learn your plans for spring term. Your participation in this survey also will help inform an analysis of spring term incidental fees.

       

      UNIVERSITY DEFINING CRITICAL FUNCTIONS

       

      Pursuant to Gov. Kate Brown’s Executive Order issued Thursday, March 19, 2020, OSU is in the process of defining critical functions that will continue while others are suspended. Work by all university employees – including graduate teaching and research assistants – within all OSU campuses and facilities will be limited to critical functions. If you live off campus, do not come to campus unless you need to staff or access a critical function.

       

      Critical functions will include, but not be limited to, the operation of university residence halls and student housing, dining services, selected administrative services, campus safety programs, some research activities and facilities, medical facilities, delivery of remote instruction, and other activities critical to OSU’s emergency response and resiliency efforts. Further information on critical functions will be available by Tuesday.

       

      STUDENT HEALTH AND WELLNESS SERVICES REMAIN ACTIVE

       

      Student Health Services and Counseling and Psychological Services will remain open for urgent medical and mental health care during spring break and spring term. Routine mental health and non-urgent medical care will be available via teleconference. Contact Student Health Services for additional information at 541-737-9355 and CAPS by calling 541-737-2131.

       

      The Office of the Dean of Students is able to assist students during the COVID-19 outbreak remotely. If you would like to speak to someone from the Dean of Students office via Zoom chat or audio, please go to beav.es/4qQ. Staff are available via Zoom Monday through Friday from 9 a.m. to 5 p.m. or by e-mail at [email protected]

       

      STUDENT EMPLOYMENT

      Students who currently have a Federal Work Study (FWS) job located on campus may telecommute for spring term under certain circumstances. Consult with your supervisor for this option. The university will offer remote work opportunities as much as possible for non-work study student employment. Please consult with your supervisor to determine the options that may be available to you.

       

      REMOTE TEACHING AND LEARNING GUIDANCE

       

      The university has developed guidance for both remote learning and remote teaching.

       

      Throughout these challenging and changing times, I continue to admire and appreciate support you offer each other, and the resilience of the OSU community. I assure you that everyone at Oregon State University is working to fully provide for progress to your degree completion and the success of all of our undergraduate and graduate students. Please continue to check OSU’s COVID-19 website for other important updates.

       

      Stay well.

       

      Dan Larson

      Vice Provost for Student Affairs

      Dear OSU-Cascades students,

       

      First and foremost, I want to express my appreciation for the compassion and understanding you are showing each other during this unprecedented time. I'm seeing and hearing the problem-solving and creativity you are bringing as OSU-Cascades and the university as a whole responds to the COVID-19 outbreak, and as we move to full remote instruction for all of spring term.

       

      You have been seeing updates about Oregon State’s university-wide response.  As you read them, know that OSU-Cascades leadership is contributing to decision-making and that OSU's response is developed with you and our campus community in mind.

       

      I know that it will be a challenge for some to adapt to remote learning, but I want to assure you that our faculty and staff are here to help you.  Already, their work to transition to remote delivery of instruction includes:

       

      *         All courses, even lab classes, are being offered remotely this spring

       

      *         Remote internships will be offered when possible, while possible substitute courses will be offered when internships are not available.

       

      Our small size gives us an advantage to make sure that you stay connected with your faculty and other students, even if it's through the use of remote instruction and advising.  We are committed to keeping all of you on track for graduation, whether that's this spring or three years from now. If you have any questions or concerns, please don't hesitate to contact your advisors or faculty.

       

      Also, please be aware of changes in building hours and access on campus.  For the most up to date information visit the OSU-Cascades COVID-19<https://osucascades.edu/coronavirus> web page for students.  As always, be sure to check the OSU COVID-19 page<https://leadership.oregonstate.edu/coronavirus> for university-wide updates.

       

      This is a challenging time for you, but we are committed to helping you get through this period in the best way possible.  What we've seen from our students during the remote delivery of finals has already been impressive.

       

      Meanwhile, I loved the quote in today's The Bulletin article from our student, Clare Rodman:

       

      "It'll be something to grow and learn from," the first-year student said. "We're going to have to pull up our little bootstraps and get on with it."

       

      I couldn't have said it better!

       

      Sincerely,

      Becky

       

      Rebecca L. Johnson, Vice President

      Oregon State University - Cascades

      1500 SW Chandler Avenue, Bend, OR 97702

      Suite OBSN 208 | T 541.322.3113

       

      18 March 2020

      UPDATE SUMMARY:

      • OSU will move to remote instruction for all of spring term.
      • We have introduced the Oregon State University Pledge: OSU students will stay on track to graduate. If a student was on an approved pathway to graduate this spring, but cannot because of changes to instructional delivery, a scholarship will cover the additional tuition needed to complete remaining credits in a subsequent term.
      • OSU residence halls, student housing, and dining halls will remain open.
      • Students who leave OSU residence halls to return to their home community to complete spring term will not be charged cancellation fees.
      • OSU will offer expanded employee leave.

       

      ALL REMOTE INSTRUCTIONAL DELIVERY FOR SPRING 2020

      Effective Monday, March 30, and throughout spring term, all OSU campus instruction will be conducted remotely. This includes academic labs, testing during the term, and final examinations. Ecampus instruction remains unchanged.

       

      Oregon State University will remain open.

       

      At least through spring term, the university will continue critical activities of research, OSU Extension and engagement, student services, and general operations by adhering to social distancing and use of communications technology for meetings and conferencing. OSU is taking these steps informed by the public health guidance of our local county health departments, the Oregon Health Authority and the Centers for Disease Control and Prevention, as well as state and federal officials.

       

      OSU PLEDGE

      Oregon State University is committed to ensuring every student reaches their academic goal.

       

      OSU will assure that all undergraduate and graduate OSU students who are on an approved pathway to complete their requirements to graduate at the end of spring term 2020 – and whose graduation is impeded by OSU’s COVID-19 instructional delivery changes – will receive a scholarship to cover the additional tuition needed to complete their remaining credits in a subsequent term. Scholarships will be available for up to 8 credit hours and may be expanded as resources allow.

       

      NO PENALTY FOR RESIDENCE HALL CANCELLATIONS

      University residence halls and student housing on the Corvallis and OSU-Cascades campuses – and at HMSC – will remain open during spring term. Student residents who choose to engage in their remote academic learning from their home community will be able to cancel their OSU residence hall contract without penalty. If a student chooses to return to their home community during spring term, their housing fees will be refunded on a prorated basis.

       

      We anticipate that on our Corvallis campus many students will remain in residence halls during spring term. Students who choose to return to their home community are asked to fully vacate their residence hall room in coordination with University Housing and Dining Services and staff at OSU-Cascades and HMSC. Until further notice, all OSU dining centers that remain open will be operated in compliance with the state of Oregon’s rules of take-out operation for restaurants that serve the public.

       

      STUDENT SERVICES

      Student services at all OSU campuses and centers will continue to be offered during spring term, although some will be offered at a reduced level. Fees may be revised accordingly.

       

      In coordination with ASOSU and the Associated Students of Cascades Campus, OSU may propose to the university’s Board of Trustees at its April 3 meeting revised incidental fees for spring term. These revised student fees will recognize the variable service levels being provided to students while maintaining support for essential student health services and other programs.

       

      Until further notice, Dixon Recreation Center on the Corvallis campus will not operate during spring term.

       

      UNIVERSITY FACILITY AND BUILDING OPERATIONS

      Most OSU buildings will remain open at some level to support ongoing teaching, research and engagement activities.

       

      In the next 48 hours, the university will provide further clarification on what constitutes critical university staffing and services. In order to provide the OSU community and Oregonians we serve with clear information on the continuity of university, college, division, unit and program operations, we ask that building managers and appropriate leaders await further OSU guidance to be provided shortly.

       

      EMPLOYMENT ASSISTANCE RELATED TO COVID-19 RESPONSE

      Oregon State University appreciates the remarkable ongoing contributions of its employees. The university recognizes that during the nation’s – and the university’s – response to the COVID-19 outbreak, OSU employees will be impacted due to remote working measures, job assignment changes, hours worked, and family considerations, such as the closure of schools and childcare centers.

       

      During spring term, the university will seek to retain the employment of its employees (which includes graduate assistants) and student workers. Employment will be determined by the university’s continued and required level of operations and OSU’s financial capabilities.

       

      Employees, who are not able to work due to the university’s COVID-19 response or their own personal or wellness circumstances, may utilize the following university employee benefits (if eligible):

       

      • all accrued personal sick leave;
      • all hours of personal leave and accrued vacation.

       

      Additionally, as part of its COVID-19 response, OSU will provide 80 additional hours of paid leave to employees. This additional leave is based upon an employee’s full-time equivalent employment, so it will be prorated based upon an employee’s actual level of employment. This leave is not compensable, is only available for use during the university’s COVID-19 response, and cannot be reserved for use or paid out at some future time.

       

      The university fully recognizes that the impact on OSU employees from COVID-19 may last for many weeks and months. To retain current employment at present levels beyond the leave benefits provided above, the university will require additional financial assistance from the Oregon Legislature and the federal government.

       

      YOUR EFFORTS ARE IMPORTANT AND APPRECIATED

      These steps will prompt many questions and cause disruption for all. I ask everyone to do their best to accommodate them.

       

      Also, please continue to take appropriate personal and public health measures, and support other OSU community members, including the families of OSU employees affected by these measures and other measures required by the state of Oregon. And, check regularly the university’s COVID-19 website daily for updated information.

       

      Thank you for all you do for OSU.

       

      Edward Feser
      Provost and Executive Vice President

       

      16 March 2020

       

      Updated Restriction: 25-person attendance limit on all OSU events applied immediately

       

      Informed by March 15 guidance by the Centers for Disease Control and Prevention for large events and mass gatherings, and informed by a directive issued Monday, March 16, by Oregon Gov. Kate Brown, OSU has established immediately a prohibition on university-sponsored or sanctioned events of more than 25 people. The prohibition applies for an indefinite period. OSU’s previously announced prohibition was for no OSU events attended by 50 or more people beginning March 30 and extending through at least until April 30.

       

      Meanwhile, OSU encourages that all events hosting 25 or fewer people be postponed or at least held in a location that allows for maximum social distancing, such as using a space that is twice the capacity of the number of those in attendance.

       

      In-person final examinations:

      Beginning Tuesday, March 17, all in-person winter term final exams will be scheduled in locations ensuring that no more than 25 students taking the exam are gathered. Students with in-person exams will receive guidance from their instructors regarding the location and time and date of their exam.

       

      Remote Work and Delivery

      OSU remains open at this time and continues to maintain essential university functions for education, research, Extension and outreach, and operations. The university will be open, and many offices, services and programs will be delivered remotely. To maximize the public health care benefits of social distancing and remote conferencing tools, faculty and staff should work remotely, where possible, and not engage in university-sponsored travel. Concerns with remote work should be discussed with your supervisor, who can work with the appropriate dean, vice president and vice provost to consider appropriate alternatives. In these cases, maximum social distancing measures must be employed. Employees are asked to utilize the guidance offered below if their job functions require on-site presence. Transition to remote work should begin immediately.

      1. Cancel or limit in-person meetings, and instead use teleconference and video conference technologies, such as Zoom.
      2. Maintain a distance of at least six (6) feet between employees in offices and at worksites.
      3. Implement staggered work schedules.

      For all employees, especially those whose work cannot be done remotely -- or for employees whose work is deemed essential for operational continuity (including hourly, represented and student workers) – managers, employee supervisors and employees should develop plans to complete special assignments to enable the progress and services of respective OSU units.

      We recognize that modifying and/or curtailing operations has implications for employment, and it is OSU’s hope and intent that all employees, including students, will remain employed. OSU employees engage in many different jobs and responsibilities. The work modifications we must make -- to advance public and personal health at this this time -- will vary. Employees must engage in ongoing communication with their managers and, if they work on campus or at an OSU facility, ensure their workspace is set up for maximum social distancing measures to reduce exposure. Subject to the needs of the university, managers should consider flexible work arrangements such as having employees work on-site with alternating or variable shifts, including fewer hours or fewer days to be worked. This can be coupled with remote work assignments, when possible, for the time not spent on-site. We also recognize that employees working remotely may also need to care for children who are not in school due to closures. As such, employees should work with their supervisor on how to best balance their duties while working remotely.

       

      Buildings and Services Remaining Open
      Most campus buildings will remain open during OSU’s COVID-19 response to support education, research, student services and operations.

       

      As of March 16, 2020, on the Corvallis campus, this includes student housing and dining centers, health services, the Memorial Union, Valley Library, Dixon Recreation Center -- with restrictions, Transportation Services, and the Student Accounts and Payroll office, although some services and hours of operation may be modified. At OSU-Cascades, this includes the campus residence hall, Obsidian Hall, as well as Tykeson Hall, and services and hours of operation will be limited. Additional precautions are being taken for each facility that remains open, including precautions to limit viral and bacterial exposure. Users are also encouraged to follow CDC guidelines at all times when visiting any OSU facility.

       

      Until further notice, most programs and services will utilize remote methods for teaching, testing and meetings. All OSU units are directed to update their individual websites to communicate how students, faculty/staff and community members are to access their services.

       

      No Increases or Decreases in Tuition and Fees Anticipated for Spring Term

      OSU’s provisions for remote delivery of teaching and education services for students during the COVID-19 outbreak are not the same as the educational services offered through Ecampus. While the “remote delivery” of instruction uses a similar platform and technology (video) as online instruction, remote delivery is a short-term and largely synchronous means of offering OSU’s 200 undergraduate degree programs and 100 graduate degree programs. There are significant added expenses associated with shifting to remote delivery of courses, especially on very short notice, as well as additional costs for necessary information technology. OSU’s current on-campus tuition and fee rates will not fully cover those expenses. At the same, we recognize that remote delivery does not offer the same student experience as in-class instruction, and we have received requests for tuition discounts.

       

      While understanding the change in student experience, the rising costs facing the university are very real. Therefore, OSU does not anticipate decreasing spring term tuition and fees, nor will it increase them. Instead, the university will work with Oregon’s elected leaders and agencies to seek assistance to accommodate the increased costs of this temporary shift to remote delivery so that our current and future students are not unduly impacted.

