TO:        OSU Faculty and Staff 

FROM:  Ed Feser, Provost and Executive Vice President

RE:        Preliminary Grades for Degree Candidates

As you know, graduating seniors are required to take final examinations during the regularly scheduled Final Examination Week of Spring Term. However, because actual diplomas will be distributed to eligible graduation applicants at Commencement on Saturday, June 17, 2017, Oregon State University must adhere to the following procedures for clearing Spring Term degree candidates. The key features are outlined below.

Specific documentation about how to submit preliminary grades will be sent to faculty when grading opens on Monday, May 8th. If you have questions regarding the preliminary grades policy, please contact in the Office of the Registrar.


Procedures for Spring Degree Candidates

Commencement 2017
  • Monday, May 8, 2017 – Preliminary web grade rosters will be sent to instructors via email from The email will include only a brief message with attached pdf files outlining the grading process and the instructor’s student roster.
  • Monday, May 15, 2017 – Preliminary grades are due by noon. Grades should reflect the anticipated final grade. Please remember that a preliminary grade of "I" will likely prevent releasing a student’s diploma at Commencement.
  • Wednesday, May 17, 2017 – Office of the Registrar staff will provide the Dean of the Graduate School with preliminary grades for each candidate for Master’s and Doctoral degrees. The Office of the Registrar will also begin the preliminary Bachelor’s degree review process.
  • Tuesday, May 30, 2017 – Notification to applicants who are definitively ineligible or potentially ineligible on the basis of: institutional graduation requirements, college/school requirements and departmental graduation requirements (according to advice from Head Advisors).
  • Finals Week – For spring term degree candidates expected to receive a final grade of D, F, N, or I/GRADE, faculty should upload their final grade as soon as possible. Unless a final grade has been submitted, the decision for diploma distribution will be based on the preliminary grades submitted.
  • Saturday, June 17, 2017 – Baccalaureate degree candidates with degree deficiencies may participate in Commencement, but will receive a diploma case with a letter notifying them that final requirements are necessary to confirm graduation.