Office of the Registrar

The current FERPA training includes only one training that does not adequately prepare different types of employees on their role-specific FERPA compliance.  The system is not set up to require refresher training, so employees are only required to complete FERPA training once.  The current training is outdated, as it does not include information about artificial intelligence (AI).

Prosperity Widely Shared Goals and Actions:

• A university where every student graduates
• Build excellent faculty

Oregon State University prides itself on enabling student success to achieve graduation. Timely course registration is critical for student success and on-time graduation. Two groups will be piloting a new process for placing and lifting holds.  Goals of the project include creating a secure and streamlined process that will enhance data integrity of registration holds and reduce barriers for student holds being lifted in a timely manner.

Utilize the systems we have to automate as much of the process as possible, move management of the web page to the Office of the Registrar, and ensure that the Academic Calendar is accessible.

Create a data integration between systems to leverage the preferred names/name-in-use and pronouns collected on admission applications. The data integration will allow for these names/pronouns to be visible from the beginning of a student's time as OSU as well as reduce the locations students need to enter/update this information.

Due to the discontinuation of support for Self-Service Banner 8 (SSB8) by Ellucian, Self-Service Banner 9 (SSB9) will be utilized to ensure the continuity of the preliminary grading collection process. This project aims to implement, streamline and improve preliminary grade collection in SSB9, minimize unnecessary modifications, and ensure timely delivery of accurate data.

OSU currently has many SSB modifications and also has many processes that utilize DocuSign forms. Moving to SSB9 will allow us to leverage the configurable environment and the most up-to-date interface to reduce modifications. In addition, UIT spends a significant amount of time supporting modifications, especially older modifications that are not well understood. Ellucian will deprecate SSB8 at the end of June 2023; it will no longer be supported beginning July 2023.

This project aims to look at the technical/reporting side of commencement jobs and processes due to the deprecation of SSB8 and adjust the current technical jobs to meet the operational needs for today’s commencement ceremony.

The goal of this project is to set up structures to ensure we have payment plans flexible enough for all student types (part-time, full-time, aid recipients, self-pay, etc.), and mechanisms through which students and their families can gain financial literacy around college affordability. With these tools, we will be able to eliminate holds on transcripts for students who wish to transfer away from OSU, and we will support students in making prudent decisions financially by not allowing them to accumulate debt.

Making registration a fuss-free and seamless experience for students while also preparing for the transition from Self-Service Banner 8 to Self-Service Banner 9.