       

      Additionally, at the present time, we anticipate no major sustained changes in programs and services that are funded through student fees. While there will be a temporary reduction in some programs and services, the costs associated with these programs are largely personnel, and OSU remains committed to assuring our students are well-served and our employees remain employed as much as possible. Employees who are not serving in their normal capacities may be assigned to perform other duties within their units.

       

      Why Students are Encouraged to Remain on Campus and in Corvallis and Bend

      The university believes that traveling home is not a good practice for students, as returning to their home communities may mean students become exposed to the virus as they come into greater contact with more vulnerable groups, and then travel back to our campuses in Corvallis and Bend. Therefore, we continue to encourage students to remain on campus (or in the community, if living off campus) for the spring break, as well as spring term. University Housing & Dining Services is taking numerous efforts to help maintain a healthy living and dining environment. More information can be found here.

       

      We encourage students and their families to make the best decision for their personal circumstances and the academic degrees students seek.

       

      Sincerely,

       

      Dan Larson

      OSU COVID-19 Response Coordinator

      Vice Provost for Student Affairs

      Dear OSU students, faculty and staff,

       

      In a time of great uncertainty, and given the continued unavailability of widely available testing, it is difficult to know the extent of exposure to COVID-19 in our university community, or about who may or may not have been exposed.

       

      Information from public health authorities suggests that it is likely that some members of the OSU community have been exposed to others – locally, in Oregon, nationally or globally – who have contracted COVID-19. The University’s early adoption of precautionary measures, including our emphasis on social distancing, is intended to help minimize the speed and scope of transmission.

       

      Under these circumstances, it is critical that everyone in the OSU community remain supportive of one another and as informed as possible. We provide the additional guidance below.

       

      Guidance on Exposure

      If you are a student and believe you have been exposed but show no symptoms, contact your primary medical care provider or Student Health Services at 541-737-2324, and self-isolate and monitor your wellness for 14 days. Students who live on campus should communicate their concern to University Housing and Dining Services for guidance. Students should also notify their course instructors and supervisors of their anticipated absence.

       

      If you are an employee and believe you have been exposed but show no symptoms, contact your primary medical care provider, and self-isolate and monitor your wellness for 14 days. Employees should work with their supervisor to make arrangements to work from home.

       

      Students or employees who believe they may have been exposed and have symptoms, should self-isolate and immediately call their health provider, Student Health Services, or an emergency medical care provider, as appropriate. Be aware that not everyone is being tested for COVID-19 right away. Testing depends upon symptoms that clinicians evaluate before deciding to test.

       

      Students or employees who have general concerns about their health, potential exposure and COVID-19, may contact the Oregon Health Authority hotline, at 211.

       

      If we become aware of a confirmed case of COVID-19 within the university community, we will work with local public health authorities on communications to the OSU community and containment measures.

       

      Prevention Measures: SOCIAL DISTANCING

      We ask that you follow OSU’s precautionary measures to reduce the spread of COVID-19. Information on those measures can be found here. Social distancing is the foundation of the university’s prevention and response strategy. You may learn more about social distancing by watching this video.

       

      March 12 Information Session

      If you were not able to attend or watch the live-streamed OSU Community Information Session, we encourage you to watch it here. We will continue to provide the OSU community updates and ways to stay well.

       

      Stay informed!

      COVID-19 resources and information may be found on this website. The information is updated regularly.

       

      Be well!

       

      Dan Larson

      Vice Provost for Student Affairs

      OSU Coronavirus Response Coordinator

      Dear OSU faculty, staff and students,

       

      I know we are all proud of the progress we have made in recent years to create a more just, inclusive and supportive university community. The COVID-19 pandemic represents a serious and real-time test for each of us regarding our commitment to collaborative community progress and support for each other.

       

      While many in our state, nation and world are at serious health risk, I recognize that each of us is being inconvenienced in multiple ways.

       

      As community members and as a university, I ask that each of us do our part to limit the spread and impact of COVID-19. On Wednesday, the university announced significant social distancing measures to substantially reduce interactions among people that might result in the spread of the virus. We are not closing our university at this time. It remains open. At the same time, we ask that our students and employees remain within their university community and not travel over spring break to decrease community spread of the virus locally, in our state or nationwide.

       

      Limits on non-essential travel, work-related travel, elimination of athletic events, competitions, musical and theater productions, receptions and celebratory gatherings and even possible self-quarantines are turning our lives upside down. Yet, we must remember that by each of us committing to these actions, we can actually relieve suffering and the risk of death among the most vulnerable members of our community, who are more susceptible to COVID-19. This includes individuals who are older and those with health issues.

       

      Unfortunately, we have no credible data at this time on the rapid spread of COVID-19, and there have been limited test kits available to date to confirm whether or not someone has the coronavirus. Therefore, at this time, we do not know accurately the extent or the rate of growth of infections. We do know that there are approximately 1 million hospital beds in the United States and the majority are being used every day. Lacking critical information, we do not know if access to healthcare facilities and to healthcare personnel will be overwhelmed by this pandemic. If that happens, extremely ill patients will not get the immediate attention they need.

       

      Each of us can do our part by following personal healthcare instructions, following OSU’s guidelines and observing restrictions on social interactions to help flatten out the growth curve of infected members of our community. Flattening out the COVID-19 infection growth curve will reduce the risk that a growth in the number of infections among us will overwhelm the healthcare system

       

      This is a real time opportunity for each of us to show that we are willing to be inconvenienced, disappointed and self-quarantined, if necessary, for that sake of those in our community who are most susceptible to this virus. Please join me in demonstrating how much we care about their health and safety. Please do all that you can to ensure that we do not fail this test.

       

      Please take note of OSU communications on how OSU will continue to maintain operations by making adjustments in how classes, research, Extension and other programs and services are made available. I urge you to check the OSU COVID-19 website regularly for the latest updates.

       

      I deeply believe in each of you and the power of all of us to make a positive difference in this difficult time.

       

      Sincerely,

                                                                 

      Edward J. Ray

      President                                            

       

      11 March 2020

       

      Oregon State University is committed to state, national and global efforts to reduce the risk and spread of COVID-19, while appropriately continuing the essential activities of teaching, research, OSU Extension and engagement. While at this time, the public health risk in Oregon from the coronavirus is lower than it is in other states, we became aware today of a presumptive COVID-19 case in Deschutes County and testing for a possible case in Benton County is underway.

       

      Effective Saturday, March 14, OSU will move to a higher level of response that continues the essential operations of the university, but seeks to reduce the frequency of interactions among students, faculty, staff and visitors throughout all university campuses, centers, facilities and operations. Our focus is on continued university operations and social distancing.

       

      In taking these steps, we remain mindful and informed by the public health guidance of our local county health departments, the Oregon Health Authority and the CDC.

      Effective March 14, 2020:

      • Campuses and OSU facilities and operations statewide will remain open.
      • Winter term finals week exams and activities will be delivered remotely where possible. Where remote teaching, coursework and testing is not possible, maximum social distancing measures will be utilized.
      • University academic and remote meeting tools, including Canvas and Zoom, will be used to minimize in-person meetings.
      • All non-essential OSU-sponsored travel will be suspended.
      • All OSU employees will be encouraged to work remotely where work responsibilities and duties allow.
      • All OSU students, faculty and staff are encouraged to avoid personal travel over spring break. Students should instead consider remaining at our campuses in Corvallis and Bend.

      We are taking these immediate steps while OSU employees and students prepare to take expanded public health measures at the start of spring term.

      Effective March 30, 2020:

      • All of the above actions are maintained.
      • All spring term courses, labs and exams will be delivered remotely, where possible. Where remote teaching, coursework and testing is not possible, maximum social distancing measures will be utilized.
      • Until at least April 30, no non-essential OSU-sponsored events of more than 50 attendees will be permitted. All events with fewer than 50 attendees will be held with maximum social distancing.

       

      The status of these measures will be evaluated every two weeks.

       

      We recognize such steps will prompt many questions and cause disruption. We ask for everyone to accommodate these changes, engage in and support appropriate support personal health measures, support as able other OSU community members, and frequently check the university’s COVID-19 website for updated information.

       

      Given that OSU plans that all university operations will remain in effect, we anticipate the continued employment and benefits for all employees. During this time, the university will seek to continue the employment of its student workers.

       

      The following provides additional information regarding important aspects of OSU’s COVID-19 response.

       

      SOCIAL DISTANCING: The Centers for Disease Control and Prevention define social distancing as avoiding crowds and mass public gatherings, and when possible, maintaining a distance of approximately six feet from others. Social distancing also means staying at home when ill, avoiding contact with people who have symptoms of illness, and not shaking hands.

       

      FINAL EXAMS: Because OSU will administer final exams using a social distancing model, for those exams that must be held in-person, the university will seek to relocate final exams to locations where room capacity is three times the number of people registered to take that test. Faculty will notify students of changes in finals week logistics.

       

      REMOTE TEACHING: Remote teaching delivery is when a faculty member facilitates the delivery of their in-person course instruction from a different location by using tools such as Canvas and Zoom. With the suspension of face-to-face meetings and the requirement for remote teaching, OSU will provide key resources available to faculty, staff and students. These include the following web pages: Keep Teaching, Keep Learning and Keep Working. If you have any questions or require any technology assistance, please contact the Service Desk. Additionally, there will be online and telephone resources readily available to help students navigate all aspects of online delivery, including Zoom.

       

      Additional information on remote teaching is available for all students, faculty and staff within the university’s COVID-19 web page “Hot Topics” under remote teaching.

       

      SPRING BREAK: We ask that OSU students, faculty and staff carefully evaluate Spring Break travel plans. If you are a student, please consider staying on campus or simply going home instead of traveling elsewhere during the break. OSU’s residence halls will remain open during spring break. If you are an employee, please consider remaining within your home community. We realize this may disrupt your plans, but broader travel within the U.S. and abroad brings additional risk of exposure to COVID-19, which includes the possibility of self-isolation upon return.

       

      EVENTS: OSU’s future requirements regarding events is based upon the university’s interest in reducing the opportunity for COVID-19 to spread among people who gather in large public settings.

       

      OSU recognizes that other universities, colleges, K-12 school districts, the state of Oregon and employers may at some time institute other requirements regarding the number of people in attendance at event. We also recognize that CDC guidance on crowd sizes may be different. In OSU’s case, university leaders believe that the facilities throughout the university can best accommodate our social distancing goals at a maximum of 50 people within OSU-sponsored events.

       

      Information about the university’s COVID-19 response involving OSU Athletics events will be updated on Thursday, March 12.

       

      Because COVID-19 remains a rapidly developing situation, it is important to check OSU’s page regularly, as well as advisories and warnings from the U.S. Department of State and the Centers for Disease Control and Prevention prior to finalizing personal travel plans and undertaking travel.

      Please utilize OSU’s dedicated non-emergency COVID-19 information line, which is available to assist faculty, staff and students with questions at 541-737-7211. You can also seek information through the questions and non-emergency contact form on the COVID-19 website. In the case of a medical emergency, call 911 or a nearby emergency medical facility.

      The best preventive measures for COVID-19 and any communicable disease continue to be the practices you undertake as part of your daily routine, especially during flu season:

      • Engage in social distancing;
      • Wash your hands for 20 seconds or more with warm soapy water or use a hand sanitizer with at least 60% alcohol;
      • Avoid sharing anything that has come in contact with another person’s saliva, whether in your own living or social environments;
      • Cough and sneeze into your elbow or a tissue; then discard the tissue;
      • Get adequate sleep and eat well-balanced meals to support a healthy immune system;
      • If you are not well, remain at home and contact your primary care physician, Student Health Services or a local emergency medical care provider.

      During this time of public health concern and changes in OSU’s operations, please remain mindful and supportive of members of the OSU community who may be more directly affected by the coronavirus situation. Also, it is important that we remain a united community. If you witness any acts of bias or discrimination related to COVID-19, please report them to the OSU Bias Incident Response team.

       

      Thank you for your understanding and your continued work to keep the OSU community safe and healthy.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President

       

       

       

      Dear Students,

      The OSU COVID-19 response team is hosting a meeting for students, faculty and staff Thursday, March 12, to update the university community about work in progress to respond to the global health situation. The meeting will be livestreamed and take place from 11-11:50 a.m.in LINC 128.

      Presenters include Dan Larson, vice provost for student affairs, who is leading OSU’s COVID-19 response, and Steve Clark, vice president of university relations and marketing.

      Viewing via the livestream is encouraged. The livestream will be available at live.oregonstate.edu. The recorded video will be posted on the COVID-19 website.

      If you choose to attend, please practice social distancing and spread out as much as possible in LINC 128. Organizers also are offering an alternative location to view the livestream in the Memorial Union Multipurpose Room 13, which will be configured to promote social distancing. Please remember to wash your hands before arriving if you choose to attend the meeting in person.

      Sincerely,

       

      Dan Larson

      Vice Provost for Student Affairs

      COVID-19 Response Coordinator

      OSU students,

      Oregon State University leaders recognize that the global coronavirus COVID-19 epidemic may require all of us to take unprecedented, aligned and localized responses to enable our students to continue to make progress in their studies.

      These efforts may necessitate that all faculty, staff and students make adjustments in how we teach and learn within OSU.

      Some universities nationally and globally already have announced decisions in response to high risk health circumstances within their immediate community. For example, the University of Washington announced today that through March 29, classes and finals will not be held in person and, where possible, will be provided by remote delivery.

      To be clear, the state of Washington – particularly within the Seattle area – is experiencing a higher level of public health risk than Oregon. Decisions being made by the University of Washington and other universities, colleges and institutions in Washington are being guided by direction from the Washington Health Authority and local public health officials.

      At this time, the public health risk in Oregon from the coronavirus is lower than it is in Washington, and in other states and nations where colleges and universities have curtailed holding classes, labs or exams in person.

      Throughout all of Oregon State University, we are advised locally on levels of public risk and response by county health departments and the Oregon Health Authority. Yet, even while our current level of public health risk remains low, we must be prepared for the possibility of a localized outbreak.

