Student

The Office of the Registrar provides detailed information in this section about a myriad of topics that effect your academic career at OSU. Use this section to find out information about student services available to you. Also, learn how your information is handled by the university and how you can manage your student records.

The university has policies & regulations that govern actions that can be taken by students, faculty, and staff; check them out. Detailed registration procedures are also provided here; including information on dates and deadlines, step-by step registration instructions, and enrollment verification.

Finally, graduation is the goal so check out the information on monitoring your progress, commencement, and diplomas.

Graduation

You should monitor your degree requirements throughout your academic career to ensure that you are on track when graduation approaches.

You must apply for graduation. It is recommended that you apply three terms prior to the term in which you will meet your degree requirements.

Once you’ve applied, you need to monitor your progress toward your degree. It is your responsibility to verify that your requirements are met and the degree will be awarded.

Finally, celebrate your accomplishment by receiving the diploma you’ve worked so hard for. Better yet, receive it at the commencement ceremony and celebrate with your friends, family, and classmates.

Statement of Degree: A Statement of Degree is a good-faith letter indicating your anticipated graduation date. Most employers and graduate schools will accept a Statement of Degree until your degree is actually cleared and posted on the transcript. The Registrar's Office issues Statements of Degree only for undergraduate students; graduate students must contact the Graduate School, graduate.school@oregonstate.edu.

Frequently Asked Commencement Questions

Commencement & Diplomas

Commencement

It is highly recommended that students, family, faculty, and staff take the opportunity to celebrate this momentous accomplishment. The university holds a single commencement ceremony each June. Students must RSVP their intention to attend via MyOSU (under My Student Stuff, click Apply to Graduate). Detailed information is sent to the current mailing address of eligible students in April of each year. Oregon State University has a long-standing, proud tradition of providing each student with his or her own diploma at the commencement ceremony. Find out more details at the Commencement section of this site.

Diplomas

With the exception of Spring term, diplomas are available approximately 2 weeks after the posting of degrees. Diplomas may be obtained in one of three ways:

  1. Students attending commencement may receive their diploma at the ceremony if the student is on track to meet all requirements.
  2. The student or their authorized designee may pickup their diploma at the Office of the Registrar.
  3. The Office of the Registrar may mail the diploma to the student upon receipt of a written request and the applicable shipping fee.

For details visit the Diplomas section of this site.

Commencement

Commencement Website


Commencement Date: Saturday, June 16, 2018

Commencement Ceremony Deadlines 2018
Information Mailed to Current Mailing Address Deadline for Summer and Fall Graduates to apply to graduate and have their names appear in the Commencement Program Commencement Participation Deadline

 

Commencement Ceremony

 

Around April 1, 2018

 

April 27, 2018
[Deadline to apply for spring graduation is April 13, 2018]

 

June 1, 2018

 

June 16, 2018

 

Frequently Asked Commencement Questions
Qualified Attendees

Baccalaureate graduates from the prior Summer through the upcoming Summer and Fall term may attend the Spring commencement. For example, commencement being held at the close of Spring term 2018 welcomes graduates from Summer 2017, Fall 2017, Winter 2018 and pending graduates for Spring 2018, Summer 2018, and Fall 2018. Detailed information is sent to eligible students in April of each year. This information will be sent to their current mailing address. Masters and PhD graduates from the prior summer through the upcoming summer are eligible to attend. Please visit http://gradschool.oregonstate.edu/success/commencement for more information on graduate school student participation.

Reserve a Seat at Commencement

It is a university tradition to provide each student their own diploma at the commencement ceremony. To have their diploma available we have to know who is coming, therefore attendees are required to RSVP for the event. Students can RSVP their intention to attend via MyOSU (under My Student Stuff, click Apply to Graduate). To change Commencement Attendance, see  directions here

Degrees with Distinction

High achieving students are recognized through the posting of a title of academic distinction to their degree award and through the wearing of an academic honor cord as part of their graduation regalia. Grade-point averages are computed on the basis of all work attempted at OSU. Graduates who have completed at least 90 credits at OSU or 60 upper-division credits at OSU, and who have an OSU cumulative GPA of 3.5 or higher, are awarded an OSU degree with distinction as follows:

Academic Distinction OSU GPA Range Graduation Honor Cord Color
Cum Laude 3.50–3.69 Orange
Magna Cum Laude 3.70–3.84 Gold
Summa Cum Laude 3.85–4.00 White
  • Candidates who have completed their degree in prior terms are eligible to wear Honor cords based on their completed OSU GPA and credits.
  • For candidates pending Spring term graduation, eligibility to wear Honor cords is based on the OSU institutional GPA and credit hours completed through Winter term.
  • Candidates for Summer and Fall term graduation are not eligible to wear Honor cords at the commencement ceremony.

When Spring term ends and final grades are posted, the Honors distinction will be evaluated and posted to eligible transcripts. If necessary, your diploma will be reprinted to reflect the Honors distinction. Honor cords may be purchased at the OSU Beaver Store.

Preliminary Grades

Commencement is held the Saturday following the conclusion of finals week. Although Spring term final grades are not yet available, we strive to provide diplomas to as many students as possible at commencement. The Office of the Registrar collects preliminary grades for pending graduates during the 7th week of the term to be utilized for a preliminary review of degree requirements.

Pending graduates who meet degree requirements based on preliminary review will receive their diploma at the commencement ceremony. Students who do not meet preliminary review requirements are welcome to attend the ceremony but will not receive their diploma at that time.

Diplomas

For more information see “Applying for Graduation & Important Dates and Deadlines".

With the exception of Spring term, diplomas are available approximately 2 weeks after the posting of degrees.

Picking Up a Diploma in Person

Diplomas are retained in the Office of the Registrar. Students may pick-up their diploma in person at commencement or at the Office of the Registrar. Students who choose to pick up their diploma at the Office of the Registrar must present picture identification before receiving their diploma.

Can someone pick up a diploma on the student’s behalf?

Yes, the graduating student can authorize another individual to pick up their diploma by dropping off a Diploma Release Request form in person at B102 Kerr Administration Building OR send it via their ONID email to: graduation@oregonstate.edu. Students with an inactive ONID email account will need to provide a copy of their photo ID with the Diploma Release Request form for identification purposes. To pick up the diploma, the authorized individual must present photo ID at the Office of the Registrar.

Mailing Diplomas

Students may have their diploma mailed to them by completing the Diploma Mailing Request/Duplicate Diploma Order form and submitting it to the Office of the Registrar along with payment for the mailing fee. The diploma will be mailed to the address provided on the request form.

Diploma Copies

Students can obtain a duplicate diploma by completing the Diploma Mailing Request/Duplicate Diploma Order and submitting it to the Office of the Registrar along with payment of the duplicate diploma fee. Processing time for such requests is 2 to 4 weeks.

Degree Clearance

Are you a graduate student? Visit the Graduate School website for more information.

Apply for Graduation

Students are not automatically evaluated for graduation. They must apply for graduation via MyOSU (click on Student tab, then under My Student Stuff click on Apply to Graduate). It is recommended that students apply for graduation three terms prior to the term in which they intend to complete their degree requirements. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements

Double Degrees, Dual Majors, Honors Degrees, Certificates

According to Academic Regulation 26, a student may earn two or more degrees simultaneously. A student must complete a minimum of 32 credits above the minimum number of credits needed for one of the degrees. Students may also earn two or more majors within a single degree program, per Academic Regulation 27. Students completing the University Honors College curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English.

Monitoring Your Progress

The Office of the Registrar will communicate your progress to you in two ways:

  1. Emails will be sent to your ONID email account with information about the clearance process and any deficiencies you may have.
  2. Any deficiencies that would prevent the your degree being awarded will be recorded as a graduation hold on your record and are visible in your MyDegrees account accessed through MyOSU.
Degree Clearance Process Graphic

Applying for Graduation & Important Dates and Deadlines

Applications for graduation must be submitted to the Office of the Registrar. They may be filed up to three terms before the expected graduation term so progress can be monitored each term. Applications must be submitted no later than the end of the second week of the term in which the student plans to complete degree requirements.

Please read the following before using the online application for graduation:
  • Undergraduates must have senior standing to be eligible to submit an application.
  • The application will display your existing curriculum. If this curriculum is not the curriculum with which you intend to graduate: stop, exit the application, and meet with your advisor to change your program before returning to complete the application.
  • Students who wish to change graduation dates or program information after the first application must cancel their existing application for graduation and file a new application in accordance with the stated deadline.
  • Students receiving more than two degrees must contact the Office of the Registrar for assistance.
To submit an application for graduation:

Log in to your MyOSU account using your ONID username and password. Under My Student Stuff, click on My Student Records, then click Apply to Graduate.

Additional Application Functions

From the Student Records menu you may also view existing applications for graduation, cancel an existing application for graduation, and confirm your intention to attend Commencement.

Important Dates and Deadlines:
Undergraduate & Postbaccalaureate Students

Graduation Term

Application deadline

Conferral Date*

Expected Degree Award Date**

Expected Diploma Availability Date

Summer 2017

July 7, 2017

September 8, 2017

September 20, 2017

October 6, 2017

Fall 2017

October 6, 2017

December 8, 2017

December 20, 2017

January 5, 2018

Winter 2018

January 19, 2018

March 23, 2018

April 6, 2018

April 20, 2018

Spring 2018

April 13, 2018

June 16, 2018

June 29, 2018

See Spring Diploma Availability Date below

Summer 2018

July 6, 2018

September 7, 2018

September 19, 2018

October 5, 2018

Fall 2018

October 5, 2018

December 7, 2018

December 19, 2018

January 4, 2019

Winter 2019

January 18, 2019

March 22, 2019

April 6, 2019

April 19, 2019

Spring 2019

April 12, 2019

June 15, 2019

June 28, 2019

See Spring Diploma Availability Date below

Summer 2019

July 5, 2019

September 6, 2019

September 18, 2019

October 4, 2019

Footnotes:

* Conferral Date — the graduation date that appears on the diploma and transcript.

** Expected Degree Award Date — the date the Office of the Registrar has completed final degree clearance and posts degree awarded status on transcripts. Only AFTER the degree awarded status is posted, are students' degrees officially awarded and visible on the official transcript.

Spring Diploma Availability Date — students who are on track to meet graduation requirements and who do not have any unarticulated or pending transfer work from other institutions that is applicable toward their degree may be eligible to receive their diploma on Commencement Day. For those who are eligible but are not attending Commencement, diplomas are available for pick-up after 12 pm on the first business day after Commencement.

Students who have unarticulated or pending transfer work from other institutions that is applicable toward their degree will have to wait until their degrees are awarded before obtaining their diploma.

Students in the Degree Partnership Program (DPP) may be eligible to receive their diploma on Commencement day. To be eligible, the Office of the Registrar must receive as close to final grades as possible from the instructor(s) teaching at the other institution. The instructor’s email must come from their institution email address and be sent to graduation@oregonstate.edu. It is the responsibility of the DPP student to notify their instructors to email OSU.

Double Degrees, Dual Majors, Honors Degrees, Certificates

Double Degrees

A student may earn multiple degrees simultaneously. Additional degrees may also be earned subsequent to a prior awarded degree. The degrees may be offered by the same college, or by different colleges. For each additional degree, a student must complete a minimum of 32 credits above the minimum number of credits needed for one degree. Each degree application is reviewed by the appropriate academic advisor. Advisors complete a separate graduation audit for each of the degrees. Each degree awarded will be recorded as a separate degree award on the student’s record. The student will also receive a separate diploma for each degree awarded (see Academic Regulation 26).

Some programs, such as the Education Double Degree or the International Degree, require that a primary degree be completed in order for the secondary degree to be awarded. When multiple degrees are not dependent on one another, one of the degrees may be awarded even though the requirements for the other degree are not yet met.

Dual (or Multiple) Majors

Though less common, a student may receive a single degree with multiple majors. Often the number of credits required to complete the requirements for multiple majors allows a student to earn multiple degrees, but that is not always the case. Dual majors are most often obtained within the same college. The degree requirements for both majors are reviewed by your advisor.

When the degree is awarded there will be one degree award with two majors recorded on the student’s record. The student will receive one diploma. Dual majors may be obtained concurrently with the completion of the degree, or in some cases may be earned as a credential subsequent to completion of the degree (see Academic Regulation 27).

Honors Degrees

Students completing the honors college curriculum receive an honors degree in the college of their major, e.g., HBS Honors Bachelor of Science in Chemistry, or HBA Honors Bachelor of Arts in English. In some cases, it might be possible for an Honors College student to earn multiple degrees simultaneously by following the double degrees requirements outlined in Academic Regulation 26.

Students seeking an honors degree must meet the requirements of the University Honors College to receive their degree. Students who complete an Honors degree will have the honors degree recorded on their academic record. The student’s diploma will also include the honors degree designation (e.g., Honors Bachelor of Science, Honors Bachelor of Arts).

Certificates

Students completing a certificate concurrently with their major must apply for graduation twice—one graduation application for the major and a second graduation application for the certificate. When the certificate is awarded, it will be recorded on the student’s transcript.

Monitoring Your Progress

Keep your eye on the ball. Once you’ve applied to graduate you are responsible for monitoring your progress from the beginning of the process through the actual awarding of the degree. Don’t make any assumptions.

The Review

When an application for graduation is submitted the Office of the Registrar will inform your advisor that you are pending graduation for the term. Check your degree progress using your MyDegrees degree checklist by logging into MyOSU. If you haven’t done so recently, you should meet with your advisor to verify that you are on track to meet your requirements. Any unmet requirements indicated on your degree audit must be resolved prior to a degree being awarded.

College/departmental advisors will review your record to verify the completion of baccalaureate core, degree, major, minor, option, and college requirements. The Office of the Registrar verifies completion of the remaining institutional requirements.

Academic Regulation 25 defines Institutional Requirements for Baccalaureate Degrees. Questions regarding your ability to graduate as planned or regarding specific college/major/minor/option requirements should be directed to your academic advisor.

During the term in which you have applied to graduate, your record will be evaluated several times to determine if you have met graduation requirements. Any deficiencies will be recorded as a graduation hold on your student record. Check your holds by logging into MyOSU, under My Student Stuff click on View Holds. Also, continue to monitor your progress in MyDegrees. You will be responsible for monitoring your progress and checking your holds throughout your final term because your progress and holds will be updated continuously as changes to your record occur. Check your ONID email regularly.

What if I won’t meet my requirements as planned?

In the event that you will be unable to graduate at the end of the term for which you have applied, you should cancel your existing application for graduation and submit a new application for the future term in which you will complete your requirements.

How do I know if I graduated?

Degree clearance requires approximately two weeks after the conclusion of the term. When your degree requirements are completed, your degree award will be posted to your transcript. Also, the Office of the Registrar will send a notice of congratulation to your ONID student email address once your degree is awarded. It is your responsibility to consult your OSU transcript to confirm your degree award.

Degree Requirements

Advising

Maintaining contact with your advisor is critical to the successful and timely completion of your degree requirements. Regular advising is required for undergraduate students. How often advising is required varies by college; contact your college head advising office for further information.

OSU General Catalog

Use the OSU General Catalog to research program requirements and course descriptions.

MyDegrees

MyDegrees is a web-based degree checklist program and academic advising tool designed to assist students and advisors in reviewing degree progress. It organizes a student's academic transcript chronologically and categorically, identifying courses they have completed and courses still needed to fulfill the degree requirements.

Major features of the system include:

  • Degree Checklist—See a visual presentation of degree progress.
  • 'What if' Scenarios—Determine how courses already taken apply to other majors.
  • Student Educational Plans—Plan which courses to take and when to support degree progress
  • Checklist Notes—Record important reminders and advice related to degree progress.
  • GPA Calculator—Calculate GPA by term and overall.
  • Data Collection to support course forecasting and course demand.

Access to MyDegrees: Log into MyOSU, click on Student tab, under My Student Stuff click "MyDegrees", then click the Submit MyDegrees box.

View the MyDegrees video tutorials

Academic Regulations

Degree requirements are identified in the Academic Regulations.

Postbaccalaureate Students

Postbaccalaureate students are required to have 32 credits in residence (Academic Regulation 26) as well as meet the 45-credit academic residency requirement defined in Academic Regulation 25.f. Some students have completed courses at Oregon State University as a nondegree-seeking student. The courses must have been taken after students have been awarded their first baccalaureate degree, regardless of where the degree was conferred. These courses can be considered for inclusion in the 32-credit requirement and the 45-credit academic residency requirement. Courses remain on the transcript as nondegree-seeking credits. An exception will be made in MyDegrees to reduce the credits required for academic residency based on the number of credits earned as a nondegree-seeking student. Up to 36 credits can be considered to be in compliance with Academic Regulation 1.b.

