In MyOregonState, the Final Grade Entry link is under Resources > Academic.

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• Once logged in, click on one of the courses displayed as a list to load the student roster.
• You may need to scroll down to view the student roster that appears below the list of courses.
• Grades can be entered directly in student roster Final Grade column or through File Upload process. See below instructions on grade entry.

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• For keyed or manual entry of grades, simply click on the grade box and select a grade from the drop-down list of grades.
• Alternatively, a grade can also be typed in.
• Last Date of Attendance information is required for the grades F, N, I/F, I/N.
  • Last Date of Attendance must be within Monday of week one and Friday of Finals Week of the term.
  • Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 01/08/2024.
  • If there was no attendance/participation, enter the first day of class in the Last Attend Date field and 0 in the Hours Attended field.

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• Grades can be entered by uploading an excel file with student roster and grades.
• It is highly recommended that faculty use the Final Grades Tool in Canvas or use the Export Template function to prepare the Excel file for uploading grades.
• Last Date of Attendance information is required for the grades F, N, I/F, I/N.
  • Last Date of Attendance must be within Monday of week one and Friday of Finals Week of the term.
  • Last Date of Attendance must be entered in the following format with leading zeros: mm/dd/yyyy. For example, 01/08/2024.
  • If there was no attendance/participation, enter the first day of class in the Last Attend Date field and 0 in the Hours Attended field.
• File must contain the following columns: Term, CRN, Student ID, Grade, Last Attended Date and Narrative Grade Comment. In the "gear" icon on the right corner of the screen next to the logout button, select Import from drop-down list. Grade Import Wizard will start the file upload process.

Step One: Select the file with grades from your computer. And click Continue.

Step Two: Preview the file that you have selected within the Grade Import Wizard for accuracy, and click Continue.

Step Three: The file you uploaded should automatically map correctly. Note: The file must include a “Narrative Grade Comment" column even though it states it's not required.

Step Four: This step provides a validation report and any errors that occurred while processing the grade file. An excel file with errors can be downloaded to review the errors. If no issues, click Continue. Otherwise correct the errors and start the process over with step one. Click the Cancel button on the top right corner of the grade wizard if there are issues that must be resolved before submitting the grades.

Step Five: Click Finish, and address any errors separately.

• To download the class roster, select the course in the course list and click on the "gear" icon on the top right corner of the page.
• Select Export Template. Save the class roster as an excel file on your computer desktop to enter student grades and last date of attendance information.
• Preparing the grade file following these steps will reduce grade entry errors in the system and will eliminate the step of mapping the file columns for the grade upload process as in step three below.

• Faculty members who have been listed by their department as the primary instructors.
• Non-primary instructors with a percent workload responsibility of greater than 0%, who have been identified in Banner as "graders" and are cleared for online grading access.

If a faculty member that should be able to grade is not able to grade, they may not be formally listed as an instructor on the CRN. Contact the department scheduler for that section to have an instructor activated and/or added as an instructor to a course section.

You may use a PC or a Mac, a desktop or a laptop and any operating systems (Windows, NT, even Linux) You may access online rosters from on campus in offices or computer labs, from your home, or anywhere in the world. Minimally, you need an Internet connection, Netscape or Internet Explorer version 4.X or higher, and your Web browser set to accept cookies. (This service supports only MS Explorer and Netscape. It does not support AOL or Safari.) If you have problems with the redirection process, connect directly to Banner Self Service and choose "Student Registration and Records."

• Login to MyOregonState with your ONID username and password. If you've forgotten your ONID credentials, contact the OSU Computer Helpdesk at 541-737-3474. If you do not know your OSU ID, contact the Center for HR Systems and Technology at 541-737-8300.
• Select the Resources tab.
• Select Web for Advisors.
• Choose from the menu of services available.

Refer to Dates and Deadlines for dates.

You need to be listed as a primary instructor or grader for each course you are teaching and grading. Check with your departmental office to correct.

If you have clicked the "submit grades" box at the bottom of a page, that page is saved within Banner. If you have not "submitted" your grades, your entries will not be saved.

As long as you have "submitted" prior to logging off from your computer, your previously entered grades will be available for update prior to any grade processing done by the Office of the Registrar. The Office of the Registrar will process grades nightly during Finals Week until grade processing is finished from 2 a.m.–6 a.m. As a further check to see if grades have been processed, access Final Grades-Keyed Entry and check the column on Rolled; Y means grades are processed (rolled), N means grades are not processed (rolled). If the column has a Y (yes), the grade has already been processed. If the grade has been processed grade changes and removals of incomplete can be made online via the Online Grade Change feature. Please note that the Online Grade Change Feature will be disabled from 5:00 p.m. Friday of Finals Week until the following Thursday morning, to allow for end of term processing. Once the feature is reengaged you will be able to enter the system and make any necessary changes.

Grades are available to students on the Web following the nightly processing by the Office of the Registrar. The final posting of grades and the updating of GPAs and academic standings are done the Tuesday night following Finals Week.

It is the responsibility of the instructor of the course to assess the students, calculate the appropriate grade, and submit grades for the their students. Only the instructor of record can submit grades for a course. In no circumstances should you share your General Access PIN (GAP) with another person.

Which one of us has access to online grade rosters for our course? If your department office has designated more than one instructor with teaching and grading responsibilities, both persons should be able to grade. Check with your departmental staff if there is a problem.

Students in thesis courses are pre-graded with R grades and do not need updating by the instructor.

Faculty members may upload files of grades into the Web. You will need to create a file from the data on your spreadsheet. See Help for File Upload of Grades.

If paper copies are desired, you may copy the grades from your Web forms page by page. These grades will remain accessible to you on the Web for 5 terms. Or, after grading has been completed on June 18, you may access the Data Warehouse. Select SIS Student - SIS Reports. Select past term and click on class list button. Fill in parameters. Print the report.