      In such case, it may become necessary to suspend face-to-face meetings and instruction for a period of time. While that time is not now within OSU, all OSU faculty and graduate teaching assistants are being asked to review how to deliver all courses remotely using Canvas, our learning management system, as well as Zoom, OSU’s web-conference tool. These tools already are available to all faculty and students. Meanwhile, as we provide additional coronavirus contingency plans, additional student and faculty support and training resources will be made available. Additionally, some of this information may not be relevant for our students who are solely learning at a distance currently, but we want to keep all of our OSU students informed.  

       

      We understand that this is a challenging situation and will take extra effort by all as we all collaborate continue providing students with the education they desire and deserve, while also keeping the university community safe and well.

       

      More information and links to OSU’s new “Keep Teaching” website will provided soon.

       

      Sincerely,

      Dan Larson

      OSU Coronavirus Coordinator

      Vice Provost for Student Affairs

      Dear OSU students,

      EVENTS: OSU has no plans at this time to cancel any university activities, including classes or events. The university will make decisions about the implementation of closures and all community measures in close collaboration with health departments in Benton, Deschutes, Lincoln and other counties, and the Oregon Health Authority.

       

      CONTINGENCY PLANNING: Oregon State University continues to develop proactive contingency plans for the coronavirus (COVID-19) as the global health situation evolves. Our efforts remain focused on supporting the well-being of the OSU community and continued university teaching, research, outreach, student services and other activities.

       

      TRAVEL UPDATE: During the coronavirus situation, the university will follow recommended CDC, World Health Organization and U.S. State Department travel guidance, and university processes and policies for OSU-sponsored travel, while attempting to respect the individual judgment of faculty, staff and students engaged in domestic and international travel.

       

      All travelers engaged in university-sponsored global travel are required to continue to use OSU’s international registry system. While the university discourages non-essential, university-sponsored employee travel to high-risk destinations designated by OSU’s international travel policy, employee travelers returning from OSU-sponsored travel to these destinations will be required to engage in 14-day home isolation and self-monitoring advised by the CDC and the U.S. Department of Health and Human Services.

       

      Until further notice, the university prohibits OSU-sponsored travel by undergraduate and graduate students to high risk destinations designated by OSU’s international travel policy Presently, China, Iran, Italy, Mongolia, and South Korea are designated as high risk destinations for coronavirus.

       

      At this time, OSU-sponsored study abroad programs within high-risk destinations have been either postponed or canceled.

       

      Eligible employee or student reimbursements under the OSU travel policy for canceled or postponed OSU-sponsored travel or conferences will be honored by the university.

       

      Meanwhile, the university urges all students and employees engaging in personal domestic and international travel to use their best judgment and follow recommended CDC, World Health Organization and U.S. State Department guidance.

       

      Further travel updates will be provided as appropriate.

       

      WELLNESS MEASURES: OSU locations are taking steps to reduce the potential spread of infection by increasing touch-point cleaning within university buildings by using disinfectants advised by the Centers for Disease Control and Prevention to be effective on coronavirus. Touch points include doorknobs and handles, faucet handles, soap dispenser levers, paper towel dispenser controls, elevator button panels and light switches.

       

      We also emphasize that if you are sick with any illness, please stay home and rest to take care of yourself and protect our community. Additionally, contact the Student Health Services Nurse Advice line at 541-737-2724. If you have questions about the coronavirus and are not sick, contact the Oregon Health Authority help line by calling 211 or visit the health authority’s website.

      Remember that the best way to prevent the spread of any communicable disease is to continue these important practices:

      • Wash your hands for 20 seconds or more with soapy warm water or use a hand sanitizer that is at least 60% alcohol, if unable to wash.
      • Avoid close contact with people who are sick.
      • Avoid sharing anything that has come in contact with another person’s saliva, whether in your work, home or social environments.
      • Cover your cough and sneeze into your elbow or a tissue; then throw the tissue away.
      • Get adequate sleep and eat well-balanced meals to support a healthy immune system.

      To facilitate ongoing sharing of information about the virus, we have added a link on the OSU home page to a Coronavirus Updates and Resources page that provides detailed information; links to OSU, local, state and federal resources; updates on the latest federal travel restrictions; and previous university communications about the virus and other information.

      As members of our OSU community, please join me in sharing empathy and support for our students and colleagues who may be directly affected by the coronavirus situation. Please stay mindful of your own wellness and attend to your health.

      Sincerely,

       

      Dan Larson

      OSU Coronavirus Response Coordinator

      Vice Provost for Student Affairs

       

      Dear OSU Students,

      On Feb. 24, 2020, I sent an update regarding negotiations between the university and the Coalition of Graduate Employees (CGE). In the message, I wrote that – among other things – CGE is seeking “an increase of 18.6% in minimum monthly graduate assistant salaries, from $3,922 to $4,650. This would result in an estimated additional annual expense of $2.2 million.”

      “Minimum monthly” salary on a 1.0 full time equivalent (FTE) basis is the agreed benchmark used in the collective bargaining agreement and in negotiations at the table to set assistantship salaries. However, graduate assistants are appointed on a part-time basis, from 0.3 FTE to 0.49 FTE. Thus, the monthly earnings of an assistant at the contract minimum salary level currently ranges from $1,177 (0.3 FTE) to $1,922 (0.49 FTE) depending on an employee’s FTE status and part-time work responsibility. The actual average monthly salary for all assistants at OSU is $2,028, with a range across colleges of $1,599 to $2,375.

      Given that most in our community are not directly familiar with the CGE contract language, my failure to clarify terms implied that assistants’ actual earnings are equivalent to the 1.0 FTE minimum rate. I regret that confusion; they are not. I should also emphasize that our best estimate of the $2.2 million annual cost of increasing the minimum rate by 18.6 percent is correct and is based on actual graduate assistant FTEs across the university.

      We have updated the university’s bargaining website to ensure clarity around contract minimum and actual stipend levels. For details, please visit this link to the bargaining requests sought by CGE.

      We will continue to provide the OSU community regular updates on graduate assistant bargaining, which you may follow on the university’s CGE bargaining website.

      Sincerely,

      Edward Feser
      Provost and Executive Vice President

      Dear OSU students,

       

      Oregon State University continues to actively monitor the coronavirus COVID-19 global health situation, and we also are developing university contingency plans should a global pandemic or a widespread outbreak occur in the U.S. Our aim is to ensure the well-being of the university community and to enable the continuation of OSU teaching, research, outreach, student services and other activities.

      We share this news not to create concern – there are still no confirmed COVID-19 cases in Oregon – but to indicate that prudent and significant university-wide planning is underway. We will share more information on this contingency planning effort over the next week.

       

      To facilitate the on-going sharing of information about the virus, we have added a link on the OSU home page to a new page that provides detailed and up-to-date coronavirus information; links to OSU, local, state and federal resources; updates on the latest federal travel restrictions; and previous university communications about the virus and other information.

       

      At the present time, restrictions apply for travel to China, Italy, Iran and South Korea. However, because this is a rapidly developing situation – and because U.S. officials believe the potential public health threat posed by the coronavirus is high – it is important to check OSU’s page regularly, as well as advisories and warnings from the U.S. Department of State and the Centers for Disease Control and Prevention prior to finalizing travel plans and undertaking travel.

       

      OSU also has established a dedicated non-emergency information line within Student Health Services to assist faculty, staff and students engaged in international and domestic travel and who may have coronavirus health concerns related to their returning to Oregon. In non-emergency cases, please e-mail: [email protected] or call 541-737-9931 Monday through Friday, 8 a.m. to 6 p.m. Pacific Time, to receive support from a trained staff member. In the case of a medical emergency, call 911 or a nearby emergency medical facility.

       

      Whether traveling in the U.S., abroad or staying home over spring break, the best preventive measures for any communicable disease continue to be the practices you undertake as part of your daily routine, especially during flu season:

      •            Wash your hands for 20 seconds or more with soapy water or use a hand sanitizer.

      •            Avoid sharing anything that has come in contact with another person’s saliva, whether in your own living or social environments.

      •            Cough and sneeze into your elbow or a tissue.

      •            Get adequate sleep and eat well-balanced meals to support a healthy immune system.

      We also appreciate that this situation can be challenging for many members of our community who have family and friends in China and other countries more directly affected by the outbreak. Situations like these often involve a degree of fear and uncertainty, which means we must come together as a community to offer support those affected by the virus, and for those affected by actions such as travel bans. It is important that fear never be turned toward individuals or groups based on country of origin, appearance or other factors. We have a special responsibility to those who are far from home, who are concerned for loved ones who may be at risk, and who may be the least likely to have a local network of support. It is moments such as these in which our OSU community is called to support each and every member of the university.

       

      Please remain mindful and supportive of members of the OSU community who may be more directly affected by the coronavirus situation. Thank you for your continued work to keep the OSU community safe and healthy.

       

      Sincerely,

       

      Dan Larson

      Vice Provost for Student Affairs

       

       

      ___________________________________

      Dan Larson

      Vice Provost for Student Affairs

      Oregon State University

      [email protected]

      24 February 2020

      Oregon State University students,

      As you may be aware, OSU is engaged in negotiations with the Coalition of Graduate Employees—the union that represents graduate research and teaching assistants at the university—to update the collective bargaining agreement between CGE and the university.

      Of OSU’s approximately 4,850 graduate students, roughly 1,800 students hold appointments as teaching and research assistants, and are employed by the university and represented by CGE. CGE and the university have had a collective bargaining agreement since 2001, and bargaining teams from the union and OSU are meeting twice monthly to update the current agreement.

      We look forward to achieving a good and sustainable agreement that builds on the excellent compensation, benefits and assistance that the university already provides graduate teaching and research assistants. Meanwhile, we recognize the outstanding contributions, dedication, and hard work of our graduate assistants in OSU’s classrooms and research.

      In bargaining, the university must balance the cost of attendance for all OSU students, as well as manage competing financial pressures, such as challenges in state and federal support for higher education, and invest in priorities that advance the university’s mission and financial viability.

      The current higher education environment is challenging. Mandated state public employee retirement and health insurance costs are rising. Enrollment growth—tuition from which now accounts for 70 percent of OSU’s education and general fund dollars—has slowed. And state funding is not keeping pace with service level costs. Meanwhile, OSU colleges, divisions and units are managing significant expense reductions that occurred in FY18, FY19, and this fiscal year, and that will be necessary again next year.

      Within that environment, CGE has presented the university with economic proposals related to salaries, benefits and other requirements that would increase OSU’s expenditures by an estimated $45 to $54 million beginning next year, with most of the spending recurring annually.

      To put this request in context, CGE’s requests represent more than 225% to 270% of the $20 million increase in education and general funding that the university anticipates this coming year for the Corvallis campus. And these requests would be above any investment the university would make for compensation and benefits for faculty, staff or other employees, and investments in strategic university priorities, including safety, infrastructure improvements and other needs.

      Among other things, CGE is seeking:

      • Graduate assistant appointments to be extended to 12 months regardless of research or teaching work requirements. For example, 78% of current appointments are 9 months. This proposal would result in an estimated additional annual expense of $8.3 to $11 million.
      • An increase of 18.6% in minimum monthly graduate assistant salaries, from $3,922 to $4,650. This would result in an estimated additional annual expense of $2.2 million.
      • Annual guaranteed pay increases going forward of 6% compared with current contracted annual increases of 2%. This would result in an estimated $1.7 million in annual expense.
      • Provision of a $300 per month subsidy for each graduate assistant who lives off campus. This would result in an estimated additional annual expense of $3.9 million.
      • A one-time reimbursement of $400 for each graduate assistant for the purchase of a bicycle. This would result in an estimated $600,000 expense.
      • The establishment of a bicycle repair fund in the amount of $500 per graduate student per year. This would result in an estimated additional annual expense of $900,000.
      • Establishment of one gender neutral bathroom on each floor within all OSU buildings. It is estimated that 100 such restrooms, for example, would cost $2.5 million.

      For more information about CGE’s economic proposals and their estimated costs, please visit the university’s bargaining site related to graduate assistants.

      Going forward, it is clear that CGE and the university must find common ground on these economic proposals. I assure you the university will pursue continued good faith bargaining to reach a fair and sustainable agreement.

      As well, we will continue to provide the OSU community regular updates on graduate assistant bargaining. Along the way, please follow the progress of bargaining on the university’s CGE bargaining website.

      Sincerely,

      Edward Feser
      Provost and Executive Vice President

      Oregon State University students,

       

      At OSU, student success is founded in student well-being.

      Yet on our Corvallis and OSU-Cascades campuses – and across the nation – mental health issues among college students are a growing concern. For example, in 2018, nearly half of OSU students responding to a National College Health Assessment survey shared that at some point in that year they felt so depressed it was difficult to function.

      It is clear that we must address mental health in new and more effective ways. Each of us can help by participating in a new online training program called Kognito, which offers OSU students an important way to support each other.

      During the approximate 30-minute training participants engage in role-play simulations that will enable students to engage in challenging conversations with their peers about mental health. You can access Kognito here under Student Wellbeing and Support. The course is called “Recognizing and Supporting Students in Distress.”

      Please join us by engaging in this voluntary training.

      Sincerely,

      Dan Larson                         Rachel Josephson                   Brian Chavez

      Vice Provost                       President                                 President

      Student Affairs                   Associated Students               Associated Students

                                                   Oregon State University         Cascades Campus

      OSU Corvallis students,

      We invite you to help consider the future safety services and needs of Oregon State University’s Corvallis campus. While public safety at OSU is provided by many departments and programs, you may be aware, the university’s contract for licensed law enforcement services with Oregon State Police on the Corvallis campus ends on June 30, 2020.

      The OSU Public Safety Advisory Committee—made up of faculty, staff and students—is leading an evaluation process to provide recommendations regarding transitional and long-term public safety services for the Corvallis campus.

      Engagement and input from members of the Corvallis campus community are a key part of this evaluation process. OSU students, faculty and staff, as well as the public, are encouraged to participate in upcoming community listening and input sessions to be held at:

      • 6 to 8 p.m., Monday, March 9, Memorial Union Horizon Room
      • 10 a.m. to noon, Tuesday, March 10, Memorial Union Horizon Room
      • 7 to 9 p.m., Tuesday, March 10, Corvallis-Benton County Public Library, Main Meeting Room
      • 6 to 8 p.m., Wednesday, March 11, Memorial Union Horizon Room

      Additionally, we have created a public safety website to inform and engage members of the OSU Corvallis community. The website provides background information, updates and a comment form to submit input online as well.