Former OSU Students Who Did Not Graduate

Former OSU students who contact the Office of the Registrar asking for transcripts and diplomas sometimes discover they did not, in fact, graduate. Reasons for this may include:

  • Students did not complete academic requirements in the term they applied for graduation and, after completing requirements in a subsequent term, the student did not reapply for graduation in the subsequent term.
  • Students assume they graduated because they received their diplomas at Spring Commencement, but the diplomas had to be cancelled due to unfulfilled graduation requirements or minimum grade/GPA requirements were not met.
  • Students who want to complete graduation requirements:
    • Must be a currently admitted student at Oregon State University. If not currently admitted, student must apply for re-admission via the Readmission Application form.
    • Can only be re-admitted to currently active programs. If the student’s program was terminated since leaving OSU, the student must select another program.
    • Need to apply for graduation in the next available term.
    • Must meet with their academic advisor to determine graduation requirements for the current program. Students must complete any additional requirements of the current program. If no additional course work is needed and the degree can be awarded, an official transcript note identifying the year the course work was completed will be added to the transcript.

Advising

Academic advising is invaluable to successful completion of your education goals. Your academic advisor provides guidance in course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that addresses the needs of their programs and students. In general:

  1. Meet with your advisor once per term.
  2. Keep your PIN and GAP codes in a safe place.
  3. Take responsibility for learning your degree requirements.

    You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.

    General Catalog

    You may view and search the general catalog online. It contains information about admissions procedures and policies, degree requirements, course descriptions, academic policies, and more. Use the catalog to research program requirements and course descriptions.

    Catalog Term

    You are assigned a “catalog term” for your program. This is the term in which you declared your current program of study (degree and major). You are subject to the program requirements in effect during that term. Use the general catalog applicable to your catalog term when reviewing your program requirements. Also see Catalog Year Policy.

    Catalogs for prior terms are archived online at ScholarsArchive@OSU.

    Verifying Your Degree

    There are two ways to verify your degree:
    Verifying your degree on the Web

    Degrees awarded by Oregon State University are recorded with the National Student Clearinghouse. Students, employers, and other organizations may request verification of a degree directly from the NSC by visiting the website and submitting a request.

    Verifying your degree with a transcript

    An official transcript may be ordered through MyOSU and sent to whatever address you specify. You may also elect to pick up your diploma at the Office of the Registrar. Be prepared to show your picture identification if picking up a transcript. Transcripts also may be ordered in advance with the special handling instruction “Hold for Degree”. Orders with this instruction will be sent automatically upon the completion of the degree award process.

    Policies & Regulations

    From admission to graduation there are academic regulations to guide you. It is important to be aware of and regularly consult academic regulations. By educating yourself about university regulations you will be aware of your available options, existing restrictions, and university requirements.

    Some academic regulations afford you the opportunity to request certain actions be taken. In these instances the university provides structured general university policies and procedures by which requests can be submitted, reviewed, and decisions rendered.

    Child Attending School

    Students who are attending OSU and who are receiving child support payments from a parent or guardian may be required to provide proof of school attendance. Students must complete the student portion of a Oregon Department of Justice Child Attending School Confirmation Form (ORS 107.108) and bring it to the OSU Office of the Registrar for completion and verification of enrollment.

    The Office of the Registrar will confirm a student’s enrollment for the current term. If OSU is between terms at the time of the request, attendance will be based on the previous term. A Verification of Enrollment form may be attached in that situation.

    Oregon State University evaluates a student’s ability to work toward their degree in multiple ways. When responding to a Child Attending School Confirmation Form pursuant to ORS 107.108, Oregon State University will use the following definitions in ORS 107.108:

    “Attending at least half time” means the student is registered for 6 or more quarter credit hours. Please note that it is the responsibility of the student to request a modified form if registered as a Degree Partnership Program student and is taking credits at both OSU and a community college partner.

    Maintaining satisfactory academic progress” means the student has one of the following standings:

      • Good Standing, including by default of meeting admissions standards if no formal standing has been determined from grading yet;
      • Academic Warning if the student is enrolled at least half time and working toward their degree; or
      • Academic Probation if the student is enrolled at least half time and working toward their degree.

        General University Policies

        OSU has policies to govern the operation of the university. They are published by the administering offices for easy reference.


        OSU’s President and the President’s Cabinet have established general university policies to apply to faculty, staff, and students at Oregon State University. Be aware of these policies and where they reside should you find need to refer to them during the course of your career at OSU. 

        Computing Resources

        Policies regulating use of computing resources

        OSU's Acceptable Use of University Computing Resources policy ensures that computing resources are used in a manner befitting the standards of the OSU community. Educate yourself regarding the policy and use resources responsibly.

        Examination Policies

        Guidelines for Release of Email Addresses

        The following guidelines, defined by the vice provost for information services and the university registrar, apply to the release of email addresses in compliance with FERPA and OSU’s policy, Acceptable Use of University Computing Facilities, which states, "The electronic mail system shall not be used for "broadcasting" of unsolicited mail (unless authorized by the department chair or unit head) or for sending chain letters. (Broadcast means more than one person as recipient; Unsolicited means without authorization.)

        The communication system "shall not be used for sending of material that reasonably would be considered obscene, offensive, or threatening by the recipient or another viewer of the material." See Acceptable Use of University Computing Resources.

        Authorizing Agents:
        • Unit heads can authorize unsolicited broadcast emails to recipients within the unit.
        • The special assistant to the provost can authorize unsolicited broadcast emails to faculty and staff.
        • The Registrar's Office can authorize unsolicited broadcast requests to the entire student body or to subsets of students.
        Criteria for Authorization of Student Email Messages:
        • The purpose of the email must be related to the university's educational mission with specific relationship to the students being contacted.
        • The email must be memo style, not promotional, and must not appear to be advertising.
        • Parameters used for selecting the student recipients should be so defined that only students who possibly might be interested will be contacted.
        • Student surveys may be approved if the survey will provide data that will improve the unit's services or offerings to students.
        Prohibited Messages:
        • Sales of any kind.
        • Anything for profit.
        • Anything viewed as advertising, even for academic or university business, even if there is no fee.

        If a request is denied, the requestor will be encouraged to use postal mail.

        OSU Discrimination and Harassment Policies

        OSU is committed to fostering a welcoming and diverse community environment. OSU Discrimination and Harassment Policies define the behavioral expectations of members of the OSU community.

        OSU Policy of Nondiscrimination on the Basis of Disability

        OSU is committed to providing equal opportunities for all of our students. This policy defines the university's commitment to providing equal opportunity and support to disabled students, as well as faculty and staff. The offices of Equal Opportunity and Access and Disability Access Services are available to assist individuals with requests for access.

        Policy on Use of University Seal

        The official Oregon State University seal is intended for official university use only and is only permitted for use by the Office of the President, the Office of the Provost, and the Office of the Registrar. All uses of the seal must be for official university business only.

        Records Retention & Statistics

        Information Online

        Learn more about alert notification, directory information, registration information, and more at Student Information Online in the General Catalog.

        Records Retention

        What records do we retain? How long do we keep them? Refer to the General Records Retention Schedule that govern the maintenance of Curriculum and Instruction Records, Financial Aid Records, Students Records, and more. [Note: This link may not work in IE. Try Firefox and Google Chrome.]

        Statistical & Historical Data (Institutional Research)

        Enrollment rates, graduation rates, and other data are provided by Institutional Research.

        Student Bereavement

        Academic Advising Council Guidelines for
        Students, Faculty and Professional Staff Regarding Student Bereavement

        Oregon State University (OSU) recognizes students may experience times of grief and bereavement due to the loss of someone close. The development of the Student Bereavement Guidelines was a collaborative effort of the Faculty Senate Executive Committee and Academic Advising Council, Academic Affairs and the Office of Student Life. The guidelines are intended to help students and faculty navigate a difficult situation while supporting academic success.

        Students: In the unfortunate event that you experience the loss of a parent, guardian, sibling, spouse, roommate, or other person close to you, please notify or have a friend or family member notify your instructor(s) and academic advisor(s) if an absence is needed. Should you need to be absent from classes, please remember that you are responsible for providing documentation of the death or funeral services attended to your academic advisor(s). Documentation may include, but is not limited to a memorial service program or newspaper/website obituary notice.

        If you are absent, upon your return to OSU please arrange to meet with your instructor(s) and advisor(s) to discuss options and strategies for catching up with missed academic work and for completing the term successfully, if possible. Consideration for academic assistance and the opportunity to complete the course are at the discretion of your instructor(s) and dependent on the nature of the course. Your advisor(s) can also help you access support resources in the OSU community, such as the staff of Counseling and Psychological Services (CAPS) and Spiritual Life @ OSU. OSU recognizes that in the immediate aftermath of a tragic loss, the farthest thing from your mind may be your academic situation. However, when you are ready and able to resume your studies or to take appropriate steps affecting your academic future, we in the OSU community are available to help you.

        For additional information regarding absences from classes or Academic Regulations, please refer to the Office of Student Life FAQs page: http://studentlife.oregonstate.edu/main/student-faq

        Faculty: The student is responsible for providing academic advisor(s) with documentation of the death or funeral service attended. The advisor(s) will notify instructors of the receipt of documentation. Documentation may include, but is not limited to, a memorial service program or newspaper/website obituary notice. Given proper documentation, the instructor may choose to excuse the student from class absences and provide the opportunity to earn equivalent credit and to demonstrate evidence of meeting the learning outcomes for missed assignments or assessments. Consideration for academic assistance and the opportunity to complete the course through alternate arrangements are at the discretion of the instructor and dependent on the nature of the course.

        In support of these guidelines, it is hoped that OSU instructors will not penalize students who have provided verification of their bereavement needs. Additionally, OSU instructors are asked to offer reasonable compensatory experiences if appropriate, to ensure that students’ academic progress in the course will not be unduly compromised. These might include extending deadlines, allowing make-up exams, recalculating the weighting of scores from other course assignments or exams, or offering an incomplete, to name a few. The Center for Teaching and Learning is available to consult with instructors about options for designing compensatory experiences (541-737-2816, ctl@oregonstate.edu). It is up to the instructor to determine what constitutes a reasonable compensatory experience in a given course.

        Student Conduct and Community Standards

        Student Jury Duty Service

        Guidelines for Faculty and Professional Staff Regarding Student Jury Duty Service

        Oregon State University supports students’ civic and legal responsibilities if called to serve on a jury while enrolled at OSU. Within this context, students who are called to serve on a jury should consult with their faculty and academic advisors about the impact of their jury service on their academic progress. In appropriate cases, students may ask the court to defer their service to a later term. In the event a student serves on a jury, the student is responsible for reporting her/his service and expected absences to instructors as soon as possible.

        In support of this service, OSU faculty should not penalize students who have provided verification of their jury duty assignment under course attendance policies. Additionally, OSU faculty are expected to offer reasonable compensatory experiences to ensure that students’ academic progress in the course will not be unduly compromised. These might include extending deadlines, allowing make-up exams, or recalculating the weighting of scores from other course assignments or exams, to name a few. The Center for Teaching and Learning is available to consult with faculty about options for designing compensatory experiences, 541-737-2804; ctl@oregonstate.edu. It is up to the instructor to determine what constitutes a reasonable compensatory experience in a given course.

        If a student is forced to withdraw from a course or a term due to a prolonged term of service on a jury, the university will work with the student to mitigate any potential institutional academic and/or financial hardship. Under these guidelines, university offices may consider jury duty among the legitimate reasons to consider granting an exception to policies regarding student financial obligations. Again, it will be up to the student to initiate changes in her/his enrollment in consultation with academic advisors, the Office of the Registrar, Business Affairs, Housing and Dining Services, and the Office of Financial Aid and Scholarships.

        Faculty may contact Kate Peterson, Associate Provost for Enrollment Management, with questions, 541-737-0759.

        Students Called to Active Military Duty

        Unauthorized Peer-to-Peer File Sharing and Other Copyright Infringement

        The university takes copyright infringement seriously. As set forth in the Acceptable Use of University Computing Resources Policy, all students must abide by federal and state copyright laws when using university computing or network resources. The unauthorized publishing or use of copyrighted material on the university computer network is strictly prohibited and users are personally liable for the consequences of such unauthorized use. This specifically applies to Peer-to-Peer or P2P file-sharing of copyrighted music and movies. Students should be aware that by engaging in unauthorized sharing of copyrighted material, they not only violate university policy, but they may also be held criminally and civilly liable by federal and/or state authorities.

        Under current copyright law, criminal cases of copyright violation carry a penalty of up to five (5) years in prison and a $250,000 fine. Civil penalties for copyright infringement include a minimum fine of $750 for each work. Oregon State University will subject students who violate this policy to discipline as appropriate. For a first-time violation of this copyright policy, students are required to pass a copyright quiz within 72 hours or else their network access is disabled. Repeated infringement is subject to disciplinary action by the office of Student Conduct and Community Standards, up to and including expulsion from the university.

        Click to see the entire policy regarding Unauthorized Peer-to-Peer (P2P) File Sharing and Other Copyright Infringement.

        Undergraduate Planned Educational Leave Program

        The Undergraduate Planned Educational Leave Program is designed to allow a student to pursue other activities that will assist them in clarifying their educational goals, such as job opportunities and experiences away from campus, military deployment, time to resolve personal or medical problems, or other similar pursuits. The PELP allows an undergraduate student to temporarily suspend their academic work for a period of time (in accordance with AR 13a, 13b, and 13c), and resume their studies with minimal procedural difficulties. Utilization of PELP reserves the student’s right to keep their original academic catalog active during their absence. PELP should be used if the student will be absent for four or more terms.

        The PELP is available to students who meet the following conditions:
        • Must be an undergraduate student.
        • PELP may only be requested one time in the course of a student's academic career (Military deployments are an exception to this limitation. All military personnel who are deployed for military service may submit a voluntary leave request for each deployment.)
        • PELP petitions must be file before the end of the next regular academic term (Fall, Winter, Spring) after the last term attended.
        • Students who have been suspended from OSU for academic and/or conduct reasons are not eligible for PELP.
        Important Things to Know about PELP:
        • PELP can be applied to as many as six consecutive regular academic terms (not including the summer terms).
        • Submitting a petition for PELP does not withdraw a student from their courses for the current or future terms.
        • There is a $25 non-refundable application fee.
        • PELP began with the 2011–2012 academic year (Summer 2011). Any former OSU students who attended OSU prior to the 2011–2012 academic year and have been absent for four or more consecutive regular academic terms will be held to OSU’s prior policy that resets the academic catalog to the catalog in effect at the time they return to OSU.
        • A notation of the dates of any approved leave will be indicated on each student’s official transcript.
        • Students receiving financial aid need to contact the Financial Aid Office.
        • International students and student athletes should work with their respective advisors prior to filing for PELP.
        • Any student who utilizes PELP and does not return by the specified term will be inactivated and required to file for readmission, resulting in the appropriate adjustment to their catalog term in effect at the time they return to OSU. This will change their baccalaureate core, degree, and major requirements.
        To apply for PELP:
        • Complete the PELP petition on the Forms page. 
        • Obtain all required approvals.
        • Return the completed form to the Office of the Registrar (B102 Kerr Administration Bldg.) for review.

        Grades & Your GPA

        The OSU grading system & GPA Calculation

        Academic Regulations 17–19 describe the OSU grading system. Grades, their associated point values, and the alternative grading system are explained.

        Academic Regulation 19 describes how GPA’s are calculated at OSU. Each grade is assigned a point value to be used in the student’s GPA calculation. A GPA calculator is available in this website and in MyDegrees.

        Incomplete Grades

        As stated in Academic Regulation 17, if circumstances exist which are acceptable to the instructor and the rest of the student's academic work is passing, an incomplete grade may be assigned and additional time granted for completion of course work. The additional time granted shall not exceed one year. At the time the incomplete is submitted, an alternate grade representing the grade the student would receive in the course if no further course work is completed, will also be submitted. If the incomplete is not removed within the one year deadline, the alternate grade will become the grade of record.

        Do not enroll again in a course for which you have received an incomplete grade.

        Incomplete Grade FAQs

        Q: When is the last point at which an incomplete grade can be resolved by the student?

        A: Typically, it is within a time period established by the instructor. If the instructor has not established a deadline, then the student has until the last day of Dead Week, before finals begin, to submit the required work to the faculty one year after the term in which the student received the incomplete grade. For example, if a student received an “I/Alternate Grade” in Fall 2013 without any specified deadline by the instructor, they have until the last day of Dead Week of Fall 2014 to turn in the completed work to the instructor and remove the “Incomplete”. The instructor has until the Office of the Registrar's deadline for final grades submission to submit the grade the student earned.

        Q: What happens if the instructor is no longer at the institution a year after the “I/Alternate Grade” was recorded?

        A: The student should meet with the chair of the department that offered the course to reinstate the expectations of what needs to be completed and by what date for the incomplete to reflect the earned grade for that course.

        Q: What if the student requests an “I/Alternate Grade” but also intends on graduating that very same term?

