Protocols

Classroom Policies

View this section for detailed information about classroom policies including room assignment, access for students with disabilities, maintenance, and appropriate use of facilities.

Scheduling Changes After Registration

Departments are strongly encouraged to proof their schedules before priority registration opens for the term. Once registration begins, changes to the schedule are quite restricted.

Requesting changes to sections after registration begins:

    • Requests must be submitted via email stating the reason for the change and must have the support of the department chair.
    • Late day/time changes will only be approved under very unusual circumstances.
      • In the event a day/time change is approved, the section will be cancelled and a new section created. It will be the responsibility of the department to contact students to inform them of the change and invite students to enroll in the replacement section if the new day/time fits their schedule.
    • Courses newly approved by Academic Programs after registration begins will not be offered until the next term.
    • Once registration begins, sections will no longer be deleted, but will be changed to “cancelled” status.
    • Faculty and departments must not change or trade assigned classrooms without approval from Scheduling.       
    • Room changes are accommodated if an appropriate replacement is available. Departments should not continue to add students to a class with the expectation that a larger room will be found as there may not be one available.
    • In the event of an emergency closure of a classroom building, scheduling will attempt to relocate classes and will work with departments on this effort.

      Related protocols: Changes to Courses and Academic Programs: Implementation Term Policy 

      Credit & Contact Hours

      The Office of Academic Planning & Assessment provides a definition of the correlation between credits and contact hours.

      Zone Requirements

      This class and classroom scheduling protocol help students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

      Zone Requirements

      OSU Zones for Classes Needing Rooms

      Percentages indicate maximum number of classes a department may schedule in each zone.

      Scheduling Zone
       Percent
      Time
      Zone 1
      20 percent 0800–0950
      Zone 2
      20 percent 1000–1150
      Zone 3
      20 percent 1200–1350
      Zone 4
      20 percent 1400–1550
      Zone 5
      20 percent 1600+

      This class and classroom scheduling protocol helps students get the courses they need to graduate by reducing scheduling conflicts. For faculty, it optimizes access to instructional technology and facilities. The protocol applies to all classes scheduled in general purpose and departmental classroom space.

      Departments should not expect that faculty members will be assigned the same space on a continuing basis.

      The Office of the Registrar coordinates all class scheduling and room assignments with departmental coordinators who, in turn, coordinate with their instructional faculty members. Academic departments should do the following:

      1. Determine class offerings and submit schedule information no later than the specified deadlines.
      2. Notify Scheduling of section changes or cancellations immediately.
      3. Enter and maintain in Banner instructor information and maximum enrollment of all sections offered by the department.
      Class Meeting Times and Zone Protocol
      1. Classes that meet two days per week for 1 hour and 20 minutes must meet on TR.
      2. Classes must begin on the first hour of the zone with the exception of TR Zones 1 and 5, which may start at 8:30 a.m. or 4:30 p.m.
      3. Classes that meet for longer than two hours (110 minutes) per session must be scheduled in Zone 5.
      4. Class meeting times may not cross time zones. Departments may cross time zones when scheduling 500- or 600-level graduate classes that meet for longer than two hours per session if they use their own department-controlled classroom.
      5. Each department must distribute its classes across all five days of the week (approximately 20 percent per day) and across the full class day (according to the percentages defined for each zone). Each class day has five zones. All classes must comply with the zones whether they are assigned to general purpose classrooms or departmental classrooms.
      6. Non-credit sections (those sections that have zero credit) are scheduled after all credit-bearing sections are assigned rooms.
      7. Use of classroom facilities for non-academic events must be approved and assigned by Scheduling.
      Scheduling for MW, WF or MF, 3-Credit Sections and/or 4-credit lectures meeting 3 hours per week.

      We will not reserve rooms for 3-credit or 4-credit lectures that meet for 3 hours on MW, WF or MF.

      Three-credit or 4-credit lectures that meet for 3 hours can be scheduled in any zone if they are taught on MWF.

      Scheduling for Lectures Meeting One Day a Week

      Because of the demand for classrooms in the middle of the instructional day, it will not be possible to schedule sections that meet one day a week except in Zone 5 or on Friday.

      If a department can schedule additional sections of similar course capacity with "complementary" day and time schedules in the same time slot on different days, then we may be able to accommodate requests for one-day-a-week meetings. If, for example, one 3-credit course is scheduled into a room on M at 10–11, then a different section can schedule its meeting from 10–11 on W or WF in the same room.

      Scheduling Classes on Fridays

      Fridays are often used for department meetings, instructor office hours, research responsibilities, or other tasks related to instructional work. However, Friday is primarily an instructional day and the zone percentages specifically take Friday into account, asking for 20 percent of sections for each day.

      Please make use of Friday as an instructional day. The increased use of Friday for class sections makes more effective and efficient use of classrooms.

      Scheduling in Departmental Classrooms

      The zone percentages were established for two reasons—to assure student access to classes, and to ease the difficulty in assigning rooms. Though the zone percentages are applied regardless of whether the sections are scheduled in general purpose or departmental classrooms, if you can schedule sections in departmental rooms, that will alleviate some of the pressures on assigning GP classrooms.

      Using departmental rooms is not an option for all departments, and departments may not be able to assign all sections to departmental rooms; however, if you are able to assign sections to departmental rooms, please do so.