      We hope you will join us in this important process regarding public safety services on OSU’s Corvallis campus.

      Sincerely,

      Paul Odenthal                                                 Charlene Alexander

      Advisory Committee Co-Chair                      Advisory Committee Co-Chair

      Senior Associate Vice President                    Vice President

      Administration                                                Chief Diversity Officer

       

      Office of the Provost and Executive Vice President

      17 February 2020

       

      Dear OSU Students,

       

      While U.S. officials continue to believe that the coronavirus (COVID-19) outbreak represents a low risk to the U.S. public, the university is monitoring the global health situation closely and working with local public health care experts to provide prevention response, information and resources.

       

      We also acknowledge that this situation can be unsettling for members of our community who have family and friends living in China or elsewhere.

       

      As members of the OSU community, I ask you to join me in sharing support for our students and colleagues who are experiencing concern about the virus and the well-being of their friends, families and home communities affected by this illness. For example, many at OSU and INTO OSU have engaged personally and utilized social media and video messages to share our support.

       

      A university response working group continues to monitor on a daily basis developments related to the virus and advise OSU leaders. The working group’s efforts are informed by an additional four sub-groups addressing associated issues of health care, communications, federal policy developments and international enrollment activities.

       

      If you have concerns about the coronavirus or your personal wellness, please be aware of these important resources:

      We will continue to provide updates related to the coronavirus. In the interim, please be mindful of your own wellness and supportive of others in the OSU community, who may be more directly impacted by the virus situation.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President

       

       

       

      Oregon State University students,

      As you likely know, the U.S. government implemented on Sunday night more stringent travel restrictions for individuals entering the United States from China due to the coronavirus.

      Even with such measures, U.S. officials state that this novel coronavirus represents a low risk to the public in the U.S.

      I am writing to share what the university is doing to monitor matters associated with the coronavirus, as well as support wellness among community members, and provide valuable information.

      As members of the community, students’ greatest contribution at this time is to remain factually informed about the virus, mindful of the low level of risk in the U.S. associated with this virus, and encourage friends and fellow students to engage in personal good health practices.

      OSU has formed a steering committee that is responsible for monitoring relevant coronavirus developments locally, within the U.S. and globally. The steering committee is made up of representatives from our Corvallis and OSU-Cascades campuses, will be in close coordination with the Benton County Health Department, and will involve others working in student health services, student affairs, international affairs, INTO OSU and other departments. This group will be assisted by OSU committees related to health care, communications, and federal policy and developments. These committees will meet daily – or as required – to recommend any OSU procedures, services and communications related to the coronavirus.

      Until then, we encourage everyone to do the following:

      • Understand that federal health officials continue to believe that coronavirus represents a low risk to the public in the U.S.;
      • Encourage personal wellness habits shared in this link;
      • Encourage those concerned about their own wellness or symptoms of sickness to contact their personal health care provider or the Student Health Services Nurse Advice Line at 541-737-2724;
      • Understand that OSU is monitoring this matter closely, and will communicate to the university community as immediately as possible next steps, valuable wellness information, and other services available.

       

      Sincerely,

       

      Dan Larson

      Vice Provost for Student Affairs

       

      Oregon State University students,

      You likely are aware of increased media reports about a new coronavirus that originated in Wuhan, China. We are closely monitoring this evolving situation and want to assure you that currently risk to the OSU community is considered low.

      We are writing to provide you information so you are aware of coronavirus symptoms and how to seek medical attention if needed.

      The coronavirus now appears to be spreading from person to person, according to the Centers of Disease Control and Prevention (CDC), but the level of contagiousness has not yet been determined. It can take up to two weeks to develop symptoms of the virus, which include fever with a cough and/or shortness of breath. If you have concerns about your health due to possible exposure to the virus or following recent travel to China, please call the Student Health Services Nurse Advice Line at 541-737-2724. It is best to call in advance of visiting the student health center or external care providers, so precautions can be taken to minimize exposure to others.

      The best preventative steps for any communicable disease include simple but important practices as part of your daily routine, especially during flu season:

      • Wash your hands for 20 seconds or more with soapy water.
      • Avoid sharing anything that has come in contact with another person’s saliva, whether in your own living or social environments.
      • Cough and sneeze into your elbow or a tissue.
      • Get adequate sleep and eat well-balanced meals to support a healthy immune system.

      We also want to update you on federal travel advisories regarding China and provide you information on OSU’s international travel policy.

      China is currently designated a high-risk travel destination. The U.S. Department of State has issued an advisory to reconsider travel to China, and the CDC has issued an advisory to avoid nonessential travel to the country. As a result, and in accordance with the OSU International Travel Policy, any university-sponsored travel to China at this time requires a petition process. Undergraduate student travel requires approval by the Office of the Vice Provost for Student Affairs, and graduate student travel requires approval by a college dean. Please contact Samuel Gras, international health and safety coordinator, for information about the petition process and any travel-related questions.

      We will continue to actively monitor this situation and advise you to visit the CDC website for the most current information on the coronavirus.

      We thank you for your attention to your personal wellness and efforts to keep OSU community members safe.

      Sincerely,

      Dan Larson

      Vice Provost

      Student Affairs

      Fellow students, 

       

      Welcome back! I hope that winter break treated you all kindly and that those few weeks away from school were restful. I am writing to encourage you to consider running for an open position in ASOSU’s upcoming election. 

       

      If you are interested in enacting change on campus, developing your leadership and communication skills, meeting other passionate and engaged folks, and getting involved here at OSU, I strongly urge you to run for a position. 

       

      Open positions include President and Vice President, who run together, Speaker of the House, Student Fee Committee Chair, Senator, Representative, and Student Fee Committee member at large. More information on each of these positions, including time commitment and eligibility requirements, is available in the ASOSU Elections Packet, found HERE. Pay rates are available in the ASOSU Constitution and Statutes, HERE. To run for an open position all candidates must attend an in-person ASOSU Elections information session or watch the online information session and fill out a Qualtrics form. Upcoming information sessions are:

      • Tuesday, January 7th, 5:00-6:00pm, in MU 206 
      • Monday, January 13th, 5:00-6:00pm, in MU 206. 

       

      The online information session can be found on ASOSU’s website, HERE. Registration for candidacy must be completed by January 15th at 5:00pm and can also completed on ASOSU’s Elections page. 

       

      With that, happy first week of the term & thank you for your time. If you have any questions, please feel free to reach out to any members of the elections committee or me at [email protected]. You are also more than welcome to visit us in SEC 250! 

       

      All the best, 

      Kylie Boenisch 

      ASOSU Vice President | Chief Elections Officer 

      Dear Students, Faculty and Staff,

       

      Oregon State University is required by federal law to provide information about the university’s alcohol and other drugs (AOD) policies.  In addition, we also include information about OSU’s resources for our community members.  Please see the attached document for this information.  This annual notification is in compliance with the federal Drug-Free Schools and Communities Act.  Thank you.

       

      Wishing you a safe and healthy new year,

       

      Kelly Hogan, MPH | Director | Prevention & Wellness

      319 Plageman | 108 Memorial Place | Corvallis, OR 97331 | (541) 737-5667

      [email protected]

       

      Dec. 13, 2019

       

      Dear OSU community members,

       

      It is my pleasure to announce the appointment of Dr. F. King Alexander as Oregon State University’s next president beginning July 1, 2020.

       

      Dr. Alexander’s selection concludes a national search launched last March following President Ed Ray’s announcement that he will return to a faculty teaching position on June 30. I thank President Ray for his leadership, many contributions and 17 years of exemplary service as OSU’s president.

       

      As Oregon State’s 15th president, Dr. Alexander will continue the university’s commitment to advancing inclusivity, student success, faculty excellence, research discovery, access to higher education for all, and community outreach and engagement service throughout Oregon and globally.

       

      Dr. Alexander is an accomplished academic leader and a nationally recognized advocate for public higher education, college affordability and the value of public research. He comes from Louisiana State University, Louisiana’s flagship university, where he has served as president and chancellor for six years.

       

      Here is a link to a brief video message from Dr. Alexander upon his being selected to join OSU, as well as a link to the university’s news release on his appointment.

       

      At LSU, Dr. Alexander’s leadership has contributed to graduating a record number of students and welcoming the most diverse freshman class in the school’s history. He also has guided significant advances in research innovation and grant-funded research, and initiatives supporting faculty excellence. While at LSU, he has worked tirelessly to champion student success and inclusive excellence, core values shared with Oregon State University.

       

      Prior to LSU, Dr. Alexander served seven and a half years as president of California State University Long Beach, where he managed the university to its highest graduation rates in its history. Among his accomplishments in California is the creation of the Long Beach College Promise, a program to provide local students with greater opportunities to complete their higher education. Dr. Alexander’s efforts to advance student success and his advocacy for public higher education earned him “President of the Year” honors twice. This award is given by the entire student body of the California State Student Association, representing more than 440,000 students in the Cal State University system.

       

      Before becoming president at Cal State Long Beach, Dr. Alexander served four years as president of Murray State University, where he received national recognition for significant increases in graduation rates.

       

      Dr. Alexander is noted nationally for his strong advocacy of public higher education and the importance of land grant institutions in addressing the world’s greatest challenges through research, teaching and engagement. As a leader, he has developed a reputation for building trust, engaging others and working collaboratively. These characteristics position Dr. Alexander to be a valued member of the Oregon State University community. More information about Dr. Alexander and his transition to Oregon State University is available on the OSU Presidential Transition webpage.

       

      Please join me in welcoming Dr. Alexander to the OSU community and the state of Oregon.

       

      Sincerely,

       

      Rani Borkar

      Chair

      OSU Board of Trustees

      OSU faculty, staff and students,

       

      I am pleased to invite you to attend a special OSU Board of Trustees meeting on Dec. 13 to consider the board’s appointment of OSU’s next president for a term starting July 1, 2020. The meeting will be held at 10 a.m. in the Memorial Union Horizon Room. Following the board meeting, trustees will host an OSU community and public reception in the main lounge of the Memorial Union at 10:45 a.m. to welcome our next president. 

       

      Below is a news release regarding these Dec. 13 events.

       

      Many thanks to the members of the OSU community who helped the Board of Trustees with the Presidential Search process – through candidate nominations, input on the presidential leadership profile, participation in listening sessions, service on the search committee and stakeholder group, and countless other ways.

       

      Sincerely,

       

      Debbie Colbert

      Secretary

      OSU Board of Trustees

       

       

      Dec. 5, 2019

       

      OSU presidential search process concludes

       

      CORVALLIS, Ore. – Oregon State University’s Board of Trustees will hold a special board meeting to consider the appointment and employment agreement of Oregon State University’s next president for a term starting on July 1, 2020.

       

      The meeting begins at 10 a.m. on Friday, Dec. 13, in the Memorial Union Horizon Room on the OSU Corvallis campus.

       

      The candidate under consideration for appointment will be introduced publicly at the Dec. 13 board meeting. If appointed, the candidate will succeed President Ed Ray, who announced in March that on June 30, 2020, he will step down as president after 17 years of service and join OSU’s teaching faculty.

      Following the board meeting, trustees will host a reception in the main lounge of the Memorial Union from 10:45 a.m. to noon to welcome the president-elect. The reception is open to the public.

      Action by the board in the meeting will conclude a national presidential search launched last spring with the formation of a 15-member search committee and the holding of community listening sessions to develop a presidential leadership profile to guide the recruitment process. The recruitment included an extensive interview process of candidates that involved the search committee, a broad group of stakeholders and trustees.

      “Oregon State’s next president is positioned to lead a distinctive university that enjoys tremendous momentum and provides transformative impact in Oregon, nationally and globally,” said Rani Borkar, chair of OSU’s Board of Trustees. “OSU’s next president will continue to foster a university community that prioritizes diversity and inclusive excellence.”

      The meeting is open to the public. The meeting agenda and details are available at http://oregonstate.edu/leadership/trustees/meetings. The meeting will be livestreamed https://live.oregonstate.edu/. If special accommodation is required, please contact 541-737-3449 or [email protected] at least 48 hours in advance.

      Dear student,

       

      The electronic Student Evaluation of Teaching (eSET) period is now open. To provide anonymous feedback about your courses, please go to myOSU – My Student Stuff – Student Evaluation of Teaching.  Be aware not all courses may qualify for evaluation due to size or content.

       

      The evaluation period ends Sunday, December 8th. For more information, visit the Office of Academic Programs and Assessment website for the eSET Student FAQ page at: https://apa.oregonstate.edu/eset/student-faqs or email us at: [email protected]

       

      Thank you for evaluating your courses and helping improve the quality of teaching at Oregon State University,

       

      Office of Academic Programs and Assessment

       

      OSU community members,

       

      As I indicated in my Nov. 25 communication to the university community, Oregon State University is assessing the safety services and needs of our Corvallis campus. This evaluation is occurring as OSU’s contract for licensed law enforcement services with Oregon State Police ends on June 30, 2020.

       

      A Public Safety Advisory Committee made up of faculty, staff and students is leading this evaluation and will provide recommendations regarding transitional and long-term public safety services. The committee’s work is well on its way, and I am confident we will have comprehensive strategies for both the short and long term.

       

      As part of this evaluation, this week I authorized Mike Green, vice president for finance and administration, and Paul Odenthal, senior associate vice president for administration, to enter into discussions with the city of Corvallis regarding the possibility of the Corvallis Police Department serving as a transitional campus licensed law enforcement service provider. The Public Safety Advisory Committee supports these discussions as part of its evaluation process.

       

      These discussions do not constitute a commitment by either the university or the city. Meanwhile, our evaluation process will remain transparent and our campus community will be actively engaged. Likewise, the city wants full transparency as we move forward. As such, Mark Shepard, Corvallis city manager, briefed the city council at its meeting tonight that OSU and the city are exploring this option together.

       

      I expect to receive final recommendations by Dec. 16 for public safety services that will become effective on July 1, 2020. Recommendations related to long-term campus safety needs and services are expected by the end of spring term.