        A: The student should know whether the Alternate/Default Grade will impact their ability to graduate that same term. If it does, the student should cancel the request to graduate at the Office of the Registrar before the last day of final exams for that term. After the incomplete has been resolved in some future term and an earned grade recorded, the student may reapply for graduation.

        Q: What if the student has applied to graduate, final grades have been processed for the term the student wished to graduate, and the “I/Alternate Grade” defaults to a grade that does affect their graduation status. Can the student request the Alternate Grade revert back to an incomplete?

        A: No. Academic Regulation 17 specifically states: “Under no circumstances shall a student who earns an A-F grade or an N or U grade have their grade changed retroactively to an I grade.” Students need to pay careful attention to “I/Alternate Grades” that are clearly displayed on all unofficial (and official) transcripts and in the “Grade Term Report” in MyOSU. If the student suspects or is informed by an academic advisor or the Office of the Registrar that the “I/Alternate Grade” will negatively impact their ability to graduate, they should go to the Office of the Registrar to cancel their graduation application. Cancellaton must be made before all grades are processed for the term in which the student wishes to graduate.

        Q: What if an instructor does not turn in their grades on time, will the instructor still be able to submit an “I/Alternate Grade for the student?

        A: Yes. While 99.7% of all grades are turned in by the required deadline for each term, if the instructor misses the cutoff for turning in grades the Office of the Registrar will be able to process these late grades (including the “I/Alternate Grade”) and ensure they are correctly attributed to the students affected.

        Q: Does Academic Regulation 17 apply only to undergraduate students, or are other student populations similarly affected?

        A: All students are held to the same grading systems. Academic Regulation 17 applies equally to undergraduates, postbaccalaureates, graduate, non-degree seeking students, etc.

        Q: What is recorded on unofficial and official transcripts?

        A: Students will see the incomplete and the alternate grade (i.e., I/A, I/A-…I/F, I/P, I/N, etc.) in the grade field. However, until the incomplete is resolved, it will retain all of the same characteristics of an incomplete grade. In other words, the incomplete will not count in credits earned or in a student’s institutional GPA until the incomplete is resolved or defaults to the Alternate Grade.

        Q: If a student selected a grading option of Satisfactory/Unsatisfactory (S/U), will the instructor assign an “I/S” or “I/U” during the submittal of the grades for that term the incomplete was requested?

        A: No. Satisfactory/Unsatisfactory (S/U) grade options are converted after the “I/Alternate Grade” is determined and submitted by the instructor. For example, if the student has requested an incomplete and has opted for an S/U grade, the instructor will submit an “I/Normal Grade” (i.e., I/B+) at the end of the term. The Office of the Registrar will subsequently convert the “I/Normal Grade” to an “I/S” or “I/U” in accordance with the grading option chosen by the student.

        Q: What happens if a course had received an “I/Alternate Grade” the first time the course was taken, but the student retakes the course for a grade?

        A: According to Academic Regulation 20 (Repeated Courses), both courses would appear on the student’s academic record (transcript), but only the second grade would be counted in the cumulative GPA and toward graduation requirements. Even if the “I/Alternate Grade” were to subsequently default to the Alternate Grade, the second taking of the course would be the one that counts.

        Q: What happens if a student’s academic progress in a given term is interrupted by an emergency situation (serious illness, accident, or death of a family member)? Can the student request incompletes for all his/her courses?

        A: Yes. After revising Academic Regulation 17, the Faculty Senate also approved a revision to Academic Regulation 13c that allows the student to withdraw within the last four weeks of the term with incompletes in all subjects. The student (or family member), however, must submit evidence of the emergency situation to the Registrar for consideration. The Office of the Registrar is then charged with contacting each instructor for each course the student is still enrolled for that term. If the instructor decides that the incomplete is appropriate, the I/alternate grade will be recorded for the course; if the incomplete is not appropriate, a W will be recorded for the course.

        Q: Can a student petition for an extension to resolve the incomplete in excess of the one year?

        A: Possibly. The instructor must be willing to provide an extension. However, if the instructor does not agree to extend the timeline, it is unlikely anyone else would supersede that decision. If the instructor is willing to extend the timeline, the student can complete the Petition Extension of Time to Remove Incomplete Grade. The petition requires the signatures of the course instructor and department chair, and potentially, the approval of the Academic Requirements Committee to gain approval of the extension.

        Q: Who can the student talk with if there are specific questions regarding Academic Regulation 17?

        A: The students are encouraged to ask questions of their departmental or college advisors and/or to contact the Office of the Registrar. Students are encouraged to call 541-737-4331, e-mail (registrars@oregonstate.edu), or visit B102 Kerr Administration Building.

        Incomplete Grades

        The “incomplete” grade policy as stated here is effective for incompletes assigned Fall 2007 forward. To reference the incomplete policy for prior years consult archived copies of the general catalog. Refer to Academic Regulation 17 for more information.

        Requesting an Incomplete

        A student may request an instructor give an incomplete grade for a course that has not been completed if:

        • the reasons for the incomplete are acceptable to the instructor;
        • the student is passing the course at the time of the request.

        It is highly recommended that when an agreement is made to issue an incomplete grade that the instructor and student complete a Contract for Completion of I Grade to define the terms under which the course work will be completed. A copy of this form should be returned to the Office of the Registrar.

        The incomplete/alternate grade

        The incomplete grade that is filed by the instructor at the end of the term must include an alternate/default grade to which the incomplete grade defaults, if the student does not make an effort to resolve the incomplete course work within one year of recording the incomplete. Examples of the new incomplete grades are (I/A, I/A-, I/B+, I/B, I/B-, I/C+, I/C, I/C-, I/D+, I/D, I/D-, I/F, I/P, and I/N). Satisfactory/Unsatisfactory (S/U) grade options are converted after the “I/Alternate Grade” is determined by the instructor. For example, if the student has requested an incomplete and has opted for an S/U grade, the instructor will submit an “I/Normal Grade” (e.g., I/B+) at the end of the term. The Office of the Registrar will subsequently convert the “I/Normal Grade” to an “I/S” or “I/U” in accordance with the grading option chosen by the student.

        Calculating the alternate grade

        The calculation of the Alternate/Default Grade is determined by the course work to be completed over the entire term. For example, while a student may be passing at the time the incomplete request is granted, the Alternate/Default Grade is NOT what the student has earned up to the point of the incomplete request. The Alternate/Default Grade is what grade the student would have earned if the instructor includes what was completed and if the student did no more work from the point of the incomplete request to the end of the term.

        Example

        A student has earned a “B” through the eighth week of the term, but requests an incomplete for the rest of the term. The remaining work would comprise 50% of the final grade. Without completing the remaining work the earned grade would have been an “F”. The student, consequently, would have an “I/F” filed by the faculty/instructor at the end of the term when grades are reported to the Office of the Registrar.

        Outcomes:

        A. If the student does not complete the assigned work within one year’s time or within the time allotted by the faculty/instructor, the instructor can change the grade to an “F” or the grade would default to an “F” after a year.

        B. If the student completes the work, the instructor will submit the appropriate grade the student earned.

          Impact on Degree Conferrals:

          Another aspect of the revised Incomplete Policy in Academic Regulation 17 affects the degree audit completed for students who have applied to graduate from Oregon State University. Beginning Fall 2007, all pending applications for graduation will include a review of any incomplete grades with an alternate/default grade. If an “I/Alternate Grade” is currently outstanding at the time a pending graduate’s file is being reviewed for graduation (which happens after grades are processed for the term in which the student is graduating), that review will take into account the automatic default of the incomplete to the Alternate/Default Grade. This automatic default may impact a student’s ability to graduate, if by its inclusion, the student’s GPA (major GPA or institutional GPA) or other major/institutional requirements are altered. This encourages the student to ensure that all “I/Alternate Grades” are resolved with their instructor prior to the last day of Dead Week for the term in which they are graduating. Note: Academic Regulation 17 specifically states: “Under no circumstances shall a student who earns an A-F grade or an N or U grade have their grade changed retroactively to an I grade.”

          Extension of Time to Remove Incomplete Grade

          A student may petition via the Office of the Registrar for an extension of the one calendar year deadline with the concurrence of the faculty. An approved petition will grant an extension of a single additional term, with a maximum of three total extensions being possible. An approved petition for an extension of time to remove an incomplete will be voided at the time of degree conferral. The petition must be submitted before the one year deadline is reached.

          To request an extension, two items must be completed and submitted to the Office of the Registrar:

          1. the Petition Extension of Time to Remove Incomplete Grade form – instructor and departmental approval is required.
          2. a completed Contract for Completion of I Grade.

          An extension of a single term will be granted if:

          • all documents are provided to the Office of the Registrar, fully completed and signed;
          • both the instructor and department approve;
          • the student is eligible.

          To request an additional term extension, the process must be repeated.

          OSU's Grading System

          The OSU grading system is described by 3 academic regulations.

          Academic Regulation 17 Lists and defines grades in the OSU grading system.

          Academic Regulation 18 Describes the alternative grading system. Knowing how alternative grading is applied will help you make informed decisions regarding your academic record. 

          Academic Regulation 19 describes the point system and provides an example of how to perform the calculation. You should understand how your GPA is calculated.

          Grade

          Grade Points

          Notation

          A

          4.0 grade points per credit

          Exceptional

          A-

          3.7 grade points per credit

           

          B+

          3.3 grade points per credit

           

          B

          3.0 grade points per credit

          Superior

          B-

          2.7 grade points per credit

           

          C+

          2.3 grade points per credit

           

          C

          2.0 grade points per credit

          Average

          C-

          1.7 grade points per credit

           

          D+

          1.3 grade points per credit

           

          D

          1.0 grade point per credit

          Inferior

          D-

          0.7 grade point per credit

           

          F

          0.0 grade point per credit

          Failure

          G

          No grade point per credit

          Reserved for Graduate Credit*

          I/Alt Grade

          Incomplete, no grade points or credits

          If not resolved after 12 months or degree conferral, the "I" reverts to the alternate grade.

          N

          No grade point per credit

          No Credit

          NG No credit or grade points No basis for grade

          P

          Credit given, no grade points

          Pass

          R

          Credit given, no grade points

          Thesis in Progress*

          S

          Credit given, no grade points

          Satisfactory*

          TR

           

          Accepted Transfer Credit

          U

          No credit or grade points

          Unsatisfactory*

          W

          No credit or grade points

          Withdrawal (passing)*

          Y

          No credit or grade points

          Grade yet to be determined*

          AUD

          No credit or grade points

          Audit*

          WAU

          No credit or grade points

          Withdrawal from Audit

          WC No credit or grade points Complete withdrawal

          * Grade mark not enterable by faculty. Entered by the Office of the Registrar.

          Petition an Academic Regulation

          Petition for a Late Change of Registration

          All registration transactions are subject to the dates and deadlines established in the academic calendar. A request for late change of registration should only be made if circumstances fall within the stated guidelines. Requests for transactions after required deadlines are subject to the review of the Academic Requirements Committee.

          The Academic Requirements Committee is a Faculty Senate committee that reviews student petitions for exceptions to Academic Regulations. Students are responsible for knowing and complying with the Academic Regulations and deadlines as published in the academic calendar. Students are responsible for reviewing and acknowledging Academic Requirement Committee petition guidelines for student petitions.

          Visit the Late Registration page for detailed instructions for completing and submitting a petition request for a late change of registration.

          Late Registration Petition Restrictions

          Students who are academically suspended are denied all privileges of the institution and any organization in any way connected to it until they are reinstated to the university. Therefore, suspended students may not petition the ARC.

          Students who seek an exception to a regulation solely to alleviate a financial situation may wish to contact the OSU Business Affairs, 541-737-3775. Academic petitions are not approved to resolve financial concerns.

          Request Reinstatement from Academic Suspension

          Requests for reinstatement by exception are reviewed by the Academic Standing Committee. Students requesting reinstatement by exception must present all required materials to the Office of the Registrar by the stated filing deadline for the ASC meeting during which their request will be reviewed.

          Requests for reinstatement under the conditions of Academic Regulation 22d are reviewed by the Office of the Registrar.

          For detailed information on the reinstatement process, visit the Request Reinstatement page.

          Request Reinstatement

          Academically suspended students are not eligible to utilize any of the services of the university unless they are academically reinstated.

          The Academic Standing Committee 

          The Academic Standing Committee addresses requests for exception to Academic Regulation 22. Suspended students who are considering filing a Petition for Exception to the Reinstatement Regulations form (provided by the Office of the Registrar) should meet with the head advisor of their college to discuss their options. The preparation process generally requires several days; students should allow sufficient time before the ASC meeting to gather and prepare all materials. Students with specific questions should contact their college head advisor, or the Office of the Registrar.

          The Committee on Academic Standing will consider requests for exceptions to the Reinstatement Rules only in rare situations in which all four of the following conditions are met:

          1. The poor academic performance was the result of extraordinary circumstances that have been demonstrably corrected or substantially addressed, and should no longer adversely influence the student's academic performance. Documentation of these circumstances should be provided (i.e., medical records, obituaries or death certificates, etc.)
          2. The head advisor of the student's college, or the student's academic advisor, in consultation with the head advisor, is willing and able to argue convincingly that the student has a strong probability of completing the degree program to which the student would be reinstated.
          3. In addition to the poor academic performance, there is also evidence in the academic record of an ability to succeed academically and make timely progress toward completion of a degree program.
          4. The student provides a proposed schedule for the next three terms and a detailed plan to foster academic improvement, which have been reviewed and endorsed by the head advisor, or academic advisor, in consultation with the head advisor. Academic Performance Agreement.

          The committee recognizes that there may be cases which require review and merit exception. Exceptions are imaginable where the term or terms of poor performance are somewhat isolated, and clearly linked to an extraordinary occurrence (such as a health problem) that has been ameliorated, or to unusually challenging circumstances whose impact on the student has been substantially relieved. It must be made clear, however, that exceptions will be granted only rarely. To warrant exception, the academic record should contain evidence that, in the absence of the problem asserted by the student as responsible for the poor performance, the student can succeed; more simply, there should be on record at least one term in which the student performed successfully in courses that contribute to progress toward a degree. Furthermore, the student must present a clear plan of action, endorsed by the head advisor, which includes a program of contact with recognized academic support staff. Finally, advocacy, and not mere "approval," by a head advisor, or by an academic advisor in consultation with the head advisor, is a crucial necessary condition for an exception. Students also may submit evidence of support from other representatives of recognized university support services in addition to, but not in lieu of, letters from departmental and college advisors.

          Sept. 26, 2003

          Click here for ASC Meeting Schedule

          Meetings are held in the Registrar’s Conference Room, B102 Kerr Administration Building, unless otherwise noted.

          The Academic Standing Committee will meet with all students who initiate their appeal by submitting their Petition for Exception to the Reinstatement Regulations form (provided by the Office of the Registrar) to the Office of the Registrar by the appropriate deadline to initiate an appeal indicated below. Students also must submit a complete packet of materials by the deadline specified for each meeting. Students may request an appointment with the ASC only when they have submitted a complete packet of documents (the packet includes the Petition, the student's letter, the advisor's letter, three terms of projected schedule, the Academic Performance Agreement, and any supplementary documentation).

          See the ASC Meeting Schedule (see link above) for available meeting times. Students must choose the term for which they intend to request reinstatement and view the the meeting dates and filing deadlines. If they initiate an appeal after this deadline, and if all of the meeting dockets are filled, they must wait for a meeting later in the term. Students must file a complete packet by the deadline indicated for each meeting.

          Regulations

          The university's Academic Regulations guide students, faculty, and advisors. Refer to these regulations often. Here we address some of the regulations we regularly receive questions about.

          Exams, Attendance, Repeated Courses, & more… (for Students) (for Faculty/Staff)

          When in doubt, refer to the Academic Regulations to determine if there are existing rules to help guide you.

          Grades, Honor Roll, and Academic Standing (for Students) (for Faculty/Staff)

          Learn about the OSU grading system, GPA calculation process, and academic standing rules.

          Institutional Degree Requirements (for Students) (for Faculty/Staff)

          In addition to college and major requirements, there are university-level requirements for a baccalaureate degree to be awarded.

          Registration Regulations (for Students) (for Faculty/Staff)

          Registration policies and procedures are listed in the Registration Regulations section of this website

          Exams, Repeated Courses, & More

          Exams

          Finals Week is governed by Academic Regulation 16.

          Students who wish to pursue an exam for course credit or waiver should review the rules in Academic Regulation 23, Special Examination for Credit. Academic Regulation 24 addresses Special Examination for Waiver requirements. To request an exam for credit or waiver, students must complete the Examination for Credit or Waiver form and return it to the Office of the Registrar.

          Repeated Courses

          Students who want to repeat a course for any reason should consult Academic Regulation 20 to learn how their academic record will be effected. Students may also view the Repeated Courses video, with examples of how repeat rules are applied in common situations.

          & more…

          Grades, Honor Roll, & Academic Standing

          Attendance

          Instructors may consider attendance in the calculation of students’ grades. Refer to Academic Regulation 14 for more details.

