Assigned Term: 
Fall 2016
Project Status: 
Current
Last Updated Date: 
Thursday, November 10, 2016
Requesting Department: 
OSU Colleges

Purpose:

Midterm Grade Collection Process will provide valuable insight to student academic progress in classes, and help advisors and students in making timely strategic decisions to improve student success. Banner has the midterm grade collection and midterm grade display capability. Students will be able to see their midterm grades in Online Services. Advisors will be able to view advisee midterm grades in CORE. Reports for midterm grades will help advisors and campus units with Student Retention intiatives. Office of the Registrar is a function and process provider, decision to collect midterm grades will remain with Colleges.

  •   Already existing process/service
  •   Outreach Efforts for Advisors
  •   Already existing three CORE reports

Background to the Project:

As part of Student Retention efforts, Midterm Grade Collection process is on Office of the Registrar Roadmap.

Objectives:

  • Roll out to campus by beginning of the fall term.
  • Develop a clear understanding between function providers (OtR) and project sponsors (colleges).
  • Provide training material online, video tutorials on submitting grades.
  • Provide CORE Reports.
  • Make grades visible to students.
  • Communicate to Key Stakeholders of project purpose.

Project Scope:

  • 3 CORE reports with midterm grades (midterm grades by student, by instructor, and report with muliple selectable options).
  • Video Tutorials on Submitting Grades.
  • FAQs.
  • How-To Manual for Midterm Grade Submissions.
  • Email Language for Reasons and Audiences.
  • Enable midterm Grade Display in SSB Student Records Menu.

Scope Exclusions and Limits:

  • Midterm Grades will not be displayed on transcripts.
  • Midterm Grades will not be displayed in SSB to Advisors

Timelines:

Due Date

Milestones

 

Project Planning with Shannon H

 

Kickoff Meeting for OtR Managers

  • Scope
  • Display midterm grades in SSB, in MyD?
  • Planned go live date

 

Finalize midterm grade collection objectives/purpose

 

CORE Reports Design/Test/Finalize/

 

Communication Plan/Email Language

 

Develop Training Material/Presentation for Grade Collection

 

Sent Communication to Faculty

 

Sent Communication to Advisors

 

Sent Communication to Students

 

Faculty Midterm Grade Collection Open/Closed Email Language

 

Faculty Midterm Grade Collection Open/Closed Email scheduled in Ops Calendar

 

Inform INTO OSU, that mid-term grades will be viewable to their students.

 

Enable Link in SSB for Midterm Grade Display for Students

 

Departmental Training?

 

Go Live Date and Communication

Communication Plan:

Audience

Who

Information Needed and Format

How Often/When

Faculty

 

Strategic Communication:

  • Why grades are being collected
  • Plans for the midterm grades

One time

Advisor

 

More about the purpose:

  • Who will use this information
  • Expectations for advisors

One Time

Advisors

 

Technical communication:

  • Where the grades are displayed
  • When we collect grades
  • Types of CORE reports available
  • Who has access to see grades

One time

Students

 

Why we are doing it

One time

Students

 

Informational Communication:

  • Where grades are displayed
  • When Grades are collected
  • Who else can see grades

One time

Faculty

 

Process Communication:

  • Midterm Grade Collection Open
  • Midterm Grade Collection Closed

Every Term

Faculty

 

Spring Specific Language about midterm and prelim grades

Every Spring

Status Report: 
in progress