       

      I will continue to provide regular updates on the work of the advisory committee and share information about opportunities for community engagement and input including future town hall meetings regarding campus safety.

       

      Sincerely,

       

      Edward J. Ray

      President

       

       

      Oregon State University colleagues,

       

      Please join us in addressing the growing problem of food insecurity among OSU students.

       

      Nationally, we know that two in five college students say they skip meals to pay for other essential expenses, including rent, utilities, tuition and textbooks. At OSU, many of our students are struggling with the same reality.  

       

      On Tuesday, Dec. 3, the OSU Foundation – in collaboration with the university – is participating in Giving Tuesday, an international day of philanthropy. That day, Beavers all over the world are collaborating to support university efforts to address student hunger at OSU.

      You can help by making a contribution to Beavers Fight Hunger. Your support will directly fund resources for students within OSU's Corvallis campus Human Services Resource Center, such as the food pantry and other programs to help reduce food insecurity among our students. For example, a $20 contribution will provide a student with enough groceries from the food pantry for an entire month. Contributions also can be made to assist food insecurity needs among OSU-Cascades students.

      By giving today, you can take advantage of a generous match provided by an OSU Foundation donor that will double your contribution. 

      Join us by making a donation. Let's all refuse to let OSU students go hungry by having to choose between food, textbooks, rent or utilities.

       

      Thank you,

       

      Dan Larson

      Vice Provost, Student Affairs

       

      Steve Clark

      Vice President, University Relations and Marketing

      OSU community members,

       

      I am writing to update you on efforts to assess the safety values and needs of our Corvallis campus before OSU’s contract for licensed law enforcement services with Oregon State Police ends on June 30, 2020.

       

      Vice President for Finance and Administration Mike Green has convened the university’s Public Safety Advisory Committee to lead this evaluation and provide recommendations regarding transitional and long-term public safety services. This committee will engage the university community extensively to inform its considerations and recommendations.

       

      The advisory committee is made up of students, faculty and staff and includes representatives from ASOSU, the Faculty Senate, the offices and departments of Institutional Diversity, Public Safety, Faculty Affairs, Athletics, Student Affairs, Compliance, University Relations and Marketing, General Counsel and Finance and Administration.

       

      Given the importance and complexity of campus safety matters, including law enforcement and other public safety services, the work of this advisory committee is essential. Its work will best serve our community and its values by considering near and long-term campus safety requirements and services. The advisory committee will make its recommendations to Vice President Green, who will then make final recommendations to me. These phased recommendations will first address safety needs and services for a two-year transition period beginning July 1, 2020, through June 30, 2022, and secondarily, for long-term public safety needs and services beginning July 1, 2022.

       

      I expect to receive the committee’s recommendations by Dec. 16 for public safety services that will become effective on July 1, 2020. Recommendations related to long-term campus safety needs and services are expected by the end of spring term.

      Oregon State’s values will serve as the foundation for the committee’s work. These values include striving for a welcoming, inclusive, diverse, respectful, trusting, safe and collaborative community. As well, the committee will conduct extensive community engagement processes, including launching a website and other forms of communication to seek input on values and principles, provide regular updates and gather community feedback.

       

      Principally, we will continue to prioritize public safety as essential to teaching, learning, research, and outreach and engagement activities at Oregon State University. We also will continue to emphasize that campus safety is not just supported by licensed law enforcement services, but must be a commitment of all of us and the work of many departments and programs at OSU.

       

      Going forward, we will provide regular updates on the work of the advisory committee and share information about opportunities for community engagement and input, including town hall meetings.

       

      By working intentionally, collaboratively and transparently, I am confident we will make the right choices about advancing the safety of our university community for all.

       

      Sincerely,

                                                                 

      Edward J. Ray

      President                                            

      Dear OSU student,

       

      The Family Educational Rights and Privacy Act (FERPA) of 1974 (Public Law 93-380), as amended, Oregon Revised Statutes 351.065, and Oregon Administrative Rule 580-013-0005 of the State Board of Higher Education afford students certain rights with respect to their education records. They are:

      1. The right to inspect and review the student’s education records within 45 days of the day the university receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The university official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the university official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
      2. The right to request the amendment of the student’s education record that the student believes are inaccurate or misleading. Students should write the university official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading. If the university decides not to amend the record as requested by the student, the university will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
      3. The right to consent to disclosures of the personally identifiable information contained in the student’s educational record, except to the extent that FERPA authorizes disclosure without consent. One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the university in an administrative, supervisory, academic or research, or support staff position (including health staff and members of the Law Enforcement Unit); a person or company with whom the university has contracted; a person or company acting as consultant or volunteer for the university; a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational interest if the official needs to review an educational record in order to fulfill his or her professional responsibility.
      4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by Oregon State University to comply with the requirements of FERPA.

      The name and address of the office that administers FERPA is:
      Family Policy Compliance Office
      U.S. Department of Education
      400 Maryland Avenue, SW
      Washington, DC 20202-5920
      1-800-USA-LEARN (1-800-872-5327)
      Website: https://www2.ed.gov/policy/gen/guid/fpco/index.html 

      For more information on FERPA or how to contact the Office of the Registrar with questions, please see the Office of the Registrar FERPA webpage.

       

      Thank you,

      Office of the Registrar

       

      OSU students,

      Oregon State University is committed to providing a healthy learning environment for its students and employees, and healthy community spaces for members of the public.

      With this priority in mind, the university recently enacted an expanded policy prohibiting the use of any tobacco products on all university properties. OSU adopted a smoke-free campus policy in 2012 for all students, employees and visitors.

      Oregon State is a national leader in research and teaching regarding healthy lifestyles. An OSU study in fall 2018 on the Corvallis campus showed strong support for a tobacco-free policy. Nearly two-thirds of students and more than two-thirds of faculty and staff participating in the study supported a tobacco-free policy.

      The expanded policy applies to all forms of tobacco products, including chewing and dipping tobacco, hookah tobacco, other forms of tobacco and vaping products. Electronic cigarettes have been prohibited on OSU property since 2012. Additionally, all OSU-owned or controlled properties, including athletics venues, are subject to this expanded policy. For details, please read the entire policy.

      OSU has begun implementing the tobacco-free policy with an educational emphasis on raising awareness of the policy and offering services to help those seeking to cease use of tobacco products. OSU Student Health Services has cessation nurses available who can help. Call 541-737-9355 for an appointment. There is no cost to students to access this support. Additional support to break a nicotine addiction includes Smokefree Oregon and 1-800-QUIT-NOW.

      For more information about the policy, please contact Christopher Viggiani, director of university policy and standards, via email or at 541-737-2878.

      Thank you for your collaboration in helping to keep the OSU community a healthy environment for all.

       

      Dan Larson                             Rachel Josephson                    Brian Chavez

      Vice Provost                           President                                 President

      Student Affairs                       Associated Students               Associated Students

                                                      Oregon State University         Cascades Campus

      To the OSU Community:

       

      Please remember to vote in the upcoming November 5th Special Election. In order to be counted, your ballot must be received by a County Elections Office or deposited in an official ballot drop site no later than 8:00 p.m. on Election Day: Tuesday, November 5th. 

       

      If you are mailing your ballot, please note that postmarks do not count. In order to ensure that it is received in time, mail it no later than today, Thursday, October 31st. 

       

      There is an official ballot drop site on the OSU Corvallis Campus: OSU Valley Library. Library hours of operation are:

       

               Thursday: Open 24 hours

      Friday: Closes at 10:00 p.m.

      Saturday: 10:00 a.m. – 10:00 p.m.

      Sunday: 10:00 a.m. – no closing

      Monday: Open 24 hours

      Tuesday: Open 24 hours, ballot box closes at 8:00 p.m.

       

      For official ballot drop sites throughout Oregon: http://www.sos.state.or.us/dropbox/

       

      Note: On Election Day all official ballot drop sites will be open until 8:00 p.m.

       

      If you are registered to vote and have not received your ballot, contact your county elections office to check on your voting status:

       

      Benton County Elections Department:

      (541) 766-6756, https://www.co.benton.or.us/elections

       

      Deschutes County Elections Department:

      (541) 388-6547, http://www.deschutes.org/clerk/page/elections-and-voting

       

      Lincoln County Elections Department:

      (541) 265-4131, http://www.co.lincoln.or.us/clerk/election-history

       

      For all other county elections offices in Oregon:

      http://sos.oregon.gov/elections/Pages/countyofficials.aspx

       

      You can also check the status of your ballot at My Ballot: http://www.oregonvotes.org/

       

      If your ballot is from another county, you may drop it off at any official county ballot box, as long as you do so no later than 8:00 p.m. Tuesday, November 5th. The county receiving the ballot will route it to your home county for counting.

       

      More information for student voters can be found here: https://sos.oregon.gov/voting/Pages/student-voters.aspx

       

      For additional voting and election information from the Secretary of State’s website: http://www.oregonvotes.org/ 

       

      Sincerely,

                                         

      Edward J. Ray

      President                                            

                 

      OSU Corvallis students,

      As you may know, Oregon State University will host the University of Washington in a nationally televised football game at 7:30 p.m. on Friday, Nov. 8.

      Weeknight games may bring traffic congestion and parking challenges as 40,000 fans and faculty, staff and students gather on OSU’s Corvallis campus. Additionally, Oregon State will host many visitors for its annual fall Family Weekend Nov. 8-10.

      Each of us can help lessen congestion by altering how we travel that day to and from the Corvallis campus, saving time, minimizing hassle and enabling an even better university, visitor and fan experience. We recognize our first priority is safety; followed by ensuring successful academic, research and university business operations; and showcasing Oregon State University and OSU athletics.

      We offer a few considerations and options for commuting on Nov. 8:

      • Parking flexibility. On Nov. 8, OSU parking permit holders can park in any commuter zone (Zones A, B or C) on campus.  However, cars in the red tow lots on the linked map must be removed by 1 p.m. that day. Visit the OSU Transportation Services website for more information.
      • Public transit. We encourage the use of local transit to travel to and from campus. For details about routes and times of service, please see the Corvallis Transit System website. Meanwhile, the OSU Beaver Bus shuttle service will operate from 7 a.m. to 1 p.m. on Nov. 8.
      • To avoid congestion, we encourage you to walk, bike or carpool to campus. A new state program, Get There Oregon, connects OSU students with others who want to join a carpool. Register with your OSU email to connect with people in your network. As well, many local ridesharing services are available and provide transportation options.

      For those attending the game, an Athletics shuttle service is available from the Benton County Fairgrounds ticket booth beginning at 4:30 p.m. It costs $5 and will run until an hour after the game ends.  

      Thanks for your help in making Nov. 8-10 an enjoyable weekend for students, visiting families and fans.

      Dan Larson

      Vice Provost

      Student Affairs

       

       

      23 October 2019

       

      Oregon State community members:

       

      We are pleased to announce the opening of nominations for the 2020 Dr. Martin Luther King, Jr. Celebration Awards.

       

      This year, nominations will be accepted for four awards – the Phyllis S. Lee Award, the Frances Dancy Hooks Award, the Oscar Humberto Montemayor Award, and for the first time the Diversity, Equity and Inclusion Alumni Legacy Award. More information about all four awards can be found on the 2020 Dr. Martin Luther King, Jr. Celebration Awards website.

       

      Award winners and nominees will be honored at the 38th Annual Dr. Martin Luther King, Jr.  Celebration Peace Breakfast on January 20, 2020.

       

      Each award is accompanied by a $500 stipend.

       

      Nominations will be accepted until Friday, November 15, 2019.

       

      The Diversity, Equity and Inclusion Alumni Legacy Award

       

      Established this year in partnership with the OSU Alumni Association, the Diversity, Equity and Inclusion Alumni Legacy Award recognizes alumni who have demonstrated a deep and abiding commitment to causes of social justice, diversity, equity and inclusion and who exemplify and enrich OSU’s values of community, diversity, respect and social responsibility in their broader community or organization.

       

      Learn more and submit a nomination for the 2020 Diversity, Equity and Inclusion Alumni Legacy Award.

       

      The Oscar Humberto Montemayor Award

       

      The Oscar Humberto Montemayor Award was created to honor Oscar, who served the Oregon State community with diligence and grace over a thirty-year career. The award honors an Oregon State student who embodies Oscar’s ethos of selfless service; steady, strong, considerate leadership; and trailblazing spirit and heart.

       

      Learn more and submit a nomination for the 2020 Oscar Humberto Montemayor Award.

       

      The Phyllis S. Lee Award

       

      The Phyllis S. Lee Award honors a member of the Oregon State community who exemplifies Dr. Lee’s commitment and dedication to social justice and the teachings of Dr. Martin Luther King, Jr.

       

      Learn more and submit a nomination for the 2020 Phyllis S. Lee Award.

       

      The Frances Dancy Hooks Award

       

      The Frances Dancy Hooks Award recognizes Oregon State students, staff or faculty who exemplify Frances Dancy Hooks’ work: building bridges across cultures, showing courage in promoting diversity, and proudly “Walking the Talk.”

       

      Learn more and submit a nomination for the 2018 Frances Dancy Hooks Award.

       

      Please reach out the Office of Institutional Diversity with any questions.

       

      Warm Regards,

       

      The Office of Institutional Diversity

      The 2020 Dr. Martin Luther King, Jr. Celebration Committee

       

       

      To the OSU Community:

       

      Ballots for the November 5th Special Election were mailed to most voters this week. If you are registered to vote and have not received your ballot, please contact your county elections office to check on your voting status:

       

      Benton County Elections Department:

      (541) 766-6756, https://www.co.benton.or.us/elections

                 

      Deschutes County Elections Department:

      (541) 388-6547, http://www.deschutes.org/clerk/page/elections-and-voting

                 

      For all other county elections offices in Oregon:

      http://sos.oregon.gov/elections/Pages/countyofficials.aspx

       

      You can also check the status of your ballot at “My Vote”: http://sos.oregon.gov/voting-elections/Pages/default.aspx

       

      In order to be counted, your ballot must be received by a County Elections Office or deposited in an official ballot drop site no later than 8:00 p.m. on Election Day: Tuesday, November 5th.