          Grades

          Academic Regulations 17–19 describe the OSU grading system. The available grades and their associated point values are explained. Here you can also learn about the alternative grading system and the rules associated with these systems.

          Honor Roll

          As stated in Academic Regulation 21 each term a list is published containing the names of students that completed at least 12 graded credits hours with a 3.5 or higher GPA. OSU News and Research Communications sends the Honor Roll to newspapers each term. Term-by-term honor rolls are posted OSU Honor Roll by Term.

          First-Year Experience Academic Standing and Advising

          First-year students at Corvallis Campus (Cascades Campus and Ecampus students are excluded) that encounter academic difficulty during their first year at Oregon State University will be provided additional guidance from Academic Advisors in their respective college. This guidance is to help students transition to the requirements of the Oregon State University academic standards. Students in Academic Warning or Academic Probation within their first year will receive a registration hold placed on their account. The hold can be removed after meeting with an advisor in their respective college and developing a personalized plan for improving their academic success.

          Academic Standing

          Students are expected to maintain the satisfactory academic progress standards set out in Academic Regulation 22. There are four possible academic standing statuses.

          1. Good Standing – Students with a term and cumulative GPA of 2.0 or above.
          2. Academic Warning – Students with a term GPA below 2.0.
          3. Academic Probation – Students who have attempted1 24 or more credits at OSU and have an OSU cumulative GPA below 2.0 will be placed on Academic Probation. Students who attain a cumulative GPA of 2.0 or better are removed from Academic Probation.
          4. Academic Suspension – Students on Academic Probation who have a subsequent term GPA below 2.0.
            • Suspended students are denied all privileges of the university including living in any university-recognized living groups.
            • Suspended students will be reinstated after 2 years OR after completing 24 transferable quarter credits with a GPA of 2.50 or higher for these credits.
            • The Academic Standing Committee addresses requests for exception to Academic Regulation 22.
          5. Reinstatement to the University: Suspended students will be considered for reinstatement to the university after two years or completion of a minimum of 24 quarter credits of transferable college-level work at an accredited college or university, with a GPA of 2.5 or above.

            The Faculty Senate Committee on Academic Standing is charged with the responsibility for enforcement of the above regulations on Satisfactory Academic Standing. Additionally, this committee has discretionary authority to grant exceptions and to develop guidelines for the administration of these regulations.

            1 An attempt comprises a final grade in a course where the grade is: A, A–, B+, B, B–, C+, C, C–, D+, D, D–, F, S, U, P, NP, I/Alternate Grade (where the Alternate Grade is one of these grades), W, or Y.

          6. Academic Fresh Start Policy

            Students may petition once with the Registrar to exclude OSU courses from the calculation of institutional requirements, credits, and grade-point average, under the conditions defined in Academic Regulation 31 (Academic Fresh Start Policy).

          Institutional Degree Requirements

          To receive a degree you must meet institutional, college, and departmental requirements for a baccalaureate degree.
          How do I track my progress to my degree?

          Maintaining regular contact with your academic advisor is key to ensuring you are making progress towards earning your degree. The university also provides online tools for students to track their degree requirements. Login to MyOSU and under My Student Stuff choose the MyDegrees link to check your degree progress.

          Institutional Requirements for Baccalaureate Degrees (Academic Regulation 25)

          Institutional requirements for baccalaureate degrees are described in Academic Regulation 25. In addition to institutional requirements, students must meet college and departmental requirements for a baccalaureate degree.

          Substitutions

          Requests for substitutions should be submitted to the appropriate authority as stated in Academic Regulation 28.

          Commencement

          As stated in Academic Regulation 29, attendance at graduation exercises is optional and attending students are responsible for declaring whether or not they will attend commencement. For further details, visit the Graduation section of this website.

          Concurrent/Subsequent Baccalaureate Degrees or Credentials

          Academic regulations 26 and 27 govern the requirements for the awarding of additional baccalaureate degrees or credentials.

          Registration Regulations

          Some academic regulations help guide students considering making changes to their registration. You may also consult the student registration section of this website for detailed procedural information.

          Registration

          Students register for courses on a term-by-term basis. Registration for the upcoming term begins during the eighth week of the prior term. This section will give you the information you need to prepare for registration, complete your registration, and make registration changes as needed.

           

          After Registration (Drop/Withdrawal, etc...)

          Drop/Withdraw from a Course

          You can drop or withdraw from a course using MyOSU (select Student tab and under Registration Tools, click on Add/Drop Classes). Courses must be dropped by the appropriate deadline for a specific term. Between weeks 3 and 7 of the term students can withdraw from individual courses. Remember that there are different deadlines for summer term, so make sure you refer to the deadline dates on the Summer Session website.

          Change of Grading Basis

          Students may elect to change a course that is graded under a normal grading basis (A–F) to a satisfactory/unsatisfactory grading basis (S/U). Baccalaureate degree seeking students must obtain college head advisor approval prior to changing the grading basis of a course.

          Tuition & Fee Payment

          If you are enrolled in courses beyond the end of the add/drop period, you are responsible for at least a portion of the applicable tuition and fees.

          Verify Your Enrollment

          Now that you’re enrolled you may need to provide proof of enrollment to an organization. Enrollment verifications are available in variety of forms.

          Withdraw from the University for the Term

          During the academic year, you may withdraw from all of your courses between weeks 8 and 10. During summer term, refer to the deadline dates as noted on the Summer Session website. This is considered a withdrawal from the university for the term and is requested by completing the withdrawal survey online.

          Change of Grading Basis

          Change of Grading Basis

          Students may elect to change a course that is graded under a normal grading basis (A–F) to a satisfactory/unsatisfactory grading basis (S/U). A grade of S or U has no grade point equivalent and is not used in the GPA calculation.

          Required Approvals

          Baccalaureate degree seeking students must obtain college head advisor approval prior to changing the grading basis of a course. Graduate students are not required to obtain any approvals.

          Deadlines

          The election to switch to S/U grading (or to return to A–F grading) must be made no later than the end of the seventh week of the term as stated in the academic calendar. The request form must be submitted to the Office of the Registrar no later than 5 p.m. on Friday of the seventh week. During summer term, refer to the deadline dates as noted on the Summer Session website.

          Regulations

          Review Academic regulation 18 carefully to familiarize yourself with the rules related to S/U grading.

          Request form

          To request that the grading basis of a course be changed to S/U (or from S/U back to A–F) you must submit a completed Change of Grading Basis request form to the Office of the Registrar by the stated deadline.

          Drop/Withdraw from a Course

          What does it mean to drop a course?

          During fall, winter, and spring terms, you must drop a course by the published drop deadline for each term. During summer term, refer to the deadline dates as noted on the Summer Session website. When a course is dropped, you are not responsible for a grade in the course or for tuition and fees associated with the course. When a course is dropped it is not recorded on your transcript.

          What does it mean to withdraw from a course?

          During the academic year, you can withdraw from individual courses between weeks 2 to 7. During summer term, refer to the deadline dates as noted on the Summer Session website. When a course is withdrawn you are assigned a grade of W. The W grade is recorded on your student record and does appear on your transcript. The W grade is non-punitive and has no effect on your GPA. You may be responsible for a portion of the tuition and fees associated with the course.

          Do I get a refund?

          You will receive a full refund for courses dropped prior to the beginning of the term or by the end of the add/drop period. You may refer to the tuition reduction schedule available from the Business Affairs office for information about a possible refund after the third week of the term.

          Dropping Courses

          Courses can be dropped online through the end of the add/drop period defined in the academic calendar.

          Watch a how-to video about how to drop courses

          Not sure how to drop a course? Watch the Drop or Withdraw from Courses video to get started.


          To drop a course login to MyOSU, click on the Student tab, and under Registration Tools, click Add/Drop Classes. Select the term, enter your PIN number, click Submit. Identify the course you wish to drop and use the drop down box next to it to choose drop course. Click the Submit button at the bottom of the page. The page will reload. Scroll to the bottom to verify that the course was dropped by verifying that the course status column indicates “dropped” and the date of the transaction.

          Withdrawing Courses

          Courses can be withdrawn online through the end of the seventh week of the term as defined in the academic calendar.

          What is the difference between a drop & a withdrawal?
          • A dropped course does not appear on your academic transcript.
          • A withdrawn course will appear on your transcript with a grade of W. The W grade does not affect your GPA. The W grade indicates that the course was withdrawn after the drop period.

          How to Withdraw from a Course

          To withdraw from a course, login to MyOSU, click on the Student tab, and under Registration Tools, click Add/Drop Classes. Select the term, enter your PIN number, click Submit. Identify the course you wish to withdraw from and use the drop down box next to it to choose withdraw course. Click the Submit button at the bottom of the page. The page will reload. Scroll to the bottom to verify that you have been withdrawn from the course; the course status column indicates “withdrawn” and the date of the transaction.

          Registration Holds

          If you are unable to withdraw from a course due to a registration hold visit the Office of the Registrar (B102 Kerr Administration Bldg) for assistance or call our office at 541-737-4331. If you contact us we can assist you in withdrawing from a course by the deadline.

          Tuition & Fee Payment

          To maintain your registration eligibility for each term you must keep your account in good standing. Visit the Business Affairs website for detailed information available about student billing.

          Where can I view my bill?

          You can view your bill via your MyOSU account.

          When is my bill due?

          E-bill statements are sent to ONID accounts on the 5th of the month. Balances not paid by the 1st of the following month are considered past due and interest begins to accrue.

          How can I pay my bill?

          Bills may be paid via e-check, personal check, money order, cash, or credit card.

          Verify Your Enrollment

          Now that you’re enrolled you may need to provide proof of your enrollment to an organization. Enrollment verifications are available in a variety of forms.
          National Student Clearinghouse

          The National Student Clearinghouse is a service students can access to obtain an enrollment verification at no charge. Login to MyOSU, click the Student tab, then under My Student Stuff select Enrollment Verification. You will be routed to the NSC’s website. Choose “Current enrollment” to obtain verification of the current term enrollment or choose “All” to obtain verification of your enrollment history at OSU. Once you have made your choice click “Obtain an Enrollment Certificate.” The certificate will load. Print the certificate and provide it whomever requires verification of your enrollment. Terms prior to Spring 2000 are not available via the NSC. Transcripts may be used by students needing verification of enrollment for terms prior to Spring 2000.

          Printed Copy of Student Schedule

          As soon as you have enrolled in courses for a term you may print a copy of your schedule to provide as proof of enrollment

          Transcripts

          Students who have completed one or more terms at OSU have an academic transcript which will include any currently enrolled/in progress courses. To print an unofficial transcript log into MyOSU, choose the Student tab, then under My Student Stuff, click on My Transcripts. See the View Unofficial Transcript page and click the Submit button. Once your transcript appears, you may print it from here. If you require an official document use the Request Printed/Official Transcript link at the bottom of the page to order an official transcript.

          Specialized Forms

          Students in need of a verification of enrollment that includes information not provided by the methods above may obtain verification of available information directly from the Office of the Registrar. Verification services from the Office of the Registrar are subject to the published certification of enrollment fee and a 3-business day processing period. To request a certification submit a signed Verification of Enrollment request form to the Office of the Registrar.

          Withdraw From the Term

          AR 13 Update:

          Students and advisors have reached out with many questions about the change to Academic Regulation 13. After talking with the Academic Regulations Committee for clarification, we wanted to offer the following information so that advisors and students can better understand how this is being implemented.

          The update to AR 13 is so that students are limited to 4 withdrawals from the term during the course of their time at Oregon State. This will not include students who withdraw from the term during the drop period, even though there is a comment on the transcript for those students who withdraw from the term during the drop period. The Office of the Registrar will only count term withdrawals after the end of the drop period as counting toward the four maximum, though all transcript and system processes will remain the same. There were some students during the first week of the term who may have received inaccurate communication about their number of remaining withdraws. All students who request a future withdraw from the term will receive updated and accurate information with their remaining withdraws, and we will follow up with those who contacted us with questions about this regulation.

          To find the correct amount of term withdraws that a student has accrued, check the unofficial transcript: any term with a “Withdraw from the University (or Term, reflective of the newly approved way OSU references this action)” comment and courses with Ws will count toward the four allowed withdraws. If there is a comment with no registration on a term, this means the student withdrew from all of their courses during the drop period, and this term will not count toward the four allowed withdraws.

          Update to Academic Regulation 13: Any student is entitled to Withdraw from the Term up to four times without prejudice prior to the beginning of finals week.


          How do I Withdraw From the Term?

          To withdraw from the term you must complete the 10-question withdrawal survey available in Online Services. If withdrawing from summer term, see instructions below.

          • Go to the Withdrawal Survey
          • Click "Withdraw from the Term for [Term/year]".
          • Answer the questions to conclude the withdrawal process. If you are receiving financial aid, please contact the Financial Aid Office to report your withdrawal.

          You must confirm your intent to withdraw from the term by answering the first question. If you do not confirm your intention by answering the first question you will not be withdrawn from the term and will remain responsible for your enrolled courses. The remaining questions in the survey give you the opportunity to share your reasons for leaving the term and to indicate if you plan to return to OSU in the future.

          After you have completed the Withdrawal Survey, it will be manually processed by the Office of the Registrar. This takes 2 to 3 business days. When this processing is completed, you will receive an email confirmation from us. Do not worry if the processing time goes past a drop/withdraw deadline. Our report shows us the date and time that you complete the survey – so as long as you complete it online before the relevant deadline, any drops/withdraws will be back-dated appropriately.

          Summer Term Withdrawal

          Students may withdraw from any courses during Summer term provided they meet the appropriate session deadline to withdraw posted in the Summer Session website at http://summer.oregonstate.edu/calendar/register/deadlines.htm. Summer Session students do not need to complete a Withdrawal Survey. Withdrawing from a summer course uses the same procedure used in the other terms:

          1. Login to MyOSU,
          2. Click on the Student tab,
          3. Under Registration Tools, click Add/Drop Classes.
          4. Select the term, enter your PIN number, click Submit.
          5. Select the course you want to withdraw from in the drop-down box.
          6. Click the Submit button at the bottom of the page. The page will reload.
          7. Scroll to the bottom to verify that you have withdrawn from the course. The course status column will show “Withdrawn” and the date of the transaction.

          A student who remains enrolled in a course(s) after the Last Day to Withdraw deadline for a session is responsible for completing the course(s) in that session or must petition to late withdraw from individual course(s) with the Academic Requirements Committee.

          A student who has dropped/withdrawn from all Summer session courses in accordance with posted deadlines will be considered as having withdrawn from the term. Term withdrawal processing will be completed by the Office of the Registrar at the conclusion of the Summer term.

          Note: Withdrawals resulting from a term withdrawal (as defined in Academic Regulation 13) do not count in the undergraduate 12-class withdrawal limit specified in Academic Regulation 12.”


          What does it mean to Withdraw from the Term?

          If you are enrolled in courses as of the first day of the term and elect to drop/withdraw from all of your courses for the term, you are withdrawing from the term. The withdrawal is only effective for the term in which you drop/withdraw your courses. If you are enrolled in a future term and do not wish to be, you must cancel your registration for that term or you will remain enrolled in, and responsible for, your enrolled courses.

          Your transcript will reflect your withdrawal from the term in the form of a comment that indicates that you withdrew from the term and the effective date of the withdrawal. If the withdrawal is completed during the withdrawal period (weeks 3 to 10), all currently enrolled courses will be assigned a W grade indicating you withdrew from the courses after the drop period. The W grade indicates the course was not completed, no credits were earned, and it is not used in the computation of the grade-point average.

          Can I enroll again in the future?

          Withdrawing from the current term does not affect your ability to enroll in future terms. Provided that you meet the enrollment eligibility requirements for continuing students you may enroll in courses online in accordance with established registration procedures.


          FAQs about Academic Regulation 13 (Withdraw From the Term)

          When was this change made?

          The Oregon State University Faculty Senate voted in Spring 2016 to make Academic Regulation 13 changes effective Fall 2016. 

          What happens when I use all four?

          Students who use all four withdrawals from term will receive a notice from the Office of the Registrar informing them that they have exhausted their withdrawals from term and any future withdrawal from term will require an Academic Requirements Committee petition.

          What if I need an extra term to withdraw?

          Students must petition for an additional term withdrawal to the Academic Requirements Committee (ARC) after the maximum four term withdrawals has been reached. Petitions for exceptions to AR 13 are not guaranteed approval. For more information about the petition process, see Petition an Academic Regulation.

          I didn't know dropping my courses on the first day of the term would result in a "withdraw from the term." Is this new? Does this count toward my four withdrawals?

          To remove all registered courses without a "withdrawal from the term" comment on the academic transcript, one must do so before the first day of the term. However, any withdrawal from the term during the drop period will not count toward the four term withdrawals.

          Exams

          Where is my midterm/final exam?

          The final exam time of a course is most often determined by the first meeting date and time of the course. For example a course that meets for the first time on Monday at 0800 may have a final exam time of Wednesday at 1200. You can view the final by class meeting hours schedule by term. The final exam is typically held in the regular meeting location for the course.

          Courses with multiple sections may request group midterms or finals. Use these links to the web-viewer tool to see the date, time and location of:

          • Group Midterms link on the Office of the Registrar's home page under Grading and Exams.
          • Group Finals link on the Office of the Registrar's home page under Grading and Exams.

          Exam Conflicts

          In accordance with the exam conflict resolution policy, instructors who can make arrangements to reschedule an exam for a student may do so upon their own authority; no further approvals are required. If the instructor is unable to accommodate a rescheduled exam time a student may complete a Petition to Change Time of Final Exam. The petition is available only at the Office of the Registrar in the Kerr Administration Building. Petitions for changing final examinations are submitted directly to the instructor. Students may forward disapproved petitions through the dean of the college to the Office of the Registrar.

          Final Exams

          Final exams are 110 minutes in length and scheduled according to the first class meeting or, in the case of group finals, according to the group final schedule (available by clicking on Group Finals on the Office of the Registrar's home page under Grading and Exams). Instructors may request to change the time of their final exam in accordance with the final examination policy. The request must be submitted by the end of the fifth week of the term and include the endorsement of the department chair and dean. If approved, accommodations must be made to provide the exam on the originally scheduled date and time for those students who are unable to take the exam at the new date/time. Final exams are not to be held during Dead Week. Any requests to hold a final exam during Dead Week must be addressed to the Academic Requirements Committee.

          Group Exams

          Group exams are given in accordance with the criteria of the group midterm examination policy or the group final exam policy.

          Who qualifies for a group exam? A course qualifies for a group midterm if it consists of three or more sections, or two sections of an anticipated enrollment of 150 or more students. All sections of the course constitute the group.

          How does a department request a group exam? Departments may request a group midterm by forwarding a request, endorsed by the dean, to the Office of the Registrar no later than the second Friday of the term. Requests for a group final must be endorsed by the dean and submitted to the Office of the Registrar in time to meet the publication deadline for the forthcoming Schedule of Classes.

          How long are group exams? Group midterms are one class period in length. Group finals are 110 minutes in length.

          Finding Courses

          The first step to furthering your education is to find the course(s) that you want or need to enroll in. There are a number of tools to help you find courses that will meet your needs.

          Search for classes via MyOSU.

          You may access the Class Search feature through your MyOSU account to search for courses for terms that are open to registration. (Steps: Login to MyOSU, click Student tab, under Registration Tools click on Look Up Classes, then follow the directions.) Once you find a course you wish to enroll in you can add it to your worksheet and keep searching or you can submit the change immediately and be enrolled in the course immediately if there are no impediments. For a more detailed explanation of how to search for courses from within the Registration menu view the Adding a Course video tutorial.


          Search for courses using the online Schedule of Classes

          Using the online schedule of classes you can search class listings in several ways. You can define your criteria in the Search All Schedules of Classes. If you know you are looking for something more specific you can begin your search in a specific subsection such as Baccalaureate Core Schedules or Undergraduate Schedules by Subject. Once you’ve defined your criteria and located the course/courses that you are interested in make note of the CRN for registration purposes.

          Need to find a baccalaureate core course?

          Watch our Baccalaureate Core Courses Video Tutorial or go straight to the baccalaureate core courses section of the general catalog.

          Do you have concerns about building accessibility?

          Visit the campus accessibility site maintained by Disability Access Services and learn the about the accessibility of buildings on campus.

          Interested in taking an online course?

          Visit Ecampus to find out more information about online courses.

          Do you need to search for a course from a prior term?

          You can access schedule of classes for previous terms online to search for courses offered in previous terms up to two years past.

          The OSU General Catalog is archived by academic year in PDF format in ScholarsArchives@OSU . OSU General Catalogs also are archived as websites by University Archives Web Archives starting with year 2016 at https://wayback.archive-it.org/3174/*/http://catalog.oregonstate.edu.

          Getting Started

          Eligibility to Register

          Are you eligible to register? Learn more about registration eligibility requirements and procedures to establish eligibility.

          PIN Numbers

          Registration is completed through MyOSU; login using your ONID name and password. Students seeking a baccalaureate degree are required to enter a Registration PIN number, provided by their academic advisor, when first entering the registration system for a term.

          Plan Your Schedule

          Utilize online tools such as the general catalogschedule of classes, and Scheduler to identify course offerings. Regular advising is required for undergraduate students. How often advising is required varies by college; contact your college head advising office for further information.

          Priority Registration

          Registration occurs in two phases. Students are given access to each phase of registration in batches according to their student status and earned credit hours. A general overview of the priority registration schedule is available on this website. Detailed information about your date and time for registration is available in the registration menu of MyOSU.

          MyOSU

          Once you have all your materials prepared for registration you may login to MyOSU and register for courses.

          Students with Disabilities: Registration & Building Access

          Students who cannot access MyOSU due to a disability should contact Disability Access Services for assistance.

          Students who have a disability that may impact their ability to access buildings (i.e., elevator, ramp, accessible seating) should register with Disability Access Services as soon as possible to discuss accommodations.

          DAS Contact Information:

          Disability Access Services
          A200 Kerr Administration
          Corvallis, OR 97331-2133
          541-737-4098
          Website: http://ds.oregonstate.edu/
          Email: Disability.Services@oregonstate.edu

          Zero to Success in 77 Days

          A checklist that walks you through the steps you need to take each week of the term to ensure your success.

          Eligibility to Register

          Prior to enrolling in your courses take the time to make sure you are eligible to register.


          Newly Admitted Students

          Newly admitted undergraduates need to attend an orientation prior to registering for courses. Visit New Student Programs & Family Outreach for details about required orientation programs. Upon completing orientation and advising you will be issued a Registration PIN number which you will need to enter at the time of registration.

          Newly admitted graduate students are not required to obtain advising prior to registration and may login to MyOSU and register in accordance with the priority registration schedule.

          New Distance Education students will need to complete the Ecampus online orientation. Completion of the online orientation will result in notification to your academic advisor that you are ready for an appointment for advising.

          Non-degree Ecampus students are required to complete the Ecampus Online Orientation. After completing the orientation, they will receive an email that will include the registration PIN number.

          Continuing Students

          Undergraduate students of eligible academic standing may reenroll by obtaining advising and their registration PIN in accordance with the policies of their academic college.

          Graduate students in compliance with the continuous enrollment policy may enroll in courses as soon as they are eligible and no registration pin is required.

          Returning Students

          Undergraduate/non-degree/postbaccalaureate students who have been absent four or more terms, not including summer terms, and wish to reenroll must complete a Re-admission Application and return it to the Office of the Registrar.

          Readmission Deadlines
          • Re-Admission applications must be completed and submitted to the Office of the Registrar two weeks before the start of the term re-admission is requested.
          • Students seeking reinstatement from Academic Suspension using the 24-credit requirement may submit both Re-Admission and Reinstatement applications no later than the first day of the term to allow for transfer work to be collected from other institutions.

          Use the table below to determine when you must register next in order to maintain active student status. 

          If your last term of registration is:

          Banner Term

          You must register for the term below to remain an active student:

          Banner Term

          Spring 2015

          201503

          Fall 2016

          201701

          Summer 2015

          201600

          Fall 2016

          201701

          Fall 2015

          201601

          Winter 2017

          201702

          Winter 2016

          201602

          Spring 2017

          201703

          Spring 2016

          201603

          Fall 2017

          201801

          Summer 2016

          201700

          Fall 2017

          201801

          Fall 2016

          201701

          Winter 2018

          201802

          Winter 2017

          201702

          Spring 2018

          201803

          Spring 2017

          201703

          Fall 2018

          201901

          Summer 2017

          201800

          Fall 2018

          201901

          Fall 2017

          201801

          Winter 2019

          201902

          Winter 2018

          201802

          Spring 2019

          201903

          Spring 2018

          201803

          Fall 2019

          202001

          Summer 2018

          201900

          Fall 2019

          202001

          Fall 2018

          201901

          Winter 2020

          202002

          Winter 2019

          201902

          Spring 2020

          202003

          Spring 2019

          201903

          Fall 2020

          202101

          Summer 2019

          202000

          Fall 2020

          202101

          A student changing their status, such as completing an undergraduate degree and continuing on to seek another bachelor's degree, must apply for admission under the new status through the Office of Admissions. Undergraduate students who enroll in courses for a term beyond the term in which their degree is awarded must apply for admission under a new status. If an application for a new status is not completed the student will be inactivated and their status changed to non-degree for the future term in which they are enrolled.

          Graduate students are eligible to enroll if they are in compliance with the continuous enrollment policy of the Graduate School. Graduates students seeking readmission will need to follow the Graduate School’s admission procedures.

          Registration Holds

          When you attempt to register, the registration system will inform you of any registration holds you may have. Students with registration holds are not permitted to register until holds are cleared. The registration system will refer you to the appropriate departments and offices to contact to remove the holds.

          Non-degree Students

          Once admitted to the university, non-degree students are eligible to register according to the date and time assigned to non-degree students in the priority registration schedule. Advising and registration PINs are not required for non-degree students.

          Non-degree Ecampus students are required to complete the Ecampus Online Orientation. After completing the orientation, they will receive an email that will include the registration PIN number.

          Academic Suspension

          If you were suspended at the end of a prior term, you are not eligible to register. To become eligible to enroll you must request and be approved for reinstatement. Reinstatement request forms are available at the Office of the Registrar. If you are currently registered for a future term, you will be disenrolled.

          MyOSU

          MyOSU provides registration and degree progress tracking tools, the ability to manage your personal information, and access to your student records.


          How do I access MyOSU?

          You may login to MyOSU for the first time using your student identification number and GAP (general access PIN). The GAP is initially your date of birth (mmddyy). Upon your initial login you will be prompted to change your GAP to another six-digit number known only to you. Do not share this number with anyone. You also will be directed to establish a question and answer to be used to reset your GAP should you forget it.

          After establishing your GAP number you then login to the ONID email system using your student ID and GAP number. Here you will establish your ONID username and password, use them to login to MyOSU.


          What is available to me in MyOSU?

          MyOSU is the medium by which you will conduct much of your business with the university. From MyOSU, you may add/drop/withdraw courses, update your current mailing address, view unofficial transcripts, order official transcripts, view and pay your bills, and review financial aid information.

          ONID & PIN Numbers

          How do I activate my ONID account?

          Go to http://onid.oregonstate.edu and choose “Sign Up For ONID” from the upper-left hand column.

          Identify Yourself

          1. Enter your OSU ID Number
          2. Set your birth date
          3. Enter your first name
          4. Enter your last name
          5. Click “Submit”

          Read Acceptable Use Policy

          1. Read the acceptable use policy
          2. Click “I Agree”

          Set Password

          1. Read the instructions and create a password that meets the restrictions
          2. Enter your password twice
          3. Click “Set Password”

          Set Alternate Contact Information

          1. Enter your cell phone number
          2. Enter an alternate email address
          3. Click “Submit. This information will be used to contact you if you forget your ONID password.

          Set Spam Blocking Options

          1. Verify that the default spam options are set

          You're Finished

          1. You should now be on a page that says, “Your ONID account has been created!” Make a note of your ONID username, email address, forwarding address, if you set one, and the Web address of your personal OSU Web page.
          2. You should also receive email confirmation in your ONID inbox verifying the information displayed on the “Your ONID account has been created!” page.
            For help:

            Visit the Service Desk Web page for the current operating hours and various contact methods including phone, email, live chat and a web-based help request form.

            Registration PIN number

            Students seeking a baccalaureate degree are required to enter a registration PIN number, provided by their academic advisor, upon initially entering the registration system for a term. The registration PIN number is randomly generated according to the advising requirements of your academic college. Registration PIN numbers are only given out by academic advisors.

            International exchange students attending OSU may be provided registration PIN numbers by administrators in those offices to facilitate their registration.

            Non-degree Ecampus students are required to complete the Ecampus Online Orientation. After completing the orientation, they will receive an email that will include the registration PIN number.

            Plan Your Schedule

            Advising

            Academic advising is invaluable to successfully completing your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:

            1. Meet with your advisor once per term.
            2. Keep your PIN and GAP codes in a safe place.
            3. Take responsibility for learning your degree requirements.

            You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.

            Baccalaureate Core

            Baccalaureate Core course offerings are available in the course catalog. Use this tool to search for course offerrings by term, category, campus, and more.

            General Catalog

            The online OSU General Catalog contains information about admissions procedures and policies, degree requirements, course descriptions, academic policies, and more. Use the catalog to research program requirements and to review the course descriptions of courses you are considering enrolling in.

            MyDegrees Planner

            In consultation with your advisor you will develop a degree plan using the Planner function of your MyDegrees plan. You may create more than one plan. It is advisable to have an alternate plan in the event that you are unable to enroll in all of the courses you intended. On your registration date/time have your MyDegrees Planner open to assist you in registering for the courses required for your major and degree. You may search for available courses during registration using the Search for Classes to Add feature in Online Services under the Registration Menu, or via your MyOSU account in Student Tab/Registration Tools portlet using the Look Up Classes link.

            Online Schedule of Classes

            The online schedule of classes is available on the Web for planning purposes. You can view up-to-date information about course offerings, course times, instructors, and locations. You may search for courses according to subject, type, graduate/undergraduate level courses, or other criteria. Undergraduate students often use the schedule to search for baccalaureate core courses required for their degree. You may view the Baccalaureate Core Courses Video Tutorial for instructions on how to search the schedule for baccalaureate core courses.

            Scheduler

            Priority Registration

            What is priority registration?

            Students are assigned registraton dates and times according to their student status and credits earned. The registration schedule is separated into two phases.

            • Phase I: Undergraduate students are eligible to enroll in a maximum of 16 credits and waitlisting is not available. You may enroll from your eligibility date until the end of Phase I. At the close of Phase I, registration is closed for a business day while the system is enabled for Phase II.
            • Phase II: You may waitlist courses that have waitlisting available and the maximum credits for undergraduates is raised to 19.
            The priority registration schedule

            The schedule displayed in the online catalog represents a range of dates and times during which students will be eligible to register depending on their status and credits earned. For detailed information about your registration dates and times, log into MyOSU, click on the Student tab, and under Registration Tools select "View Priority Registration Status.” Here you will see the specific dates and times assigned to you for Phase I and Phase II of registration. Your registration status and times will be available approximately one week before registration begins.

            Phase 1 & II Priority Registration Calendars by Term in Online Catalog

            When and how are PINs assigned?

            The Office of the Registrar assigns registration PINs to students at the beginning of the current term for the next available registration term:

            Flow chart for PIN assignment

            PINs are assigned to students on the following timescale:

            Week 3
            (After add/drop deadlines)
            From the beginning of week 3 onwards, PINs start being assigned to students automatically based on the term PIN rules set up for individual colleges.
            Weeks 3–4

            Some students are assigned PINs manually based on a particular status, e.g., disability access students, First-Year Experience students, student athletes, international Exchange students, etc.

            This takes up to two weeks because information must be gathered from many departments. During this time, it is possible that a student’s PIN will be updated from one that was automatically assigned to one that reflects a particular status.
            Week 4 At the end of week 4, the Office of the Registrar informs all advisors that PIN assignment processes have been completed.
            Weeks 5–7 Advisors meet with students to distribute PINs and plan registration schedules.
            Week 7 Priority registration phase 1 opens at the end of week 7.

             

            Scheduler

            What is the Scheduler?

            Scheduler is a web-based schedule planning tool for students and advisors. Scheduler helps you search course schedules that work around your busy life and time commitments. Some features of Scheduler:

            • You can use Scheduler on a computer or mobile device.
            • You can block off times in your schedule for commitments such as jobs, child care, or athletics. Scheduler won’t search for classes during times you note as “breaks.”
            • You can compare and choose from multiple, side-by-side schedules of courses that are available for immediate registration.
            • Scheduler is also connected to MyDegrees, allowing you to easily pull your active MyDegrees plan created with your advisor into your scheduling process.
            New Updates to Scheduler!

            Favorite Schedules: When viewing a schedule, you can click the Heart icon at the top right of the screen to name and save favorite schedules. When registration opens, you can access all your saved schedules from the Favorites tab on the homepage to complete your enrollment!

            Favorite your Schedule

            Class Padding: Class padding allows you to enter the time you might need between classes, making it easier to plan required travel time or breaks between classes. Click the Advanced Options tab to edit Class Padding.

            Class Padding on Scheduler

            Conflict Detection: When no schedules are possible, Scheduler now audits your courses and breaks to determine which entries are conflicting. This will alert you of the conflict and provide tips to address it.

            Scheduler Conflict

                Click here for informational videos on Scheduler.

                Click here for an informational hand-out.

                Frequently Asked Questions (FAQ):

                 

                  Where do I find Scheduler?

                  Scheduler can be found in the MyOSU Portal. Go to the Student menu and look for the Registration Tools. There you should find Scheduler. Click the link and it will redirect you to Scheduler.