       

      Note: Postmarks do not count. The ballot must be deposited or received by November 5th. If you are mailing your ballot, in order to ensure that it is received in time, mail it no later than Thursday, October 31st.

       

      There is an official ballot drop site on the OSU Corvallis Campus: OSU Valley Library. Library hours of operation are:

       

      Monday: Open 24 hours

      Tuesday: Open 24 hours

      Wednesday: Open 24 hours

                   Thursday: Open 24 hours

      Friday: Closes at 10:00 p.m.

      Saturday: 10:00 a.m. – 10:00 p.m.

      Sunday: 10:00 a.m. – no closing

       

      For official ballot drop sites throughout Oregon: http://www.sos.state.or.us/dropbox/

       

      Note: On Election Day all official ballot drop sites will be open until 8:00 p.m.

       

      More information for student voters can be found here: https://sos.oregon.gov/voting/Pages/student-voters.aspx

       

      For additional voting and election information from the Secretary of State’s website: http://www.oregonvotes.gov/   

       

      We hope you will take time to participate in the November 5th Special Election.

       

      Sincerely,

                                                                 

      Edward J. Ray

      President                                            

       

      OSU Corvallis campus faculty, staff and students,

       

      Oregon State University was informed this week by Oregon State Police of the agency’s decision to terminate its law enforcement services for OSU’s Corvallis campus, citing the need to focus OSP personnel and resources on statewide policing needs.

       

      We thank Oregon State Police and its many staff members and troopers who have served our Corvallis campus since the mid-1980’s.

       

      To provide for an orderly transition of campus licensed law enforcement services, OSP personnel will remain on-campus, fully serving OSU until June 30, 2020.

       

      Campus safety remains our highest priority. University administrators are actively evaluating short-term and long-term needs for campus law enforcement and identifying and evaluating alternative service providers to assure there is no lapse in service. 

       

      We will share more information as it is available.

       

      Sincerely,

       

      Edward J. Ray

      President

      Welcome back, Beavs!

       

      On behalf of ASOSU and Information & Technology, we hope that this new academic year has started smoothly for you all. We value your opinions and experiences, so we created a quick opportunity to provide feedback via survey focusing on your knowledge about the data that the University collects relevant to you and how you would like that information to be used. Logging into academic interfaces such as Canvas and MyDegrees, accessing Scheduler, and swiping your ID card at different locations are all actions that create a record of engagement for you.

       

      Data security and transparency are important to both students and OSU. OSU seeks information on how you perceive the gathering of data and your thoughts about the ways that data could best support students’ learning experience and enhance your success. Your voice is critical to providing that support. Completing this survey will inform OSU about your knowledge, ideas, and concerns regarding student data collection, which will enable the university to better serve you in your courses and beyond.

       

      The survey is anonymous and should take approximately 15 minutes to complete and will be open until the end of the day on November 8. Upon completion, you will have the option to enter a separate drawing to win one of twenty-five $20 Amazon gift cards. If you select the option to participate in one of the focus groups during winter term, you will have the opportunity to tell OSU more about your ideas on issues related to the collection and use of your data. The survey data will be analyzed and results shared later this year.

       

      To access the survey, click here.

       

      Thank you for your participation! Survey results will be communicated during winter term. For questions, please contact Robin Pappas, Instructional Innovation Program Manager for University Information & Technology: [email protected]. Questions you want to share with fellow students? Email [email protected].

       

      Sincerely,

      Rachel Josephson, ASOSU President and Kylie Boenisch, ASOSU Vice President

       

       

      Brian Chavez, ASCC President

       

      October 22, 2019

       

      Oregon State University is pleased to announce the launch of a revised Code of Student Conduct to reflect a renewed Sexual Misconduct and Discrimination Investigation and Resolution Process for Complaints against Students (Student Process).  The revisions are effective immediately and will continue to enhance the University’s ability to create and maintain a safe and equitable environment for our students to learn, explore, work, innovate and thrive.  The revisions are a result of a thorough evaluation of Title IX requirements and OSU’s commitment to provide students with processes that are fair and equitable.

       

      The renewed code’s key enhancements include:

      • Enhanced guidance as to how the University will communicate with students
      • Clearer descriptions of behavior expectations of students and student organizations
      • Enhanced descriptions of the student conduct process and procedures 

       

      The renewed student investigation and resolution process enhancements include:

      • Introduction of EOA’s Intake Assessment Associate into the process
      • Clearer delineation of adjudicative functions between EOA and SCCS – bifurcating the findings of fact in the investigation stage from the determination of policy violation in the adjudication phase
      • Enhanced procedural protections and support resources for responding parties
      • Clearer descriptions of the facilitated resolution process options

       

      The Office of Student Conduct & Community Standards in collaboration with the Office of Student Life and the Office of Equal Opportunity and Access will continue to work with students, faculty and staff to develop outreach programs and promotions that inform all members of our community of our shared expectations for behavior and the processes that will be used for addressing allegations of student misconduct.  

       

      As the new academic year continues, we look forward to engaging with our new and returning students to campus and providing students with an environment that supports student success. The staff of Student Conduct & Community Standards is here to provide information, guidance and support. The Code of Student Conduct can be found here.  We encourage you to reach out to our office at [email protected] or by calling (541) 737- 3656 if you would like to learn more about changes to the Code of Student Conduct and the Student Process.

       

      Kevin A. Dougherty, Ed.D.

      Associate Vice Provost & Dean of Students

      Oregon State University

       

      Carol Millie

      Director, Student Conduct & Community Standards

      Oregon State University

       

      Kim D. Kirkland, Ed.D.

      Executive Director and Title IX Coordinator

      Office of Equal Opportunity and Access

      Oregon State University

      Dear Students,

       

      OSU has been the victim of a recent spike in phishing emails as part of a nationwide malware campaign that is targeting universities. Many of these emails try to trick you into thinking something business related needs your attention. They also either have a link they ask you to click or an attachment to open, both of which are malicious. 

       

      Here is an example of this type of phishing email, pretending to be from Oregon State: 

      /sites/registrar.oregonstate.edu/files/image-album/phishing.png

       

      If you receive any emails like this, or any other email that seems suspicious, please forward that message as an attachment to [email protected] . Please note that due to the high volume of messages we receive, our phishing response team won't be able to reply to every submission, but if you have specific questions please include them in your email and we'll respond. 

       

       

      If you have previously received a suspicious email and clicked on a link, or opened any attachments in a message like this please contact your local IT Support Team and they'll help you make sure your account and system stays safe. 

       

       

      If you're interested in learning more about this series of attacks, copy and paste the following urls into your browser to view the articles below:

       

      https://www.cybereason.com/blog/one-two-punch-emotet-trickbot-and-ryuk-steal-then-ransom-data

      https://securityboulevard.com/2019/10/a-closer-look-at-the-emotet-banking-trojan/

      https://isc.sans.edu/diary/Emotet+malspam+is+back/25330

      https://www.proofpoint.com/us/threat-insight/post/threat-actor-profile-ta407-silent-librarian

       

       

       

       

      David McMorries Chief Information Security Officer | Office of Information Security

      University Information and Technology | Oregon State University

      1500 SW Jefferson Avenue | Corvallis, OR 97331 

      https://uit.oregonstate.edu/ois

      https://beav.es/infosec

       

       

      Oregon State University community members,

       

      I am writing to share an update and my concerns regarding the off-campus arrest Sunday by Oregon State Police of an OSU student while riding her bicycle. And I write to offer my sincere interest in the well-being of our student involved in this matter.

       

      The university remains engaged in gathering complete information about what occurred. Early this week in an effort to understand the full context of the event, we reviewed both the on-line videos posted by members of the public and body camera video footage of the entire episode provided by Oregon State Police.

       

      Upon considering the context of these videos, we immediately communicated with law enforcement authorities sharing our concern regarding what was portrayed in the videos. We also asked that law enforcement policies and practices by Oregon State Police  and other local law enforcement agencies associated with OSU  be examined for evidence of implicit and explicit bias.  

       

      This week, university staff have offered support services to this student and other members of the OSU community affected by this matter. This includes sharing information about services available through ASOSU’s office of legal services.  

       

      We will continue to emphasize the need for law enforcement authorities to de-escalate situations involving OSU students. Let me be clear, this matter is sufficiently troublesome that unless its resolution is satisfactory to OSU, we will reassess the value of continuing a campus law enforcement service agreement with Oregon State Police.

       

      At the same time, we recognize that a comment made earlier this week to a reporter that the university believed there was no indication of bias in this matter was inappropriate, hurt our community and should not have been made, as it added to the challenges of this week. This comment has since been clarified by the university’s spokesman in further statements to the media indicating OSU cannot judge bias based upon the video evidence.

       

      Going forward, we will seek continued information to shed light on this situation, determine how implicit or explicit bias played a role, and communicate with law enforcement agencies to address our concerns. I and other university administrators will meet with students, faculty, staff and police to discuss and provide for programming that will inform and build safe and positive relationships between our students and law enforcement.

       

      Along the way, I will update the community further on this matter and OSU’s continuing efforts with our faculty, staff, students and community partners to provide a welcoming, inclusive and safe community.

       

      Sincerely,

       

      Edward J. Ray

      President

      OSU colleagues and students,

       

      As you may recall, President Ray called upon the Oregon State University community last spring to help address the growing – and yet solvable - problem of food insecurity at OSU. 

       

      I am writing to update you on university efforts since then. While we have begun to better address the problems associated with hunger, we must remain just as focused on these efforts as we are on other aspects of student success.

       

      We recognize that each day, too many of our students miss meals, worry about how to feed their families and face difficult decisions about how to spend limited funds on books and course materials, utilities or groceries. I hope we all agree that effective and complete learning cannot occur on a consistently empty stomach.   

      The efforts to address hunger will not solely be institutional. This fall, we will launch an OSU Food Insecurity Task Force made up of students, faculty and staff to strategically inform our efforts. ASOSU President Rachel Josephson and I have charged this task force, which will be co-chaired by Kevin Dougherty, associate vice provost for Student Affairs and dean of students, and Sarah Cunningham, OSU instructor and coordinator of the Food in Culture and Social Justice program.  The task force will include university colleagues, who are conducting local and national research, scholarship and public policy work regarding food insecurity, as well as students and staff who are delivering campus-based programs and services. There is a role for each of us within the work of this task force. Those interested in contributing to this effort should contact Kevin to share ideas and become engaged. 

      Progress is being made to expand OSU’s food assistance programs in many areas, including:

      • A new University Housing & Dining Services meal program, Food for Thought, piloting later this fall. Using unsold food prepared within campus dining locations, UHDS will create pre-packaged, balanced meal options, available at no cost to eligible OSU students. Visit this website for more details about this and other UHDS efforts to address food insecurity.
      • OSU-Cascades in Bend has launched lower cost food options for breakfast, lunch and dinner in the Beaver Dam dining center.
      • Oregon’s eligibility for the federal Supplemental Nutrition Assistance Program (SNAP) has expanded to include more college students.  Information about accessing SNAP benefits is available on the university’s Human Services Resource Center (HSRC) website.
      • In collaboration with the Faculty Senate, ASOSU and Student Affairs, a statement has been added as a required component of course syllabi“Reach Out for Success,” this initiative encourages students to “reach out” and seek support if they encounter difficulties ranging from academic challenges, financial needs and mental health support to food assistance. Details and resources are available on the Reach Out for Success website.    

      Certainly, we have more to do to fully address the challenge issued by President Ray last spring.  Working together, I am confident that we will. Meanwhile, I am encouraged by the growing level of community interest and engagement on these important topics to support all students and their needs both inside and outside of the classroom.

      If you are personally interested in helping further, a few suggestions follow:

      • Donate non-perishable, unopened food items, including bread and fresh produce, to the Human Services Resource Center located in the Champinefu Lodge, 1030 S.W. Madison Ave., from 9 a.m. to 5 p.m.
      • Consider making a gift to the HSRC. This year’s Giving Tuesday campaign conducted by the OSU Foundation on Dec. 3 will focus on supporting the HSRC food pantry. More details from will be forthcoming.
      • Volunteer in the Cascades Campus food pantry. Contact Sophie Piaskowski, ASCC director of student advocacy for more information.
      • Lead your unit in the "Adopt a Month" targeted food drive. Email the HSRC Food Pantry for more information.
      • Let students know if free food or leftovers are available following university events through the @eatfreeOSU Twitter account. Just complete this web form.

       

      I look forward to working with you and all members of the university community to address food insecurity. Throughout the year, I will continue to provide updates as we make progress on this important issue.

       

       

      Dan Larson

      Vice Provost for Student Affairs

      Oregon State University

      [email protected]

      OSU community members,

       

      Welcome to the new academic year. As we mark the beginning of classes, we want to share a reminder that Oregon State University is committed to providing support for students, faculty and staff in our community whose observance of their religious beliefs may have an impact on classes, schedules and dietary needs.

       

      We request that faculty work with students as outlined in OSU’s Religious Accommodation of Students Policy. It is incumbent on the student making the request to notify the faculty member as soon as possible prior to the need for the accommodation. Students should work directly with their faculty member on these requests according to OSU’s religious accommodation policy. Meanwhile, faculty and staff are able to approve requests for religious accommodations but must first contact Equal Opportunity & Access if denying a request.

       

      Because of the timing of some holidays, we recognize it may not always be possible for students to contact faculty/staff for accommodations in advance as outlined in our religious accommodations policy. For this reason, we request that faculty work with students who miss required activities due to these religious holidays, and provide accommodations to make up any missed work deliverables or course material within a reasonable amount of time.   

       

      In addition to the above information, this email provides resources about Oregon State’s Corvallis and OSU-Cascades “quiet spaces,” which can be used for meditation, reflection and prayer. Additionally, with this email, we are providing information about different dining and food options available on our campuses in Corvallis and at OSU-Cascades.

       

      If you have any questions, concerns or recommendations, please do not hesitate to directly contact the Office of Student Life or OSU’s Office of Equal Opportunity and Access.

       

      Thank you for assisting our students in balancing their academic schedules, employment duties and religious observations. I wish you all a great academic year.

        

      Kevin A. Dougherty, Ed.D.