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                  What do I need to select when I get to Scheduler?

                  Select the term for which you would like to create the schedule, select the campus you attend, select the level of course you intend to attend (graduate, undergraduate), and then begin adding breaks and searching for courses.

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                  Once I selected all classes for which I wanted to search sections, how do I generate a schedule?

                  In the "Add Courses" page, click the "DONE" button to get back to the page to generate a schedule. On the bottom of the page, click "Generate Schedule."

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                  I see there is a MyDegrees tab in the Add Courses page. Does that mean I can use the classes in my MyDegrees Planner?

                  Yes! If you or your advisor have set up a plan for the term you're creating a schedule, you can pull them over from MyDegrees to your search and search for available sections of these courses.

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                  I pulled in classes from the MyDegrees tab in Scheduler, but I am not done adding classes. How do I add a few more classes?

                  Just click on the "By Subject" tab. Now you can continue adding additional classes to your list.

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                  I have selected too many classes to add and now I don't want all of these classes. If I want to start from scratch with no classes, how do I delete them all and not one-by-one?

                  Check the square box to select all courses and click the X button to delete them all.

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                  I created a schedule. Am I registered for classes now?

                  No, creating a schedule is part of the registration process, but not the end. You still need to send this schedule to Online Services and submit your CRNs to register.

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                  How do I register now for the classes in my Scheduler?

                  Select the schedule that best fits your needs, click on the "View" link. On the top of the page, click "Send to Registration Cart" button to send the schedule to Online Services.

                  You will be presented with a message that you will be redirected to "Registration Cart," which is in Online Services. Hit "OK" and Scheduler will close and send your information back to Online Services. In Online Services, you will be presented with your selection one more time before finalizing your decision to register for the classes selected. Click the "Register" button to register for classes.

                  Remember: All prerequisites and restrictions still apply, and you may not be able to register for classes if you have holds. Scheduler does not override any restrictions

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                  I see another link under Scheduler that says "Scheduler Registration Cart." What is that for?

                  Scheduler Registration Cart stores the schedule you sent from Scheduler. The classes will stay in the "cart" until you actually register for them. You can also clear your cart here.

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                  I wanted to create a schedule in Scheduler and was presented with a message that informs me that I already have a schedule in my registration cart. What do I do?

                  You can choose to "Go Back to Registration" and clear your cart. Alternatively, you can register for classes you sent to your cart or ignore the classes in your cart and "Continue Planning Schedule."

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                  I am looking for a seminar course such as HC 407 to add in Scheduler to create my schedule, but the course in not coming up in the search, why is this happening?

                  Some courses are marked as closed and open for registration closer to the start of the term for scheduling reasons. Make sure you set your Scheduler filter for “Open and Full” classes so these classes will be displayed. You can still generate a schedule with closed classes but you will not be able to register until the course is opened for registration.

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                  When adding a Special Topics or Blanket course that has specific title for each section, how do I make sure I am creating a schedule in Scheduler with the right section? Where in Scheduler can I see the section-specific title?

                  When you find the course, add it to your list to generate the schedule. When your list of classes is ready to schedule, click on the “gear” icon next to Sections. It will give you all available sections for this course. You will be able to see the section-specific title by clicking on the round information icon.

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                  If you have questions or concerns about using Scheduler, let us know!

                  Students with Disabilities: Registration Access

                  Disability Access Services

                  Disability Access Services facilitates access to university programs and services through accommodations, education, consultation, and advocacy. DAS offers an array of services to students with documented disabilities. Student accommodations are provided on a case-by-case basis. Students are required to provide documentation and meet with a DAS staff to coordinate accommodations.

                  Registration

                  Students who cannot access MyOSU due to a disability should contact Disability Access Services for assistance.

                  Building Accessibility

                  Students who have a disability that may impact their ability to access buildings (i.e., elevator, ramp, accessible seating) should register with Disability Access Services as soon as possible to discuss accommodations.

                  DAS Contact Information:

                  Disability Access Services
                  A200 Kerr Administration
                  Corvallis, OR 97331-2133
                  541-737-4098
                  Email: Disability.Services@oregonstate.edu
                  Website: http://ds.oregonstate.edu/

                  Publications

                  To obtain this publication in alternative formats, please call 541-737-4331.

                  Zero to Success in 77 Days

                  The terms at Oregon State University move very quickly. Ten weeks of classes and you find yourself facing finals week. Successful students are those who stay on top of all of the little details. Use the Zero to Success in 77 Days list in the online catalog to enhance your chances of success.

                  Late Registration

                  Petitions for Late Change of Registration

                  All registration transactions are subject to the dates and deadlines established in the academic calendar. Any requests to change your registration after the stated deadline has lapsed must be submitted via a Petition for Late Change of Registration form. All petitioners must carefully read and sign the petition guidelines.

                  • Petitions are only submitted to request a transaction after that transaction deadline has passed.
                  • Petitions are a request for an exception to academic regulations or policies and there is no guarantee of approval.
                  Academically Suspended Students

                  Students who are academically suspended are denied all privileges of the institution and any organization in any way connected to it until they are reinstated to the university. Therefore, suspended students may not petition the ARC.

                  Submitting Your Petition

                  The completed petition and signed guidelines must be returned to the Office of the Registrar where your request will be routed to the Academic Requirements Committee for review. Complete only the sections pertinent to your request.

                  Late Add

                  To request to add a course after the add course deadline, complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Course Add
                  3. Reason for change (Your response must be legible.)
                  4. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Instructor Section for Late Add: The instructor must answer the first two questions (beginning date of attendance and reasonable chance to complete) and sign the form. The department representative must indicate approval/disapproval and sign the form.
                  • Head Advisor/Graduate Dean Comments: Degree-seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review. Please note: OSU charges fees for late registration. Please see more about those fees here.

                  Late Change of Course Credits

                  To request to change course credits after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Change in Course Credit
                  3. Reason for change (Your response must be legible.)
                  4. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Instructor Section for Late Add; complete this section if requesting to increase credits. The instructor must answer the first two questions (beginning date of attendance and reasonable chance to complete) and sign the form. The department representative must indicate approval/disapproval and sign the form.
                  • Instructor Section for Late Drop or Withdraw. Complete this section if requesting to decrease credits. The instructor must answer the two questions (last date of attendance and did student take final exam) and sign the form.
                  • Head Advisor/Graduate Dean Comments: Degree-seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review.

                  Late Change of Grading Basis

                  To request a change of grading basis after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Change Grading Basis
                  3. Reason for change (Your response must be legible.)
                  4. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Head Advisor/Graduate Dean Comments: Degree-seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review.

                  Late Course Withdrawal

                  To request to withdraw from a course after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Course Withdrawal
                  3. Reason for change (Your response must be legible.)
                  4. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Instructor Section for Late Drop or Withdraw: The instructor must answer the two questions (last date of attendance and did student take final exam) and sign the form.
                  • Head Advisor/Graduate Dean Comments: Degree-seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review.

                  Late Drop

                  To request to drop a course after the deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Course Drop
                  3. Reason for change (Your response must be legible.)
                  4. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Instructor Section for Late Drop or Withdraw: The instructor must answer the two questions (last date of attendance and did student take final exam) and sign the form.
                  • Head Advisor/Graduate Dean Comments: Degree seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review.

                  Late Section Change

                  To request to change sections (e.g., BI 101 section 001 drop in order to add BI 101 section 002) after the add/drop deadline complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Mark Section Change
                  3. Complete the Course Add and Course Drop sections
                  4. Reason for change? (Your response must be legible.)
                  5. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Instructor Section for Late Add: The instructor must answer the first two questions (beginning date of attendance and reasonable chance to complete) and sign the form. The department representative must indicate approval/disapproval and sign the form.
                  • Instructor Section for Late Drop or Withdraw: The instructor must answer the two questions (last date of attendance and did student take final exam) and sign the form. If the instructor for the section to add and the section drop are the same person, they must complete both sections.
                  • Head Advisor/Graduate Dean Comments: Degree-seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review.

                  Late Withdrawal from the University

                  To request to a late withdrawal from the university for a term complete the Petition for Late Change of Registration as stated below. Make sure you read and sign the petition guidelines. A signed copy of the guidelines must be submitted with your petition in order for it to be considered.

                  First page of the petition, complete the following sections:
                  1. Student information
                  2. Withdraw from University
                  3. Reason for change (Your response must be legible.)
                  4. Why this request is late sections (Your response must be legible.)
                  Second page of the petition, complete the following sections:
                  • Instructor Section for Late Drop or Withdraw: The instructor(s) must answer the two questions (last date of attendance and did student take final exam) and sign the form. Both questions in the Late Drop/Withdraw course section must be answered by each of your instructors. You may attach separate sheets with each instructor's responses.
                  • Head Advisor/Graduate Dean Comments: Degree-seeking undergraduate students must obtain the signature of their head advisor. Graduate students must obtain the signature of the Graduate School designee. Non-degree students require no signatures in this section.

                  Return the completed form and signed guidelines to the Office of the Registrar for review.

                  Register

                  Adding Courses

                  You can register for a course online from the beginning of your priority registration date and time through the end of the add period. The add/drop deadlines for each term are defined in the academic calendar. Courses added during the second week of classes require departmental approval in the form of an electronic override.

                  What if I just want to sit in on a course (aka audit)?

                  You may not attend a course for which you are not registered. With instructor approval, courses may be taken on an audit basis for no grade or credits. All applicable tuition and fees are charged for audit registration. This is accomplished by completing an Audit Registration form and returning it to the Office of the Registrar by the end of the second week of the term.

                  How do I change the number of credits on my course?

                  If the course is available for a variable number of credits you may change the credits on the course throughout the add/drop period. To do so during the second week of classes requires an override from the department.

                  What do I do if I don’t meet the restrictions on the course?

                  Contact the department offering the course to discuss your options. Courses may be restricted in many ways: prerequisites, corequisites, majors/minors/options, college, class standing and others. Restrictions are displayed in the class schedule. The ability to make exceptions to these restrictions lies with the department offering the course.

                  Adding classes during the 2nd week of classes

                  To add a class during the second week of the term requires an override from the department offering the course. Contact the department directly for their particular policies and procedures for receiving an override. Once an override is entered you must return to your registration and enroll in the course; it is not done for you by the deparment.

                  Can I get on a waitlist if the course I want to enroll in is closed?

                  If a course is closed you may monitor the enrollment throughout the add/drop period and enroll if a seat opens. Beginning in Phase II of registration students may register to be on the waitlist for courses that have waitlisting available. Waitlisting for a course is not a guarantee that you will be enrolled in the course.

                  Late Registration

                  Late change of registration petitions may be submitted to the Office of the Registrar. The petition will be reviewed and referred to the Academic Requirements Committee for review as necessary.

                  Registration Dates and Deadlines

                  Do you want to add another course or perhaps drop a course that you are enrolled in? You only have until a certain point in the term to do so. Familiarize yourself with the registration dates and deadlines so that you are not caught unawares.

                  Adding Courses

                  Courses can be added online from your priority registration date through the end of the add/drop period defined in the academic calendar.

                  Watch a video to learn how to enroll in courses

                  If you’ve never registered for courses at OSU before watch the Add a Course Video to get started.


                  Class Search

                  You may use the Class Search feature in MyOSU to find and register for courses. Login to MyOSU, choose the Student Tab, then Registration tools, choose Add/Drop classes, scroll to the bottom of the page, and click the Class Search button. Here you can define the criteria for the courses you are looking for. Review the search results to determine what courses you will enroll in. Once the course is identified select it. Add it to your worksheet if you intend to continue searching for more courses. Once you have selected all of the courses you wish to enroll in click Register. The screen will reload and display the courses you were successfully enrolled in. If you were not enrolled in a course there will be an error message that explains why you were not enrolled in the course. Note: The Class Search feature cannot be used if you have received an override to enroll in a closed class. You will receive the error message “course does not exist”.

                  Number of Registration Attempts Allowed

                  During the registration process it can be tempting to use auto refresh features of your web browser or other automated processes such as bots to attempt to register for classes. However, registration attempts are limited, after which your account is locked and all registration activity including Add, Drops, Withdraws and Credit changes will need to be made in person at the Office of the Registrar.

                  MyDegrees Planner

                  Now is the time to use the plan you and your advisor developed using the Planner feature of MyDegrees. Login to MyOSU and choose the MyDegrees option from the My Student Stuff menu. Now choose the Planner tab. Use the drop-down box to choose the plan that you intend to build your registration from. Load that plan. Note, you'll need to identify the CRN's of the course sections you intend to enroll in. This can be accomplished by clicking on the still needed course in your degree checklist in the left hand column, this will load information about that course including when it is scheduled, the CRN, and the available seats in the course. You can also search for the courses in the schedule of classes to identify the sections you intend to register for.

                  Once the plan is loaded, open another browser window, log back into MyOSU, enter the Registration menu, choose Add/Drop classes, and scroll to the bottom of the page. Here you may enter the CRN’s of the courses you wish to enroll in and click the submit button or you can use the class search feature to find the CRN's of the courses on your plan. The screen will reload and display the courses you were successfully enrolled in. If you were not enrolled in a course there will be an error message that explains why you were not enrolled in the course.

                  Overrides

                  After you receive an electronic override from a department to allow you to enroll in a course from which you were restricted, you must return to MyOSU to enroll in the course. You will not be enrolled by the department providing the override. If you receive an override to enroll in a closed course you must enter the CRN of the course in the boxes on the add/drop pages and submit the registration change from there. If you attempt to use the Class Search feature you will receive the error message “course does not exist”.

                  Audit Registration

                  Audit registration cannot be completed online.

                  Audit registration permits a student to enroll in a course for no credit and no grade. Course requirements for an audited course will be determined by the course instructor. Audit registration is available to degree-seeking and nondegree-seeking students. The audit registration period runs Monday through Friday of the second full week of classes. See the Academic Calendar for the Audit Registration period.

                  Students wanting to audit a course must bring a completed Audit Registration form with the instructor’s permission to the Office of the Registrar for registration (http://registrar.oregonstate.edu/forms).

                  Audit courses are assessed instructional fees at the same rate as credit courses. Any changes to an audit registration are subject to the same procedures, deadlines, and special fees as registration changes to regular courses. Upon completion of an audited course, the designation of "AUD" will be recorded on the transcript. The designation of "WAU" will be recorded on the transcript for students who withdraw from an audited course.

                  Change Course Credits

                  The credits for a course cannot be changed from those published in the schedule of classes. However, some courses are offered with a range of possible credits. When students enroll in courses with variable credits they are automatically enrolled in the course for one credit only.

                  It is the responsibility of the student to alter their registration within the add/drop period to reflect the number of credits they will be completing.

                  Registration Restrictions

                  Courses can be restricted to only allow the appropriate student population to enroll in the course. Restrictions can include prerequisite requirements, major/minor/option restrictions, class standing restrictions, and more.

                  Before beginning registration, verify that you meet all restrictions on courses you intend to register for. Course restrictions are listed in the schedule of classes. Don’t be caught off guard at the time of registration.

                  To request an explanation of—or an exception to—the restrictions on a course, contact the department offerring the course.

                  Second Week Adds

                  With departmental approval students can enroll in courses online during the second week of the term. Inform the department of all restrictions that would prevent you from enrolling in the course (closed course, major/minor/option restriction, etc.). The department will need to provide an override for each restriction as well as second-week approval. Departmental approval is provided in the form of an electronic override. Contact the department that offers the course to request an override.

                  Once an override is entered you need to log into MyOSU again and enroll in the course. You will not be enrolled by the department providing the override. If you receive an override to enroll in a closed course you must enter the CRN of the course in the boxes on the add/drop pages and submit the registration change from there. If you attempt to use the Class Search feature you will receive the error message “course does not exist”.

                  Please note:  OSU charges fees for second week adds. Please see "Late Registration Change" under the Special Fees section of the online catalog for more information.

                  Waitlisting Courses

                  If the course you want to enroll in is closed, see if it has an available waitlist. Courses can be waitlisted online during Phase II registration; refer to the priority registration calendar.
                  Watch a how-to video about how to waitlist courses

                  If you’ve never waitlisted a course before, watch the Waitlisting Video to get started.

                  If you know the CRN of the course: Login to MyOSU, click on the Student tab, and under Registration Tools choose Add/Drop classes, scroll to the bottom of the page, enter the CRN and click submit. The page will reload. Scroll to the bottom, use the action column to choose waitlist, and click submit again. Scroll to the bottom of the page and verify that you have been waitlisted for the course.

                  When waitlisted for linked courses such as lecture and laboratory or lecture and recitation, both CRNs, for lecture section and laboratory/recitation section must be present. If a laboratory/recitation section is waitlisted, from the dropdown menu for the waitlisted section of course select “Register” AND enter the CRN for the Lecture in the CRN box before you click “submit changes” to register. If you are waitlisted to the lecture, select “Register” from the dropdown menu AND enter CRN for the laboratory/recitation section in the CRN box before clicking “submit changes” to register for the linked course.