      Associate Vice Provost for Student Affairs & Dean of Students

      [email protected]   

       

       

       

       

       

       

      OSU Resources

       

      Quiet Spaces:

      Quiet spaces are offered on the Corvallis campus in the Student Experience Center 3rd floor (hours of operation are Monday-Thursday, 8 a.m.-8 p.m. and Friday from 8 a.m.-6 p.m.) and the International Living Learning Center (ILLC) Multi-Faith Room, located on the 4th floor. The cultural resource centers have the following quiet spaces available:  Asian & Pacific Cultural Center quiet space, Lonnie B Harris Black Cultural Center quiet space, Centro Cultural César Chávez quiet space, Ettihad Cultural Center quiet space, Native American Longhouse Eena Haws Sacred Space, Pride Center reflection garden, and Hattie Redmond Women's & Gender Center quiet lounge. For OSU-Cascades, a quiet space is offered on campus in the Reflection Room, Tykeson Hall 208. For all spaces listed, no reservations are required and are open on a first-come, first serve basis. 

       

      Dining and Food Options:

      Any student in Corvallis practicing a Halal or Kosher diet who needs to develop a plan that will meet dietary needs for upcoming holidays and beyond; who has suggestions about specific foods that could be added to our convenience stores and dining halls; or who needs to discuss access to space for meal preparations, etc., should contact Tara Sanders, registered dietitian in University Housing & Dining Services by calling 541-737-3915 (office) or 541-602-9736 (cell).

       

      Additionally, food in all UHDS dining centers is labeled for dietary preferences and allergen needs. UHDS carries many Halal and Kosher certified packaged goods as well as a variety of whole foods (fruits, vegetables, dairy and grains) at Cascadia Market in the International Living Learning Center building. For more information about all available food options, restaurants and menus, please visit the University Housing & Dining Services website.

       

      Dining Manager Marta Givens ([email protected]) at OSU-Cascades will assist students with special food needs. Meanwhile, Housing Manager Heather Holton ([email protected]) can help students living in residence who need access to meal preparation space.

       

       

      To request this information in an alternative format please contact [email protected].

      Oregon State University students,

       

      You may have seen or read recent news reports regarding a national outbreak of severe lung illnesses associated with vaping and the use of e-cigarettes.

       

      This e-mail is to alert you that the Oregon Health Authority last week reported Oregon’s second vaping-related death. Nationwide, the federal Centers for Disease Control has reported 13 deaths and more than 800 cases of serious illness involving vaping. These cases are primarily youth and young adults.

       

      In light of the growing number of cases and the ongoing investigation to determine the cause, the Oregon Health Authority is warning all Oregonians to stop using vaping products or e-cigarettes.

       

      Those who want to break their nicotine addiction – or need help to stop vaping – should visit https://smokefreeoregon.com; call 1-800-QUIT-NOW; or see a health care provider about FDA-approved nicotine replacement options, such as skin patches, gum, lozenges, and medication.  Student Health Services has cessation nurses available who can help – call to make an appointment: 541-737-9355. There is no cost to you as a student to access this support.

       

      Here is additional educational information about vaping and e-cigarettes from the American Lung Association:

       

      Sincerely,

       

      Dan Larson

      Vice Provost of Student Affairs

       

      Jenny Haubenreiser

      Associate Vice Provost for Student Affairs

      Executive Director of Student Health Services

       

      2019 Annual Security & Fire Safety Report; 2018 & 2017 Updates

       

      Notice of Availability

      The 2019 Annual Security and Fire Safety Reports include the current security policies and the crime and fire statistics for 2018, 2017, and 2016 at each of the four Oregon State University campuses. Contact information for various campus and community resources related to crime prevention and survivor assistance is in the body and appendix of the reports. 

      Oregon State publishes these reports in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

      Paper copies of these reports can be obtained at the following locations:

      • Corvallis: 200 Cascade Hall, 601 SW 17th St.
      • Bend: 108 Obsidian Hall, 1500 SW Chandler Ave.
      • Newport: Director's Office, 2030 SE Marine Science Dr.
      • La Grande: 205 Badgley Hall, One University Blvd.

      A copy of the annual report for any campus can also be requested by emailing [email protected]. These reports are available without charge. Please click on the links below to immediately access digital copies.
       

       

      Corvallis

       

       

      The flagship campus that's building a smarter, healthier, more prosperous and more just future.

       

       

      HMSC

       

       

      The coastal campus and base for oceanographic research with a leading marine laboratory.

       

       

      Cascades

       

       

      The result of a 30-year grassroots effort to bring a four-year university to central Oregon.

       

       

      OSU at EOU

       

       

      A program to serve the needs of communities in Eastern Oregon and the Intermountain West.

       

       

      Updated 2018 and 2017 Annual Security and Fire Safety Reports – Notice of Availability
      On September 26, 2019, Oregon State received revised crime statistics for 2016 and 2017 from Eastern Oregon University, where the OSU Agriculture and Natural Resources Program is co-located. In 2019, two additional public property liquor arrests in Corvallis were also found to have been reported in 2017. According to U.S. Department of Education policy, we are required to provide employees and students with an updated Annual Security and Fire Safety Report for 2018 and 2017. Below are links to these reports with updated statistics. To access these reports, please click on any of the links: 2018 Corvallis Campus ASFSR, 2018 OSU-EOU ASFSR, and 2017 ASFSR (OSU-EOU update).

       

       

      If you have questions or would like more information, please contact Steve Clark,

      University Relations and Marketing at 541-737-3808 or [email protected].


       

       

       

      28 September 2019

       

      Oregon State University community members,

       

      We are pleased to inform you that an agreement has been reached on a two-year labor contract between Oregon’s seven public universities and SEIU, the union that represents classified employees. This agreement averts the possibility of a strike by classified workers that may have occurred early Monday morning.

       

      Members of the bargaining teams representing the universities and SEIU reached the agreement early Saturday morning after bargaining throughout the day and night on Friday. SEIU members will vote to ratify the contract settlement in October, with implementation of the agreement’s terms in November. We thank all members of the bargaining teams for their exhaustive efforts since January.

       

      We reiterate our respect for our classified colleagues and our appreciation of the many contributions they provide our students, the university and its mission.

       

      The tentative agreement provides for:

      • A 3.0% cost of living adjustment (COLA) for all classified employees retroactive to July 1, 2019; and 2.10% COLA for all classified employees effective July 1, 2020.
      • Full step wage increases of 4.75% in each year of the new contract. This provision applies to more than 70 percent of classified employees who are not already at the top step of their classification.
      • A longevity premium of 2.5% given yearly to classified employees who have been at the university at least five years, and who have been at the top of their salary range for at least a year from their salary eligibility date.
      • A commitment to keep entry level classified employee wages at all universities above Portland metro area universities’ minimum wages.
      • Moving 15 job classifications to higher salary ranges.
      • Providing classified employees with 48 hours of paid time over the course of the agreement to be used in the event of campus closures and delayed openings due to inclement weather or hazardous conditions.
      • All other benefits, such as healthcare, retirement, holidays, vacations, sick leave, personal leave, bereavement and others to remain as they are within the current contract with classified employees.

       

      We look forward to our continued collaboration with our classified colleagues, as well as with all university employees, students and stakeholders. It is this collaboration that makes Oregon State University the outstanding university that it is – and a very special place to learn, work, teach, conduct research, and engage in outreach to communities in Oregon and beyond.

       

      Sincerely,

       

      Edward Feser

      Provost and Executive Vice President 

       

      Michael J. Green

      Vice President, Finance and Administration

      Oregon State University students,

       

      We are writing to provide an update on contract bargaining occurring jointly between Oregon’s seven public universities and SEIU, the union that represents classified employees.

       

      Classified colleagues provide important services at OSU, including working in our residence halls, dining centers, colleges, custodial and facility services departments, IT, enrollment management, libraries, student health services and many other divisions.

       

      As of this morning, negotiations between the universities and SEIU continue, and we remain committed to reaching a settlement. We reiterate our respect for our classified employees’ labor rights and the many contributions that classified colleagues provide our students, the university and its mission.

       

      While we are optimistic that we can reach agreement – and avoid a strike that union members have announced will occur Monday morning, Sept. 30 – we are writing to provide information as to how the university will operate should a strike occur.

       

      In the event of a strike, we ask that everyone remain committed to preserving the friendly and collegial culture that exists among faculty, staff and students throughout the Oregon State University community.

       

      If a strike occurs on Monday, we remind you that all students will be expected to attend classes. And student workers will be expected to report to their positions as scheduled.

       

      Should a strike occur Monday, university operations will emphasize continuing the university’s essential teaching, research and outreach activities. We share that some operations will be affected:

      • Food service at Corvallis campus dining centers will be curtailed to peak breakfast, lunch and dinner periods. Coffee shops or cafes on campus may experience curtailed operations. During a strike, visit UDHS dining center website for more information on center hours.
      • Student Health Services (SHS) will provide urgent care services from 10 a.m. to 3 p.m. Limited nursing services, immunizations and lab services will be provided during a strike. The same-day health clinic in Tebeau Hall will be closed. For SHS hours of operations during a strike, please visit the center’s website.
      • The Valley Library will operate weekdays from 8 a.m. to 10 p.m. and weekends from 10 a.m. to 6 p.m.
      • The College of Veterinary Medicine’s veterinary teaching hospital, small animal hospital and large animal hospital will be closed during a strike. Hospital operations will be limited to emergency care for established patients with known and current medical conditions. Meanwhile, the college will continue to receive emergency equine cases and provide rural veterinary farm calls.
      • Corvallis campus mail and freight services will be modified. Campus Mail deliveries will continue, but may be limited to daily service. UPS service to campus will be curtailed during a strike while FedEx service will continue. University Printing and Mailing staff will pick up packages from UPS once per day. OSU employees and students anticipating UPS campus delivery will need to come to Printing and Mailing Services, 4700 Research Way in Corvallis to claim their UPS shipment.  Printing and Mailing staff will call OSU employees and students as UPS packages are available for pick-up. Outgoing packages to be shipped by UPS should be taken to Campus Surplus, at 644 S.W. 13th, Corvallis, for delivery to UPS for shipment.

        

      We will continue to provide additional updates as information is available.

       

      Sincerely,

       

      Dan Larson

      Vice Provost

      Student Affairs

      Advising and Staff Resources

      This page provides a variety of resources from trainings, presentations, and campus communications pertaining to advising and the Office of the Registrar.  Most resources pertaining to academic advising are posted in the Canvas site for Advisors. You can also find helpful video tutorials on our Tutorials page.

      Contact Resources

      If you need direct assistance with an issue, please see our Contact Us page for a list of contacts that may be able to assist you.

      Staff Directory

      Requesting Access to OSU Administrative Systems

      To request access to systems such as Banner or OnBase, please see this IT knowledge base article.

      Updates and Communications

      Archive Advisor Digests

      Student Communications

      Reference Sheets and Quick Resource Sheets

      Recording Lectures

      Using Zoom and FERPA implications

      Scheduler advanced guide

      Academic Committees

      Academic Standing Committee (ASC)

      ASC meetings are held prior to the start of each term. The petition must be received by the Office of the Registrar by 10:00 am on deadline date. Meeting and deadline dates are found here.

      Academic Requirements Committee (ARC)

      ARC meetings are held on Wednesdays at 9:00 am. For a petition to be on the Wednesday docket, the petition must be received by the Office of the Registrar by 12:00 pm on the prior Thursday.

      Office of the Registrar Projects

      Welcome to the Office of the Registrar Projects. Below you will find our 5-year roadmap and links to current and completed projects.

      In-Progress Projects 2019-2023

      2019-2020 2020-2021 2021-2022 2022-2023
      Office of the Registrar Self-Assessment (SU19) Office of the Registrar Self-Assessment (SU19) Office of the Registrar Self-Assessment (SU19) Office of the Registrar Self-Assessment (SU19)
      Grader and TA Policy (W20) Grader and TA Policy (W20) Grader and TA Policy (W20) Grader and TA Policy (W20)
      Institutional Awarding Phase II (W20) Institutional Awarding Phase II (W20) Institutional Awarding Phase II (W20) Institutional Awarding Phase II (W20)
      Summer Session Policy (W20) Summer Session Policy (W20) Summer Session Policy (W20) Summer Session Policy (W20)
        Online Forms (W21) Online Forms (W21) Online Forms (W21)
        Race and Ethnicity Data (S21) Auto Withdraw from Term/Course (SU21) Auto Withdraw from Term/Course (SU21)
          Common Course Numbering (SU21) Common Course Numbering (SU21)
          Learning Outcomes in CIM (SU21) Learning Outcomes in CIM (SU21)
          Customer Relationship Mgmt (CRM) for University (F21) Customer Relationship Mgmt (CRM) for University (F21)
          HelioCampus (F21) HelioCampus (F21)
            Financial Readiness and Success (F22)
            Commencement Technical Overhaul (F22)
            S/U Phase II

      Future Projects

      AWA Late Reg Fee Job Inactivated Student Communication Grad Student Degree App. Correction OtR Bot
      Sexual Orientation Collection Course Planning Data from SEP to CLSS 808 Courses to NC Transcript Diplomatic Extract CSV
      Student Notifications Exceeding Limits Textbook Links in Banner DX for Advisors Priority Registration Overhaul
      Degree Completion AWA Jobs Proxy Access to Student Data Biennial FERPA Training Confidential Student Protocols
      INTO OSU Registration Registration Experience 2.0    

      On-Hold Projects

      Tableau EDI Data Issues Oregon Transfer/MTM
      Pushing Pronouns to Systems    

      Completed Projects 2019-2022

      2019-2020 2020-2021 2021-2022
      Curriculum Inventory Management (CIM) (F19) 25Live Web-based Room Scheduling (SU20) PIPS Restructure/AWA Scheduled Jobs (SU21)
      Outsourced Printed Diploma Mailing (F19) Appworx to AWA (SU20) Honor Roll FERPA  (F21)
      Automatic Advisor Assignment (F19) Standalone Certificate Credential (SU20) CLSS Departmental Scheduling Tool (F21)
      AR 25h Enforcement (F19) LeepFrog Schedule of Classes/Path Phase I (F20) Student Holds (F21)
      Duo Student Mandatory (W20) MyOregonState Digital Experience Project (F20) Vaccination Holds (F21)
      Ad Hoc Lite CORE Reports (W20) We Have Work to Do - OtR (F20) Website Phase II (F21)
      Year of Compliance Education (S20) Website Phase I (F20) Academic Standing Improvements (W22)
      Photo Default in SSB9 (S20) Appworx to AWA (F20) Decertified Courses CORE Report (W22)
      PDF Diplomas (S20) Post Commencement Cleanup Job (W21) Microcredentials (S22)
      AR1b Non-Degree Students (S20) MyDegrees Upgrade (W21) Self-Service Banner 9 (SSB9) (Cancelled SU22)
        Transfer Equivalency Self-Service (TESS) (W21) Race and Ethnicity Data (SU22)
        Prerequisite Unmet Force Drop Automation (S21) Research/Arts Fellow Designation for Transcript Notation (SU22)

      Current Projects

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      Past Projects

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      Data Requests

      About Data Requests

      The data request form is for OSU faculty and staff to request data from Enrollment Management units, including the Office of the Registrar, the Office of Financial Aid, and the Office of Admissions. In order to uphold students' rights as protected under FERPA, we ask questions about the purpose of the data request and where/how the data will be used. The data request form is only for those individuals who are requesting data to fulfill their professional responsibilities at the institution or for those academic researchers who have obtained a determination notice from the Institutional Review Board (IRB). If you are an academic researcher wishing to obtain student data who has not yet received a determination from the IRB, you will need to fill out this feasibility form prior to receiving an IRB determination.

      • For guidance on the release of data, please see this page.
      • If you are external to OSU and have a data request, you will need to fill out a Public Records Request here.
      • If you are a student from a student group and have a data request, you should consult this handout with information that explains who you should contact depending on your student group type.
      • For more general enrollment or demographic reports, please see the resources compiled by the Office of Institutional Research.
      • Any staff requests that involve immigration data will go through Office of International Services.

      Please note:  Those requesting data should plan for the data request to take roughly two weeks; this may vary depending on the nature and complexity of the request. If you have not heard anything from us and two weeks have passed, please contact [email protected] On the form, you are asked for your ONID username so that we can send you the information via Box. When the request is complete, you will receive an invite to the file from Box.

      See our Student Data FAQs here.

      Data Request Process and Considerations

      We recommend taking a few minutes to prepare the information you'll need for the data request. It asks the following questions for all purposes:

      • Select the purpose of your data request (institutional evaluation/assessment; academic research; non-research related)
        • An example of institutional evaluation/assessment: you need data on students in a particular program to see if your targeted population received services as desired or you're trying to track performance in a particular course after curriculum changes
        • An example of academic research: thesis work, dissertation work—generally anything you plan on presenting or publishing externally
        • An example of non-research related: data needed for a grant application in order to give the granting body a snapshot of the population you aim to serve with the grant
      • Do you already have access to the data that you want to use? We ask this because there are instances where individuals want to send student data outside the institution for particular reasons, whether for grants, research, et. al., but want to ensure this data release is permitted through FERPA.
      • Briefly explain the reason for your request. More specifically, why do you need this data to complete your task?
      • List all requested data fields. If you already have access to the data, please list what data fields you plan to use.
      • Indicate here if/how this data will be shared.
      • List any additional requests (e.g., actions such as sending research recruitment emails, permission to access course assignments, et. al.)

      The data request form asks these additional questions/requires these actions if you are requesting data for academic research:

      • Did you submit a feasibility form through the Office of the Registrar — If you answer no, it will end the survey and direct you to the feasibility form.
      • Upload a PDF of the study feasibility determination email you received from the Office of the Registrar
      • Please indicate if there are any changes to your plan since you received your feasibility determination.
      • Does your data request involve obtaining informed consent
      • Upload your IRB-approved informed consent form
      • Indicate how the confidentiality of the data will be maintained (if applicable)
      • Upload a copy of your protocol.
      • Upload your IRB determination notice.

      Step one:  Submit a feasibility form with the student data you plan to use, whether you have the data or not. The OtR will forward the feasibility determination to the IRB and copy the PI listed on the form. Please be sure to keep the email that notes that your research is feasible, as the data request form asks for this documentation in order to process the data request.

      Step two: Submit your protocol to the IRB.

      Step three: Once you have received a determination notice from IRB, submit a data request if you need data from Enrollment Management. If your study included obtaining informed consent, you must provide information on who consented (e.g., ONID user names).

      Please note:  Oregon State University does not permit a request for future consent on future studies that have not gone through Institutional Review Board review. Data may be used only for the study for which students consented.

      We often receive assessment data requests that ask to report aggregate numbers of students by certain criteria without obtaining student consent. When reporting in aggregate, we follow a general rule of 10 to protect student identity. That is, upon filtering by particular criteria, if the student group displays fewer than 10 students, you should not report information for that group if that information will be available to those external to OSU.

      Find frequently asked data questions here.

      Policies & Regulations

      From admission to graduation there are academic regulations for guidance. By educating yourself about university regulations you will be aware of the available options, existing restrictions, and university requirements.

      Some academic regulations afford you the opportunity to request certain actions be taken. In these instances the university provides structured general university policies by which requests can be submitted, reviewed, and decisions rendered.

      The Family Education Rights and Privacy Act (known of as FERPA) restricts what information can be released about students and in what capacity that information is to be used. The university takes the privacy of records very seriously. Please review this information, refer to it regularly, and contact our office with any questions.

      Exams & More

      Exams

      Learn more about when and where you will take your midterm or final exam here. This page also explains how to handle a time conflict with exams.

      Learn more about the rules governing Finals Week by reading Academic Regulation 16.

      Any student that wishes to pursue an exam for credit or waiver should familiarize themselves with the rules. Academic Regulation 23 provides the rules for Special Examination for Credit, while Academic Regulation 24 addresses the Special Examination for Waiver requirements. To request an exam for credit or waiver they must carefully read and follow all instructions to complete the Examination for Credit or Waiver form. The completed petition is returned to the Office of the Registrar.

      Relevant information 

      FERPA: Privacy of Records

      FERPA – Right to Privacy

      What is FERPA? FERPA stands for the Family Educational Rights and Privacy Act of 1974. This federal legislation protects the privacy of your student records and regulates how information is used. Release of student records at Oregon State University is bound by FERPA, the Oregon Revised Statutes, and by the Oregon Administrative Rules.

      *Students' FERPA rights begin when they are considered a student at OSU. The institutional definition of a student is when an individual has registered for START or has registered for classes, whichever comes first. This applies to all students, regardless of age or degree status.

      To learn more about FERPA, please review these sources:

      Student Consent to Release Information (formerly known as Joint Consent Form)

      Student Consent to Release Information: This form is used by the Office of the Registrar, Office of Financial Aid, Office of Business Affairs, Office of Admissions, and Academic Advising for sharing information with designated third parties. Filling out this form does not initiate any action to send information; third parties will need to request information from the relevant department(s).

      Confidentiality

      NO information may be released about students who have established confidentiality of their records.

      Students may restrict the release of their student information by completing a Confidentiality Request form. The Confidentiality Restriction prevents employees of OSU from providing any information, directory or confidential, to anyone who does not have a legitimate educational interest. When a confidentiality restriction is in place we can only discuss a student’s record with the student if they are present in person with picture identification or via live video chat. For students who have a confidentiality restriction in place but are unable to visit the office in person, the student may communicate with OSU offices via their OSU-issued email address (ONID name @ oregonstate.edu). Confidentiality does not mean anonymity in classes at OSU. 

      CORE Reports on FERPA Training

      Two CORE reports help in identifying if an employee (including student employees) has taken and passed their FERPA training.

      BIC2910: searches all employees in a selected organization

      BIC2911: search by ID numbers to see who has taken and passed their FERPA training.

      Note: Results do not display immediately. Please allow up to 48 hours after the passing of one's training for information to appear in CORE.

      Using Secure Credentials at OSU

      OSU provides all employees and students with oregonstate.edu email accounts that have been vetted for appropriate security measures to protect data. These oregonstate.edu email accounts link to a verifiable identity established with the University and meet the Family Educational Rights and Privacy Act for authentication. Third-party, personal accounts are not able to be verified as linked to a particular individual and, therefore, should not be used in discussing any student record information.

      Guidelines for Release of Information

      If you receive a request for information follow these guidelines to determine what, if any, information can be released.

      Data Security

      The Office of Information Security provides comprehensive education on securely storing and transmitting data.

      Retention & Statistics

      This provides information about record retention requirements and statistical information available for the university.

      Power of Attorney

      The OSU Office of the Registrar does not accept Power of Attorney documents as a substitute for a consent to release information. If a student is unable to conduct their required interactions with the University for a particular reason, the student or student's representative should contact the Office of Student Life.

       

      FERPA FAQs - Faculty & Staff

      The Office of the Registrar serves as the steward of student education data. Part of responsible stewardship is ensuring that those to whom the stewards provide access to student education data demonstrate proficiency in understanding their responsibilities under the Family Education Rights and Privacy Act (FERPA) of 1974. To ensure we are in compliance with federal law, the institution must have documentation that employees with access to student education data have successfully passed FERPA training. If someone completed FERPA training prior to January 2005, we will not have record of their proficiency and the employee or designated agent will be asked to take the training and quiz, as the law has changed since 2005. Additionally, we highly encourage parties to reengage in FERPA training biannually to remain current with one's FERPA knowledge.

      Use of students' email addresses is acceptable for academic and educational purposes; the students' oregonstate.edu addresses are the only officially recognized OSU email addresses and are available on Banner and Canvas rosters. Further, OSU-issued email addresses for faculty and staff are the only officially recognized email addresses and should be used for all university-related business. Email addresses other than OSU-issued email addresses are not directory information and cannot be released. Use of students' OSU-issued email addresses is acceptable for academic and educational purposes, and they must only be distributed to people who have an educational need to know.

      Yes, it does. When you send email to a list of students in the To: line, then everyone can see all of the members on the list. It is important to exclude confidential students from the list. Then, you can send an individual email, with the same content as for all the other students.

      Unfortunately, this does not display in Canvas. To check if a student is confidential, you will need to go to Online Services -> Faculty & Advisors -> Summary Class List. There you will see if a student is confidential, as displayed in the image below:

       

      inkedeileenconfidential_li.jpg

      image showing how to see that a student is confidential

      You cannot add the other instructor as a CanvasTA, as that instructor can see student education data to which they do not have an educational interest. However, you can still allow the instructor to see the course content by adding the instructor as a Designer. For more information on this, please contact the Canvas Support team.

      You may post grades as long as only you and the individual student know who the grade is for. That is, you cannot use the students' names or their Student ID numbers. You can create a unique identifier (such as a number, NOT part of the Student ID number) for each of your students and post grades by that identifier. Be sure NOT to arrange the list in alphabetical order, even though the names are not printed.

      Confidential status is not the same as anonymity. If a student fills out a confidentiality request at OSU, that means that OSU will not release any information, non-directory or directory, to anyone outside of OSU and/or anyone that does not have a legitimate educational interest. For example, if a confidential student does an internship for credit with a local school district, the internship supervisor would know that the person was a student at OSU because that supervisor has a legitimate educational interest since the supervisor would be providing input on the grade for credit. However, if that same school district asked for a list of graduating Education majors from which to recruit, we would not release that student's name.

      Distributing students' exams and papers in this way violates their confidentiality by making confidential records available to the public. This is not an acceptable practice.

      Yes, you can. However, there are some guidelines to consider. Please see this resource guide on how to do so while maintaining students' FERPA rights.

      Yes, you can. You may ask to see documentation of a medical visit or other visit to justify the excuse. We, however, advocate that you do not keep the documentation, as then you become responsible for the proper and secure storage of the documentation.

      You cannot discuss any specifics about the student's grades. Use a conditional response: "If a student in my class earned a D-, I would suggest…" You also can advise the parent on how the student can see their grades: Web or student transcript from the Office of the Registrar.

      When someone becomes an OSU student, regardless of their age, they must consent to the release of their records. The K-12 FERPA rules do not apply to a student under the age of 18 who enrolls in an institution of higher education. The student must provide consent to release information, even to their parents.

      While federal law authorizes the release of records to parents of dependent students, it does not require it. Oregon statute does not include release to parents as an authorized disclosure; since state law is more restrictive than the federal law, the university is bound by the state law. Without explicit student consent, only directory information may be released to parents of dependent or independent students. This includes those students who are under age 18.

      Only the same information as if the person were still enrolled as a student. Be sure to check whether the student had requested record confidentiality before leaving the university; if so, the confidentiality remains in effect.

      No. A student, whether current or former, remains confidential until they revoke the confidentiality request.

      When a student dies, FERPA no longer applies, but since there may be other issues related to disclosure, the inquiry should be referred to the Office of the Registrar.

      A student's permission is required to release their records to these representatives. Refer the caller to the Office of the Registrar.

      The USA PATRIOT Act (2001) and other legislation specify guidelines for release of information. Refer all such inquiries to the Office of the Registrar so that we can assure appropriate compliance.

      You can discuss information provided to you by the student, such as information from their resume, and information that you have gained in your academic relationship with the student. You cannot discuss any non-directory information (e.g. their grade in a course you taught) without the student's specific written consent.

      It is best practice to have a clause about FERPA on your scholarship application to expedite this process. This phrase may read something like: "The Family Educational Rights and Privacy Act of 1974 (FERPA) protects students' privacy over their education records. With some scholarships, the donor wishes to know who received the scholarship, as well as information about the recipient. Additionally, our College wishes to publicly celebrate our recipients on our various media. Do you consent to the release of your scholarship application information for these purposes?"

      Yes, major is directory information as are student name and current address. The current address is maintained by the student, and may be the student's address in Corvallis or at some other location. Other addresses are not releasable. You should address your request for this information to the Office of the Registrar. For more information on requesting information, see our Data Requests page.

      Student organizations should work with Student Leadership and Involvement on submitting requests for this data. The contact for these type of requests is Brittany Nefcy.

      Refer all such requests to the Office of the Registrar.

      Have a question you think should be added here? Email us!

      FERPA Training Module

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