                  To waitlist a course using the Class Search feature: Login to MyOSU, click on the Student tab, and under Registration Tools choose Add/Drop classes, scroll to the bottom of the page, and click Class Search. Here you can define the criteria for the course you are looking for. Once the course is identified select it and click Add to Worksheet. The Add/Drop classes page will reload. Submit the request. Scroll to the bottom, use the action column to choose waitlist, and click submit again. Scroll to the bottom of the page and verify that you have been waitlisted for the course.

                  Waitlist Information

                  With the exception of Summer term, waitlisting will be available only in Phase II of the priority registration schedule.

                  Not all classes have waitlisting. Departments choose which sections will have a waitlist. The online schedule and course look up will display waitlist details for each section including the waitlist maximum and the remaining waitlist seats.

                  All registration restrictions (prerequisites, major/minor/option, etc.), with the exception of Duplicates, Links, and Time conflicts, are enforced at the time a student waitlists the course. However, any duplicates, links, and time conflicts must be resolved at the time the student enrolls in the waitlisted course.

                  Waitlisting remains active through Sunday midnight at the beginning of the second week of classes. Students may waitlist up to 3 courses.

                  Check out our WL FAQs for more information.


                  How does it work?

                  Once you are on the waitlist for a course, monitor your ONID email account frequently.

                  When an opening becomes available you will receive an email directing you to return to your registration and enroll in the course within the designated 24-hour window.

                  If you do not enroll in the course within 24 hours, you will be removed from the waitlist.

                  At the time you attempt to register for the course the system will check for registration errors including Time Conflicts, Duplicates, and Link Errors. If you have a registration error, you must resolve it and enroll within the 24 hours or you will be removed from the waitlist and the available seat will be passed on to the next student on the waitlist.

                  Student Records

                  Do you need to change your major, see an advisor, or do you want more information about general program requirements? Check out information about managing your academic program.

                  Student records access is managed in accordance with federal educational privacy regulations. Know your rights, responsibilities, and how to access the information you might need.

                  Ordering transcripts:

                  • Students who attended OSU after 1991 can view their unofficial transcript or order official transcripts online.
                  • Students who attended OSU prior to 1991 need to submit a completed and signed Official Transcript Request form to the Office of the Registrar. Send the form to OSU, Office of the Registrar, B102 Kerr Administration Building, Corvallis, OR 97331-2130. Or fax it to 541-737-8123.

                  Are you a transfer student? Learn how to receive transfer credit for courses taken at other institutions.

                  Academic Program

                  Your academic program encompasses the degree, major, minor, and any options you are pursuing in your studies at OSU. Use the general catalog, advising resources, and MyDegrees to track your program requirements and to make decisions about making changes to your program.

                  How do I change my major?

                  Undergraduate students complete the Change of Undergraduate Academic Program form, obtain approval from the head advisor of the college in which the program being declared resides, and return the completed form to the Office of the Registrar. If you decide to change your major after the add/drop deadline, the change will normally take effect for the next academic term.

                  Graduate students who wish to change their academic program should consult the Graduate School Office’s change of degree/major procedures.


                  Advising

                  Academic advising is invaluable to the successful completion of your education goals. Your academic advisor is there to provide guidance in regards to course selection, degree requirements, academic success strategies, career plans, and integration to the campus culture. Each academic college has developed an advising structure that facilitates the needs of their programs and students. However, all colleges recommend that you:

                  1. Meet with your advisor once per term.
                  2. Keep your PIN and GAP codes in a safe place.
                  3. Take responsibility for learning your degree requirements.

                  You may contact the college head advisor for more information about the advising resources and requirements of your program. Contact information for individual departments is available online under the subject area contacts heading.

                  General Catalog

                  Check out the general catalog for information regarding admission requirements, degree requirements, available programs, academic regulations, policies, academic calendars, and much more. Familiarize yourself with the catalog in general, while paying particular attention to your program requirements and the academic regulations.

                  Access to Records

                  Learn how to manage the release of your student records.

                  How do I restrict the release of my information?

                  You have the right to restrict the release of your student information or to authorize the release of information to specified individuals.

                  There are two ways to restrict the release of your personal information:

                  1. You may login to MyOSU, click on the Welcome tab, under Update Personal Profile, click on OSU Directory Preferences. Here you may uncheck the box next to any item you do not wish to be displayed. Click Submit Changes to apply your changes.
                  2. To restrict the release of any of your information complete a Confidentiality Request form. Requesting a complete Confidentiality Restriction will prevent employees of OSU from providing any directory or confidential information to you or other parties. When a confidentiality restriction is in place we can only discuss your record with you if you appear in person with picture identification or if you complete the form to release the restriction.

                  To remove the confidentiality restriction, complete the bottom section of the Confidentiality Request form to revoke the restriction.

                  How do I release some of my information for particular purposes?

                  If you wish to release information about your grades held by the Office of the Registrar to an individual you may complete the FERPA Student Consent to Release Information form. This form automatically expires in one year. If you wish to continue the release beyond one year you must complete a new form. When completing the form you must authorize a specific individual(s) to be able to obtain your records. Turn the form into the Office of the Registrar and be prepared to show picture identification at that time. The authorized individual must submit a signed written request to our office for your records. Upon receipt of the request and verification of the release, an official transcript will be forwarded to the authorized individual.

                  If you wish to have someone else (e.g., an advisor, a professor, a club advisor) release your student record information to another organization (e.g., a graduate school outside of OSU, an employer, a scholarship committee outside of OSU), you may complete the FERPA recommendation form and hand it over to the person who will be speaking about your performance as a student.


                  Clery Act Compliance

                  Oregon State University’s Annual Security and Fire Safety Report is available at http://hr.oregonstate.edu/files/compliance/clery/osu_clery_asfsr.pdf.

                  This report, as federally mandated by the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, informs the Oregon State University community of reported crimes occurring on and around OSU campuses for the previous three calendar years.

                  A printed copy of the most current Annual Security and Fire Safety Report may be picked up at the Office of Human Resources, 204 Kerr Administration Building, Corvallis, OR 97331 or a copy may be requested by emailing HR.Compliance@oregonstate.edu.

                  FERPA – Right to Privacy

                  What is FERPA? FERPA stands for the Family Educational Rights and Privacy Act of 1974. This legislation protects the privacy of your student records and regulates how your information is utilized. These are your rights and it is to your benefit to familiarize yourself with them. Take the FERPA tutorial to learn more.

                  Review the Student Records - Right to Privacy information in the catalog to learn more about the details of FERPA, the Solomon Amendment, and the use of social security numbers.

                  Diploma/Transcript Notarization & Apostille

                  Who needs this service? Is this an apostille?

                  Students who apply for jobs or admission to universities in other countries often need a notarized diploma or transcript in order to submit them to the Oregon Secretary of State to obtain an Apostille. This is the first step in the Apostille process. Some employers in the U.S. may also ask for a transcript or diploma to be notarized for authenticity. Only the Office of the Registrar can certify Oregon State University diplomas and transcripts.

                  What do I need to do to get my diploma or transcript notarized?

                  Complete and sign the Notary Service Request form and include it with your documents to be notarized. It is required that the original documents are present—an official transcript must be ordered or an original diploma presented or mailed to the Office of the Registrar. We cannot notarize scanned or printed copies of your documents. The Office of the Registrar will make a certified copy of the diploma to send with the notary certificate to the address you provide and return the original to you. The official transcript will remain sealed and sent with the notary certificate to the address you provide. For original diplomas and transcripts, processing takes about one week and is free of charge.

                  You will be required to present photo ID to submit your request in person. Requests submitted by mail or electronically must be accompanied by a scanned copy of your OSU or state-issued photo ID.

                  Please Note: For spring graduates who receive their diploma during the Commencement ceremony, we cannot notarize your diploma until your degree has been officially awarded. This occurs approximately 4–6 weeks after Commencement.

                  What if I don’t have my original diploma for you to notarize?

                  If you do not have access to your original diploma, a duplicate diploma may be ordered for a $40 fee. We cannot notarize scanned copies of a diploma. If ordering a duplicate diploma, please allow 2–3 weeks for processing.

                  How long does the notarization process take?

                  Processing takes about one week for original documents. If ordering a duplicate diploma, please allow 2–3 weeks for processing. All documents returned via mail are sent through USPS First Class mail. Note: Notary services will be limited during summer term 2017. There will be no notary service available on July 7, 10, 11, 13, 21 and August 10.

                  What happens after the Office of the Registrar notarizes my diploma or transcript?

                  To obtain an Apostille, the Oregon Secretary of State will also require you to complete a request form found here: http://sos.oregon.gov/business/Documents/notary-forms/notary-request-for-authentication.pdf.

                  The Oregon Secretary of State asks for payment as well as a self-addressed stamped envelope for the return of your documents.

                  Will you forward my documents to the Oregon Secretary of State?

                  The Office of the Registrar will only send the notarized documents to the Secretary of State and will not coordinate payment or return for you. To ensure the timely and safe return of your documents from the Oregon Secretary of State it is highly recommended that you request your diploma and transcripts be returned directly to you from our office. You can then give them to the Oregon Secretary of State with your payment and the request form in one package.

                  Will you notarize other documents?

                  To keep this service free of charge our notary only notarizes documents generated by the Office of the Registrar.

                  Student Information

                  Find out more about what information is available, how to provide this information to others, and where to access university statistics.

                  Enrollment & Degree Verification

                  Need to verify your enrollment? OSU reports enrollment information to the National Student Clearinghouse which in turn makes enrollment verifications available free of charge via your MyOSU account (under the Student tab and My Student Stuff, see the Enrollment Verification link). If you have special verification needs you may submit a Verification of Enrollment request form to the Office of the Registrar. These special requests are subject to a $15 processing fee and require 3 business days to process.

                  Degree information is also reported to the National Student Clearinghouse and individuals or organizations wishing to verify your degree may do so through the NSC for a small fee. You may also order an official transcript to provide as proof of degrees earned.


                  Information Online

                  Learn more about what information available online, such as alert notification, directory information, registration information, etc. Read more in the Student Information Online section of the General Catalog.

                  Record Retention (OARs)

                  What records we retain and how long we keep them is governed by the Oregon Administrative Rules Division 20, Student Records Rule.

                  Statistical & Historical Data (Institutional Research)

                  Do you need to know more information about OSU? Perhaps you’re curious about enrollment rates or graduation rates. Check out the statistics made available by Institutional Research.

                  Biographical Information Change Requests

                  This page provides information on how to make biographical changes to your student record.
                  Index:

                  Legal Name Change

                  Name-in-Use Change

                  Social Security Number Change

                  Ethnicity Designation Change

                  Go To Biographical Changes Request Form


                  Legal Name Change

                  What will this change affect?

                  This will change your name in all OSU administrative systems, including, but not limited to Canvas, MyDegrees, Online Services, class rosters, transcripts, et al.

                  How do I go about making this change?

                  Students wishing to change their legal name must submit a request in person. Those who are unable to do so in person must submit notarized copies of the name change form and of your pieces of identification.

                  For students who are not employed by OSU (as a student staff or staff member): 

                  • For current, on-campus students:  Please bring your OSU ID card to the Office of the Registrar on the first floor of the Kerr Administration Building. In addition to your OSU ID, you will need to bring an official document that shows your change of name from your prior to your current name. Some examples of these documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar. Following the processing with the Office of the Registrar, you should visit the OSU Card Center for a new OSU ID card. Note that you will be assessed a replacement card fee (currently $25) for a new ID card.
                  • For Ecampus/distance students:  You will need to mail to the OSU Office of the Registrar the following: 1) a notarized copy of a government issued ID, 2) a notarized copy of a name change document showing the previous and new name, & 3) a completed biographical change request form. Some examples of these documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.  If you have any questions about what is acceptable documentation, please call the Office of the Registrar. You can request a new OSU ID Card with your new name. Note: you will be assessed a replacement card fee (currently $25) for a new ID card.
                  • For former students: Please bring in your current government-issued ID card, as well as official documentation that shows your change of name from your prior to your current name, to the Office of the Registrar. Some examples of name change documents include: a marriage license, divorce decree, naturalization papers, legal name change decree, adoption decree, et al.). If you have any questions about what is acceptable documentation, please call the Office of the Registrar.

                  If you are an employee (faculty, staff, or student) of OSU:

                  Federal regulations require employers to validate that the employee's name on record exactly matches the name which appears on the individual's social security card to ensure proper tax reporting. Thus, in order to reflect your name change on your personnel and payroll records, you must present your photo ID reflecting your new name to your business center human resources staff. At that time you will be asked to complete an OSU Name Change form and I-9 form. Be prepared to provide acceptable I-9 supporting documents (examples: driver’s license and social security card, or passport). You may find more information on changing your legal name with HR by clicking on the “Personal Information” tab in Online Services.

                  For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, https://www.ssa.gov/

                  Name-in-Use Change

                  What will this change affect?

                  This will change how your first name appears in the systems that are considered more public to student services, such as advising and the classroom setting. These systems include Canvas, Web for Advisors, MyDegrees, the OSU directory, and class rosters. You may also elect to obtain a new ID Card; fees may apply. Faculty, academic advisors, and most staff at the University should see your name-in-use change unless the business of the office requires legal name for legal purposes. All legal documents (e.g., your transcript, many Financial Aid documents) will display your legal name. Business Affairs would continue to use your legal name.

                  What is the purpose of doing this?

                  The purpose of this form is to reflect the first name used by you in professional settings even though that name may not be your legal first name. Some examples of when this might be applied are:

                  You use your middle name or a shortened version of your first name instead of your legal first name.

                  • E.g., A person’s name is Nathan Daniel Jones, but that person is known professionally and academically as Daniel Jones.
                  • E.g., A person’s legal first name is Catherine, but that person is known professionally and academically as Cathy.

                  You are an international student who prefers to use a different name in the context of attending school in the United States.

                  • E.g., A person’s legal first name is Zheng, but that person is known professionally and academically as Sam.

                  You are using a name, different from your legal name, that you feel more aptly reflects your gender identity and/or gender expression.

                  • E.g., A person’s legal first name is Christine, but that person is known professionally and academically as Jackson

                  How do I go about making this change?

                  In order to change your preferred name, please fill out the Biographical Changes Request form and submit it to the Office of the Registrar. For more information on restrictions to changing your name, please see the Name-in-Use policy. This brochure also provides key information on how this information will appear in OSU systems.

                  Social Security Number Change

                  What is the purpose of this?

                  The purpose of this is to add a previously missing Social Security Number (SSN) or correct an erroneously recorded SSN.

                  What will this change affect?

                  This change will be reflected in all OSU systems in which your Social Security Number is stored. It is important that U.S. domestic students have the correct SSN on file as it is correctly identifies you as the person attached to your student record.

                  How do I go about making this change?

                  A request to change your social security number in the OSU Administrative Information System must be made in person at the appropriate office.

                  For students who are not employed by OSU (as a student staff or staff, or faculty member):

                  Please bring your social security card to the Office of the Registrar on the first floor of the Kerr Administration Building.

                  If you are an employee (faculty, staff, or student) of OSU:

                  Federal regulations require employers to validate that each employee's social security number and name on record exactly matches the social security number and name which appear on the individual's social security card to ensure proper tax reporting. Thus, in order to change either your social security number or your name in your personnel or payroll records, you must present your social security card which reflects your correct social security number to the appropriate business center for your hiring unit or, if your unit does not have a business center, the Office of Human Resources in the Kerr Administration Building.

                  If you have any questions or concerns, please call the appropriate office.

                  For additional information on how to apply for, replace, correct, or change your name on your Social Security Card, https://www.ssa.gov/

                  Ethnicity Designation Change

                  What will this change affect?

                  This will change your race or ethnicity designation in OSU information systems.

                  How do I go about making this change?

                  • For students:
                    Students must bring in a Biographical Changes Request form reflecting the ethnicity designation change and a form of photo ID to the Office of the Registrar.
                  • If you are an employee (faculty, non-student staff) of OSU:
                    You may change your ethnicity designation via your MyOSU account. In the Online Services box, click on Banner Self-Service, then click on Personal Information, then click on “Update Ethnicity, Race, or Veteran Status” (see image below).

                  Race, Ethnicity, Veteran Status screen shot

                  Transcripts

                  New E-Transcripts

                  How to Order Official Transcripts

                  How you order an official transcript depends on when you attended OSU.

                  Please select from the following options:


                  I am a currently enrolled student.

                  1. Log into MyOSU.
                  2. Go to the Student tab.
                  3. In the 'My Student Stuff' box, click on My Transcripts.
                  4. For an Unofficial Transcript, click Submit and when the transcript appears you will be able to print it.
                  5. For an Official Transcript, click on the Request Printed/Official Transcripts link at the bottom of the page.
                  6. Then follow the prompts on subsequent pages to enter the necessary information.
                  • If you need a transcript quickly make sure that you order the PDF e-transcript. In approximately 30 minutes you (or the recipient of the transcript) will receive an email with instructions on how to download the transcript.
                  • Paper transcripts are normally mailed within 2 to 3 business days, or are available for pick-up at the Office of the Registrar on the next business day. They cannot be faxed. Ordering more than 5 paper transcripts may increase processing time beyond the standard time for mailing or pick-up.
                  • Your financial account must be up to date before a transcript can be issued. If you have a hold on your account, please call Business Affairs at 1-541-737-3002 to discuss your hold information.

                  If you need assistance ordering your transcript, please call the Office of the Registrar at 541-737-4331 or email: registrars@oregonstate.edu

                  Ordering Unofficial Transcripts (available to current students only):

                  1. Log into MyOSU.
                  2. Click on Student tab.
                  3. Under My Student Stuff, click on My Transcripts.
                  4. Select Submit. After the transcript appears, you can print it out from here.

                  I am an alumnus and attended OSU after Fall Term 1991.

                  1. Log in to Online Services with the following information:

                    Username: Enter your 9-digit OSU ID number
                    Password: Enter your GAP (General Access Pin)*

                    *If you do not remember your GAP, enter your ID number, click the Former student GAP reset button, answer the security question, and then reset your GAP. If you cannot answer your security question, please email the Office of the Registrar at registrars@oregonstate.edu

                  2. Once logged in, go to the main menu, and click on Student Records.
                  3. Click on Request OFFICIAL Transcript.
                  4. Follow the prompts on subsequent pages to enter the necessary information.
                  • If you need a transcript quickly make sure that you order the PDF e-transcript. In approximately 30 minutes you (or the recipient of the transcript) will receive an email with instructions on how to download the transcript.
                  • Paper transcripts are normally mailed within 2 to 3 business days, or are available for pick-up at the Office of the Registrar on the next business day. They cannot be faxed. Ordering more than 5 paper transcripts may increase processing time beyond the standard time for mailing or pick-up.
                  • Your financial account must be up to date before a transcript can be issued. If you have a hold on your account, please call Business Affairs at 1-541-737-3002 to discuss your hold information.

                  If you need assistance ordering your transcript, please email the Office of the Registrar: registrars@oregonstate.edu


                  I am an alumnus and attended OSU before Fall Term 1991.

                  If you attended OSU prior to Fall Term 1991, you can order a free paper transcript (e-transcripts are not available). These transcripts have to be produced manually from OSU archives and may take up to 7 business days to process, depending on the complexity of your record and your dates of attendance.

                  To request your transcript, please use the Official Transcript Request form

                  The form must be fully completed, signed, and submitted to:

                  Transcripts
                  OSU Office of the Registrar
                  B102 Kerr Administration Building
                  Corvallis, OR 97331-2130

                  You can also fax the form to: 541-737-8123.

                  If you need assistance ordering your transcript, please call the Office of the Registrar at 541-737-4331 or email: registrars@oregonstate.edu.

                  E-Transcript Implementation

                  Oregon State University implemented e-transcripts on Monday, December 22, 2014, in partnership with Parchment, Inc. OSU's EDI partners continue to receive transcripts through EDI.

                  Some key features of the e-transcript:

                  1. Major and student type displays for every term of enrollment.
                  2. Academic English course work is recorded on a centralized Non-Credit Transcript.
                  3. A slight change to the Transcript key includes a Non-Credit course description for Academic English, as well as a K-12 course program that ran from 2003–2008.
                  4. Course work is recorded to the transcript based on the level of the course. As a result, the student will receive GPA calculations for each course level in the same term.
                  5. No portion of the Social Security Number will be visible on the official transcript.
                  6. Options display along with the College and Major as a program of study.

                  Frequently Asked Questions: Transcripts

                  How do I let you know I want to pick up my transcript in person?

                  Enter your name in the Other box. Do not load an address. For the Delivery Method select Standard Pick-up at Counter.

                  Can someone else pick up my transcripts?

                  Yes. Enter the pick up person’s name in the Other box. Do not load an address. For the Delivery Method select Standard Pick Up at Counter.

                  My college code isn’t listed, what do I do?

                  A college code is not necessary. Use the Other option on the first page to enter the college name, then enter the department and address on page two to send them your transcript.

                  The college code is bringing up the wrong address, what do I do?

                  Do not finish the order. Click the Main Menu tab at the top and start at step 5 as outlined above. Do not use a college code. Use the Other option on the first page to enter the college name, then enter the department and address on page two to send them your transcript.

                  My home address is wrong, what do I do?

                  Do not finish the order. At the top click the Personal Information tab. Select Update Address(es) and Phone(s). Once you have updated your current mailing address click the Main Menu tab at the top and start at step 5 as outlined above.

                  How do I send an additional/matching form with my transcript?

                  If you have an additional/matching form that needs to be included with your transcript you will need to contact the Registrar’s Office Transcript Clerk before placing your order.

                  I attended prior to 1991 and my records are not available through online.

                  Complete and submit a paper Official Transcript Request form to the Office of the Registrar.

                  Non-Credit Transcripts

                  Official non-credit transcripts contain the course subject and number, course title, and grade for non-credit course work (e.g., K–12 or INTO OSU course work) and can be ordered via MyOSU.

                  Records of Extension Work Prior to 1979

                  Records of all Extension and correspondence work taken through the Oregon State University System of Higher Education prior to fall 1979 are on file at Portland State University, PO Box 1389, Portland, OR 97207-1389. Please write directly to the registrar at that address for such transcripts, or access the Portland State University website for transcript information.

                  Statement of Degree

                  A Statement of Degree is a good-faith letter indicating your anticipated graduation date. Most employers and graduate schools will accept a Statement of Degree until your degree is actually cleared and posted on the transcript. The Office of the Registrar issues Statements of Degree only for undergraduate students; graduate students must contact the Graduate School, graduate.school@oregonstate.edu.

                  A Statement of Degree is generated by the Office of the Registrar for undergraduate students who are in one of the below circumstances:

                  • The student has applied to graduate and is registered for the final courses necessary to meet all degree requirements.
                  • The student has applied to graduate, but has already met all degree requirements and is awaiting the formal degree award.
                  • The student has already graduated and needs a letter from the Office of the Registrar to verify that they have graduated from OSU. A $15 certification fee will be charged.

                  Students who have applied to graduate for a future term but are not currently registered for the final courses necessary to meet all degree requirements are not eligible to receive a statement of degree from the Office of the Registrar.

                  Requests for Statement of Degree will be processed within 5 business days.

                  Please request your Statement of Degree by emailing the following information to graduation@oregonstate.edu. (NOTE: Your request must come from your ONID email address so that we can verify your ID):

                  Subject Line: Statement of Degree

                  Name:

                  OSU Student ID:

                  Contact Phone:

                  ONID Email Address:

                  College Degree and Major:

                  Term/Year Awarded:

                  Where do you want the Office of the Registrar to mail your statement?

                  • If directly to a future employer or graduate school, please provide the name and mailing address.
                  • If directly to you, please provide your mailing address.
                  • If directly to you/future employer or graduate school by email, please provide the email address(es) that you would like us to send it to.

                  Or tell us that you will pick up your statement at the Office of the Registrar.

                  Note: If you would like to wait for our office to process your request for a Statement of Degree until after your final grades post, please request your Statement of Degree after your final grades have posted.

                  Unofficial Transcripts

                  Unofficial transcripts for students enrolled after Fall 1991 can be requested online in two ways:

                  1. For currently enrolled students: use the MyOSU student portal.
                  2. For prior (non-enrolled) students: use Online Services.

                  Unofficial transcripts do not contain details of transfer work as accepted by OSU. Please note that unofficial transcripts are not available for students enrolled prior to Fall Term 1991.

                  Transfer Credits

                  Did you complete courses at another institution or are you thinking about taking a class to transfer back to OSU? Learn more about equivalencies between other institutions and OSU. The Office of Admissions processes transfer credits. Visit these websites for more information:
                  Transfer Course Equivalencies

                  For information on courses from Oregon colleges and universities that are accepted in transfer to OSU, see Oregon colleges and universities course equivalencies page. You can also view equivalencies for schools outside of Oregon.

                  Baccalaureate Core Course Equivalencies

                  For information on courses from Oregon community colleges that transfer to OSU as baccalaureate core credit (courses that meet general education requirements) see the baccalaureate core course equivalencies page.

                  Reverse Transfer

                  Oregon State University has partnered with several community colleges to help identify and award associate degrees to students who have completed the degree requirements but may be unaware of this achievement. This is called reverse transfer.

                  Annually, our office will send OSU transcripts of qualifying degree partnership program students to our community college partners at the select schools listed below. They will evaluate the course work to determine if requirements have been met for an associate degree at their institution and will contact eligible students.

                  The transfer of records from OSU to these schools will cease once a student has been awarded an associate degree or applied for their baccalaureate degree from OSU.

                  We know our students work hard and we wish to see them justly awarded for the degrees they have earned.

                  If you have questions about this process you may contact:

                  Transfer of Credits Taken as an Undergraduate to a Graduate Program

                  Beginning academic year 2013/2014, the Office of the Registrar no longer hosts a Reservation of Credit form or process.

                  The Graduate School allows students to apply graduate courses taken as an undergraduate/postbaccalaureate student towards a graduate program utilizing their transfer credit policy and procedures. Students wishing to pursue this option will now work directly with the Graduate School. Review the specific Graduate School Transfer Credit criteria in the OSU General Catalog for more information.

                  Student Services

                  OSU provides a number of tools to serve our students. Register for classes, update your address, order transcripts, and more using MyOSU.

                  Follow your progress toward your degree with MyDegrees. Log into MyOSU, click on the Student tab, under My Student Stuff click on "MyDegrees", then click the Submit MyDegrees box.

                  Don't get caught unawares; know the university dates and deadlines by keeping an eye on the academic calendar.

                  Stay in touch with instructors, advisors, and others via your ONID email account. Also, you may access many of your services using your ONID login credentials.

                  Wouldn't it be great if all of these tools were available in one place? Check out the OSU portal. From this one place you can access all your university services, receive important announcements, and stay connected with your campus activities.

                  Are you a veteran? If so you should check out the numerous services that OSU provides to our veteran students.

                  Academic Calendar

                  The OSU Academic Calendar

                  The OSU Academic Calendar is an important tool. Refer to it regularly to keep track of important dates and deadlines. The calendar is populated several terms in advance so you can plan ahead. You can also download events to your own personal calendars for easy reference or to create reminders for yourself.

                  PDF Version of Academic Calendar 2017–2018
                   
                  Download the Academic Calendar file to your Google Apps calendar:
                  1. Download the academic calendar file for 2017–2018 to your desktop: 2017–2018: important-dates-for-academic-year-2017-2018.csv
                  2. Click Tools and Services on the OSU Home page, then Google Apps for OSU, then click Google Calendar. Login with your ONID user name and password.
                  3. Click the Gear icon and select "Settings."
                  4. Click on "Calendars" tab.
                  5. Click on "Import calendar."
                  6. Use Browse to select the file "important-dates-for-academic-year-2017-2018.csv" that you saved in step 1. Click Import. You're done.
                  Download the Academic Calendar file to your Outlook 2017–2018 calendar, fall 2017 to spring 2018, (PC version only):
                  1. Click here to download important-dates-for-academic-year-2017-2018.csv file to your desktop or some other temporary location.
                  2. In your desktop Outlook, click on "Calendar," Then click "File" then "Open & Import."
                  3. In Open, select "Import/Export"
                  4. In the Import and Export Wizard dialog box, choose "Import from another program or file", then click Next.
                  5. Select "Comma Separated Values", and then click Next.
                  6. Click on the Browse button and find the file you saved on your computer for this process, click Next.
                  7. Select "Calendar" as the destination folder and click Next. Check the box next to "Import important-dates-for-academic-year-2017-2018.csv into folder: Calendar" and then click Finish.
                  OSU 5-Year Calendar

                  The Oregon State University 5-year calendar defines the beginning and ending dates of each term for the next five years.

                    MyOSU

                    MyOSU provides registration and degree progress tracking tools, the ability to manage your personal information, and access to your student records.


                    How do I access MyOSU?

                    You may login to MyOSU for the first time using your student identification number and GAP (general access PIN). The GAP is initially your date of birth (mmddyy). Upon your initial login you will be prompted to change your GAP to another six digit number known only to you. Do not share this number with anyone. You will also be directed to establish a question and answer to be used to reset your GAP should you forget it.

                    After establishing your GAP number you then login to the ONID email system using your student ID and GAP number. Here you will establish your ONID username and password. Once your ONID username and password are established use those credentials to login to MyOSU.


                    What is available to me in MyOSU?

                    MyOSU permits you to conduct much of your business with the university. From MyOSU you may add/drop/withdraw courses, update your current mailing address, view unofficial transcripts, order official transcripts, view and pay your bills, and review financial aid information.

                    ONID

                    Your ONID login credentials are used to gain access to campus computers, your OSU email account, Canvas, the OSU wireless network, Interlibrary loan, 2 GB of storage space, and more.


                    How do I activate my ONID account?

                    Go to http://onid.oregonstate.edu and choose “Sign Up For ONID” from the upper-left hand column.

                    1. Identify Yourself
                      1. Enter your OSU ID number
                      2. Set your birth date
                      3. Enter your first name
                      4. Enter your last name
                      5. Click “Submit”
                    2. Read Acceptable Use Policy
                      1. Read the acceptable use policy
                      2. Click “I Agree”
                    3. Set Password
                      1. Read the instructions and create a password that meets the restrictions
                      2. Enter your password twice
                      3. Click “Set Password”
                    4. Set Alternate Contact Information
                      1. Enter your cell phone number
                      2. Enter an alternate email address
                      3. Click “Submit". This information will be used to contact you if you forget your ONID password.
                    5. You're Finished
                      1. You should now be on a page that says, “Your ONID account has been created!” Make a note of your ONID username, email address, forwarding address, if you set one, and the Web address of your personal OSU web page.
                      2. You should also receive email confirmation in your ONID inbox verifying the information displayed on the “Your ONID account has been created!” page.
                    For help:

                    Visit the Service Desk for the current operating hours and various contact methods including phone, email, live chat and a web-based help request form.


                    Who is eligible for an ONID account?

                    Admitted students are eligible for an ONID account, but the account only remains active if the student enrolls for their term of admission. Registered students, employees, faculty, emeriti, COCC dual enrolled students, and OSU Associates (to learn more about this status visit the visit the ID Center website) are all eligible for an ONID account as long as their association with the university remains active.

                    How do I Login to ONID?

                    Open the ONID page, choose "Login To ONID" and enter your ONID username and password when prompted.

                    Troubleshooting tips:

                    • If you’ve forgotten your ONID username and/or password, you may use or OSU ID# and GAP to access the system and reset your password.
                    • If your GAP is correct, but ONID is not recognizing it, then you can call the ONID Service Desk at 541-737-8787.
                    • If you have forgotten your GAP, return to MyOSU, enter your OSU ID#, choose Forgot GAP, answer your security question, reset your GAP, return to ONID, and use your new GAP to reset your password.
                    • If you are unable to answer the security question and reset your GAP you will need assistance. Students should contact the Office of the Registrar, 541-737-4331; faculty/staff/associates should contact the Service Desk, 541-737-8787.
                    Guidelines for Release of Email Addresses

                    The following guidelines, defined by the vice provost for information services and the university registrar, apply to the release of email addresses in compliance with FERPA and OSU’s policy, Acceptable Use of University Computing Resources, which states, "The electronic mail system shall not be used for "broadcasting" of unsolicited mail (unless authorized by the department chair or unit head) or for sending chain letters. (Broadcast = More than one person as recipient. Unsolicited = Without authorization.)

                    The communication system shall not be used for sending of material that reasonably would be considered obscene, offensive, or threatening by the recipient or another viewer of the material. See Acceptable Use of University Computing Resources.

                    Authorizing Agents:
                    • Unit heads can authorize unsolicited broadcast emails to recipients within the unit.
                    • The special assistant to the provost can authorize unsolicited broadcast emails to faculty and staff.
                    • The Office of the Registrar can authorize unsolicited broadcast requests to the entire student body or to smaller groups of students, e.g., undergraduates on the Corvallis campus.
                    Criteria for Authorization of Student Email Messages:
                    • The purpose of the email must be related to the university's educational mission with specific relationship to the students being contacted.
                    • The email must be memo style, not promotional, and must not appear to be advertising.
                    • Parameters used for selecting the student recipients should be so defined that only students who possibly might be interested will be contacted.
                    • Student surveys may be approved if the survey will provide data that will improve the unit's services or offerings to students.
                    Prohibited Messages:
                    • Sales of any kind.
                    • Anything for profit.
                    • Anything viewed as advertising, even for academic or university business, even if there is no fee.

                    Denied requestors are encouraged to use the postal service.